Weekly Report for Week Ending 26 February 1958 from RECORDS DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000200180102-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 11, 2016
• Document Release Date: September 8, 1998
• Sequence Number: 102
• Publication Date: February 26, 1958
• Content Type: PERRPT

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( I I AAl
Weekly Report for Week Erad-Ing 26 February 1958
from
RECORDS DISPOSITION BRANCH
1. Contributions
Project 8-56 O Geographic
25X1 A9a
Subject-numeric file system installed in Construction and Development
Branch of Cartography Division. Card form developed for their con-
trol over the receipt, issue and procurement of cartographic supplies
and equipment. By posting selected information to cards they will
have better control of their supplies (a large portion are not
stocked items) and in addition the bulky source documents can be
destroyed after a short retention.
25X1A6a
25X1 A9a
They a the proposed shelf filing installation
in the as been returned to Space Main-
tenanc order has been placed with
Space Maintenance by the Office of Security to have the Area
secured with expanded metal. Actual work will begin when funds
are available. 25X1A9a
b. CIA Library, OCR
A floor plan is now being developed to determine whether or not
enough Book Shelving can be installed within the present floor
space to absorb the increase in volume of books.
c . Installation of Subject-Numeric Files in Office of Chief, 25X1A9a
Records and Services Division, OP - 10% complete.
Began installation 24 February. Held meetings with Chief and
Deputy Chief, RSD, and clerical personnel involved. Installed
dividers and began conversion of previous alphabetical file to
Subject-Numeric system. 25X1A9a
25X1 A9a
2. Assignments
a. Map Library Division, ORR
d. Assistance to ARO/OP in preparation of OP Internal Notice on
Records Maintenance.
Resolved with Mr. ARO/OP, certain questions concerning
proposed format an coverage to avoid overlays or omissions in
his proposed revision of several issuances covering Records Managemert
Program in OF. 25X1A9a
e. Project 6-40 OCR M
No change
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g. Improved Filing System for Biographic Profiles (Form 1200
for Selection Staff, OP.
Decision on proposed conversion from ring binders to loose
filing in folders deferred at request of Chief, Selection
Staff, to permit completion of priority work and return of
employees from leave. New target date for decision is 6 March.
25X1A9a
f. Project 6-95 - Office of Personnel
No change from previous report.
h. Project 8-20 ORR
No change. 25X1A9a
i. Project 8-53 OTR
The schedule for the Personnel Section, Admin. Branch
been approved and signed. Schedules for the
and the Registrar are being prepared.
25X1A9a
25X1A8a j. Project 8-55-1
A tentative floor plan depicting Open Shelf Filing has been
prepared and discussed with the Chief of this Branch. The
25X1A9a plan allows for an estimated 5 years expansion of the files
of this Office. A quick survey of the area was made by Mr.
of the Telephone Section/OL, who indicated that
telephone instruments can be relocated at a cost of $110.
25X1A9a The overall plan for shelf filing was discussed today with
Mr. Executive Office, who was also taken on a tour
of the Biographies Register installation.
k. Project 8-57 DD/S
No change from previous report.
25X1A9a
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has
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1. Comptroller, Machine Records Division
No change from previous report. 25X1A9a
m. Review of File System Building Planning Staff
Due to the illness of Mrs. Building Planning Staff,
the review of this file system has been delayed.
3. Vital Materials Program
a. Effective 26 February the transfer of Vital Materials from
National Security CoIncil will be handled by the Record Center
run.
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b. It was not necessary to make our weekly (Thursday) trip to
the Reposiary last week. 25X1A9a
co Mr. met with Messers. and
25X1A9a o , an essers. of OCR
to discuss proposed changes in the Vital Materials Avail-
ability Register. These meetings resulted in our receiving
approval substantially for changes which will reduce tab
punching and machine listing for all NIS, non-CIA Cables,
JA,NIS and certain Graphics Register deposits.
d. Microfilming of Vital Materials in OP has been completed.
e. A meeting was held with representatives of ORR/Services
Division/Communications Branch, to arrange for the microfilming
of Vital Materials.
4. News
25X1A9a
a. Disposition of OSS Research and Analysis Reports
Met with Mr. OCR, to discuss the disposition of
approximately 21 Cu. of old OSS R & A Reports (1942 -
1946). Upon verifying the completeness of record copies
maintained by State (or at National Archives) these can
25X1 Aga be destroyed. 25X1A6a
b. new Chief of Registry, was briefed
25X1A9a. and acquainted with the records management survey made at
that station in 1956.
co 0 and M Staff, was briefed on the current status
of program and procedures of RD Branch. 25X1A9a
d. IRAC meeting on "Integrated Paperwork Systems" at National
25X1A9a Archives on 21 February was attended by Messrs.
25X1A9a
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