MEASURING EFFECTIVENESS OF THE RECORDS DISPOSITION PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700050030-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 1
• Document Creation Date: January 4, 2017
• Document Release Date: August 23, 2006
• Sequence Number: 30
• Publication Date: June 1, 1957
• Content Type: MEMO

Approved For Release / DP70-002118000700050030-5
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: Area Records Officer
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FROM Chief, Records Managamnt Staff
Measuring Effectiveness of the Records Disposition Program
1. As you know, the records disposition program is based on
the development and use of records control schedules in all com-
ponents of the Agency. The schedule is a master plan for controlling
growth of records accumulations and is a basic action document that
vill beep records moving out of high cost office space and filing
equipment as rapidly as possible.
2. Development of records schedules within the Agency is
nearing completion. Our next step in establishing a continuing
and adequate disposition program is to find out how effectively
these schedules are controlling records holdings. Volume data on
records holdings, disposals, and transfers to the Center for a
given period are essential for such a measurement. For this reason
I would like to have you forward to me within 30 days of the close
of each fiscal year a statistical summary giving the following
Information:
(a) Cubic feet of records on hand at the beginning of
fiscal r.
(b Cubic feet of records disposed of during the fiscal
year. Do not include records disposed of by the Records
Center)
(a) Cubic feet of records transferred to the Records
Center during the fiscal year. (T Records Center can give
you this information)
(d) Cubic feet of records on hand at the end of fiscal year.
For purposes of this report, volume may be. calculated according
to the following table of cubic foot equivule ts:
tter size filing cabinets - l cu. ft. per drawer
Legal site filing cabinets - 2 cu. ft. per drawer
the Statistics I've requested.
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4
Tabulating cards
Yap cases or outsize equip. -
1/10 eu.ft. per 12 in.
drawer
1/6 cu.ft, per 12 in.
drag
cuff. per 12 in.
drover
1 eu.ft. per 10..000 cards
Inside cubic measurement
3. Owe we have compiled this Information on an Agency wide basis
it will be incorporated in the annual report of accomplishments required
for measuring effectiveness of the records management program.
Please let me know if our staff can be of assistance in coat Air:~
Approved For Release 2006/08/24: CIA-RDP70-00211 R000700050030-5