PERIODIC STEP-INCREASES (CLASSIFICATION ACT SCHEDULES)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00384R000500090016-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 9, 2016
• Document Release Date: August 16, 2000
• Sequence Number: 16
• Publication Date: April 8, 1952
• Content Type: REGULATION

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Security intormarion IV
April 192
PERCO1 ULL TIRECTOR IN LIIORAITI-LI.1 110. 17-52
Ct1I4ECTs PERIODIC ST112-111CFLtSES (CLASSIFICATION ACT SCHEDULES)
1. This memorandum establishes requirements and uniform procedures
for effecting periodic step-increases to personnel compensated on a per
annum basis and occupying permanent positions paid in accordance with
the compensation schedules fixed by the Classification Ict of 1949. The
subjects of additional and longevity step-increases will be covered by
subsequent instructions.
2. Periodic step-increases as provided for in the Classification
l\.ct of 1949 are awarded to employees of the Central. Intelligence Igency
in accordance with the policy of the Lirector of Central Intelligence to
adhere to the Act insofar as possible. In addition to meeting the require-
ments enumerated in the following paragraphs, personnel eligible for these
increases must be paid on a per annum basis and occupy permanent positions
paid in accordance with the compensation schedules fixed by the Classifi-
cation Act.
3. Regulations cited in Part , Chapter 21, of the federal Personnel
manual are applicable to these act ons. The following .general statements
of requirements have been extracted from these regulations for convenient
reference.
a. Definitions.
(1) Periodic step-increase is a om-step increase within
the gpade based on length of service and performance rating
requirements.
(2) Permanent position is t; try' position compensated on
a per annum basis within the scope of scheduled rates of
compensation fixed by the Classification tct of 1949, except
a position designated as temporary by law or with a definite
time limitation.
(3) Maximum scheduled rate is the maximum rate of ar{y
grade under the CPC or General Schedules established under
Title VI of the 4tct (Classification duct of l5h9), exclusive
of-rates established under regulations governing longevity
step-increases and increases under Title X of the Act provid-
ing for superior accomplishment awards.
CONFIDENTIAL
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(4) 1aiting period is the minimum time requirement of credi-
table service without an equivalent increase in compensation in
order to be eligible for consideration for a periodic step-increase,
The waiting period for either full-time or regular part-t: mme
employees is 52 weeks for grades with step,-increases of less than
200x, and 78 calendar weeks for grades with step-increases of
$200 or more (Service which is creditable in the computation
of waiting periods is specifically listed in the regtulation. )
(5) Equivalent increase in compensation is the total of
any increase or increases in basic compensation which is equal
to or greater than the smallest step-increase in any grade in
which the employee has served during a perioc under consideration.
(Salary increases resulting from general legislation increasing
salaries of groups of Federal employees do not constitute an
equivalent increase. Other exceptions are listed in' the Civil
Service regulation.)
(6) Current performance rating is the current official
efficiency rs.ting under a performance rating plan which has been
approved by the Civil Service. ssion.
b n -.. Conditions of eli.bi 1 ity.
Each officer and employee in a permanent position receiving
less than the maximum scheduled rate for his grade shall receive
periodic step-increases successively to the next higher rate within the
grade following the completion of the waiting period for his grade,
subject to the following conditions:
(1) That his current performance rating is "Satisfactory"
or betters except that an employee whose latest official efficiency
rating under a previous system was "Fair" shall not be entitled
to a. periodic step-increase until to receives an official . periodic
performance rating of "Satisfactory" or better under a performance
rating plan approved by the Coi mission in accordance with the
provisions of the Performance Rating Let of 1950,4,
(2) That the benefit of successive step-increases shell be
preserved for any officer or employee whose continuous service
is interrupted in the public interest by service with the armed
forces or by service in essential non-Covernrzient civilian employ-
merit during; a period of war or national emergency. The require-
ment of a performance rating shat 1 be waived upon the return to
Federal civilian duty of any such officer or employee otherwise
entitled to the benefit of step increases,
a; Pending action on exemption-of Central Intelligence lige y from the
Performance Rating let or from certain portions thereof,; special pro-
visions for meeting this requirement are included in theproceduros
outlined in section 4 of this memorandum.
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Effective date.
(1) Periodic step-increases shall be made effective at the
beginning of the next pay period following the completion of the
required waiting period and compliance with the other required
conditions of eligibility.
(2) Any step-increase becoming due as the result of
corrective action under the provisions of Public Law 623, 80th
Congress or in accordance with the provisions of section 7(d)
of the Performance Rating Act of 1950, shall be made effective.
as of the date the officer or employee would have met all the
conditions if proper action had been taken that would not have
required correction.
(3) where a step-increase is delayed beyond its proper
effective date solely through administrative errors, delay., or
oversight, the Wep- crease shall be made effective as of the
'date it was properly due,
14 Iuaterim procedure.
Pending instpllation of a Performance Rating a an in the Agency',,
the following procedure will be followed for obtaining a current state-
ment certifying to satisfactory service and conduct for employees other-
wise eligible for a periodic step-increase.
a. List of to es scheduled for riodic ste -increases
Unnumbered interim forms, "List of Employees Scheduled for
Periodic Step Increases" will be prepared in duplicate for each
office for which there are employees to be listed. The original
will be forwarded to the appropriate administrative official and
the copy retained in suspense in the Transactions and Records
Branch. The lists may be submitted once each pay period or once
each alternate pay period,, whichever is more convenient for the
Transactions and Records Branches.
(Note: Since this form is prescribed for temporary use, a mimeo-
graphed supply will be obtained by each Transactions and Records
Branch.)
bo plepense record
(1) As the standard procedures are installed, Service
Records Cards (Standard Form 7) in the Position Inventory will
be used as the suspense record for scheduled step-increaseso
Personnel located in the United States will be named on the "List of
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Employees Scheduled for Periodic Stop Increases" at least two
full pay periods in advance of the one in which increases will
become due. Personnel stationed overseas will be named on the
List at least four pay periods in advance of the one in which
increases win become dune.
(2) Suspense dates for the return of unsatisfactory
reports will be eat for the first working day of the pay period
preceding that in which the employees named are to receive
increases.. .
Certification of service and/or conduct
(1) Presumption of satisfactory service ansa3/ar conduct
will be made by the Office of Personnel in each case in which
an unsatisfactory report is not received from the operating
o#'fice by the suspense date. It is therefore unnecessary for
operating offices to return the lists with formal certification
of satisfactory service and/or conduct.
(2) Certification of unsatisfactory service and/or con-
duct must be made by the supervisor responsible for the work
of the individual concerned, subject to such internal review as
may be required in the operating office. These reports must
state specifically the reasons for making a certification of
"unsatisfactory" and will be countersigned by the employee
affected as evidence that he has been made aware of the super-
visorls action. If certification is not received in Transactions
and Records Branch by the prescribed suspense date, it will be
assumed that the individual's performance and conduct are saatis<
factory and the scheduled increase will be processedo.
de P aration of standard Form 1128 rievised Novsmiber 8 19 O
Standard Form 1126, Revised November 8, 1950s will be prepared
at the Dame time as the listing end will be held in suspense. This
form will serve as the official notification of an approved increase.
e. Digeossition of listing
Carbon copies of listings will be retained in a master file
as official record of obtainment of certifit tion. Certifications
of unsatisfactory performance will also be noted in this file.
Statements supporting reports of unsatisfactory service and/or
conduct will be placed in the appropriate official personnel
folder.
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fo Placement follow up on unsatisfactory reports
(1) The Placement Officer responsible for the operating
office to which the employee is assigned will be notified by
the Transactions and Records Branch of "unsatisfactory" re-
ports and a copy of the supervisors statement will be made
available to him.
(2) The Placement Officer will contact the supervisor and
the employee,, if appropriate,, in an attempt to effect better
job adjustment of the individual .Action to separate or re-
assign the individual will be taken if necessary.
(3) Necessary follows .up with the.-operating office by the
Transactions and Records Branch during this period will be co-
ordinated with the appropriate Placement officer,
g. Service on which certification is based
(1) Determinations of satisfactory or unsatisfactory serv-
ice and/or conduct for employees actually working under the
supervision of other than their official supervisors will be
based on the evaluation of the supervisor actually responsible
for his current work.
(2) In the event the employee has not been under the su-
pervision of the official specified in (1) :r:nmediately above
for a period of at least thirty days preceding the date of
certifications the last supervisor will be consulted as to
his service and conduct.
(3) The same principle of 30-days' observation on which
the determination is based will apply in the case of an em-
ployee recently officially transferred from one supervisor
to another.
Attachment: Sample Form
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SAMPLE
~Fa?ont3 "
LIST OF EMPLOYIM SCHEDULED FOR PERIODIC STEP-INCREASES
Date of
OFFICE Preparation
The following named individuals are scheduled. to receive
periodic step-increases on the dates shown provided they meet
the requirements of satisfactory service and conduct and have
not had leave without pay in excess of 80 hours during the
waiting period o
It is not necessary to notify the Personnel Division of
individuals listed below whose performance and conduct are
satisfactory. Reports of unsatisfactory performance are due
in the Personnel Division not later than 0
The listing may be retained for your file a (See supplemental
instructions on reverse of this page.)
Date Scheduled for
Step Increase
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S A Z P L E
(Back )
Deterasdetions of satisfactory service and conduct a presumpa
ti on o t1 or_y service and cond made the Office
of Personnel in the case of each individual for whom an unsatisfactory
report is not received from the operating office by the suspense date,
It is therefore unnecesssar, to return the list with formal certifica-
tion of satisfactory service and conduct or to submit reports on the
satisfactory service and/or conduct of individuals.
Unsetissfactor rareports. A detailed statement of the reasons for
an '?una ~ aatoryu determination must be provided by the individual's
supervisor and countersigned by the employee affected as evidence that
he has been made aware of the report. Statements supporting: "unsatis-
factory" reports must be received in Personnel not later than the
beg.nxsinf of the pay period preceding the one in which the scheduled
Increase would become cue a If an unsatisfactory report is not received
in the Personnel Division by the prescribed suspense dates it will be
s ss d that the individual's performance and conduct are satisfactory
a-i trae scheduled increase will be processed.
reetertstionc of unssatissfactory conduct by the official autho-
rized to approve personnel action requests in your office will be
accepted subject to such checks and reviews as may be required by
your internal operations.
Determinations as to whether an employee is "satisfactory" or
"unsatisfactory" with respect to performance and/or conduct must be
based on it least 30 days' assigrsment under the supervision of the
official making the determination. In the event this 3O' day require-
meet is not fulfilled by the circumstances determination by the last
previous supervisor will be appropriate. The supervisor is defined
for this purpose as the official actually, responsible for the
work of the individual.
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