AGENCY MANPOWER STUDY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP60-00213A000100030061-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: August 3, 1998
• Sequence Number: 61
• Publication Date: November 23, 1955
• Content Type: MF

So
23 November 1955
MEMORANDUM FOR: The Deputy Director (Support) Committee
on Manpower
SUBJECT: Agency Manpower Study
1. A survey of the Office of Security has been made pursuant to
the instructions contained in the memorandum, same subject, dated
17 November. Information responsive to the four questions propounded
in the memorandum follows each question repeated hereunder.
QUESTION: "a. If the Director is required to effect a ten percent
reduction in current Agency manpower, what specific
action would the three Deputy Directors take to
effect this reduction in their areas?"
2. The undersigned cannot in good faith recommend action for the
elimination of any of the essential functions of the Office of Security
listed hereunder, which would inevitably result in a weakening of the
security of the Agency. This is particularly true when it is pointed
out that even at this time, all of the required functions (such as re-
investigations referred to below) are not being currently performed.
The reasons for this position are given below in detail.
3. With respect to the general subject of reduction in manpower, it
is desired to invite attention to a factor not apparent in Agency manpower
figures which should be considered. This factor is the large number of em-
ployees in cover organizations such as RFE, CFA, CAT, etc., who actually
perform functions for the Agency, are not included in Agency manpower
figures, but who impose a considerable work load on the Office of Security
in the form of investigations, clearances, security guidance and support.
In addition, there are a vast number of contractual alien agents, emigre
groups, and organizations utilized in the intelligence effort which place
a heavy work load on this Office. It is assumed that the present survey
toward a 10% reduction will not encompass the cover organizations or
agent type personnel referred to; hence an imposed reduction on only the
Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
 Approved For Release 2001/06/09: 4g0-00213A000100030061-5
staff membership of the Agency will have the effect of increasing the
work load per man, without reducing the origin of the work load.
4. The memorandum of 17 November associates the indicated 10%
reduction in manpower to the order of importance of the functions per-
formed. In this connection, consideration should be given to the reasons
for the performance of the functions. The Office of Security functions
are based on requirements or authorizations of Acts of Congress, Executive
Orders of the President, National Security Council Intelligence Directives,
or Presidential Directives, some of which are listed below:
Public Law 253 (80th Congress) - places responsibility for
protecting intelligence sources and methods;
Public Law 110 (81st Congress) - places responsibility for
protecting intelligence sources and methods; provides for entry
of 100 aliens for intelligence purposes without regard to immi-
gration laws;
Executive Order 10450 - places responsibility for establishing
and maintaining effective programs to insure the employment and
retention of persons consistent with the interests of national
security;
Executive Order 10501 - places responsibility for enforcing
standards and procedures for the classification and protection
of sensitive material;
Presidential Memorandum dated 13 March 1948 - places responsi-
bility for the contro and protection of personnel security files;
Presidential Memorandum dated 11 October 1954 - directs the
institution of s ety programs;
ISCID - places the responsibility for procedures and standards
for the security clearance of domestic foreign intelligence sources;
NSCID #12 - places responsibility to prevent unauthorized dis-
closure o written or oral information concerning intelligence.
5. The question of what functions are of lesser importance than
others in the Office of Security is one difficult if not almost impossible
to determine. The functions listed below in answer to Question "a" in the
above referenced memorandum of 17 November are presented in numerical order,
but cannot be considered strictly as a listing of their relative order of
priority or importance. For example, no distinction can be made between
the relative importance of the first six or eight functions, all of which
Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
 Approved For Release 2001/06/09 : CIA-RQP6 -00213A000100030061-5
are vital, nor between the next six or seven, all of which are necessary
to provide an effective security program. Similarly, it cannot be said
that the last several listed items are of greater or less importance
among themselves. As a matter of fact, the last listed function is per-
formed pursuant to Presidential Directive dated 11 October 1954. The
omission of any one of the functions listed below is equivalent to
omitting a link in the chain of security.
6. Another point to be considered before reviewing the functions
listed below is thatnarq of them are inter-related, yet are performed by
different personnel, and one function without the other would be value-
less. For example, a personnel investigation without an appraisal serves
no purpose; likewise, an appraisal is not possible without an investigation.
On the other hand, some of the functions listed below in non-contiguous
order are performed by the same employees, and thus, the elimination of
one such function would not eliminate the personnel performing it if the
other function is to be retained. For example, the next to the last listed
function is performed by personnel who also are responsible for item (14).
Similarly, item (18) is performed by personnel who also perform item (10).
7. Following is a consolidated listing of the functions of the
Office of Security, stated in broad categories.
FUNCTIONS
(1) Recommends the establishment of
Agency policies relating to security,
and establishes procedures for their
implementation.
(2) Performs all personnel investiga-
(3)
tions of applicants for employment,
assignment or association with the
Agency.
Appraises and safeguards the reports
of personnel investigations and
issues security clearances or dis-
approvals.
REQUIRED BY OR
PERFORAAED PURSUANT TO
Public Law 253 (80th Congress)
Public Law 110 (81st Congress)
Executive Order 10450
Executive Order 10501
NSCID #7
NSCID #12
Presidential Memos, 13 March 1948
11 October 1954
Executive Order 10450
Executive Order 10450
Executive Order 10501
Presidential Memo, 13 March 1948
(4) Conducts interviews by means of Public Law 253
general and special interrogation Public Law 110
Approved For Release 200
1/06/09 A 2DP6&-M2Y ' l%A B0 %
 Approved For Release 2001/qqVE --RDP60-00213A000100030061-5
(5) Performs investigations and
clearances of domestic foreign
intelligence sources.
MSCID #7
(6) Maintains vigilance through continual Public Law 253
collection, evaluation, research, re- Public Law 110
view and examination to develop in- Executive Order 10450
formation against possible penetration
of CIA by outside agents or through po-
tential defectors within the Agency,
(7) Develops and maintains physical Public Law 253
security procedures, standards, and Public Law 110
facilities for the protection of classi- Presidential Memo, 13 March 1948
fied matter and of CIA Headquarters in- Executive Order 10501
stallations.
(8) Furnishes trained professional Public Law 253
security officers for domestic and Public Law 110
foreign activities. Executive Order lO450
Executive Order 10501
NSCID #12
(9) Furnishes covert operational support
domestically as requested, such as sur-
veillances, procurement of sensitive Public Law 253
materials, procurement and servicing Public Law 110
of mail drops, arranging and conducting Executive Order 10501
tours for foreign dignitaries, etc. Presidential Memo, 13 March 1948
Furnishes both foreign and domestic
escort and courier services.
(10) Controls outside personal activities
of CIA personnel by reviewing and
passing on proposed writings for
publications, speeches, foreign
travel, etc.
Public Law 253
Public Law 110
NSCfl #12
(11) Furnishes security guidance to other
components of CIA on security matters.
Public Law 253
Public Law 3.10
Executive Order 10450
Executive Order 10501
NSCID #7
NSCID #12
(12) Devises and promulgates security Public Law 253
policies for dissemination and Public Law 110
domestic collection of classified Executive Order 10501
Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
 Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
material and conducts liaison as
necessary with security representa-
tives of other organizations.
(13) Negotiates, co-ordinates and makes
arrangements for entry into United
States, custody while in the United
(14)
(15)
States, and eventual disposition of
aliens of interest to CIA.
Conducts security inspections and
special surveys of domestic and
foreign installations of CIA and
makes special inquiries within the
Agency, or other Government agencies
on personnel security matters.
Provides administrative support for
all activities of the Security Office.
Section 8 of Public Law 110
(81st Congress)
Public Law 253
Public Law 110
Executive Order 10501
Executive Order 10450
(16) Continually reviews personnel records
and accomplishments within the Security
Office and provides a continuing pro-
gram of training and guidance for the
improvement and advancement of per-
sonnel.
(17)
Studies, devises, plans, constructs,
experiments with, uses, co-ordinates
the use of, and instructs in the use
of measures, methods and. equipment
as aids in investigation and in the
practice of counter-espionage.
Public Law 253
Public Law 110
Executive Order 1050
(18) Prescribes and implements security
policies for the control of liaison
relations between this Agency and
other United States departments or
agencies.
(19) monitors and reviews the Agency's
classified procurement program and
the visits and assignments of foreign
nationals within Agency buildings;
approves requests for shipments of
high explosives within the United
States.
Public Law 253
Public Law 110
Executive 10501
Public Law 253
Public Law 110
Executive Order 10501
Approved For Release 2001/06/09 : CIA-R e60-00213A000100030061-5
 Approved For Release 2001/06/,,,,C,-RDP60-00213A000100030061-5
(20) Ascertains security suitability of Public Law 253
non-CIA training facilities and Public Law 110
recommends approval or disapproval.
(21) Plans and maintains continuing Presidential Directive dated
supervision of safety measures. ll October 1954
QUESTION: "b. Are any organizational units now performing in whole
or in part any function or activity which is being
performed by another component of this Agency or by
another Goverment agency? If so, could the function,
or portions thereof, be performed entirely by the other
component or other Goverment agency?"
8. The answer to this question must be given categorically in the
negative.
QUESTION: "c. Do any organizational units now have work requirements
beyond present manpower capability? If so, what addi-
tional manpower is required?"
9. Yes, the Office of Security has requirements beyond the capabili-
ties of the imposed personnel ceiling of 31 July 1955. As a matter of fact,
the continuing work load has permitted us to reduce only to in our 25X9A2
efforts to comply with the imposed ceiling of_ 25X9A2
10. The investigative and support case records of this Office for
Fiscal Year 1955 reflect a substantial increase in requests for clearances
during Fiscal Year 1955 over the preceding fiscal year as follows:
Clearance requests - 17.5% increase
Support and Special Inquiry requests - 45.6% increase
U. The increased case load is clearly reflected by a comparison of
cases received during two, twelve month periods:
Cases Received
Year Ending
Year Ending
30 September 1954
30 September 1955
Overt
10,635
11,925
Covert
11,713
13,724
Total
21,348
25,649
The increase of 4,301 cases is a 20% increase in the work load in twelve
months.
Approved For Release 2001/06/09 :CIA-R ' 6- 0213A000100030061-5
 Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
25X1A2g
12. During the first thirty-six weeks of calendar year 1955, an
average of 256 covert cases was received per week. During the subsequent
nine weeks, this weekly average was t cases, or an increase of 40%*25X1A2g
From February 1955 to date, Project .alone has imposed 1,760 re-
quests for covert clearances, requiring expedite handling, and a great
amount of support work which cannot be reflected statistically. That this
increase is not temporary or seasonal has been confirmed through co-ordina-
tion with components serviced by this Office. There are several large areas
of covert case processing, the impact of which will be felt in the very near
future. One involves a block of approximately one thousand requests for
Provisional Proprietary Approvals in connection with A second, a 25X1A2g
block of eight hundred requests concerned with the construction of the new 25X1A2g
Agency installation at_ A third concerns Project - where a
block of = staff personnel will be required. Past experience has indicated
that three to four investigations must be conducted for each position filled.
Therefore, approximately 700 cases will be opened to fill these positions. 25X1A2g
An additional block of 1100 requests for clearances for Project
will be received in the near future. These are special requests over and
above normal requirement for clearances in connection with Project
Co-ordination with CI Staff indicates that there will be no de-
crease in covert clearance requests in the foreseeable future.
13. This increased work load has overtaxed the capabilities of our
clerical staff to the point where it is unable to process clearance requests
on a current basis. On 10 November, there was a backlog of over 1,000
pending cases, compared to the ordinary backlog of one to two hundred cases.
14. Another department in which we are unable to maintain a current
status is in the matter of name checks performed at the request of IAC
agencies. The current backlog in this work is 336 cases. This is a re-
ciprocal arrangement and protracted delays on our part in servicing re-
quests of other agencies will reflect adversely on our requests for similar
service.
15. Looking at the physical security side of the picture also reveals
a continually increasing work load. Within the past yearp we have acquired
space in four additional buildings, 25X1A6a
Building. Two floors of the new Building are being acquired and it 25X1A6a
is understood that consideration is being given the acquisition of four
floors in the- Building. Any increase in building space, particularly
in separated units, causes a direct increase in the demand for physical
security services and a corresponding increased responsibility in physical
security matters, such as security surveys, violation investigations, safety
controls, guards, receptionists, safe maintenance, classified waste collection,
disposal and issuance and control of building badges. Another increasing
-7-
Approved For Release 2001/06/09 : CIA-RDP60-00213A000100030061-5
 Approved For Release 2001/06/09 : CtfilOM-00213AO00100030061-5
work load which is not readily reflected in statistics is being imposed
on the technical security function, due both to an increasing number of
buildings and an increasing awareness within the Agency of the possibilities
of technical penetration. The technical security function has increased
about 35% in the past year. The number of special investigations on cases
such as lost documents, thefts, possible compromises, improper transmissions,
etc., have increased by 85 cases over the past year.
QUESTION: d. "Assuming that present manpower allocations permit the
accomplishment of essential tasks, what desirable tasks
have been deferred or eliminated from present programs
due to current ceilings?"
16. With the facts in mind of increased backlogs presented in re-
sponse to question "c" as a qualification to the assumption that present
allocations permit the accomplishment of essential tasks, it must be said
that in addition to the inability of keeping security investigations on a
relatively current basis, there are other desirable tasks which we have
been unable to undertake because of insufficient manpower. Principal
among these is the periodic re-investigation of personnel. Even though
this function is a vital facet in the program of insuring that the re-
tention in employment of personnel is clearly consistent with the interests
of the national security, and as such is an implied requirement of Executive
Order 1O45O and will be a requirement of USCID regulations, a program of
routine periodic investigations of all personnel has never been within the
capabilities of this Office because of manpower limitations. It should
also be noted in this connection that the Doolittle and Clark committees
both made firm recommendations that periodic re-investigation of personnel
should be instituted.
17. On the physical security side, we have been unable, due to lack
of personnel, to maintain as much liaison as would be desirable with other
agencies in the matter of current developments in technical security
equipment and techniques. We have not been able to make physical security
surveys of all domestic facilities of the Agency on a periodic basis. As
a matter of fact, there are some facilities outside of the Washington area
which we have not as yet been able to survey. It is extremely desirable
that such surveys be made on a yearly basis. Another desirable task which
we have been unable to accomplish is the establishment of IBM records of
all safe combinations and other pertinent information concerning safes.
I 111d E''ards
Dixec of Security
Approved For Release 2001/06/09 :CIA-R60-00213A000100030061-5