RECORDS SYSTEMS AND DISPOSITION ACCOMPLISHMENTS FY 1960

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500070024-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: July 14, 2005
• Sequence Number: 24
• Content Type: LIST

Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2
Records Systems and DispositionCk'-~-~--~--~-~-~p-H~
FY 1960
STAT
Records Gontrol Schedules
Prepared. or reviewed Records Control Schedules for 7 components:
Audited Records programs and prepared revised schedules for
OCI -
Executive Registry -
Received and reviewed items changes on schedules for
Audit Staff
ORR
ONE
Training
OCR
FDD
OSI
STAT
STAT
Filing S_ yste
We installed Sub,~ect-Numeric System~in
Specie ng sys ems, tailored to office concerned such es case files or
unique filing arrangements
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~.~-
Fis Year 1960
Spec Projects
Follow up survey of unused safes resulted in turn in of 18 safes,
1 Kardex, 1 map case and cancellation of requisition for 2 new safes.
Replacement values of this equipment - $4,124.
Survey at headquarters for Herring-Hall-Marvin Safes available
for exchange located enough safes to permit cancellation of a purchase
order for 50 HHM Safes .
Refresher Training Workshops
During 1959 - 3 f ding workshops were conducted covering
installation and operation of the Agency~s Subject Numeric System.
].26 employees from 31 offices attended.
During 1960 - 4 workshops were conducted with training in
Filing Principles and Procedures. Attended by 185 employees.
Total attendance FY 60 - 311 persons.
Prepared an inventory far more than 5000 cu. ft. of Predecessor
Agency Records in RT Archives and evaluated the records in terms of
permanent and temporary for Chief, RID.
Orientation and Training of ARO~s from -
DDP
ORR
FBID
PIC
Personnel
Training
STAT
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VITAL MATERIALS REPORT FISCAL YEAR 1960
Participation of the Records Management Staff in Operation Alert
1959 consisted of the following:
a. Operation of Vital Materials Repository
b. Assisting offices in review of Vital Material Deposits
c. Orientation of new emergency personnel in VM Program and
repository procedure.
Met with representatives of G-2 to discuss their Vital Materials
3, Accompanied ARO for Off ice of Training to Isolation to inventory
Vital Materials Collection and discuss VM Program with
Executive Officer of the installation - This trip paved the way for the
development of a very fine VM schedule a.nd program in the Office of
Trailing,
Through the combined efforts of this staff and the DDI VM Committee
we were able to provide for the systematic depositing of Finished Intelli-
Bence' containing Special Intelligence classification. Previous to this
effort this type material was not on deposit and constituted a deficiency.
_~ ,Conducted a study of EAM needs at Relocation. It is anticipated
that this study will permit the reduction of required EAM equipment re-
sulting in monetary savings.
~~ Completed microfilming of the OCR~Graphics Re~ister~Ground and Per-
sonality still photo file. This action corrected a deficiency that
existed for several years, since 1952?
r1 Assisted Records Management Officers far
/i
DDP, in developing a current Vital Materials Program and Operating Proce-
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dure for DDP. This asaista.nee was very signifieat, resulting in the
establishment of seventeen (17) Vital Materials Deposit Schedules, and
~ ~'~
the review of all~Vital Materials in the repository. Of equal importance
is the fact that we were successful in bringing together responsible VM
officials in DDP and. DDI.';"
The VM Program has prospered through this association in the fact
that DDP and DDI have .exchanged ideas and lists of Vital Materials each
is responsible for depositing, thus eliminating the passibility of
duplication.
'. Reviewed and commented on paper prepared by the DDP~RMO regarding
relocating of the present agency repository.
eRevised farm 620, Vital Materials Transfer Slip, to include format
more compatible to categorizations as defined in the
/'~ Commented on proposal made by the DDI Vital Materials Chairman
pertaining to the microfilming of the entire NIS series and, other
selected finished intelligence for intended dispersal to tin (10)
different locations for safekeeping.
Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2