INSPECTOR GENERAL'S SURVEY OF PRINTING SERVICES DIVISION - SEPTEMBER 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP69-00011R000100040001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 21, 2016
• Document Release Date: July 4, 2006
• Sequence Number: 1
• Publication Date: November 14, 1966
• Content Type: MF

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Officers:
INSPECTOR GENERAL'S SURVEY
OF
PRINTING SERVICES DIVISION
September 1966
Captain H
Typist:
SECRET
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14 NOV1966
MEMORANDUM FOR: Executive Director - Comptroller
SUBJECT : Inspector General's Survey of Printing Services
Division - September 1966
REFERENCE : Memo dtd 23 Sept 66 to DD/S fr Ex. Dir. -Compt.,
same subject
1. This memorandum is for your information only.
2. As requested by referent memorandum, we are submitting
herewith our comments on the IG's Survey of Printing Services Division:
a. Recommendation No. 3
"It is recommended that:
"The Chief, Printing Services Division, initiate with those
originating Agency publications and reports an active and
continuing program to improve format, layout, and graphics
through exploitation of the capabilities of PSD's Graphics and
Visual Aids Staff as well as outside specialists where indicated."
Comment
The Chief, Printing Services Division, is aware of the
need to improve the format of Agency publications and has
for some time conducted a program, seeking to improve this
format. Where economical and feasible, typeset format has
been substituted for typed material; an improved offset format
has been substituted for the mimeograph format o
National Intelligence
Survey format has been reviewed and improved; and many other
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revisions in the Agency printed publications have been made.
When the Graphics and Visual Aids Staff was transferred to
Printing Services Division, the Chief, Printing Services Divi-
sion, immediately began using this staff, where possible, to
assist in format work, and these efforts will be continued. We
believe that sufficient in-house capabilities exist so that the
need for retaining outside specialists should be at a minimum..
b. Recommendation No. 4
"It is recommended that:
"The Chief, Printing Services Division, request the assistance
of the Director of Training in devising training techniques applic-
able to the printing trade with a view toward substantially reducing
the time an employee spends as an apprentice."
Comment
We do not concur in this recommendation. There seems to
have been a misunderstanding on the part of the Inspector General
survey team of the training required and conducted by Printing
Services Division. The report refers to a seven-year apprentice-
ship and doubts "that it is really necessary for a new employee
of reasonable intelligence and decent motivation to spend seven
years learning to become a journeyman printer." All apprentice-
ships have been for a period of five years and this time can be
reduced by exceptional performance on the part of the apprentice.
PSD, in cooperation with the Office of Personnel, has worked out
a program, whereby exceptional performance can reduce the period
of apprenticeship by as much as one year. These apprenticeship
programs are formalized, some involve correspondence school
study, and performance is periodically evaluated and reported.
The PSD program is consistent with that in effect at the Govern-
ment Printing Office. To change it would introduce numerous
problems.
The technological upheaval now taking place in the graphic
arts industry is rapidly changing printing from a craft industry
to a technology. In line with this, PSD has reduced the number
of apprentices in its formal apprentice program and is concentrating
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on on-the-job and formal training in the new techniques required.
Eighteen PSD employees are enlisted in formal external training
programs, and the Division is continuing a vigorous on-the-job
training program. involving the new techniques. We feel that
the training program now conducted by PSD is adequate and in
step with conditions existing in the graphic arts industry.
c. Recommendation No. 5
"The Director of Logistics take such measures as are
necessary to ensure that requests for exceptions to the Agency's
optional retirement policy are processed to the Agency Retirement
Board in time to permit decisions on extensions to be reached at
least six months before the employees would otherwise be due to
retire."
Comment
We concur in this recommendation. Steps will be taken
immediately to comply with the provisions thereof.
d. Recommendation No. 6
It is recommended that:
"The Director of Logistics:
"a:" Review with the Director of Security "watch list" data
maintained internally by Printing Services Division on employees
whose job performance or off-the-job deportment is of continuing
concern and devise a means for keeping the Director of Security
informed of new information that is developed.
"b. Request the Director of Security to review his procedures
for establishing priorities in the security reinvestigation program.
and consider the feasibility of scheduling PSD employees for rein-
vestigation in advance of the present cycle."
Comment
We concur with part "a" of the recommendation. The Office
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of Security has run special checks on many of the individuals on
the PSD "watch list, " and arrangements with PSD will be contin-
ued so that the Director of Security is kept advised of new infor-
mation which might be of reasonable concern.
With respect to part "b" of the recommendation, it is not
considered feasible or advantageous to alter the Agency-wide
reinvestigation program. which processes the cases of all
Directorates in a similar manner. However, under the respon-
sible supervisor theory, if the supervisor has noted a circum-
stance which warrants security concern, he has a responsibility
to immediately relay such information to the Office of Security.
Upon receipt of such information, the Director of Security
thoroughly explores specific charges and allegations as the
individual case warrants. This may include a reinvestigation.
e. Recommendation No. 7
"It is recommended that:
"The Director of Logistics:
"a. Direct the Chief, Printing Services Division, to plan
for the absorption internally, coincident with the move to the
new building, of the bulk of the photographic processing now
done under external contract.
"b. Direct that the Office of Logistics Security Staff
schedule thorough semi-annual security inspections of con-
tractors with whom. PSD must continue contractual arrangements."
With respect to part "a" of the recommendation, PSD will
be able to do more of the photographic processing now done
under external contract after occupying the new building. It
is considered essential, however, to continue all of the ex-
ternal photographic contracts now in existence. It would cost
in excess of $100, 000 to equip the Photography Branch to do
the Kodachrome work now sent to Kodak. There is, on the
average, less than $5, 000 worth of work produced annually
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f. Recommendation No. 8
"It is recommended that:
"The Deputy Director for Support require that the Agency
Safety Officer furnish to him by 1 January 1967:
"a. A status report on safety discipline, working conditions,
and housekeeping at all six PSD plants.
"b. A report on safety planning for the new building.
"c. A program for the continued monitoring of fire and
safety discipline and conditions at PSD installations."
Comment
Regarding parts "a" and "c" of the recommendation, the Agency
Safety Staff is limited to two men and consequently cannot guarantee
a complete status report or a complete program for monitoring of
fire and safety discipline of all PSD plants by 1 January 1967. The
status report and the program for the continued monitoring of fire
and safety discipline will be completed as soon as possible.
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A report on safety planning for the new building (part "b" of
the recommendation) will be submitted by 1 January 1967.
141, R. L . Banner .an
Deputy Director
for Support
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