WEEKLY REPORT - WEEK ENDING 13 OCTOBER 1954

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300250004-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 4
• Publication Date: October 14, 1954
• Content Type: MEMO

Approved For Release 2005/11/21: CIA-RDP70-00211 R000300250004-6
Chief,
ement Staff
Its October 195LL
gent Division
Weekly Report Week Ending 23 October 1954
1. Progress is being made on overall plane for
wing the Records Center to the new location,
Agreement has been reached with the Logistics Office for
daily courier service to the new location,, and for two
ple ntal. trips per week to handle large accumulations
records which cannot be acco odated by the courier
service,
has also agreed to make the
services his ca., courier service to headquarters a il-
able to na, This will. provide two regular trips every day
bstween headquarters and the now location. This servicb
should be sufficient to meet the normal needs of all head-
quarters offices for Records Center material.
2, Inactive records were received from three offices
amounting to the equivalent of ten four drawer safe tyre
cabinets.
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300250004-6
 -CO FIDENTIA
Approved FeoRelease 2005/11/21: CIA-RDP70-002 000300250004-6
Accessioning
Report for Week Ending 13 October 1954
RECORDS CENTER BRANCH
During this week the following accessions were made:
Comptroller
Personnel
OCD
Sub-total
Finished Intelligence
Total
Total Accessions to date - 298.
General
9 Cubic Feet (4 separate jobs)
4 n
rr
20 Cubic Feet
60 it it
80 Cubic Feet
is drafting proposed operating procedures for the
Center. A chapter on accessioning has been submitted to
and the Chief of the Center for comment.
Space lay out plans are being drawn up for the new building and all
shelving is being numbered. This is a first step in developing a
plan that will insure control of records as they are moved.
A series of reports are being prepared on the staff work accomplished
in coordinating the move of the Center.
Clarification is needed in respect to what role the Records Center
is to play in the segregation and forwarding of VM documents for
various offices. is
working with the Center on this problem.
25X1
25X1
25X1
Approved For Relea _ :CA
N -RDP70-00211 R000300250004-6
r
 ,ry u a .L ~,f3 z~
Approved F'Releaise 2005111/21: CIA-RDP70-002R000300250004-6
Report for Week Ending 13 October 1951 from
RECORDS SYSTEMS BRANCH
Project 4-79 - Records Management Survey, FB]D
No change from previous report. Project is approximately 99% complete,
Project 4-80 - Agency Wide Microphotography Survey
No change from previous report. Project is approximately 19% complete.
Project 13-81 - Security Desk Trays
No change from previous report, Project is approximately 87% complete.
Project 4-82 - Filing System - Handbook for the Subject Classification
and Filing of Correspondence Records, I
No change from previous report. Project is approximately 99% complete.
Project 4-83 - Vital Materials Deposit Schedules for All Offices
No change from previous report. Project is approximately 61% complete,
project 4-84 - Vital Materials Microfilm Project
Microfilming of the OCD/BR dossiers continues. This project is now
approximately 60% complete.
Microfilming of vital materials in the Personnel Office is continuing.
This project is approximately 50% complete,
.Project 4-96 - Vital Materials Handbook
No change from previous report. Project is approximately 12% complete,
General Information
Comments have been received from all offices on proposed Notice
"Standardization of Heavy Duty File Folder." A cursory examination of
these comments reveals that DD/P is the only component having substantial
objections. A meeting with representatives from the DD/P area will be
scheduled soon to resolve these differences,
Form No. 36-29 has been received and forwarded to the Repository. This
form will be used for the first time for the quarter ending September
1951 to list the vital materials deposits and withdrawals activity of
each office. The form will also be used for listing the annual
inventory of each office.
Approved For Release 200
25X1
25X1
 25X1 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300250004-6
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300250004-6
 Approved FOrRelease 2005/1
1 ' ` fA-E F 02 VP
.0000300250004-6
Report for Week Ending 13 October 195 from
REPORTS AND CORRESPONDENCE MANAGEIEN T BRANCH
Project 4-91 - Review of Records Management Program Logistics office
a. Repo_rts Management - No change in program status. Project is 20%
compree,
b. Cotes ondence Management - Progress continues on the correspondex
to be tested in e Logis-L:Lc`s Office. See summary under 'General
Informati on,"
Project 4-91i - Office of the Comptroller Reports Management Program
No change in program status. Project remains 23% complete.
Project 4-98 - Correspondence Handbook
Final typed copy was reviewed jointly by I land the secretaries 25X1
to the DCI and DDCI. The Handbook was four corm e sly acceptable to the
secretaries. DDP/Admin is now reviewing the copy for wording of the
"exception clause" in the Foreword.. of that staff also asked 25X1
that the Handbook be left for general review, not in anticipation of
recommending changes, but to get reaction as to the need for a Clandestine
Services correspondence handbook.
General Information
a. Headquarters Corre ondex of Administrative Reports and Requests -
Forma o e mo e or Testing in gis ics Office ais- -'6e-en agree
upon, The index will be composed of two parts: (1) a battery of visible
index cards and (2) sample memorandums, pattern paragraphs, or reports
keyed to the appropriate index cards. The index card has been designed
and copies for the test model are expected this week.
Flexible use of the correspondex by any Headquarters component will be
possible. Either the card index or format samples can be expanded to
meet individual needs. Also, the card index can be maintained in either
low cost vertical files if references are not too frequent, or on
visible index panels if other,7ise.
b. Employee Suggestions
(1) No. 1093, Signing Inter-office Memorandums With Name and
Telephone Number of Signing Official - Completed the writt ,l evaluation.
Approved For Release 2005/11!2'1 CIA-RDP70,-00211 R000300250004-6
 Approved For Release 2005/11/21 ! ~CiA.'b17C-'00211 R000300250004-6
25X1 '1l also be tested. Although these
masters each cost about /3? more than those of the Coronet
Company, the supplier guarantees 100% more impressions (150),
and longer shelf life (2 years). The cost and quality of
Azograph reproduction are also being considered in our evalu-
ation.
c. Program Promotion - Because of a reorganization, another
meet ing with 0. drain personnel is scheduled 15 October to
discuss reports and correspondence management programs in the
Office of Training.
d. Training Literature - Completed the pamphlet "Analyzing
Requirements for Administrative and Management Reports,"
including a pencil-slcetched cover.
25X1
25X1
Approved For Release 2005/114$1.: CIA-RDP70-00211 R000300250004-6
 6 !'~, Fdw N ff 3
Approved For.Zelease 2005/11/21 CIA-RDP70-0021 v 1R000300250004-6
Report for Week Ending 13 October 195L from
FORTS MANAGFM ENT BRANCH
Project L-85 - FI Info nnation Reports
No change from previous report. Project 147% complete.
Project 14-86 - Forms Index
No change from previous report. Project 78% complete.
Project 4-95 - Forms Management Handbook
No change from previous report. Project 4% complete.
Project 4-103 - Preparation of Final-Type Forms Copy b Forms
P Tanagement Branch
Status is substantially the same as in previous report.
Stud of
No change from previous report.
Hoover Commission
All interviews have been completed. Reports on State and Justice
Departments have been submitted to the Commission. Analysis of reports
and statistics from bureaus and services of the Agriculture Depart-.
ment are nearly completed. The report on this Department will be
completed and submitted to the Commission this week as will the final
government-ride report. A follow-up will be made next week to discuss
reports with State, Justice and Agriculture officials, A detailed
summary of findings will be included in a subsequent progress report.
Summary of Individual Actions
New
Revised
Reprints
Overprints
Other Government Forms
Total
Redesignated
No. of Requisitions No* of Copies
7 142, 900
9 151,tcoo
4
1
22
314, 500
14, 000
232, 8010
25X1
Approved For Release2005/ F1-12 t : C1A=RDP70-00211 R000300250004-6
 Report for Week Ending 13 October 195L from
MCORT)S DISPOSITION BRANCH
Project !,-77 - Office of Scientific Intelligence
Concurrence and approval was received from the Security office
on several its of the schedule. This approval will cover all
past and future items of this particualr series of records. The
disposal schedule for this Office has been forwarded for appraisal
to the National Archives. Project is 99% complete.
Project !-78 - Office of General Counsel
The installation and training of personnel in the use of the
developed file plans are continuing.
Project l-97 - Records Disposition Handbook
Teo change from previous report. Project is 75% complete.
Project 1~-11G - Security Office
No change from previous report. Project is 85% complete.
Project 5-2 - Office of National Estimates
The disposal schedule has been forwarded for appraisal to the
National Archives. Project is 99% complete.
Pro'e~ ct 5-32 - Office of Research and Reports
As of this date, 135 describable items covering an estimated 1257
linear feet of records have been listed. Project is continuing
and is approximately 13% complete.
Project 5-to - Office of Chief of Operations
No change from previous report. Project is 75% complete.
General Information
25X1 Information was supplie for his use in the
preparation of a staff s u y on the methods used in the destruction
of classified waste in the Agency.
contacting all Area Records Officers. e information was obtained by
25X1
COMPIMIJ&
Approved For elease 2005/11/21 : CIA-RDP70-00211 R000300250004-6
Approved For ReleasetMW 70-00211 R000300250004-6