A LIST FOR RECORDS OFFICERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500120015-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: January 4, 2017
• Document Release Date: July 19, 2006
• Sequence Number: 15
• Publication Date: July 15, 1964
• Content Type: LIST

Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
A LIST FOR RECORDS OFFICERS
Guidance Material
on
Records Management
C O N T E N T S
Records Management -- General
1
CREATION
Forms Management
2
Correspondence Management
3
Reports Management
4
Filing
5
Filing Equipment and Supplies
6
Mail Operations
7
DISPOSITION
Records Control Schedules
and Records Disposition
8
Records Center
9
Vital Records Program
10
Also available is a supplement list of those Regulatory
Issuances that are specifically and generally related to
Records Management.
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
RECORDS MANAGEMENT
(General)
ISSUE DATE TITLE DISTRIBUTION
SOURGE
Annual Notice Of Fiscal Year Report (Memo) RIMS
1957 So You Have A Space Problem (Booklet) RMS
1953 CIA Records Man Guide RMS
1959 Summary of Training Hours for
On-The-Job Courses RMS
1959 Agency Records Management Program RMS
(Annual Report)
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
DISTRIBUTION
ISSUE DATE
TITLE
SOURCE
1954
Forms Management Program Booklet
RMS
1954
Forms Management Poster -
RMS
"Don't Waste Forms"
1960
Forms Analysis Handbook
GSA
1960
Forms Design Handbook
GSA
1960
How to Procure Other Government Agency
RMS
Forms Used by CIA
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
DISTRIBUTION
SOURCE
Are You Dropping Your O's? RNS
Bottled up by an Addressing and Distri-
bution Problem? Use new Thermofax
Label Paper
1954
1959
Correspondence Management - The Answer
to Cutting Correspondence Costs RIB
Data Guide's Solid Plastic Reference
Charts - Guides on Grammar, Punctuation
and Writing
Is rewriting or retyping always necessary?: RMS
Letterex (1-page flyer plus samples.
available) R.MS
1956
1954
1955
1955
Typing Booklet - The Correct Angle for
Faster, More Accurate and Easier Typing
Form Letters
Guide Letters
Plain Letters
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
REPORTS MANAGEMENT
ISSUE DATE TITLE
DISTRIBUTION
SOURCE
1954 An Introduction to Reports Management RMS
195 Analyzing Requirements for Administra-
tive or Management Reports RMS
1955 Operating an Area Reports Management
Program RNS
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 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
FILING EQUIPMENT ANT) SUPPLIES
ISSUE DATE TITLE
Security Desk Trays
1959 Equipment Cost Figures
for Statistical Purposes
1959 Linear and Cubic Footage
Conversion Chart
1960 Costs to Store One Cubic Foot
of Records
DISTRIBUTION
SOURCE
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-002118000500120015-6
DISTRIBUTION
ISSUE DATE TITLE SOURCE
1960 Logging of Classified Intelligence
Reports RMS
1959 Courier Receipt and Log Record and
. the New Agency Chain Envelope RM3
Approved For Release 2006/07/20: CIA-RDP70-002118000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
RECORDS CONTROL SCHEDULES
and
RECORDS DISPOSITION
ISSUE DATE'
TITLE
DISTRIBUTION
SOURCE
1951
Disposal of Communications
Control Records
1955
Records Disposition
1956
Applying Records Schedules
1958
Disposal Authorization for Certain
Control Records
RMS
1958
Records Retirement Procedure
RMS
1958
instructions of Survey Work Sheet
(Form 138)
RMS
1958
Instruction on Records Control
Schedule (Form 139)
RMS
1958
Guide for Records Disposition
RIMS
1959
Retirement of Top Secret Documents
RMS
1959
Glossary of Records Disposition Terms
GSA
Review of Records Control Schedules
RMS
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 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
ISSUE DATE TITLE
1955 Federal Records Center
DISTRI BUTION
SOURCE
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
ISSUE DATE TITLE
1951 Operating Procedures for Vital
Records Program
DISTRI BUTION
SOURCE
1956 "Check List" for Reviewing Vital
Records RIMS
1958 Protecting Vital Operating Reports GSA
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
 Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6
CURRENT ANNOUNCEMENTS
(Distributed by RMS Periodically)
Inter-Agency Records Administrators Conference (IRAC)
Inter-Agency Management Analyst Conferences (IMAC)
American University Records Management
Archives Admin. Inst.
Records Management Class Sched.
Records Management Cert. Sched.
OTR Filing Workshops
Support Exhibit
Intelligence Exhibit
(Monthly)
(Selected Meetings)
(Annual)
(Annual)
(Annual)
(Periodically)
(Annually)
(Quarterly)
(Periodically)
NARS Seminars Records Management
Speeding Correspondence
Source Data Automation
Directory of Area Records Officers (Periodically)
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500120015-6