ICAPS FILES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00059A000200110030-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 16, 2016
• Document Release Date: April 18, 2000
• Sequence Number: 30
• Publication Date: July 15, 1947
• Content Type: MEMO

Approved For Release :2000/05/04 : CIA-RDP67
1. All current
administrative and fune-
ebeti c el. sequence by sub jeest.
s of the old Central Plan-
is i ado to those
for reference puiposee are Y
use is d of this file.
e information received into I?IAPS
,y by title of the study. Little
4. All adr4nistrative issu noes are filed in looseleaf binders by eI
chronological or mawrical
Approxitely eJ of all ti
bj,ct file i eb e tai
in ICA.PS revolves around the
This activity required to main
r to be filed to determine from content in sb i.tsh of
should be file a;. If none is appliotble. determine
tit! # ,::Y s, arm folder.
b. Attaching t; e japer it W he )ropriate file.
papers a fairs the files frees an oral request*
d. Pulling a subject file Vv- charge-out to on V' )-PS' staff sembac.
(The ooep
is are fr+rgwm ly called for tha+* I.
The subject file divIden rou ily into
a. Day-to-day administrative rooords.
categories:
b. ICA or t.af. folders on ecurrost project
exists? but informal. project a s si gi nts are made by Chie;
7.J`hile the f'ilia s ?atem
and errors occur for the tolls
a. The scope o
The file clerk tit
embracing policy and IM
Frequent reference
system
of the utmost simplicity, ditfio vlttes
d departmental. lines.
between a t' eets
Approved For Release 2000/05/04110030-4
 Approved For Release 2400/05/04: CIA-RDP67-000
b. o standard no?eencI tore has been develepod for the activities in
which ICAPS p*rticipat.s. _%hus, the same paper may be referred to by
on rai different titles. F3riiess the file, clerk is fully oorrversant with
the details of all activities, she finds it difficult to file and to
locate papers.
a. The subject soatt.* it which ICA-136 is interested i of sues
aisal and telex na e f iat it Is difficult for the average ci
employee to understand the tsntent of the papers under his filing
diction.
d. The relationships t . various subjects are to intertwined that
is difficult to determine e ieh subject folder is invalved, basic
intelligence. stet ti intell i arcee, eo dpi ie intelligence. current Intel-
lid.
ea. The file Clark is given no guidance by the
to how a paper shxld be filed or as to what subject headings should be
east gmsd to the folders.
systematic bre* tdowr of subjects is
When bulk renders i uwrieldy.
ly cross-refeerencied.
for dividing; the
Approved For Release 2000/05/0 200110030-4
 25X1A9a
UUj
NC LASSO I ED R N? I D I T O0 SECRET
(SENDER WILL CIRCLE CLASSIFICATION TOP AND BOTTO
CENTRAL INTELLIGENCE GROUP
INTER-OFFICE ROUTING SLIP
FROM;
TO
INITIALS
DATE
DIRECTOR OF CENTRAL INTELLIGENCE
DEPUTY DIRECTOR
SECRETARY TO THE DIRECTOR
EXECUTIVE OFFICE- EXECUTIVE DIRECTOR
ADVISORY COUNCIL
EXECUTIVE FOR PERSONNEL & ADMINISTRATION
CENTRAL RECORDS
SECRETARY. NIA
X
CHIEF, INTERDEPARTMENTAL 'STAFF
/214/147
ASST. DIRECTOR. SPECIAL OPERATIONS
ASST. DIRECTOR. REPORTS &.ESTIMATES
ASST. DIRECTOR, OPERATIONS
ASST. DIRECTOR, COLLECTION= & DISSEMINATION,
CHIEF, SECURITY BRANCH
102 North Building
APPROVAL I N FORMA H ON DIRECT REPLY
ACTION R:"TURN i~ COMMENT
RECOMMENDATION CJ PHF-RArIeNOf REPLY F FLLE
SIGNATURE CONCURRENCE D) SPATCP
REMARKS:
attached is report of a mwvey made, at your suggestionq
of the ICAPS files,. It confirm* our statement that the
filing system is not a complex one and that our problem is
one of personnel.
D. ZdaAr
IpprovedCFFT RRelea~1 ( 00/05/04,, 100304CLASSI FI ED
FORM NO. 36-26 FREVIOUS EDITIONS ARE NO : TO B# USED
ueo 1947