CIA ARCHIVES AND RECORDS CENTER MONTHLY STATISTICAL SUMMARY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500110018-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: August 10, 2005
• Sequence Number: 18
• Publication Date: August 6, 1965
• Content Type: FORM

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CIA ARCHIVES AND RECORDS CENTER MONTHLY
STATISTICAL SUMMARY
MONT H
JUNE 1965
rr r
`J
ACCESSIONING, DISPOSITION, HOLDINGS
ACTIVITY (Items 2 through 18 in cubic feet)
REPPERIORTODING
PERIOD
FITOSCAL DATE YEAR
L
ESTABLISH
E
I.
ACCESSION JOBS (Number)
2.
RECORDS ACCESSIONED
1,120
7
82
97
,921
3.
RECORDS DISPOSED OF AT CENTER
1,215
3
,232
7
18
4.
RECORDS TRANSFERRED FROM CENTER
527
2
44
2
142
5.
RECORDS HOLDINGS
53,5 0 2
6.
INTELLIGENCE REPORTS RECEIVED
203
3
,518
51
,646
7.
INTELLIGENCE REPORTS DISPOSED OF AT CENTER
608
5
,106
21
,527
8.
INTELLIGENCE REPORTS TRANSFERRED FROM CENTER
62
971
12
1614
9?
INTELLIGENCE REPORTS HOLDINGS
17, 955
10.
VITAL RECORDS RECEIVED
-
ry
1 2 5
1
743
12
11.
VITAL RECORDS DISPOSED OF AT CENTER
4
574
2
,501
12.
VITAL RECORDS TRANSFERRED FROM CENTER
44
455
1
.108
13.
VITAL RECORDS HOLDINGS
9,342
14.
ARCHIVES ACCESSIONED
130
1
0,272
2
,95P.
15.
ARCHIVES DISPOSED OF AT CENTER
16.
ARCHIVES TRANSFERRED FROM CENTER
863
864
884
17.
ARCHIVES HOLDINGS
18.
TOTAL HOLDINGS
9E
2
REFERENCE SERVICES
SERVICE (Number)
REPORTING
PERIOD
FISCAL YEAR
TO DATE
ESTABLISH
TO DATE
19.
RECORD DOCUMENTS LOANED
`t 11675
51
,339
588
,410
20:'
INFORMATIONAL REQUESTS
511
6
917-3
22
2 1 .
ARCHIVAL DOCUMENTS
72
"F'
22.
INTELLIGENCE REPORTS
.1538
70
23.
VITAL RECORDS
318
1
24.
25.
TOTAL
NO. OF PAGES REPRODUCED
ITEMS
RECEIVED
10,114
2
lib
2
4~~
2
ITEMS (Number)
REPORTING
PERIOD
FISCAL YEAR
TO DATE
26.
INTELLIGENCE REPORTS
110
0
20
A., INITIAL RE CE I P T
107,267
Q
86
8. RETURNS
3,268
0
27.
ARCHIVAL DOCUMENTS
938
1+
1 2
28.
VITAL RECORDS
2.3 7
29.
TOTAL
1 113 x 940
SHELVING
UTILIZATION
SPACE (Cubic feet)
REPORTING
PERIOD
30.
TOTAL CAPACITY
97.88
31.
UTILIZED
0 11.
32.
COMMITTED
33.
AVAILABLE
1
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NARRATIVE SUPPLEMENT TO THE CIA
ARCHIVES & RECORDS CENTER MONTHLY STATISTICAL SUMMARY
FOR JUNE 1965
INCLUDING A NARRATIVE SUMMARY FOR FY 1965
1. Accessioning
The accessions for June amounted to 1,578 cubic feet.
The total accessions for FY 1965 totaled 14,361 cubic feet; this
is only 530 less than the total accessions for FY 1964. The
average accessions per year for the period FY 1959-FY 1965 has
been 15,470 cubic feet.
Some of the more significant accessions during FY 1965
were :
1. The personal records of General Donavan.
2. Supplemental and Archival copies of reports
with "Special" classifications.
3. The ORR Production files and the ORR Record
Copies were accessioned into the Archives.
4. The Archives and Records Center is generating
interest in the Agency's Archival Records
with many of the officials of the Agency and
have been able to pull together many series of
records that previously had not been maintained.
2. Reference
Reference pulled and forwarded 10,114 items to the
various requestors during June.
The total reference items amounted to 117,476 for
FY 1965. Although the statistics for reference is less than
previous years, it should be pointed out that system for count-
ing Supplemental Distribution was changed, and only the statistic
is less - the work load in reference increased.
Furnishing finished intelligence reports to other USIB
agencies continues to be a large part of Reference. During
FY 1965 this was particularly true of DIA.
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Requests from DDP, Personnel, Security, Medical and
Contact Division continue to dominate the reference to the inac-
tive records.
Reference to the Archives has increased, and this can
be expected to increase more and more as the Agency gets
and duplicate records are identified and screened out.
One large undertaking by Reference was the returning
of 1,467 cubic feet of Security Case files to the Office of
Security to be coded into an automated records system. (For
more details on this, see Disposition.)
3. Disposition
During June Disposition Action was taken on 3,323 cu. ft.
of records. This large volume for June contributed greatly to
over-all total for FY 1965 which was 13,954. This is the largest
volume of Disposition for a single Fiscal Year.
In August 1964 the Archives and Records Center started
sending USIB produced reference records to the Federal Records
Center in Alexandria for storage.
A physical inventory was taken of all maps and map
negatives, and previous disposition lists were checked. This
inventory resulted in the destruction of 2,107 cu. ft. of obso-
lete maps and negatives.
A project was undertaken in the Office of Security to
automate the entire SRD Records Retirement Program. The A&RC
forwarded 1,467 cu. ft. of records to OS; these 75,000 case files
were coded, screened and taken outkthe control envelopes. As
a result only 831 cubic feet were returned to the A&RC saving
636 cubic feet of space.
4. General
(1) were presented awards
through the Suggestions wars Program.
(2) I I received QSIs in
December .
(3) was presented an award through the
Suggestions Awards Program.
25X1
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E T
(14) I I successfully com 25X1
pleted courses on Recoras Man ent at American
University.
(5) I I attended the 25X1
Spring Symposium on Form ement.
(6) The Archives and Records Center Staff received
nine written citations from various Headquarters
components for services performed.
(7) There were 277 visitors to A&RC from Headquarters
during the year.
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