ACTIVITIES OF THE FORMER RECORDS MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300290010-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: September 15, 2005
• Sequence Number: 10
• Publication Date: January 10, 1951
• Content Type: MEMO

Approved For Release 2005/11/21.UIAL000300290010-5
Chief, Administrative Cervices Division
Acting Head, Records Control r?snit
A 4tivitiess of the fore Records ftnagement Branch
10 January 1951
The forms attached give a report on the projects of the former
Records l tgemert Branch, CIA Library Division, Ct!), which were
mpleted during December 1.950, or which were continued into the
successor organization, the Records Control Unit, Administrative
Services Division,
2, The activities of the Branch '-eluded, in addition to those
described on the forms as Projects, many varied services some of
which are listed below
a. At the Cl, the Branch 25X1
gave advice t toe. or the National 25X1
Committee for a Free Europe, on the establishment of filing
systems for the Corsaittee,
b, Coordinated the transfer, preservation wid use of
recordings of foreign broadcasts with Dr. Dallas D. Irvine,
Chief, Audio-Visual Records Division of the National. Archives.
Dr, Irvine praised the work of CIA in setting up criteria and
procedures for the selection of such historic dooumc nts at the
time of their creation, and desired that CTM personnel be given
permission for a talk at some future date before the Inter agency
Records Adminietrction Conference. No commits were made.
e. Requested National Burea of rtandards to make residual
hypo content tests of microfilm samples to assure perssrancy as
required by law,
d. Advised 4,0,
equipment,
In
oourement of microfilm 25X1
of Approved microfile ing of Communications records amount;
to 324 cubic feet. The original records will be destroyed afti
congressional approval has been received.
ng
r
f. Prepared an estimate of costs for storage of records in
office space and in storage are s, It was discovered that the ave'
aage cost of storage of records in CIA. office space ad.ints to
$5.31 per cubic foot per year. In CIA stora;Ze space the cost
averages .53 per cubic foot per year.
g, Submitted one disposal schedule a d one disposal list to
the National Arc1 ives to obtain Congressional approval for allisposal.
Approved For Release 200 P7b0-002118000300290010-5
 Approved 1 90010-5
#w31 Docember, 1950
PROJECT
ASSIGNEE
INITIATION
DATE
TARGET
DATE
PERCENT
COMPLETE
REMARKS
153. Requirements of
a. Contact AIDs and Staff Chiefs or
00, OPC, OCD, OSO, 0k., and the former O! contacted.
1 their desi~ielted Room-do Officers
31 Jan 51
20%
With reorganizations it will. be neeessary, tto contact
some activities again.
b.` Training of microfilm personnel
11 Dec
To be undertaken when necessary projects are established
154, Requirements of
a. Training
(1) Lectures for orientation of
records personnel CS 1-5
22 Mar
Program suspended.
(2) Training of records personnel
CS 7 and up
To be established.
b. Inventory of files
Entire Staff RNB
(l Received and coded
21 Sep
100%
(2 TT M Cards punched
(3) Verification of I. Inventory
1
l
20 Oct
20 Oct
100,E
100,E
Lists
(4) Coordinate CIA Records Inven-
Entire Staff RNB
1 Feb 51
tories
o. Evaluation of Records Series
d. Dis
osal Sch
dul
Entire Staff RNB
1 Nov
Continuing
50% of inventories have been evaluated.
p
e
e
e. Disposal Lists
Entire Staff ROB
Entire Staff RMB
1 Nov
1 Nov
Continuing
Continuing
Disposition determined of 5% of file series inventoried.
Demlription prepared for sight record series
f. Disposition of Records
Entire Staff RIM
Continuing
.
(1) Destruction
(2) Transfer
(3) Microfilming
Thru
Dec.,
31
380
743
frames have
been filmed for the i*n
d ti
of
orri
s
uc an a sed
Of 316 reels
were
re-
a 258
~f
h
o
ce recrds, e 5
w
il
reels
had
not
b
e
t
R
d
t
d f
(4) Preparation of draft for ad-
e
n re
eArc
uc
i~
.
.
urne
rom
ministrative authority for die
s oition of file a es includ
use of for
902 "R
ms
e-
quest for Authority to Dispose
of Records* and ro* 60-M
Documents Disposal R ,
(5) reyised o 600 80,
MIS Dis
o
osal
1
p
p
.
100%
I
Approved For Releas
2005/11/21
1A-RDP70-002
1R0003
0290010-5
FORM NO.
NOV 1949 30-14 (TEST)
 a. Film received
b. Pile sent to Reproduction
a. Fm returned from Reproduction
d. P't1m revi !
e* sent to Repository
158. Review of COATS Files
25
59. Review of ORE/E Files
60. Review of p .Jbp Div Files
61. Establishment of Standards for P1i
filming 'Nark to include:
1 a. Microfilming equipment and suapUO
25
b. Reduction ratios
e. Quality and quantity of camera 'op
d. Acceptable film processing
e. Labelling and indexing of files
f. Storage and use of exposed film
62. Dents Regrading Procedure
25
1 a,' Draft of CIA Notice
b. Regrading Request Forms
e.
Regrading Notice Forms
63. Establishment of Documents Regrading
e
Publication Ictice Publication of Consolid,.ted Documents
Regrading
. Development of procedure for r
Control interagency loans of records
25 f' gency loans of records
66, Search for sensitive records of NOW
67. Request for clearance f use of CIA
Records at National Archives
NOV 1949 30"14 (TEST)
Approve , ,,
+ ROJtGl1 Rtl'OR1 90010-5
December, 1950 Page 2
PROJECT
ASSIGNEE
INITIATION
DATE
TARGET
DATE
PERCENT
COMPLETE
REMARKS
55M Vital Records Microfilming
Eta Staff MM
26 Jul
Of the 0Th overt components 95% of the initial micros
filming is cosuplete. A total of 1,190,599 framess knave
been filmed.
by` RMB
a. 5 reels resretved thro 31 Dec 50
b. Same as above
a* 533 reels received
d 516 reels reviewed,
I
e. 86 reels sent to Repository
20 Oct
15 Nov
5X1
~
Work suspended due to reorganization
a e 1 w r
30 Oct
30 Nov
2
12 Nov
5(
r a
Preliiner study begun Sus-
i
d
Staff py
1 Nov
ed & ! t
pen
ng entrance o u y. SS udy to rem
S
11 Dec
cult inA~enc y?~ide instructions on establishing and op-
8rating mTcro3'itming projects.
1{R
Suspended pending outcome of reor; n .xenon
100 %
100%
1Jan51
75%
Project delayed by reassignment o 25
644
Entire Staff R
31 Jan 51
1 Nov
15 Dec
10th
17 Nov
75%
Search
reveals
rs
need for inte
ncy
coordination
of then
records and
for
establishment
of
controls within
CIA.
29 Dec
30 Dec
Clearance desired.
Approved For Releas
2005111121:
IA-RDP70-002
1R00030
290010-5
1