SOME PRINCIPAL RECORDS MANAGEMENT ACTIVITIES FOR MARCH 1964

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500100006-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: September 27, 2005
• Sequence Number: 6
• Publication Date: April 14, 1964
• Content Type: OUTLINE

Records Management 1-4-3
Reports
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Two Vital Records Workshops were presented to:
Deputy Divisions Chiefs and Staff Chiefs, office of Research
and Reports.
Records xagement Seminar at National Archives
Service, OSA. Attended by 30 people representing goverr enl
and industry.
1. C l ed 6 new and 10 revised forms.
Two "Response Evaluations its" were revised for Co
Guidance Staff, DDX. These forms will. provide participants in
the Travel Folder Program with latest response to their require-
and elicit evaluation, and will give guidance to collectors
field.
Revised the "Supply Action Request" for Supply Division, OL. Used
by technical offices to establish new stock its and/or changes
which affect the item.
. Reactivated "Target Installation Data" form for DD/P. This
AL RECORDS Kuv ACTP7ITIES YOR mom 1964
been a controversial form for the past 3 years. We had been
printing ill supplies as needed but could not get any one office
to assume the authority for the form until nay.
ed 8
and 8 revised forms.
used in all snail field stations. This is in the test stage now,
igned an "Outgoing Message" form for Office of Commications to
t meets all requirements 3 message forms now in the system will.
Revised a form for Central Processing Branch, OP to include the
financial arrangements for TDD personnel. Previously the form
served only PCS personnel.
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CONLIDENTIM.,
egging 4 form to get this infor
realigning the information only
Ili. SRI Dora ON
stone on the OCR Schedule and Office of Fi
/1 I to
3.
car reference. It was pointed out these re-
hle in OCR and in ate Department.
revisions to their schedule
withdrawn a request to retire certain State ;tart
the OSA/ice" schedule and rest
5. Met with tr. L. R. Euston, General Counsel, to discuss taki
ception to laws . o . records disposition in respect to
Cover Staff ease files. Suggested we find disposal authority
opinion - files not per anemt, but depending on
He asreed Watitozaal Archives should be in on the ex-
Then amt with representative of National Archives.
stir of this activity exists it ad be
for retaining saawles.
existing disposal jobs or draft a request for taking ex-
iewed and e
edule.
MANAGEMENZ
$6,069.
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;s for the key punching information for the
2$X1
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rde are now being studied with
V. FOM woMHOP
11 consist primarily of those item that are
1 for a Records Officer to know in order
ive Fors Progr in his component. Gathering
has begun.
10 ?0/a
approved a request for a secure area for Main Staff
,
and
,
branch$ ORB. This resulted in returning to stock two 4-
and three 2-drawer safes. Substitution of non-safe type
equipwnt will result in approximately ,500.00 savings
ill permit 20% additional filing space with no increase in
approval of a request for a secure area for Special
gismo", OCR. Our inspection of this area revealed a filing
e? quip nt savings of $72,F620.. a savings of mu-boors per day
(elimination of time Involved opening and timing 155 safes),,
and a savings of over 300 square feet of floor space.
of surplus shelving for the Insurance Branch
r new area in Ida building. This resulted in a
^vinga on equipment and at the same time provided the the
mush needed filing space.
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en on 1,k39 cubic feet as opposed to only 1,212 cubic
for the month of 227 cubic feet. This was due to disposition
chives and Records Center had a decrease in the to
site
971 reference its furnished to various requestors.
ire significant requests filled were;
is totaling 978 Intelligence documents were
to the 1a-tia .l Security Agency.
igence doc scents forwarded to the
Agency.
igenee reports forwarded to a foreign
Foreign Doc ent Division reports fo
War College.
3. There were 40 visitors fix= 13 headquarters offices. In addition
30 members of the ftvmg nt Training class were given a briefing
and tour of the Center.
25X1 4. I lattended the arch neeti
or the Interagency Records Administration Conference. Representative
Arnold Olsen of Montana was the guest speaker. His subject was "The
Federal Paperwork Jungle".
IBC. MUM LII !
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A significant volume of Agency m%terials, v en transferred to
trman Win, Assistant Archivist foi Psidential Libraries for
inclusion in, the Kennedy YAmori&l Library. Included in the 1 terials
were 626 Foreign feast Imo`
tfssts Reports.. Copies of several
WNS
eches sade by W. Dull" lognetic tape recording of the remarks
ident Kenner when visited the Agency criers on
1961. All of these materials vere selected.
T ices and by the agency General Counsel, Mr. Houston.
Additionl records have been identified for transfer but are not
available nor; some must be microfilmed before transfer.
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recording of interviews with Mr. NeCone and General Carter
. Houston, General Counsel, is asking arrangements for the
his advised Attorney General Kennedy and Assistant Secretary
4.
of State Fredrick G. Dutton about this.
I n accordance w i t h the r e q u e s t f r o m Y x. Kahn I obtained cc pilations
of Executive orders and Statutes pertaining to CIA fix= the General
Counsel and sent them to the Truman and Eisezthover Libraries.
bob training in Records Administration was given to Mrs.
f the staff attended the off:
to at6n Parke Hotel. Although the exhibit
the new 1 }/ThItl, by mudbers of this staff.
usr'ters at Catonsville, Maryland.
tvieited the Social Security
& bees of the staff and various Records Officers attended the monthly
Inter Agency Records Administration Conference at National Archives.
Representative Arnold Olsen of )nta spoke on "The Federal Paperwork
dale r "
size it did contain many items of interest to the Records field.
Chief, Records Administration Staff
14 APR 1964
DDS/RAO/FMB
is (10 April '64)
Distribution:
0rig - addressee
1 - Circulated to Members of Records Administration Staff
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TRANSMITTAL SLIP
1
DATE
1A April i9
TO
Exec. Off. to the DD/B
ROOM NO.
BUILDING
-2)+ I
Headquarters
REMARKS:
Vernon:
In accordance with your suggestion, o
next report viii be- for the %xarter end
30 June 1964.
This report contains several eignific
items such as
(a) Savings of approximately $2,000 .
in filing equipment.
(b) The records eliminated at the Recor
Center exceeded those received by 227 .
Significant Agency docents have
(c)
been transferred the Assistant Archi~r
for Presidential. Libraries for inclusion
in the Xenne4y Memorial Library.
FRO
Chief, Records a ration Staff
RO Nk.
1016 16th St.
.
t
FORM NO 24 I REPLACES FORM 36--8 GPO: 1957-0-439445 (47)
WHICH MAY BE USED.
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