SUPPLEMENT NO. 1 INSTRUCTIONS TO BIDDERS (CONSTRUCTION CONTRACTS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00763A000300090050-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: November 11, 2016
• Document Release Date: March 22, 1999
• Sequence Number: 50
• Content Type: REGULATION

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SUIT E0. 1
:INSTRUCT:MRS TO BIDDERS
(Construotion Contracts)
The ilarezcavh numbers IMO. In this supplement correspond to
the xunbers of the paragraphs in Standard Forza 224, Revised 1.t.,brch
1953, to Yjlxteh they relate
.-
14-A BID GUARANTY. Bids 1,n excess at. $5C0 shaLl be accco,pall.,.ed
by bid 0.2arenty in one of the optional forms normitted. PoStel
er, certified cheetr.j. 07e cashierIs c3,-ADel; ut,;ca
LUIS e- s'e ,,ayable to the .01,-;,1.6r. bf. the Trozsux-cat of the Unj..teft-
It the amount of the bid is 500 or 1e, seriti
If the Eziamt-of the bid is 2.ore than ,tr500 c,nd ncf.DJA:
the mlount ofNthe security choll be rnt lesu
thz, t.,,aount of the bid;\ A bid bend is not seceptc easc.
such a bid* The sectreitof the f..luccosofti will
verment as a performancz.turanty and e returred
?e of tbe ccAroleted work* 1,.? the succc-.. bi1er dZ
Covernment may apply the procecjNq of the 1c7trIty to rene(ly t'lLe 4:1.ofz
nd the successful bidder will bb?or eny mo-ant of :/,01J5 Or
dee the Coveranent m.,Ew sustan xcess of the r.,:voceds ol the
ecurity*
If the amount of the hid,
;Tilly shall be not less
? bid bond is used..1
oubmitted by the bidde
thet.i.ype for
is 0:cpeptedj! h 11 enter
.63 more
; 20 percent
1 be en Standarc
ezitY that he 5,a_
established in the
Into afemal contra
t2000, -3,11 or the
the emount of the bid
-13oii VI-. The sc
not, tritl-gfilli7
znd eie perfoxv. ce and paytezt bonds as reguired. T11.0.0?scciii
ic% by t sl:tacessfull bidder 1,411 be 7;:?etl.25:11Ca Tahont'Ituel.
cre cs=proved? f the sucxessful bidder foils to th
;stated i ,ragraphj he shall be lieble ot.he COVernM----
elifterer betAfeen the szount of his bid.c?.,...nd eny greater
7.-Fhich sae Coverment may othemise 1.-XOCUro the recpire4.1 01
the cl-zity orbinitted by such a bidder la ether then a bid 4-.
t way apply the. proceeds. of the security to defroY et
ElEPARATION OF BIM, A bid by a person
the ;Tol'.7s. "p'z'es:7,dent;1 "SecretaryA" '',aze-iltf4
'thout disctiosing his prinefipaa mey be hold to be the 1322',L
on Lr' When wee4tested by the CatreriElOnt,
of the caathori4 of the officer enzn n behalf of a cm.p.)::.r.tison
be furnished*
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7A. RECEIPT AND OPENING or BIDS. Paragraph 7 of the
Instructions to Bidders is deleted and the following cuhet1tutLx1
therefor:
Vat.,
"(a)
Bids will be submitted prior to the time fixed in the
Invitation for Bids.
"(b) No bid or modification received after the time set for
opening will be considered, except:
(I) those received before award is made, but delayed
in the mails by unusually severe weather conditions,
fire, flood, strikes, accident and similar abnormal
occurrences beyond control of the bidder, if VirItton
certification is furnished by cuthdr.ized pesta
authorities to that effect and..;
(2) when no bid is received by the time set for openi,
and a bid or a bid and a modification, arrS.,ve by
mail after the time set for opening: but before
award is made to another late bidder qualifying
under this exception;
"(0)
provided it is determined by the Government that ouch
nonarrival on time was due solely to delay in the mails
for which the bidder was not responsible.
No responsibility will attach to any officer for the Ltre-
mature opening of, or the failure to open, a bid not
properly addressed and identified."
. CONTRACT AND BONDS. If the amount of the contract in
$2000,tUe successful bidder will be required to furnish
ormance bond and?a.payment bond, each in amount as fol
For Contracts civitr? ?AnTgL,C.Iiiya-- "'Amount of Bond
$ 2,000
,,o90000
$ 50000,000
$ 5,000,000
50% of contract
1170%-oZ contract
$2,500,000.00r-
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REVISED MARCH 1953
GENERAL SERVICES ADMINISTRATION
GENERAL REGULATION NO. 13
INSTRUCTIONS TO BIDDERS
(CONSTRUCTION CONTRACTS)
(These instructions are not to be incorporated in the contract)
1. Explanation to Bidders. Any explanation
desired by bidders regarding the meaning or
interpretation of the drawings and specifications
must be requested in writing and with sufficient
time allowed for a reply to reach them before the
submission of their bids. Oral explanations or
instructions given before the award of the contract
will not be binding. Any interpretation made
will be in the form of an addendum to the speci-
fications or drawings and will be furnished to all
bidders and its receipt by the bidder shall be
acknowledged.
2. Conditions at Site of Work. Bidders
should visit the site to ascertain pertinent local
conditions readily determined by inspection and
inquiry, such as the location, accessibility and
general character of the site, labor conditions, the
character and extent of existing work within or
adjacent thereto, and any other work being per-
formed thereon.
3. Bidder's Qualifications. Before a bid is
considered for award, the bidder may be requested
by the Government to submit a statement of facts
in detail as to his previous experience in perform-
ing similar or comparable work, and of his business
and technical organization and financial resources
and plant available and to be used in performing
the contemplated work.
4. Bid Guaranty. Where security is require
fah ie to submit the same with the bid ma
cause or rejection. The bidder, at his tion,
may fur *sh a bid bond, postal mo y order,
certified check, or cashier's check, oritay deposit,
in accordance with Treasury Department regula-
tions, bonds or notes of the U3ited States (at par
.,,
1value) as security in the a75unt required: Pro-
vided, That where the t2tal amount of the bid is
$2,000 or less, the corrng agency may declare
tbid bond unacc,eptable 13Sr,so stating in the
pecifications or Invitation for 13ids.
In case s,sedrity is in the form of postal money
rder, certified check, cashier's check, dt,bonds or
hotes,.o(the United States, the Governmeht may
aim' such disposition of the same as wit ac-
ernplish the purpose for which subrnitte
?..
cics_spay be held uncollected at the bidders"
risk. Cheats', or he amounts thereof, and bonds
or notes of the Ifniffect-Ztkfeas- deposited by un-
--
successful b. derr will be refin-ned_ as soon as
tienb e after the opening.
5. Preparation of Bids. (a) Bids shall be
submitted on the forms furnished, or copies
thereof, and must be manually signed. If
erasures or other changes appear on the forms,
each such erasure or change must be initialed by
the person signing the bid.
(b) The form of bid will provide for quotation
of a price, or prices, for one or more items which
may be lump sum bids, alternate prices, scheduled
items resulting in a bid on a unit of construction or
a combination thereof, etc. Where required on
the bid form, bidders must quote on all items and
they are warned that failure to do so may
disqualify the bid. When quotations on all
items are not required, bidders should insert the
words "no bid" in the space provided for any item
on which no quotation is made.
(o) Alternative bids will not be considered
unless called for.
(d) Unless specifically called for, telegraphic
bids will not be considered. Modification by
telegraph of bids already submitted will be con-
sidered if received prior to the time fixed in the
Invitation for Bids. Telegraphic modifications
shall not reveal the amount of the original or
revised bid.
6. Submission of Bids. Bids must be sub-
mitted as directed on the bid form.
7. Receipt and Opening of Bids. (a) Bids
will be submitted prior to the time fixed in the
Invitation for Bids. Bids received after the time
so fixed are late bids; and the exact date and hour
of mailing such bids, as.shown by the cancellation
stamp or by the stamp of an approved metering
device will be recorded. Such late bids will be
considered, Provided, They are received before
the award has been made, And provided further,
The failure to arrive on time was due solely to a
delay in the mails for which the bidder was not
responsible; otherwise late bids will not be con-
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sidered but will be held unopened until the time of
award and then returned to the bidder, unless
other disposition is requested or agreed to by the
bidder.
(b) Subject to the provisions of paragraph
5(d) of these instructions, bids or bid modifica-
tions which were deposited for transmission by
telegraph in time for receipt, by normal trans-
mission procedure, prior to the time fixed in the
Invitation for Bids and subsequently delayed by
the telegraph company through no fault or neglect
on the part of the bidder, will be considered if
received prior to the award of the contract. The
burden of proof of such abnormal delay will be
upon the bidder and the decision as to whether
or not the delay was so caused will rest with the
officer awarding the contract.
(c) No responsibility will attach to any officer
for the premature opening of, or the failure to
open, a bid not properly addressed and identified.
8. Withdrawals of Bids. Bids may be with-
drawn on written or telegraphic request received
from bidders prior to the time fixed for opening.
Negligence on the part of the bidder in preparing
the bid confers no right for the withdrawal of
the bid after it has been opened.
9. Bidders Present. At the time fixed for
the opening of bids, their contents will be made
public for the information of bidders and others
properly interested, who may be present either in
person or by representative.
10. Bidders Interested in More than One
Bid. If more than one bid be offered by any one
party, by or in the name of his or their clerk,
partner, or other person, all such bids will be
rejected. A party who has quoted prices to a
bidder is not thereby disqualified from quoting
prices to other bidders or from submitting a bid
directly for the work.
11. Award of Contract. (a) The contract
will be awarded as soon as practicable to the
lowest responsible bidder, price and other factors
considered, provided his bid is reasonable and it
is to the interest of the Government to accept it.
(b) The Government reserves the right to
waive any informality in bids received when such
waiver is in the interest of the Government. In
case of error in the extension of prices, the unit
price will govern.
(c) The Government further reserves the right
to accept or reject any or all items of any bid,
unless the bidder qualifies such bid by specific
limitation; also to make an award to the bidder
whose aggregate bid on any combination of bid
items is low.
12. Rejection of Bids. The Government
reserves the right to reject any and all bids when
such rejection is in the interest of the Govern-
ment; to reject the bid of a bidder who has previ-
ously failed to perform properly or complete on
time contracts of a similar nature; and to reject
the bid of a bidder who is not, in the opinion of
the Contracting Officer, in a position to perform
the contract.
13. Contract and Bonds. The bidder to
whom award is made shall, within the time estab-
lished in the bid and when required, enter into a
written contract with the Government and
furnish performance and payment bonds on
Government Standard Forms. The bonds shall
be in the amounts indicated in the specifications
or the Invitation for Bids.
GOVUMILMT MIMING OFFICE
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STANDARD FORM 20
REVISED MARCH 1953
GENERAL SERVICES ADMINISTRATION '
GENERAL REGULATION No. 13
INVITATION FOR BIDS
(CONSTRUCTION CONTRACT)
REFERENCE
DATE
18 December 1956
NAME AND LOCATION OF PROJECT
lenovation of Hangar
Atsuki Naval Air Station
Kanagawa Prefecture, Japan
DEPARTMENT OR AGENCY ?
STATI NTL
BY (Issuing. Office)
STATI NTL
Sealed bids in duplicate for furnishing all labor, equipment, and materials
and performing all work for the project described herein will be recived
until 1 P.M., 28 December 1956
and held for opening at a later date.
Information regarding bifiding material, bidsuartee-and bonds
No bid guarantee, payment or performance bond will be required.
Description of work
STATINTL
The work consists of furnishing. all plant, labor, materials, and equipment
and performing all work in strict accordance with the specifications and
schedules and drawings forming parts thereof for Renovation of Hangar at
Atsugi Naval Air Station.
Information regarding liquidated damages (if any), payments, etc-., is attached
or made a part of the specifications. Bids shall be submitted on the forms
furnished or copies thereof.
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STANDARD FORM 21
REVISED MARCH 1953
GENERAL SERVICES ADMINISTRATION
GENERAL REGULATION NO. 13 BID FORM
(CONSTRUCTION CONTRACT)
Read the Instruction to Bidders CTLindard
Form 22)
This form to be submitted in duplicate
DEFERENCE
DATE OF ION
28 Dec. 1'.-)56
NAME AND LOCATION OF PROJECT
Renovation of Hangar, Atsugi Naval Air
Station, Kanagawa, Japan.
TO
STATI NTL
Date)
In compliance with your invitation for bias of the above date, the undersigned
hereby proposes to furnish all labor, equipment, and materials aid perform all
work for the Renovation of Hangar at Atsugi Naval Air 7tation, Kanawaga, Japan,
in strict accordance with the specifications, schedules, drawings, and condi-
tions for the consideration of the following amount(s).
and agrees that, upon written acceptance of this bid, mailed, or otherwise fur-
nished, within calendar days (30 calendar days unless a shorter period be
inserted by the bidder) after the date of opening of bids, he will within 2
calendar days (unless 4 longer period is allowed) after receipt of the prescribed
forms, execute Standard Form 23, Construction Contract, and give performance bond
and payment bond on Government standard forms, if these forms are required, with
good and sufficient surety or sureties.
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The undersigned agrees that if awarded to contract, he will commence the work
2 after the date of receipt of notice to proceed, and that he will complete
the work within 30 calendar days after the date of receipt of notice to
proceed.
The undersigned acknowledges receipt of the fllowing addenda to the drawings
and/or specifications (Give number and date or each):
The undersigned represents (Check appropriateboxes); (1) that the aggregate
number of employees of the bidder and its affiliates is 500 or more,
less than 500; (2) (a) that he nhasElhas not, employed or retained any com-
pany,or person (other than a full-time bona fide employee working solely for
the bidder) to solicit or secure this contract; and (b) that herlp has, T-1 has
not, paid or agreed tb pay to any company or person (other than a full-time
bona 'fide employee working solely for the bidder) and fee, commission, percen-
tage,or brokerage fee, contingent upon or resulting from the award of this
contract, and agrees to furnish information relating thereto as requested by the
Contracting Officer. (Note: For interpretation of the representation, includ-
ing the term "bona fide employee," see General Services Administration Regulat-
ions, Title 44, secs. 150.7 and 150.5 (d) Fed. Reg., Dec. 31, 1952, Vol. 17,
No. 253.)
1
Enclosed is bid guarantee, consisting of
in the amount of
NAME OF FIRM OR INDIVIDUAL
(Type or print)
FULL NAME OF ALL PARTNERS
(Type or print)
BUSINESS ADDRESS (Type or print)
BY (Signature in ink. Type or print
nate under signature)
'ITL (Type or print
STATE OF INCORPORATION (Type or print
DIRECTIONS- FOR SUBMITTING BIDS
Envelopes containing bids, guarantee, etc., must be sealed, marked, and address-
ed as follows:
Bids will be submitted in sealed envelopes upon this bid form
and its attachments and marked in the upper left had corner
"Bid for l'tsugi Hangar to be opened 28 December 1956,
CAUTION: Do not include in the envelope any bids for other work.
Bids should not be qualified by exceptions to the bidding conditions.
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