TRANSFER OF ACTIVITIES FROM THE GENERAL SERVICES OFFICE TO THE OFFICE OF THE COMPTROLLER

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP70-00211R000300120022-0
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
78
Document Creation Date: 
December 19, 2016
Document Release Date: 
October 12, 2005
Sequence Number: 
22
Case Number: 
Publication Date: 
February 10, 1954
Content Type: 
MEMO
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PDF icon CIA-RDP70-00211R000300120022-0.pdf3.61 MB
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Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET # C000trollor V) - Wfabratry sa4MTI TrAlsoftr of AotivItIo* fro* th Otno ? I ;,orolt** OM** to the attloe of tb* Comotrollor I, oursoott to WA IOU** . zotrit0Y 1.0*,:10 Subplot: trgoofar or Oiontra 4ItotyonatntAlt4**4 tho Ootords torriton %otota* of tho leoeral tiervlaas Writs* *ill be transferred to taut ,ntles of tt* aoavtrollor otfootiro 1$ Pebreeri 1954* 2* Ito Xmordo f4orrlf:*$ farioloa lo oompono4 of (*) tho Zoohlato 4***P6A IrimAh, 044 V6) IA* R000rds Monnuoaont A' 4 nIstr4b4tioa Drown. 11,0* trontgort f000nwort" d000 not lueln4o tto leil. Control !?.4*%1094. otOor th* lottor) oo im tronsti-rro4 to t** Login:tit** Offio*, )0 elortloott inform:01*o rogord$as **oh of tho oottoltlo* trwoorroa to. this ,ofte* of tb* C troller le *a follows Ito aPpeolls attaehod inal144e Ils t peattlafts inalotisdi la th, ?poroonool aottiag at %a aativittoo Woo. tr4**f*vrad to tha lttica *1( tho COA trallar, toptoor oth uto afoot o: lsoocast emplaivoti mows ot #400:40304, la ti.040 000-itiOAS IV osoatt b* 11044 the ariati?, poreessal reili*g* b,? Attaahad es ft-pond/sr, are root** or tIrti rirool !mord 1,54.415v an4tota for tNo hotardo Sorvioon soolnolr* at the44flcontrol *hiet to booing trwootorrod to Lo tattle* lffl**0 (X) VA quairtor17 VP) r4/0 to* tha Math4o* *oda 4r**** as at )1 Deeatber 195)* recetrod too* the Cleasilleeties amd aso, fltriatos On 23 400140T OA* reIvistosa **oat * alavattlamttoo rovtottio to title*, owl** sod ogothava *t aorta* Amittoao to tho 4aohloo 14**arAo hootah, itaaktvarii loom**, at a Ti4 *hoc* tavottoz th* A** tit%*** **Ito* ond poeltios tx4rAws hal oat prowlawakr tatalvod fro* Oleso tfIestl 4)1 A4,1-4 Neger Otiotalaall tbt coolao** do sot yet svpifter agetnet trio tow ***Mao otatmoo, Aattoo toe y Approved For Release 2006,/sti ?. CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Si7(l)EI 4., V cot been token r this Orli** t.o ohente the qt-lee os4 te tremeter Moe* powAle to toe tow poottion =Were flato to the fact thet we received aetifioottou ou Pri4ey* a& 4000,17 1,S4* trie day after the ***P4ae roe 104X reeelec44 Met tbe leuerel lerotio.ot 4rrtee titiao to he Orellebed, A copy oX t44 eetbtale ren :,*rtslatag te tut* 'breach le atteeted ("A,vendix .0 tar 7ear leferestion and torther actioe* (2) helot I* * liet et euployewle of the Neohlne Record* ,Nrigneb eho ,ifive bee* vot4ted to *verse 4 pooilleee un4 25X1 prevratly stettee.ed la owvert 6t logieti-e octi gener*1 edeletetretive cotivitice 25X1 aat G 44,2 Ipprecteute Date 'Departere ter lalt orlotkaii-imfeagAL, To ttidi, Opera. ;',;40trib Tab Aotp. atoore* ) ftior, Nelp? OP*, tq*ip? T40 Vvips Were* Tah N,atp., opera*? TOb testP* Opera* ) 4ovemhori 11,2 letter pert or 'forth or ttrot part of 053 Thee* ceplorees via clisibile for retetie, 1,4 neettiotertere A/Wanton emroxico tely- tee poers eller the dotes *Me* *hereto ? Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 25X1 25X1 25X1 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 (5) The OArksr gervAto Utter to *wows* persousal baviss em 0Orsor Ntrisakttoss su 4rats4 4o4 spprors44 3ms-two st tho relloset 4.t 00 1C4tiOg Dovaty %motor (44mintotrxt1ws), lt ba# ast. bow% roroantod br uto lftlos iA et tho trumf0 of avomatkal 'ervrio,tes poviztione, Aotdott otk iado reloired itb.* tive Vmoptroller? (6) An1041?4 kt,f .401airdiA Ls 1,15It or Ma pro4s49to sod tratowakton 4-411e% omoMato moordo otakmtly 441040 "rtv. PAReipta how Pro?Ilato too ykouttatle oonalotiot agoilif* kftortl* arte tiotod 1St knotown$ M prim:a-ma probam* everootios tiAo aottvity- timg '31'444 61.3110,34t ovortimo. loyhitth it km( tom rev:401A portora orlor to tkett, dooidlimo littoto, tor vortotto r4Vort0.4 ntiN euAartile b000 040444;4' roduatis, ,out. v-,eiNfa tax * twoUer r*daattmio, areitace td.r# pirola4440, AttOitiOotit 40:jior proloeu ws4314 ni)-tvk tho4t trkertotosi. portotool zotottriviotiorit? TNf salstmAzt sezpunt, torgest4110 1:i*ettrds &tonal As So, 444041, r.4 tato). calk *1100044 to doe for Yloeol Tsar 1954 atti tt4 obliwtopa and onetatgated, tel oe woo of 2.6 194).,b pin* ao follows* oe?30etlot*oot Allotiotot Obligetlea* ftdafil, ,i10 441. te rits' toti Oaattoo ei*,1 rfaltaffilmajeti ititatto i; 41 4 t preAorit zone of Ott reavonova ot Wks wravit7 4010 yoriotvezei re40**tt4 S*10 pistileg ter *vet inavOizool? (4) kesordo *winos tte tolUele$ eetteltitte toe* 40400,,,? or aft 4040, 14 prossoso %olio fte* la Process ar* tadissted bl sstorisks. %Tice tbe atreetor eleetel4 Lepotice Veooreltoomel *Genera teraises -9/Coxivoots ow/ 25X1 r 044,0740 :?UIETT 3 .0, Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 - (3) Attached ea Appendix r is * ltst a the Area Record* offiaers for We sarioas setivities of the Molloy etto ero Joon' abargf- with?responsibility- ter 'cowry:Eat-4 oat tNw Ateesrde 4aoagoment I'Vegrao 'within 'the areas to Vt4th- the7 okroe ***Uattt* (4) 1No. Vital gatorials Progree es at 5 retimary 109t totaled )0914,154 doenAents alai 4opoei to at tint Repository at 241% ere ;momently ea a fairly carroat basic. Tt', 0*tedare provides tor weekly' reports es the state* et ttie orograwo *it* rw74rtop will be Asdo 44,451Abt4 to "Intl the 0610 4t nesords Services l',IvriadOne (5) T40 pra4acts in process t present tthse te the Reeords 4anaceaoet activity axe the m to t4s or each are shown A.,!*emdis: 04 (6) Ato allotment actiouets crifAt tar theft sativitise, 14,00, Rewords Services And iksoordo Gauter Thallototo to date tor novel tear 195L and th oblisatines and nceblioatad bulanae* 4r 48 4CaUnAlf 19'A under tug* secoloto ars to f011oae/ ?t Allotaant Ohliwattone gsfiVlitahed Zelacce litt$,ICLAtc/ iLk f -g r IkAL.? 25X1 Approved For Release 2005/11i1 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21.: CIA-RDP70-00211R000300120022-0 (RET Approved For Release 20)1451 . CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 tam *emanated and ea imsdeqouts 'f 'a tor tag arPPIA*0 exist404. 4* 3 Goo 'renlatedl nor ram boy plan motor way tor its developmobt, nose that-440 mobil qualified staff hes ueea g, table of organisation ameassary to its operation ham baba daten10014# 044t0010. Atvv /mot 0,440 i1 thindiv144010 in industry sod in Government woo are mei/ anoissAntad lath the demotionarit of mash 4 pregran In its various aspects. Arse. esenrds IfftserA have Uses ap,tototoda. and 0 training posers* *so sondusted 14_ .0412 1,511, with eartifitatto awarded tonAgeney ,,otremuma Iwo attondad this soars.. %Therefore* tho teandation for tie, c)rogres tam betaJU4.4ta future devalepsent 4tounde 4#04 the persaveranse of thot itidtildwa dtott ioriPleetabs the Aron Records Oftivants) arot the somport *Ash is Oven to tho oilman .Arograo klanihtivrt 'Directors* 'Wise Miisfe, end the 'Of Av. of Um lArestar. ergo tom stronitly# in any oratiAteration of Us fusers devel000toit le ilea resorts provost that the records acitivitAos es env sunstitoted with miner modifications be 1c10, together. 11. this is not does, Vs Now, ray be o,mYstosttd oitis tim possible tailAre of a ss3or altatailvtratival sattalt** 10141 sae ratolt in .very onhotantial Vortfotrootato fad monnratto. ics. Lastly,L want to partionlarly sammesd Vihsief, %eerie liassisto Pivisions ?Amoral ,"hirvUes v$Itemp AVT AT..ew development of the Ummul0o assards mild %cords gawkoomnit eativities. Mt ts# tots) priatrily respond-KM eAd deserve tem ermatest savant nf oredt? r*, orgfintring theoe *Cavities, seqoirtng ;semen:tool, sad devalonins tomb et the primrose. Ithorn w%410 aro wortv of tvgiiimodeti UT TOW *WAX Ar, VW441,* qAPAA&AWA UkIkv 'WNW 4WW WO! PWW WVA st4g4W 4,04,14.1W4U44 protrusto for TOtttoN tbor era ressennibIs hese not sa yet Won folly daseampod dtio to the haat. that they 4440.it***Iii t* soffloloot Vigo tor VA* PtifirOsat. fieraver mil a tho portrait). ars tottrosooly itt4ifiedg visd. am WNW* are Alm to pastor* the assionnonts SOt lett* U*7 *we employed. hope that Us sh-,vo infommtion to:1;4ml to yea in u*i* tsreseemettilito for thetas lortgrams. Oaviessly. X hors boom *A* to intli440 sombor of things wash aro aorrently ander otraiderisAion or in masses as they *VS Or 4 relatively mitwr or witieral *tft, tU be available for disoossion ot row sotootniaties with rospent to any of tho ortlilolates iJa trans 41-0= ' Jcbss? 1 ummoroA opyTamwo let Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70- 0211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 0 *0 ? :ECREI tiro etee4rde Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 4ppes d Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 25X1 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Next 7 Page(s) In Document Exempt Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 tgrrcsla`x Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 A I Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Recap Records Se rviCtitttsr Fi1r1Rellase 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00(211R000300120022-0 Approved For Release 2005/11121: CIA-RDP70-00211R000300120022-0 CENTR'ki. INTILLIGENCE Aoilia General Services Office D1-"SCRIP1,ION OF ACTIVITIFS keeords Services _Division The ciscords Services Division is responsible for the formulation, development and operation of an Agency Records Management Program in accordance with the tederal necords Act of 1950 (Public Lew ?SW" the general policies of the Agency and applicable ieederal regulations and statutes; the providing of electrical accounting *chine services for all ,he adain.istrative requirements of the Agency; and the supervision of the Agency mail distribution system. This Division is broken down organizationally into two main Branches, ie., the Records; Manneestent and Distribution Branch? and the itaChille Records Branch. The' Records Management and Distribution Branch is responsible for supervising arid directing the Agency itecords Management Program, including the developing of Agency policies and procedures relating to records management.; s tandardizing filing systems, equipment, and supplies; establishing and maintaining an Agency Piling Index and Correspondence Manual; directing and supervis.ing the Agency or Control 'I`Oftralai operation and maintenance of an Agency Recerds Center to provide for the housing of semi-ec eive aid non-earrent records to persidt their systematic retirement iron opera Ling offices; serving as liaison io the ga,ional Prchives and otuer agencies on records problems; administering and coordinie'ing a;;;zogrem she' i?rovides for the iden LLtica tion, processing, trensfer and storage of the vita]. ma Lt.: ri Is of c ; trainine Area itecords officers and fiecordn Aststhroighou t the Agency; deve1oeir4 stnards rule tive to the mit rafilning of Agency records ; receiving,' die tribnting and dispatching all ofziciel mail and relatee material for the Agency; and pl OVia ing courier and messenger service in he eeparteental area mid special courier services to other areas as requested. ria.chine Lemnos Breccr. iv responsible for the development f ad application of tabulating nachixwb techniques 4-Ja the keeping, of records, priaarily in Ixei aaministen,ive field, looking, toward the elimination of manual methods wherever possible, effec Ling dollar econoed.es aod increased efficiencies, and permitting the production of such reports and information as nay be required for good etieialetratire imanageeent, for auditing, and far future planning purposes. Approved For Release 2005/11/21: CIA-RDP70-00211Rd00300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 mirm ISTILLIOEXCE AORSCT General Services Office Amptlippws AML 04711g: I ROOMS SWIMS Dari ms the flood year 1953, the sseeds hanagement Program was expended to provide the aglow with floilities in the three primly.' phases of such a program, %cords Creations gagerde gaiptosseso and Dae and Desorde Diapositive end to more adequately meet the requirements of the Morel *mord* Act of 1950 (Mei* Lew 754: The progress and scoampliebeents of the "arises phases of this progrem follows: 2. Correepondeace ard Perms Control Progren ware transferred from the 0rri1isettem4 ,-.serri-ce to Records Services Division, and the *sports) Control Program was established in the Division. The grouping of thole rotations brings together those related activities shish are generelly accepted as integral parts of on active Reeords Memagement Program' 2*Wait 14atatentalos god- NI. e. A standard filly system for the agency hes ben developed. A draft of the hand. beck for the filing system has been distributed Sr oommeet throughout the ornery. Wartime level clearness* have been obtained from meet officio and it ie anticipated that the mammal viii to issued Ohartly. This miters filing eystem hes already boom installed in amoral of to the army and atom the following advantage, (a) teeter and more positive referees* servioe (a) less depeedence as key filo personnel and (e) training by the amok of Trebling. h. A Mail Custmol Syetem hes toes developed and will be loosed to handbook form darbeg the meet fiscal year. The elutes will have general application in offleee requiring a eamteml is the losation and beedlleg time for a?rrespeadesee beim Proosomod Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 CENTRAL INTELIGMCF AGFACY General Services Office BIESadi...2.2W-1129 e? Teo &gooney notices have been prepared that eill provide for the standardise. Cam of filing equipment and =plies mast oomtnonly used in records activities. These notices ove nov being circulated fort t} oomoorvencer of all offices. The effect of such standardisation gill be scomemies in procurement, simplified stocking and werehousing? neater files and lowered eests fer equipment and supplies. ill YaallidetaLaSEM. a. This progrom hes ti.en strengthened by ibis development of orderly schedules for the depeett of vital materfAls me well as the eohoduling of seterial to be removed from the eepeeiterr, lm addition, &fleas hove been ensoureged to deposit **pies of P*Por mord* in Uet at miesofils copies, 4. jksattUaRRIM29. Nmeurdeietro1 schedulse hove teen prepared for Logivtice and General Serving" ?Mose. Moir spplloation is of current monoses, A 'dollar echedule hes be prepared for the Comptroller effigies It ls surrently being eironlated in that offies for approval br operating efflaimls, Moo* eeheduloe provide for the eantrolled dispositiom for sll rewards of the soesestivo iito Records disposal schedules sod lists home boom submitted to the National Archive' ald the geessose for the following ?Mosel Logistic., Newel Services, Comptrollers Offioe of Opesstlessi Oelleetios emd Dieeemisotles, Communiostiose end regret's isteltisosee. % inaltSdIEUMUdt so nth AlOo ommephiams the heed of seek Ws orgesisatiosel component of the wool eppedmied Ares isserde atflossoe for searyis, out the remods presses is their respeetive Grow Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 MO= General Serwises Office bask jizajap .21ijapa 110 A voacrds ninagememt training program vest .3?psdend oesdueted for the APOS Records Offisers. This program vas designed to familarine this group with the mime phases at reeords somagement end was coodueted with the 000peratioa or the Offies of ?retails 411 a. Rewords *urger were sonfteted is the felleeing offices, 2. A mainteeenee end disposition ~vow la the Logistics ?Mee reeemmende- tions were eeeepted end initialed. 2. A mintiest's*, end dieposition server is the Wise of the firesten.w Approval et the major reamamendatioas is still pending but pert of the reessemmdetione were eiseptehas to the O'fies of the ODA end haws bees imitalled. Alimentation,* end dieposities survey la the Ceptsets Moisten (of Vie ems. rt Operation's. The report is ourrentlp helms proposed, A. A sainteranoe 'army in the 'Mee or the theterieel staff that resulted is the derslopmest of a spates for the filing of sowspepar elippOmge. el. Liaises with the National Avehiree sod Ismer& Servies east or a CIA Neeerde ?Mem. e. A National krebives meedar wee gives wow elearemes te weak with this Wise and to sestet to the appraimal f irassordis. f. To assist le the esteblishiss4 of legal, Memel end edeiniatrictroo vexes of resoles, woOkisg egresommte were developed with the aseptreller, auserellisiddlie ad the Amdtamemdiew estshliebid tiff the appelat. Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 IGFVE AGRACT General ServioesOffioe o As Se ices s I/ RECOIVS CMITY,R The storage, preservation protection and 'servicing of inactive rewords vas provided for by the establishment of an Agency ;mord Center in iscal year 195C. The storage and supplemental distribution of agency issuances is included in the Aeoords Center operations. The espesity of this %cords Canter vele limited to 6,4nr cu. ft. Ay the end of theyear the building vas filled to capacity end eprroaleately )000 cu. ft. of materiel vas stored in th: Fowler Building in Romafn The demand for %woe's Center storage of inactive mord* matinees to espied ss the revolt of progress being made under the Reeords Namegemeet Program. Comsequemtly, the need for adequate Agency necords Center facilities uee established and plans tor setting up such Alighting are in proms e ? or the total rf,400 ev. rt. -f material in storage avrosimetely 2flO eu, ft is movie amd t reminder is distribution setcriaL Tbe 320fl cu rt. of reeorls stored in the *peter is equivalent to A00 flis eabinete valued at t94,000. Vitt" the eetebliehmeet of an Agency to the Vetional Archives ves dissontieued. 11oprovessate sere sole is the etolking mod serrielog of request for mulTaamemael dIstallistisap All recreet ,ar nob material sem nov Mice prooessed withie 8 vorkier bourn elthosigh the 'elms, of estartal emeseeed for stock and the miser of requests for dietribottom isersosed 1ir Mgr $0.8 2iathe last two qsertere of the year, me sespered with the first half of the flees) peer, ord Center the trenefer or oertela records Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 CLNTRAL INTYLLIGENCE AGLACI General Services Office Record* Services Division IV MACHINE IOCORDS SaVICa During the fiscal year 1953, electrical accounting aachine services were provided to the following components of the Agency' a. Office of the Comptroller b. Personnel Office o. logistics Office d. Deputy Director (Plans) e. Office of Training f. Security Office g. General Services Office The punched card records emstablinhed frir the various offices of the Agency are the basis for tile preparation of 301 repetitive monthly reports now compiled for these offices. In addition, sumereem ppecial reports and tabulntioass are prepared in accordance with the needs of the offices. Daring the fiscal year 1953, punched card records were naintaineo on the following peajectss PROATICT DESCRIPTION DATA ORTAIRABLI UNDL1 THIS PROJECT Porsounal Agency strength report, personnel stains reports; selected skills, languages area knowledge and similar reports; tables olorgattisation; secnritY clearance reports; nilitary reserve status umi draft status of employees. ? Pareoneel information Personnel locator data; Agency Telephone Directory; Agency essergenoy plan data. -6- Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 PROJECT DEZCRIPTION Unvouchered ?ayroll liouchered Payroll MULL .LIITItialaWAK3 AUNCI General Services Office Records Servicen Division DAU ORTAILiA3L7, USDha MIS PROJECT Checks for personal services; actual pay wed deAuctions Lor each project; withholding tax statemente; Individual eernings listings; dedutan reports; paid-atmlstatima reports; general ledger oZoersonal services expenditures; amd reconciliation of checks to bank statements. Checks for personal towrvicee; Tine and Attend- ance and payroll report :ono; leave and over- time reports; withholding tax statements; individual earnings listings; and U. S. Treasury Disbursing Iffice operations. Insurance Oren,: iespitalisation and gro%lp life insurance deductions and reports. Fitoncial. Accounting Statis of allotments; exeniiitmres by object class; expense journals; agents, cashiers accounts; accrued oempensa.,,ion pay abroad; advance doe frmm employeee; snooker register; distribution journal and ommary a distal,- batim. Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 CERTRAL IGcE AGEOCI General Services Office Records Oergices Division PROJE.2T DLSCHIPlION DATA OBTAIMABLE UNDER THIS PROJECT Logi s tics Stock Accounting S-ecnri RadFe Records Reports showing records of receipts and issues of stock supplies end equipment; stock status report' evaluation roport of domestic stocks; and analyses of purchases. icecoris of persons to whom badges have been issued; types of badges issued and other data. pertinent to identification of Agency employees by bake number. Security Statistical Data Information on progress of security investi- gations. During the fiscal year 1,953, electrical accounting machine principles were applied the following Mit projects, thereby replacing manual me thods formerly used: PICATFCT DI5C4PTI0N DATA OEITAINA4sLi ildOta. THIS PJ-iC11 Personnel The principal qualifications of applicants for Agency positions were coded and converted to punched Cards. From these, registers are pre- pared every two Mostits,. The former procedure rewired daily lists of Applisanto. This sors pconnockiropzeiriAlodsusatisstsdasssisa,mavings 0100006 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 CENTRAL DiTELLIDENCE AOENCT Osmerel Services Office 140040 Solgiricew Dildwian PROJECT DESCRIPTION DATA OBTADIABLE mu THIS PROJECT Personnal (Can timed) Logistics Stock Accounting FiIIMIELial Am:minting Venchered Payroll. Developed a new procedure for employee quali- ficatioos similar to that described above for applicants. This procedure provided an esti- mated additional annual savings of $7,500. Developed procedures for preparation of regular reports showing etraft status of Agency employees. This project was substantially revised during the pest fiscal year. Twelve different report- ing requirements now necessitate forty-three different reports each month. This project was expanded considerabl) 1,0e provides for the preparclonof 151 rt-ollar monthly reports to reflw, ',furious ar.aly3ts the Agency's Ilusneial transseIlons. Uelttcxi differcr,t topes of rc,p;druing requiramenz arc new neconsagy as eompared lc six Dar Jic fiscvl year. Conversion of this project from manual tAD ciri- cal methods was completed in 1,953. Lleven differ- ant requirements now produce 22 monthly reports of varying nature pertaining to the finencial operattmes of the Agency. -9- Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 CENTLIALThT General Services Office Records Services Division PivairECT DISCRIPTION DATA (WADABLE UNDLII TRIS PROJECT Ihrvouchered Payroll Special Projects Reperting requirements have bow increased tram six to thirteen to protide additional in- fel:station on the Agency's financial operations. Rev projects added include: a. Security Badge Records b. :cords Integration - DD/P c. Listings of Pbrein Stations - DD/P d. Personnel in Foreign Stations - DOP e. Security Reports f. Stettatica est Personnel Integrated to State Dapartaent - Left Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET 0 SECURITY INFORMATION OFFICE: CTIVITY: Approved For Release 2005/11/21 ? CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES PERSONNEL REQUIREMENTS Fiscal Year 1955 ValCiiiiRe AND UNVOU'al4NAD.' General Services deoords Services, Records Center, Nail Distribution sod lbwbine Swords ainially of DIVISION:290100rd* sorriese mita= ITEM POSITIONS AVERAGE EMPLOYMENT NET ANNUAL COST 1. Base for 1955 estimates (30 June 1954 positions) 2. Net changes proposed for 1955 operating plan: aigaNNI No additional positions Netinated cosi to plane finial. year 19% positions s. te.U. year bards TOTAL CHANGES 3. Total 1955 personal services requirements FORN NO. JUN 1963 32-25 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SECRET, 4' SECURITY INFORMATION Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERVICE REQUIREMENTS Fiscal Year, 1955 VOLICSIRRD AND UNVOUCSRBED Records Center, Mail Distribution, qFFICE: Genera Services Records Services, OTIVI TY: and Machine Records Services Smeary of DIVISIOg:Bscords Services Div. OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 02 Travel 03 Transportation of Things a Communication Services 05 Meats end Utility Services 06 Printing end Reproduction 07 Other Contractual Services 43 Supplies aid Materials Reuipmeat Total for Division 25X1 FORM NO. 32-17 JUN 1953 Approved For ReleaSE 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SECRET SECURITY INFORMATION Approved ForRelean5C61yilriaArEeP70-00211R000300120022-0 PERSONNEL REQUIREMENTS Fiscal Year 1955 VOIXILMED OFFICE: Nowa' 'iiervioes Records Services, Records Center, Mail Distribution CTIVITY" ? and Machine Records DIVISION:2 ITEM POSITIONS AVERAGE EMPLOYMENT NET ANNUAL COST 1. Base for 1955 estimates (30 June 1954 positions) 2. Net changes proposed for 1955 operating plan: Increase No additional positions Satimated cost to place fiscal year 1954 positions es a full year basis TOTAL CHANGE 3. Total 1955 personal services requirements FORM NO. JUN 1953 32-25 Approved For Release 211135/11/21'T:`tiA-RDP70-00211R000300120022-0 tt,,Kt1 SECRET SECURITY INFORMATION qFFICE: General Services Records Services, Records Center, Mail Distribution, ,CTIVITY: end Nachine Records Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERVICE REQUIREMENTS Fiscal Year, 1955 MICRO= Winery of DIVISION:Ummards Services Civ. OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 02Travel 0 03 Transportation of Things 04 Communication Services 05 Rents and Utility Services e6 Printing and Reproduction OT Other Contractual Services A Supplies and *Aerials 09 Rquipment Total for Division 41 25X1 FORM NO. 32-17 JUN 1953 Approved For Release ?005(11/21 ? ctA-RDP70-00211R000300120022-0 ecun y n ormbh SECRET (37) SECRET SECURITY .:NFORMATION nFFIcE:Oescrel Services Recort::a \CTIVITY: 3e1'vioes, Records Center, Mail Distribution, sod Hashing Rode Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERVICE REQUIREMENTS Fiscal Year. 1955 1111YOUCHF2ID OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 DIVISIONPWIlliarY of Pdar JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 25X1 1.2 Travel Oh Coaseunioatton Services 05 Rents and Otiliti Services 07 Other Contractial Services JO Supplies stud Materiels Total for Division, FORM NO. 32-17 JUN 1953 Approved For Release 2005/11r/21 : 6IA-RDP70-0021tR000300120022-0 SECRET (37) Approved For liLiiiAlOW59i?0231 : zvitv IA-RDP70-00211R000300120022-0 Approved; For Release 2005/11/21: CIA-RDP70-00211R000300120022-0 (2) A net increase of .20714.5 in *Machine Rocordm Sorvicoom for rental of nor' modem and ipproolui tabulating equilonont to improve capacity, flexibility and overaIl off:Lanny of operations', tiro, lb improve the offiamoy of operatim by the nos of ro sods= sad ingsrovad oganounim CENTRAL U) CE AGENCI GENERAL SERVICES MICE Justification of Program Changes (Continued) 7 Plan of Worts By the use of modern and improved tabulating equipraento we will be able to produce sore work, will have greater fliadtd.litzr in the use of equipment" and will be able to produce greater varieties of statistical tabulations. Financial Requirements. It is estimated that a total of #4745 will be required in fiscal year 15 to cover tits rental cost of the additional equipment which will be acquired. Personal Services* None Other bcpensees liental of nore_raodern and improved tabulating equipment ? ? ? Total - Other Ripens,* . . 42,745 Ibtal increase Fiscal Fear 1955 #2,745 1.11 SECRET SECUOTY INFORMATION OFFICE: general Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES OBJECT CLASS SUMMARY Fiscal Year 1955 vomit= ACTIVITY: Machine Records Services OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTI MATED FISCAL YEAR 1954 ESTI MATED75X1 FISCAL YEAR" 1955 NET I NCREASE (t-) OR DECREASE(-) 1955/1954 Departmental: 01 Personal Services 02 Travel 03 Transportation of Things. 04 Commumication Services. . ? ? ? 05 Rents and Utility Services. . . 06 Printing and. Reprodaction . . ? 07 Other Contractual Services. 08 Supplies and Materials 09 Equipment ?Total - Departmental aue lone Overseas: TIMAL FORM NO. JUN 1953 32-24 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SECRET 'SECURITY INFORMATION 7FICE: General Services CTIVITY: ItachiLie liecords Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES PERSONNEL REQUIREMENTS Fiscal Year 1955 Iff,XCI1:77.11) .....I.raVarsolorminsono ITEM DIVISION:25X1 Reeten101_Serv1na POSITIONS AVERAGE EMPLOYMENT NET ANNUAL rn 1. Base for 1955 estimates (30 June 1954 positions) 2. Net changes proposed for 1955 operating plan: InCrffaSe No additilanal poeitions. Estknated cost to places fiscal year 1,9% positions on a full year hada. TOTAL CHANC 3. Total 1955 personal services requirements FORM NO. Jos 1963 32-25 !::1* Approved For Release 2-60811(1721:: CIA-RDP70-0021 tReeneei 20022-0 ecury na Ion SECRET %ZIP SECRET SECURITY INFORMATION Approved ForReInsger/gi2ilt4ACtleeDP70-00211R000300120022-0 NON-PERSONAL SERVICE REQUIREMENTS Fiscal Year 1955 ifotramas General Services ?F ICE: OTIVITY: MISchine Records Services DIVISION: Records Servines OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 1 02 Travel ,03 Transportation of I Things 05 Rents and Utility Services 06 Printing and Reproductim 07 Giber Contractual Services 18 Supplies and Mhterials 09 Equipment , Rental of electrical accouhtlim;smcblnes to perfora ageocy-wide services in pay- roil, accounting, perecemel4 auditing, logistics, and other activities. . Pre-printed forms and cards fOr payroll records, allotment and expense amounting, personnel statistics, logistics require- ments, aml special reports. Control panels for electrical accounting machines. Ccatinuous form paper and taou1ALL46. supplies. Card racks for tabulatingsachlnics and other miscellaneous equipment for tabu- Isting machine operations. _ FORM NO. 32-17 JUN 1953 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) 25X1 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Next 8 Page(s) In Document Exempt Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 Records Services 12 Approved For Release 2005/11/21: CIA-RDP74A0020R000300, 0022-0 Approved For Release 2005/11/21 : CIA-RDP70-0021,1R000300120022-0 25X1 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES OBJECT CLASS SUMMARY Fiscal Year 1955 SECRET SECURITY INFORMATION OFFICE: Oenerial OBJECT CLASS TOMO= ADD UlIVOUatEnt ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ACTIVITY: Ihspartmentals 01 Personal Services 02 Trowel 03 Transportation of Things, Ok Oneennioetion Dervioss . 05 Rents mad Utility Services. . 06 Pristlas umi Isprodantiam . . 07 Other Oentroateal Servises. . ? OS Supplies and Materials OP Repammat ? 0 ? Total ? Departmental *me sears Mae TOTAL ESTI FISCAL YEAR 1955 25xt 3.15""MTNZ7)--- 1955/1954 RAM NO. 32-24 JUN 1953 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SE4RET SECURITY INFORMATION OFFICE: General Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES OBJECT CLASS SUMMARY Fiscal Year 1955 VOUCIDMED ACTIVITY: BecordA Seriees OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATE95)(1 FISCAL YEAR 1955 NET INCREASE(t) OR DECREASE(-) 1955/1954 Departmental: . 01 Persomml Services 02 Travel 03 Trowsportetion of Thing.. ? GI IV a Comunicatiam Services 05 &rata mad Utility Services. . 06 Printing tug Seproductian . . 07 Other Contrsctwal Services. . 06 Omplies end lleterialls 09 lkulpsent Total - Departmental lame - Oversees: Name TOTiL .i 2: 1 141/45 32-24 Approved For Release 2005/11/2141q1AIRDPM-00211R000300120022-0 SECRET (37) SECRET SECURITY INFORMATION OFFICE:,,,] Services ACTIVITY: Records Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES PERSONNEL REQUIREMENTS 7cR 3. L.9' Fiscal Year 1955 VOUCH:FRED ITEM DIVISION:lewd Service POSITIONS 0 AVERAGE EMPLOYMENT NET ANNUAL COST 1. Base for 1955 estimates (30 June 1954 positions) s2. Net changes proposed for 1955 operating plan: Increase No acklitional positions. Estlaated cost to place fiscal year 1954 Palatial,* au a 'till year beats. TOTAL CHANGES 3. Total 1955 personal services requirements FORM NO. 32-25 JUN 1953 Approved For Release_g0919/11/2441A-RDP70-00211R000300120022-0 SECRET SECRET SECURITY INFORMATION F'FICE: General Services CTIVITY:SecOrde Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERV ICE REQUIREMENTS Fiscal Year 1955 VtUCHERE6 DIVISION: Records Services OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 02 Travel 05 Rents and Utility . Services 06 Printing and Reproduction .07 Other Cootrectual Services 08 Supplies end ibterials 2 trips - Zuropean Area ? 00000. *2,000 Per Cm at average of $8 for 180 days 2 880 $4A186 Travel to be perfareedby Records MemiTies- meat Officers to assist field activities Is the establishment the and operatiam of Records VanagemmetPromea. agency-vide To continue present contract* for rental of 3 Recordak'caseras necessary to mdcro- file &meant, for protection ?filial Documents and reduction of specs require- Menta. Service contracts for repair of aterofila elpipment. To cover following costs of microfilming documents forprotectian of Yltallisterlals sad reduction of filing specs: Itierofils, 160,? 100' rolls (2,000 rolls 0 *2.33) $,66o Mhgrotas, 35maso 100' ..:), ( ? rolls (3,000 rolls le .1012) 13,0 lagalssossmt is fele illerofila cameras 300 FORM NO. JUN 1953 32-17 Approved For Releas%4WW11136091A-RDP70-00214 R000300120022-0 SECRET (37) SECRET SECURITY INFORMATION Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERVICE REQUIREMENTS Fis%omfiftb 1955 FFICE: General Services -) Records Services (ccatimmai) CTIVITY: Records Services DIVISION: I OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 , JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 08 Supplies ant Ils.terlaan (eciatimme) , i _ Camas screwdrivers, pliers, and other wiscellasecus it * ........?........ FORM NO. JUN 1953 32-17 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SECRET SECtiRITY INFORMATION OFFICE: Approved For Release 2005/11/21 : cIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES OBJECT CLASS SUMMARY Fiscal Year 1955 1111VOUCIMED ACTIVITY: rienerilia CM' OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ___.......... ...._ ESTIMATED FISCAL YEAR 1955 ........,.... NET INCREASE(t) OR DECREASE(-) 1955/1954 'I- miNIIIMM $500 WNW. 01 Personal Services 02 Trowel 03 Tromportotioo of Wogs . . ...... ...... MioNlow? ...... ...... 411.1.10. wed.. ..11.004 ???????? . =WNW* 010..016 ???1111114. $500 se.????? 400.0. .1.11ol. ..... 40?11110. .1...???.. . 04 Communication Seervises 05 Rents end Iltill.ty Services ? . 06 Printing sad Reproduction. . . 07 Other Contractual Services . . 06 Supplies and Materials 09 FiguiPalent. 01011.. arisorgib ???^?110 ...... ....P.M .11101110111. emeomor .....11. 410...111 1110001.10 ? OIN.e. ?10.1.111. $500 411.1?400 ...MD ???????~1....WOMem $9" ??????II, ??????? Datal Departmental ..101.. - Sone ...ow Orellatalle : Ilene ?1?....... ??????011. $500 **Rowitaa* 11500 Tara ? ........ FORM NO. q2_911 JUN 1953 Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET (37) SECRET JSECURITY INFORMATION OFFICE: Genera services kCTIVITY: Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES NON-PERSONAL SERVICE REQUIREMENTS Fiscal Year. 1955 topeouctiFlaD DIVISION': LICIMAPJ. WI WILL i J. OBJECT CLASS 0 ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED FISCAL YEAR 1955 JUSTIFICATION OF FISCAL YEAR 1955 ESTIMATE 02 Trowel . $500 , ? $500 Travel to Vital Materials Repository 174 Vital Materials Wises and other Records Management required for de- 411151111WM personnel posit of vital materials on basis or . weekly schedule, plus allowance for extra tripe using one or more vehicles as required. , FORM NO. JUN 1953 32-17 pproved For Release 20(15/14/21 : CIMRDP70-00211R000300120022-0 SECRET (37) ; Records Center Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022 Activity Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 SECRET SECURITY INFORMATION OFFICE: General Services Approved For Release 2005/11/21 : CIA-RDP70-00211R000300120022-0 AGENCY ESTIMATES OBJECT CLASS SUMMARY Fiscal Year 1955 VOUCHERED ACTIVITY: Records Center OBJECT CLASS ACTUAL FISCAL YEAR 1953 ESTIMATED FISCAL YEAR 1954 ESTIMATED 25)