MANAGEMENT STUDY OF THE ORGANIZATION AND STAFFING.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500200021-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: January 4, 2017
• Document Release Date: July 14, 2006
• Sequence Number: 21
• Publication Date: April 12, 1955
• Content Type: MF

Approved For Release1 2006/07/14: CIA-RDP70-00211 R00050026C)0,f
SECRET
To examine the organizational stttwture and staffing pattern of the
as a nucleus for the conduct of the Center's primary mission.
in order to determine the proper organization
and staffing pattern necessary to meet current commitments and to serve
2. FACTS B fIARTNQ ON THE PROBL is
as The present organizational structure and staffing pattern of the
in 1950* Since that date there has been the addition of a relatively
few individual positions and the addition of the Vital materials pro.
gram soon after activation. There has been no major change in organi
t
was established upon activation of the i st on
zational. structure.
as the Center is able to take over the courier run made necessary by the
crease. Reference (b) authorizes 2 additional positions at such time.
positions and a like increase in personnel coaling to accompa, the` in?
Records Center-provides for positions with a personnel. ceiling
strength of u Tab C requests an addition of 5 Table of organization
The present Table of Organization. including the 12 positions in. the:
relocation of the Records Centers
the following changes in organizational elements and ' transfer of functions.
The proposed organizational structure as shown in Tabs B and F reflects
(1) . The organization shown on Tab A as the Communications Division cur-
rently containing only 2 positions Clerk Stenographer 0S-5, and
Clark-Typist 06-4s is elim nateed? Both of these positions :aare Facsflt
and no c piling is provided, fay. 'Aas at : present.
The Records Center is, sera sa?s a division reporting
II
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SEC Ei
can best function in accordance. with process ?. set forth inI
warehouse. It is felt that the supply (function is of sufficient impor-
tance to be accorded branch. status and orgsnisati anal ly located where it
and stock control functions and a Storekeeper GS-7 1n charge of the
cation provides for a Supply Assistant 0S-- responsible for procurement
storage, stock control, and issue of such a - widee variety of stock items
requires the attention of the Chief, Engineering Division to thee extent
that it detracts from his duties as Post Engineer. The present organic
eering, maintenance, mess and general supplies as well as the procurement
of fresh produce and stock items of a wide variety stocked in accordance
with the primary mission of the Center* The supervisionof procurement,
need for a Clerk Typist in the ivInediate office of the Chief of the.,
Administration Division since the full time of the present two Clerk
Typists are required for budget and supply typing. and clerical work.
This will result in a need for a ceiling increase, of one*
co The activity of supply has operated under the direction of the Chief,
Engineering Division since the Center's activation. The functions in-
clude procurement, storage and issue of normal administrative, engin-
(3) The Administrative Division is shown to reflect 3 branches to i&clude
a Supply Branch; the
Engineering Division.
(1k)
The Engineering Division is showm to reflect 3 branches to. olude
Under the proposed structure shown in Tab B no change its reflected pin
The present structure of the Administrative Division contains a Budget
and Finance Branch, Personnel Branch and a General Adminisstration Branch.
As only one position is concerned with the personnel activity, the,
branch designation is eliminated and the personnel officer carried in
the Office of the Chief. The General Administration Branch provides
stenographic support and one courier as well as the telephone operators.
As the telephone activity is a specialized and readily identifiable ac-
tivity, it is shown on the proposed chart in Tab F as a separate branch.
The present courier as well as the two authorized for the Records Center
in accordance with Tab D and overall stenographic. support for the Divi-
sion are shown in the Office of the Chief,
the Mesa and Billeting Division nor in the `Services Division..
There also existed a position of J.dminisstrative Assistant, GS-9, . on the
Administration Division T/0 'which was carried as a vacancy and for which
there was no ceiling. This position has been eliminated but there is a
Approved For Release 2006/07/14: CIA-RDP70-00211 R000500200021-0
 directed and performed by the Engineering Division in accordance with
the generally-accepted practice followed in comparable detached posts.
It is felt that the functions attendant to fire protection can best be
Approved For Release 2406/5eRg'A-RDP70-0021 tI Q00500200021-0
The fire protection activity is now located in the Security Divisiono
tic nint ecuitanent located in the Records Building at is. now
t is believed that there is not sufficient justification at .this tim
office space to the requested position, the addition is considered fully ,
exclusive of janitorial service for rest rooms and office space. Vitt
Center's Records Building contains approximately 22,000 square feat..
Based upon the above comparison plus the assignment of rest rooms atLd
to the Center's ability to utilize maintenance personnel in several
fields a high degree of personnel utilization is possible.
the maintenance and Engineering Branch of the Engineering Division. Duo,,
There is ample work in the maintenance and repair to buildings and grounds
to justify the addition of the second laborer requested who in shown in
is not now being conducted on a scheduled basis due to lack of personnel*
duty.
The 2 Laborers 1B-3 requested by reference C are considered justified.
At this time there are insufficient personnel to properly maintain
approximately 36 vehicles assigned to the Center. One of the laborers
requested is shown as assigned to the Transportation Branch of the En-
gineering Division for first and second echelon maintenance work which
cations to justify the employment of one individual for this specialised
g. The additional Building Laborer WB-2 for the Records Center Building is
considered justified. General Services Administration uses a tentative
standard of 25,000 square feet per man in their Records Center operations,
justified.
It is concluded that:
b. ?` The increase of 1 of the 5 positions requested by" reference aare just'
B and F will result in a more effective organizational structure*
a. The organizational changes discussed above and shown graphically in Tabs
fied for the reasons advanced and ciiscusseed< In detail In paragrapn
above.
The position of supply Assistant GS-7 in Tate` C should. be established as
Supply officer GS-9s to be in ccm 3.ete' charge of procurement, stock con-
trol, storages and looms.:
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WW1'
The proposed distribution of /% positions listed in Tab 6 be approved:!
Personnel
.
RBCO M; TDATIO r
It is recommended that:
The overall organizational structure s;oiin Tab, B and in detail in. 1. Jx T be nr d .
The present personnel ceiling of= be raised by five above the two
authorized by Tab D in order to allow for full utilization of the pro-
posed work burden T/C.. (See Tab G for ceiling reconciliation. )
25X1
be conducted to determine its proper placement within the organizational
structureo
fully operative, a management review be conducted to consider the dew
sirability of consolidating its operation with the Vital Materials Prom
gram conducted by the present Services Division,
at If the reproduction facility now located in the Services Division is. ex-
panded to assume additional functions and workload, a management review
d. 'Within a reasonable period of time after the Records Center becomes
to determine the necessity of the Air Conditioning Mechanic requested in
f. At such time as definite plans have been formulated for the air condi-
tioning .of Building 9, and prior to the expiration of the service con-
tract on the Records Center Building, a management review be conducted
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 -Approved For Relese 2
SUBJ;# '3': Management Stu of the Organization and Staffing of
25X1
See Attached Memo dated 20 April
See Attached Memo dated 20 ,April 1955
C - e s a get -i on 3a e
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