REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION TITLE 1, PERSONAL PROPERTY MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP60-00442R000100200015-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 17
• Document Creation Date: December 15, 2016
• Document Release Date: February 19, 2002
• Sequence Number: 15
• Publication Date: June 28, 1955
• Content Type: REGULATION

/)D5
Approved For, please 2003/03/25 : CIA-RDP60-004421W00100200015-6
GENERAL SERVICES ADMINISTRATION TRANSMITTAL LETTER NO. .1.59
Washington 25, D. C.
June 28, 1955
REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION
TITLE 1, PERSONAL PROPERTY, MANAGEMENT
To: Heads of Federal Agencies
Material Transmitted
Transmitted herewith are added Part 3, Chapter V, and revised
page 11 and new page l1a of the Table of Contents, Title 1,
Personal Property Management, Regulations of the General Services
Administration.
Nature of Revision
Part 3 governs the establishment and operation of interagency motor
pools and systems, in accordance with Public Law 766, 83d Congress.
3. Page Changes
Remove Insert
GSA Reg. 1-V-301.01
(6-28-55)
through
GSA Reg. 1-V-901.01
(6-28-55)
Table of Contents Table of Contents
Page 11 (3-1-55) Pages 11 and lla
(6-28-55)
4. Effective Date
This Part shall become effective August 15, 1955.
EDMUND F. MANSURE
Administrator
Attachments
J
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
GSA-WASH DC 55-11944
 Approved For R lease+2003/03/25 : CIA-RDP60-00442RV60100200015-6
GSA Regs.
Title 1
(6-28-55)
CHAPTER V MOTOR VEHICLE MANAGEMENT
PART 1 GENERAL PROVISIONS
Section 101.00 General
.01 scope
.02 Definitions
.03 Records
.011 Annual Motor Vehicles Report
.05 Replacements
PART 2 MOTOR VEHICLE IDENTIFICATION AND INSPECTION
Section 201.00 Registration and Inspection
.01 In the District of Columbia
.02 Outside the District of Columbia
Section 202.00 Official Government Tags
.01 General Requirement
.02 Records
.03 Procurement
.011 Numbering and Coding
.05 Display and Disposal
Section 203.00 Official Shields and Agency Identification
.01 General Requirements
.02 Agency Identification
.03 Display'of Agency Identification and Official Shields
.04 Display of Decalcoiuania, Public Law 600, 79th Congress
.05 Procurement of Decalcomanias
.06 Removal of Agency Identification and Shields
Section 2011.00 Motor Vehicles of the Department of Defense
.01 Administrative. Motor Vehicles
.02 Military Motor Vehicles
Section 205.00 Exemptions from Use of Official U. S. Government
Tags and Shields
.01 General Requirements
.02 Unlimited Exemptions
.03 Limited Exemptions
.04 Special Exemptions
.05 Additional Exemptions
.06 Approval of Tag Requests. for Exempted Vehicles in the
District of Columbia
Section 206.00 Transfer of Title to Government-Owned Motor Vehicles
.01 Methods of Transfer
PART 3 INTERAGENCY MOTOR VEHICLE POOLS AND SYSTEMS
Section 301.00 General
.01 Scope
.02 Authority
.03 Applicability
.O4 Financing
.05 Optional Operation
.06 Agency Compliance
Approved For Release 2003/0372 CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-004428000100200015-6
GSA Regs.
Title 1
(6-28-55)
CHAPTER V MOTOR VEHICLE MANAGEMENT (Contd.)
PART 3 INTERAGENCY MOTOR VEHICLE POOLS AND SYSTEMS (Contd.)
Section 302.00 Studies
.01 General
.02 Notice of Intention to Begin a Study
.03 Agency Cooperation
Section 303.00 Determinations
.01 General
.02 Content
.03 Justification
.04 Records, Facilities, Personnel, and Appropriations
.05 Notification
.06 Effective Date for Establishing a Motor Pool System
.07 Review of Contested Determinations
Section 301.00 Motor Vehicles Exempt
.01 General
.02 Unlimited Exemptions
?03 Limited Exemptions
Section 305.00 Establishment, Modification, and Discontinuance
.01 General
.02 Notice of Establishment of a Motor Pool System
.03 Transfers to the Motor Pool
.04 Discontinuance or Curtailment of Service
Section 306.00 Services
.01 General
.02 Services Available
.03 Obtaining Service
.014 Rental Rates
.05 Billing
Section 307.00 Official Use
.01 Scope
.02 General Requirements
.03 Unauthorized Use
.014 Violations
Section 308.00 Care of Vehicles
.01 General
.02 Storage
.03 Maintenance
.04 Abusive Use or Negligent Damage
.05 Operator's Packets and Instructions
Section 309.00 Accidents and Claims
.01 General
.02 Reporting
.03 Investigation
.04 Pecuniary Responsibility
Approved For Release 2003/03/25,IARDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-00442R0100200015-6
GSA Reg..l-V-301.01
(6-28-55)
PART 3 INTERAGENCY MOTOR VEHICLE POOLS AND SYSTEMS
SECTION 301.00 GENERAL
301.01 Scope. This Part prescribes policies and procedures governing the
establishment and operation of interagency motor vehicle pools and systems
(hereinafter referred to in this Part as motor pool systems). It also pro-
vides for the curtailment or discontinuance of any motor pool system which
does not show an actual saving.
301.02 Authority. Public Law 766, 83d Congress, requires that the Adminis-
trator will., to the extent that he determines that so doing is advantageous
to the Government in terms of economy, efficiency, or service, after consul-
tation with, and with due regard to the program activities of the agencies
concerned, (1) consolidate, take over, acquire, or arrange for the operation
by any executive agency of, motor vehicles and other related equipment and
supplies for the purpose of establishing motor pool systems to serve the
needs of executive agencies; and (2) provide for the establishment, mainte-
nance, and operation (including servicing and storage) of motor vehicle pool
systems for transportation of property or passengers, and for furnishing such
motor vehicle and related services to executive agencies. The exercise of
this authority is subject to regulations issued by the President, which are
set forth in Executive Order 10579.
Such motor vehicle services may be furnished, as determined by the Adminis-
trator, through the use, under rental or other arrangements, of motor
vehicles of private fleet operators, taxicab companies, local or interstate
common carriers, or Government-owned motor vehicles, or combinations thereof.
301,03 Applicability. The regulations in this Part apply to all agencies
of the Federal Government to the extent provided in the Act.
301.011. Financing. Public Law 766, 83d Congress, provides that the General
Supply Fund., provided for in section 109 of the Act, shall be available for
use by or under the direction and control of the Administrator for paying
all elements of cost incident to the establishment, maintenance, and opera-
tion of motor pool systems.
When an agency other than the Administration operates a motor pool system,
the financing and accounting methods shall be developed by the Administra-
tion in cooperation with the agencies concerned.
301.05 Optional Operations. Nothing in this Part shall preclude the es-
tablishment or operation or motor pool systems by the Administration or by
other agencies which are to be operated on the basis of optional use by
executive or other agencies under arrangements worked out between the agen-
cies concerned and the Administration.
301.06 Agency Compliance. Failure to comply with the regulations in this
Part or with the standard operating procedures issued in connection with
the operation of a motor pool system will be reported by the Administrator
to the head of the agency concerned, with a request for immediate correc-
tion,. Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-00442R 0100200015-6
GSA Reg. 1-V+302.01
(6-28-55)
SECTION 302.00 CONDUCT OF STUDIES
302.01 General. The Administration will conduct studies of the operation
and cost-s-7 -motor vehicles and motor vehicle services in selected areas to
determine the advisability of establishing motor pool systems.
302.02 Notice of Intention to Begin a Study. When the Administrator,
after preliminary ves gat ons, has ascertained that the possibilities of
economies to be derived from establishing a motor pool system in a specific
area warrant further investigation and study, he will notify the head of each
agency concerned, or his designee, at least 30 days in advance, of the intent
to make a study to develop data and justification as to the advisability of
establishing such a motor pool system. The notification, in writing, will
include:
a. The approximate geographical area to be served by the system; and
b. The date on which the study will begin.
302.03 Agency Cooperation. As provided by Executive Order 10579, the head
of each executive agency receiving notice that a study is to be made will
designate one or more officials in the field with whom members of the Admin-
istration staff may consult and who will furnish needed information and
assistance to the Administration staff, including reasonable opportunities
to observe motor vehicle operations and facilities and to examine pertinent
cost and other,records. Such information shall cover the inventory, manage-
ment, operation, maintenance, and storage of motor vehicles, and motor vehicle
facilities and services in the area, including location, use, need, and cost
thereof, and personnel involved.
In the absence of record information, agencies shall prepare estimates. The
Administration will assist in preparing agency estimates, if requested. If
the agency fails to make such estimates, the Administration will prepare them.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-00442800010020001 -6
GSA Reg. l-V-303.01
(6-28-55)
SECTION 303.00 DETERMINATIONS
303.01 General. Based on the studies provided by section 302.00 of this
Part, the inistrator with the assistance of the affected agencies or
subdivisions thereof will develop necessary data and cost statistics for
use in determining the feasibility of establishing a motor pool system in
the area studied.
a. If the Administrator determines that a motor pool system shall be
established, he will prepare a formal determination to that effect.
b. In the event the Administrator decides that the establishment of a
motor pool system is not feasible, the head of each agency concerned
will be so notified.
In the making of determinations for the establishment of motor pool systems,
the Administrator will, to the extent consistent with the provisions of sec-
tion l(b) of Executive Order 10579, observe the policies outlined in Bureau
of the Budget Bulletin No. 55-4 for the utilization of commercial facilities.
303.02 Content. Each determination to establish a motor pool system will
include:
a. A description of the proposed operation including a statement of
the types of service and of the geographic area, and the agencies
or parts of agencies to be served;
b. The name of the executive agency designated to be responsible for
operating the motor pool system, and the reason for such designa-
tion; and
c. A statement indicating the motor vehicles and related equipment
and supplies to be transferred and the amount of reimbursement,
if any, to be made therefor.
303.03 Justification. Each determination will be accompanied by an ana-
lytical us i?ica which will include a comparison of estimated costs
of the present and proposed methods of operation, an estimate of the sav-
ings to be realized through the establishment of the proposed motor pool
system, a description of the alternatives considered in making the deter-
mination, a statement concerning the availability of privately owned facil-
ities and equipment, and the feasibility and estimated cost (immediate and
long-term) of using such facilities and equipment.
303.04 Records, Facilities Personnel, and Appropriations. Whenever a de-
termination is lia-cle to establish a motor pool system, the Adramistration,
with the assistance of the affected agencies, will prepare and present to
the Director of the Bureau of the Budget a schedule of such records, facil-
ities, personnel, and appropriations, if any, as are proposed for transfer
Approved For Release 2003/03/25 : CIA-RDP6O-00442ROO0100200015-6
 AWA
GSA Reg. -ip~=3~e3d Rr Release 2003/03/25: CIA-RDP60-00442R000100200015-6
(6-28-55)
to the motor pool system. The Director of the Bureau of the Budget will
determine the records, facilities, personnel, and appropriations, if any,
to be transferred.
303.05 Notification. The Administrator will furnish a copy of each deter-
mination,'-h a' py of the schedule of proposed transfer of records, facil-
ities, personnel, and appropriations, to the Director of the Bureau of the
Budget, and to each agency affected.
303.06 Effective Date for Establishing a Motor Pool System, Unless a
longer time MUM l therein, any determination made F'-the Administrator
shl become binding on all affected executive agencies days after the
issuance thereof except with respect to any agency which appeals or re-
quests, an exemption from any such determination in accordance with subsec-
tion 303,07 below.
303.07 Review of Contested Determinations. Any executive agency may ap-
peal or request mp on om any o proposals affecting it which are
contained in a determination. Appeals shall be submitted in writing within
45 days from the date of the determination to the Director of the Bureau of
the Budget, with a copy to the Administrator. Such appeals shall be accom-
panied by factual and objective supporting data and justification.
The Director of the Bureau of the Budget will review any determination from
which an executive agency has appealed and will make a final decision on
such appeal. The Director of the Bureau of the Budget will make such deci-
sions within 75 days after he receives the appeal, or',as soon thereafter as
practicable, on the basis of information contained in' the Administrator's
determination, the executive agencies, appeals therefrom., and any supple-
mentary data submitted by the Administrator and the contesting agencies.
The Director of the Bureau of the Budget will send copies of decisions to
the Administrator and to the heads of other executive, agencies concerned.
The decision of the Director of the Bureau of the Budget upon each appeal,
if he holds that the determination shall apply in whole or in part to the
appealing agency, will state the extent to which the determination applies
and the effective date of its application. To the extent that the deci-
sion on an appeal does not uphold the AdmLnistratorta'determination, such
determination will be of no force and effect.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For lease 2003/03/25 : CIA-RDP60-00442 Q1QQag00~5563O11.O~.
xx . (&-28-%)
SECTION 30L00 MOTOR VEHICLES EXEMPT
304.01 General. Except as provided in this section, all Government motor
vehicles acquired for official purposes which are stored, garaged, or oper-
ated within the boundaries of a motor pool system shall be consolidated into
and operated under the control of such system.
304.02 1XLim ted Exe~a_ tions. Unlimited exemptions from inclusion in a motor
pool system are granted to the specific organizational units or activities of
the Federal agencies listed below:
a. Law Enforcement Security and Investigative Vehicles. Any motor vehi-
cles regularly .use an agency In the performance of investigative,
law enforcement, or intelligence duties if the head of such agency de-
termines, in writing, a copy of which shall be forwarded to the Admin-
istrator, that the exclusive control of such vehicle is essential to
the effective performance of such duties: Provided.. That vehicles
regularly used for common administrative purposes not directly con-
nected with the performance of law enforcement, investigative, or in-
telligence duties shall not, because of such use, be exempt from such
inclusion.
b. Department of Defense. Motor vehicles designed or used for military
field training, combat, or tactical purposes, or used principally
within the confines of a regularly established military post, camp,
or depot.
c. Any motor vehicle, the conspicuous identification of which as a Gov-
ernment vehicle would interfere with the purpose for which it is
acquired and used, when such motor vehicle has been exempted from
the display of conspicuous identification by the Administrator*
d. Unless inclusion is mutually agreed upon by the Administrator and
the head of the agency concerned:
1. Motor vehicles for the use of the heads of the executive agen-
cies, ambassadors, ministers, charges.d'affaires, and other
principal diplomatic and consular officials.
Motor vehicles regularly and principally used for the transpor-
tation of diplomats and representatives of foreign countries or
by officers ' of the Department of State for the conduct of offi-
cial business with representatives of foreign countries.
3. Motor vehicles regularly used by the Post Office Department for
the distribution and transportation of mails.
304.03 Limited Exemptions. The Administrator may exempt those vehicles
which, because or their design or the special purposes for which they
are used, or for other reasons, cannot advantageously be incorporated in
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 GSA Re pprlo ed Fb O9eI?asee 22003//03/25 : CIA-RDP60-00442RYO0100200015-6
(6-28-55) J
a motor pool system if the exemption thereof has been mutually agreed upon
by the Administrator and the head of the executive agency concerned. Such
limited exemption will normally be restricted to:
a. Special-Purpose or Special-Use Motor Equipment. Motor vehicles ac-
red for specla.I purposes and which, because, of special design,
use, or fixed special equipment, cannot advantageously be included
in a consolidated operation. Such vehicles may include fire trucks,
transit mix trucks, pole trailers, dollies, cable reels, trailer
coaches; trucks with mounted equipment, such as air compressors,
cranes, line maintenance equipment, snow removal equipment, and bi-
tuminous carrying equipment; and other similar equipmento
b. Motor Vehicles Operated Outside the Pool Area, Motor vehicles which
are oper ME a, IT, end y ou slae e geographical area of an
established motor pool system, which are occasionally operated within
the area for trips of field employees to and from. headquarters lo-
cated within the area, but are not used for other transportation pur-
poses within such area.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For lease 2003/03/25 : CIA-RDP60-00442100100200015-6
GSA Reg. 1-V.'305.01
(6-28-55)
SECTION 305.00 ESTABLISHMENT, MCIFICATION, AND DISCONTINUANCE
305.01 General. Motor pool systems established under this section will
provide or nishing motor vehicles or motor vehicle services for the
transportation of personnel and property, and for furnishing services re-
lated thereto, to executive agencies. So far as practicable, such serv-
ices will be furnished also to any Federal agency, mixed ownership cor-
poration, or the District of Columbia, upon its request. Such services
may be furnished, as determined by the Administrator, through the use,
under rental or other arrangements of motor vehicles of private fleet
operators, taxicab companies, local or interstate common carriers, or.
Government-owned motor vehicles, or combinations thereof.
305.02 Notice of Establishment of a Motor Pool System. The Administration
will i orm each ec a agency of the time schedule for establishment of
a motor pool system and of the agency's responsibility for transferring
personnel, motor vehicles, maintenance, storage, and service facilities,
and other involved property. Provision will be made for meetings at the
local level between the agencies concerned and the agency responsible for
operating the motor pool system in order to work out any problems pertain-
ing to establishing and operating the motor pool system.
305.03 Transfers to the Motor Pool. All Government-owned motor vehicles
acquired executive agencies roF-official purposes which are operated,
stored, or garaged within the designated area of a motor pool system (ex-
cept those specifically exempt by section 304.00 of this Part, or by the
determination of the Administrator, or by the decision of the Director of
the Bureau of the Budget), and other related equipment and supplies shall,,
when requested by the Administrator in accordance with a determination, be
transferred to the control and responsibility of the motor pool system.
Facilities, personnel, records and appropriations, as determined by the
Director of the Bureau of the Budget pursuant to subsection 303.04 of this
Part, shall. be included in the transfer.
30.04 Discontinuance or Curtailment of Service*
a. If, during any reasonable period, not exceeding two successive fiscal
years, no actual savings are realized from the operation of any motor
pool system established hereunder, the Administrator will discontinue
the motor pool system concerned*
b. The Administrator may discontinue or curtail a motor pool system when
he determines that it is not the most economical method of rendering
required motor-vehicle service; but be shall give at least 60 days no-
tice of such intention to executive agencies affected and to the Direc-
tor of the Bureau of the Budget before taking such action.
c. Executive agencies affected by a motor pool system for which the Admin-
istrator is responsible (including motor pool systems operated by
another executive agency designated by the Administrator) may bring
problems of service and cost to the attention of the Administrator, who
will assure that such problems receive proper attention.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-0044210100200015-6
GSA Reg. 1-V 305.0 (Contd. 2)
(6-8-55)
d. Executive agencies receiving motor-vehicle services from a motor
pool system under this Part may request discontinuance or curtail-
ment of their participation in such system after at least one year
of participation or in the event that the need for the services
from the motor pool system ceases. Such requests shall be submit-
ted to the Administrator with pertinent factual. justification.
e. If the Administrator does not agree with such request and is unable
to make arrangements which are mutually acceptable to him and to the
head of the executive agency concerned, the agency's request for dis-
continuance or modification and the Administratorts reasons for not
agreeing with the request will be forwarded to the Director of the
Bureau of the Budget, who will be responsible for making a final
and binding decision.
When a motor pool system is discontinued or curtailed, such transfers
of vehicles and related equipment and supplies personnel, records
facilities, and funds as may be appropriate will be made, subject to
the approval of the Director of the Bureau of the-Budget..
Ak
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For RJpase 2003/03/25: CIA-RDP60-00442R098100200015-6
GSA Reg. 1-v.306.01
(6-28-55)
SECTION 306.00 SERVICES
306.01 General. This section defines the motor vehicles, motor-vehicle
transpor~a#f n services, and related services which will be provided by
interagency motor pool systems to meet efficiently the authorized require-
ments of the participating agencies for local transportation of Government
personnel and property. Such services may be furnished, as determined by
the Administrator, through the use under rental or other arrangements., of
motor vehicles or facilities of pr4vate fleet operators, taxicab companies,
local or interstate common carriers, or of the Government, or combinations
thereof.
The agency responsible for the operation of the motor pool system shall
advise fully all adtivities concerned as to the services available, the
methods and procedures to be followed in obtaining and paying for serv-
ices, and shall give ample notice of any changes therein.
306.02 Services Available. Motor pool system services will be available
normally, as us ified by the work requirement of the using agencies, as
follows:
a. Indefinite assignment of a motor vehicle or vehicles.
be Trip or daily basis with a driver*
c. Trip or daily basis without a driver.
d. Shuttle run or similar services.
e. Taxi service*
f. Bus or transit service.
g. Use of rental vehicles.
h. Other related services, including servicing and storage.
306.03 Obtaining Service. Agencies or activities having need for such
services
79
a 11 pr or tothe beginning of each quarter or such longer
period as may be mutually agreed upon, submit to the motor pool system
;a written estimate in duplicate, of their requirements for such period.
Each estimate shall indicate the type or types of services and the ap-
proximate number of vehicles to be required, and identify the person or
persons authorized to request such services within the limitation of the
estimate.
Agencies or activities having seasonal or unusual requirements for motor
vehicles or motor vehicle services shall inform the motor pool system
thereof as far in advance as possible. Normally, such advice shall be
given not less than three months in advance of the need.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25: CIA-RDP60-004400100200015-6
GSA Reg. 1-v-306.O&i
(6-28-55)
306.01 Rental Rates. Payment for motor vehicle servioes or use of motor
vehicles 1TZ'eqUrMioning agencies served by a motor pool system shall
be at prices fixed by the Administration, at levels which will. recover all
applicable elements of cost. The purchase price of motor vehicles and
related equipment shall be recovered only through charges for the cost of
amortization. All such costs shall be determined in accordance with the
accrual accounting method.
Rates for motor vehicles or transportation services will be-developed
separately for each motor pool system. Such rates will reflect equitably
the differentials in the operating cost of various 'types and classes of
vehicles, and of different types of vehicle transportation services.
Rates will be reviewed semiannually (July 1 and January 1) to determine
that reimbursement therefrom is sufficient to recover applicable costs,
that rates for types and classes of vehicles or services are equitable,
and that such rates do not develop reimbursement substantially in excess
of costs.
Rates or revisions thereto shall be published currently by the agency
operating the motor pool system and made available to all using activi-
ties.
306.05 Billing- The using agency will. be billed for services provided
for nnder a art.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-004428100200015-6
GSA Reg. 1-V-307.01
(6-28-55)
SECTION 307.00 OFFICIAL USE
307.01 Scope. This section prescribes the requirements governing the use
of Government motor vehicles acquired for official purposes and operated
by a motor pool system established in accordance with this Part.
307.02 General Requirements,
a. It is the responsibility of every official concerned with the use
or control of a motor vehicle furnished by a motor pool system to
assure that all employees under his supervision who operate or use
such a vehicle are fully acquainted with the requirements of this
section*
b. Every civilian employee seeking to drive a motor vehicle controlled
by a motor pool system shall be required to have a State, District
of Columbia, or Territory operator's permit for the type of vehicle
to be operated, issued for the area in which the employee is prin-
cipally employed or in which he lives; and such Federal operator's
permit as may be required by regulations of the Civil Service Com-
mission.
307.03 Unauthorized Use. Officers and employees of the Government shall
use Governmen -owns or leased vehicles for official purposes only. In
this respect, "official purposes" does not include transportation of an
officer or employee between his place of residence and place of employment,
unless authorized by, and approved in writing by the head of his agency in
accordance with the provisions of 5 U.S.C. 78(c)(2), or other applicable
law. A copy of any such approval shall be furnished the motor pool system.
Officers and employees entrusted with motor vehicles are responsible at all
times for the proper care, operation, maintenance, and protection of the
vehicle. Any officer or employee who willfully uses or authorizes the use
of such vehicle for other than official purposes is subject to suspension
or removal from office by the head of his agency.
307.04 Violations. When a violation of the provisions of subsection 307.03
above comes to the- attention of the agency operating the motor pool system,
such agency shall advise the official in charge of the local office of the
agency involved; and a report thereof shall be furnished the General Serv-
ices Administration, Federal Supply Service, Motor Equipment Division,
Washington 25, D. C.
If the violation is repeated or involves the official in charge of the
local office of an agency, a full statement of all the known facts shall
be forwarded to the General Services Administration, Federal Supply Serv-
ice, Motor Equipment Division, Washington 25, D. C., for transmission to
the headquarters office of the agency concerned.,
The head of each agency shall be responsible for investigating reports of
unofficial use of motor vehicles used by such agency and for appropriate
disciplinary action.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For R4ease 2003/03/25 : CIA-RDP60-00442R '0100200015-6
GSA Reg. 1-V-308.01
(6-28-55)
SECTION 308.00 CARE OF VEHICLES
308.01 General. Any official or employee issued a motor vehicle from a
motor pool system shall be responsible for exercising reasonable diligence
in the care of the vehicle at all times. Failure to talc proper care of a
vehicle may be considered as justification for refusal of further vehicle
issuance to such official or employee after reasonable notice to the head
of the local activity concerned.
308.02 S~tor__~~a~~ggee. Storage facilities which provide protection from pilfer-
age or malicious damage shall be furnished by the using agency. In the
interest of economy, open storage shall be used whenever practicable. If
open storage is not obtainable, or is impractical because of weather con-
ditions or other reasons, vehicles may be stored in garage facilities of
the motor pool system or the using agency.
If an employee or official operates a vehicle pursuant to an approved re-
quest or travel authorization, he may use public garage facilities pro-
vided space under"the control of the Government is not otherwise available
or the use of Government garage facilities is not feasible. This shall not
be construed to permit the operator of a motor pool system vehicle to store
the vehicle in his personal garage, except on those infrequent occasions
when a written finding that such exception is to the best interest of the
Government has been made and authorized by the head of the employee's
agency, or his designee; and a copy of the finding has been furnished to
the local office of the agency operating the motor pool system.
Using agencies shall be responsible for storage costs for all vehicles on
indefinite assignment or vehicles while on trips or otherwise temporarily
stored or parked away from the regular place of storage.
308.03 Maintenance. To assure uninterrupted service of motor vehicles,
their maintenance s ll be on a scheduled basis and in accordance with
instructions issued by the agency operating the motor pool system.
308.04 Abusive Use or Negligent Damage. Whenever a motor vehicle is dam-
aged through base, negilgenc ,aim su s I, or driving while under the influ-
ence of alcohol or narcotics, the agency employing the operator of the
vehicle will be furnished a complete statement thereof and shall be respon-
sible for the damage. All'costs resulting from such damage will be billed
to the agency employing such operator.
308.05 Operator's Packet and Instructions. The agency operating the motor
pool system I'prov a each vehicle Wh an operator's packet, containing:
a. Instructions with respect to the operation and maintenance of the
vehicle, including instructions fors
1. Obtaining supplies, services, and maintenance from normal
sources; and
2. Obtaining emergency supplies, services, or repairs, with
any forms necessary to obtain such emergency requirements.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 GSA ReApprvf wci,Bg~ I?eoe n t2T033Q3/25 : CIA-RDP60-00442R000100200015-6
(6-28-55)
} )
b. The telephone numbers of the responsible motor pool system employees
to be called in case of accident or other emergency.
c. Operator's Report of Motor Vehicle Accident, Standard Form 91,
d. Statensat of Witness, Standard Form 94.
e. Employee's Notice of Injury or Occupational Disease, Form C.A,. 1.
f. Lubrication and maintenance schedule.
This packet shall be kept in a kraft envelope or similar durable container
and retained in the vehicle at all time.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
 Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6
GSA Reg. 1-V-309.01
(6-28-55)
SECTION 309.00 ACCIDENTS AND CLAIMS
309.01 General. Officials or employees responsible for the operation of
a vehicle shall exercise every precaution to prevent accidents. In case
of an accident, the employee or official concerned shall be responsible as
provided for in this section.
309.02 Repo't inng. The official or employee to whom a vehicle is assigned,
is responsible for:
a. Reporting, within 48 hours, any accident in which the vehicle may
be involved, to:
1 4V
1. The motor pool system assigning the vehicle; and
2. His official supervisor.
b. Reporting such accidents to State, county, or municipal authdrities
as required by law.
If an employee fails to report an accident, the head of his agency shall
be so advised, and such failure shall. be sufficient justification for sus-
pending.the right of the employee to operate or use a motor pool system
vehicle.
309.03 Investigation. The agency which provides the operator for a motor
vehicle tfat is involved in an accident shall investigate the accident,
and shall furnish two copies of the complete report of the investigation
to the motor pool system. The Administration may also investigate acci-
dents involving a motor pool system vehicle.
309.04 Pecuniary Responsibility. When a motor vehicle on assignment from
a motor pool system is involved in an accident, resulting in damages to
property or injuries to third persons from alleged negligence of the opera-
tor, while acting within the scope of his authority, the agency responsible
for the settlement of any claims arising therefrom which may be settled
administratively shall be:
a. The agency assigned the vehicle when the vehicle is operated by an
employee of such agency who is not a motor pool system employee.
b. The agency operating the motor pool when the vehicle is operated
by a motor pool system employee.
Approved For Release 2003/03/25 : CIA-RDP60-00442R000100200015-6