OFFICIAL REPORT ON THE SIXTH AGENCY ORIENTATION COURSE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP55-00110A000100020010-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 15, 2016
• Document Release Date: December 1, 2003
• Sequence Number: 10
• Content Type: REPORT

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~l DECLASSIFIED
SIXTH AGENCY f IENTATION CO Ulass. CHANGED TO: TS S
DDA Memo, 4 Apr 77
Auth: D.)A. R7' . 77/176,5
1. Place Vat : ~ ?= By ;
The Sixth CIA Orientation Course was conducted in the Department of
Agriculture Auditorium on Tuesday, Wednesday, Thursday, and Friday, April 8,
9, 10, and 11, 1952. This was the second Agency Orientation Course conducted
under Regulation 0 directing that such courses be held once every three
months. Because of the continuous growth in numbers of personnel, even with
the capacity of the Department of Agriculture Auditorium and conducting the
Course four times a year, we are still unable to catch up with Agency expan-
sion. Besides the permanent 585 seats in the Department of Agriculture Audi-
torium, we erected about 25 additional seats to accommodate invitees who were
not registered as participating in the Course.
2. Program
The substance of the Sixth Agency Orientation Course was broken dawn into
four parts as follows:
"Background"
"Basic Components in the Intelligence Process"
"The Production Process in Intelligence"
"The Impact of Intelligence"
Under these four headings, we shortened all presentations to approximately
one-half hour with five- or ten-minute question periods. This approach was
possible because of our continuing to include in the printed program the precis
of what the speakers were going to cover. This was the second time that we
adopted the approach of including a few notes of the subject matter of each
presentation. By doing this, the speakers were impelled to get into the "guts"
of their material much faster.
The material of the Course was prepared with the objective of benefiting
and being of current and lasting interest to persons who have been in the in-
telligence field for quite some time. Furthermore, since the Intelligence In-
doctrination Course covers detailed organization and the place of CIA in the
Federal Structure of Government, plus the Language of Intelligence, we elimi-
nated from the program topics of this type that might tend to duplicate the
material of the weekly Intelligence Indoctrination Programs.
Innovations
3.
a) Substantive Presentation.
During the first day, under the general heading of "Background," we
had sAFr el ~bO4l IW GFA 99014A4$"Ol o -dub ject,
"The Essence of Today's World Crisis."
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b) We dropped the historical presentation which was given in previous
Courses, since much of this is picked up during the weekly Intelligence
Indoctrination Program,
c) The Federal Bureau of Investigation participated for the first time,
d) At the designation of Mr. Walter Wolf, Deputy Director (Administra-
tion), Colonel Lawrence K. White spoke on "The Administrative Support
Function."
e) We inaugurated the system of panel discussion by a presentation on
"Scientific Intelligence Production." This was chaired by Brig. General
who had as Panel members Messrs.
f) Ohi to the Course came our Inspector General, Mr. Stuart Hedden, to
cover the timely topic, "Current Problems of the Agency."
4. Cooperation of Offices in CIA
As in the past, we received again splendid cooperation from all segments
of the Office of Training and from other offices throughout CIA. In the ab-
sence of Miss did a most efficient job in
alerting all speakers to be at the Auditorium at the times designated. If
this task were not done with efficiency and courtesy, our program could not
achieve satisfactory results. A special word of thanks should go to Captain
or his courteous and most efficient handling of the numerous details
connected with visual aids and other items pertinent to proper stag . He
was aided by Messrs. of Training and l of I&S. Captain
displayed a sense of responsibility and enthusiasm which makes us hope that
he will be able to help us on future programs. Mrs.
aided the personnel
of the Orientation and Briefing Division in the distribution of materiel and
in seeing to it that all classified material was removed before CIA vacated
the Department of Agriculture officially each day. Mis did a
splendid job in covering phone calls and in seeing to it that all messages to
the Orientations Office were handled with dispatch during the four days of the
Course.
From the offices of the Deputy Director (Administration) came the admin-
istrative support necessary for the essential functions of prior security in-
spection of the Auditorium and then the supply of guards and special, personnel
from the Security Office during each of the four days of the Program. The Of-
fice of Security also conducted a very expeditious name-check and issued tem-
porary badges to our guests from State, .Army, Navy, and Air Force.
From Administrative Services came the efficient handling of all details
connected with transportation of personnel and of materiel to and from the De-
partment of Agriculture each day. Even the unavoidable inconvenience of Cherry
Blossom crowds did not impede their efficiency. To Mr. 0 of Organiza-
tion & Methods, we are most grateful for the time he spent in designing and
printing rgQd*&1tea&d Q5 gi~53OD1i9A~a )d 0~2O to fit
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into the Machine Methods operation and thus afford us more flexibility
in securing for the offices throughout the Agency the answers to questions
about attendance of individuals and of groups and other types of inquiries
which they may ask of us. It is our understanding that Mr. 0 has
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turned all of this material over to Mr.I of the Machine Records 25X1
Branch, for full implementation.
Again from the operating offices throughout the Agency came splendid
cooperation in furnishing speakers to cover the subjects, Knowing the full-
ness of their normal schedules, this kind of support is most heartening and
makes us feel that when busy people desire to participate they are lending
an endorsement of the worthwhileness of the undertaking. From one office
in particular, the Office of Research and Reports, came the very necessary
assistance on development of visual aids. In each instance, the visual aid
was discussed with the speaker, who made suggestions as to how the punch
thought of his presentation could best be depicted. As the visual aids de-
veloped, they were examined frequently by the Orientation and Briefing Divi-
sion, and in all cases the speakers had an opportunity to see the finished
product before it was unveiled on the stage.
5. Cooperation of Departments Outside of CIA
a) U. S. Department of Agriculture.
The Department of Agriculture again gave us a sample of courtesy
'both before and during the Program. They gladly arranged for time to con-
duct a "dry run" which eliminated many "bugs" from the staging of the Program;
and then during the conducting of the Course, all necessary lighting facilities
and air conditioning were put at our disposal.
b) U. S. Department of State.
Because he did such a creditable job during the Fifth Orientation
Course, we again called upon Mr. Fisher Howe to appear on our Program to cover
the subject, "The Overt Collection Function." W. Howe was quite pleased to
accept this invitation as an endorsement of his previous efforts, and again he
gave us a very commendable presentation.
Also from the Department of State came Mr. Park Armstrong, the Special
Assistant to the Secretary of State in charge of Research and Intelligence.
He was our IAC official representative; and since he has been in the intelli-
gence field of the U. S. Department of State practically all of the life of
the Intelligence Advisory Committee, he was able to illustrate his lecture by
dipping into personal experiences.
6. Audience Participation
The official attendance at the Course, after compiling initial and final
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cards and adding the 19 guests from the IAC Agencies, is 561. This is
broken down into categories by office, by grade., and by old and new em.-
ployees,
a) By Office:
D/CI ..........................................2
Administrative Staff (S)..... .................4
Training (S) .................................12
Training (G)... ..............................12
00,.......? ...................?....?.....?...67
OCD ..............??....?............?..??....39
vr/'E .... O ... O ..... O ....................... ~.`3~
OCI..O.OO??.???..?.....???.?..?......??.?.??.21
0.........?..??.0.....?...........?........61
060 ........................ 0....090?..0......30
Office of Communication$,.........?..?.?.....41
Auditor-in-Chief ..............................1
General Counsel...???..o.??.?......?...?......3
Personnel Office. ............................25
'{Ccomptroller..... ...............................16
Procurement Officel........ ? ...................
Medical Off ice .................. ?.............5
General Services Office.. ....................11
Security Office ..............................17
542
Guests from IAC Agencies...........00?..0....19
561
b) By Grade:
/x+... .....................29
Gs-5........5 ..............12$
Gs.-6................ .??.....23
nGS~-7~~y( . .....................104
GS--9. .......................71
08 -10 ........................3
GS-11, ......................51
GS.-12..... ..................42
GS-13 .......................32
GS 14 .......................16
Gs-15 ........................9
GS -16 ........................-
UG-9.....0 ...................1
Military ....................24
No Grade Indicated ........ ...2
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c)
CJtld and New Employees:
We reiterate the fact that the Regulation as now written elimi-
nates the distinction between "old" and "new" employees since
it says that all employees of CIA are to take the Orientation
Course. However, for purposes of planning and analysis of the
composition of the audience, we have on this occasion arbitrarily
adopted the yardstick that those who entered on duty more than
six months before the date of the Course were to be classified
as "old employees."
Old Employees........340 6297%
New Employees........202 37.3%
542 100.0%
Because of the new system by which we were able to find out without
difficulty from the }.chin Records Branch which initial and final registra-
tion cards do not match, 18 discrepancies were brought to our attention. Upon
checking with the individual office in each instance, we have given credit to
7 of the 18 people since we have ascertained that they attended three-fourths
of the Course. This has been the norm which guided us in the past.
Some of us also noticed many vacant seats in the Auditorium on both the
second and third days of the Course. This raises the question as to whether
we should not adopt a very simple attendance check for each of the days of the
Course instead of depending solely upon the initial and final registration
cards. Before the next Course is conducted, the Orientation and Briefing
Division will make a recommendation to the Director of Training on this
subject.
7. Evaluation
a) General.
Though we missed the tonic which comes to the Course from the personal
presence of the Director, we were delighted with the unsolicited endorsement
which we received from the Acting Director, N'. Allen Dulles, who stated that
the Orientation Program had so proven itself that it had now become a recognized
segment of Agency endeavors. This type of statement will not be allowed to lull
us into a sense of having attained perfection of product. As mentioned on pre-
vious occasions, we always desire to be our own most harsh critics, and under
this approach there will be instances of where we will not be satisfied even
with what is apparently pleasing to an audience because our standards will
always be kept rigidly high.
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We have received many comments from persons of various levels
throughout the Agency who attended the Sixth Orientation Course, and all
such reactions have been uniformly good, most of them enthusiastic. These,
also, we must take with tempered thanks for we realize that what may please
one may bore someone else, and vice versa. Generally speaking, however, we
feel that the end-product of our endeavors was satisfactory in that what we
gave the audience was beyond the realm of mere interest and that the persons
received information about subjects which should prove of benefit to them in
their work for the Agency.
b) Outside Agency Participation.
During the Sixth Agency Orientation Course, we continued the system
of inviting those most appropriate to cover certain subjects even though they
were not within CIA, to appear on our Program. For example, Mr. Howe of the
Department of State was back with us; and Dr. I even though
he is no longer a member of CIA, came back, from the Psychological Strategy
Board, to present his topic on "Foreign Intelligence Patterns,"
Realizing that the Course is for CIA personnel, to be conducted by
CIA personnel, we must always keep such contributions by "outsiders" to a
minimum. The sprinkling which we have inaugurated, however, is healthy.
Furthermore, key personnel from Army, Navy, and Air intelligence organizations
were most appreciative at being invited to attend this Course, along with in-
dividuals from the Department of State. Their being with us at our Agency
Program tended to develop a sense of confidence and teamwork which should
prove of benefit to the total intelligence field.
c) Duplication.
we
In Planning for the Sixth Orientation Course,/were compelled to
avoid duplicating the subject matter of our weekly Intelligence Indoctrination
Programs, This was accomplished without difficulty by eliminating the his-
torical and detailed organizational lectures from the Orientation Program;
furthermore, by discussion with the various speakers and indicating to each
what others were going to cover, plus the receipt of a synopsis from each one
covering the highlights of what he intended to say. All blended to bring the
very beneficial result of lessening unnecessary duplication to a minimum.
d) Standard of Speakers.
We must never forget that the lecturers at our Orientation Courses
are, to a large degree, persons who do not like platform work and who are
constantly beset by pressures from all sides to accomplish their normal res-
ponsibilities in the various offices of CIA.
Only the minority possess the ability to speak with effectiveness,
Accordingly, we should be consoled that we are able to accomplish the type of
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satisfactory result which has been ours even while working under this type
of handicap. This is a factor which will always remain with us, We must
always strive to attempt to match capacity of the person, position in CIA,
and the need of the program, to come out with the best result. Guided by
this goal, we will ever attempt to get persons of stature who simultaneously
can put zest and life into the subject matter which we desire them to cover.
e) Visual Aids.
As on previous occasions, we attempted to view the central theme
of each speaker with the visual aid prepared for that speaker. We still note
many deficiencies in this field. It was most fortunate that, during the Fifth
and Sixth Orientation Courses, Messrs. respectively were in 95X1
attendance. These are the men with whom we work in the evolvement of the
visual aids. We have already had some discussions with them about the eradi-
cation of deficiencies and the improvement of even the good visual presenta-
tions. This whole approach is developing within the Office of Training a
library of visual aids, which are retained in our vault and which can be
utilized for purposes other than the Orientation Program itself.
f) Questions.
During past Programs, we have given the persons in the audience the
choice of asking questions orally or in writing. During the Sixth CIA Orienta-
tion Course, all questions were submitted in writing. We believe this is ad-
vantageous because it allows a screening process to be conducted - sifting out
the questions which might prove embarrassing or useless and furthermore, it
tends to allow the moderator of the Program to control the element of time to
be allotted for each question period. As in the past, the Orientation and
]Briefing Division is segregating questions according to subject matter, and
we are setting up a file of such questions accumulative from Course to Course
which will supply many ideas for various types of presentations to groups in
and out of CIA.
g)
Innovations,
1. The presentation of Mr.
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It is our conviction that this substantive-type presentation
on the first day of the orientation Course lends a basic tone to
the whole Course and should be continued during future undertakings,
To a large degree, its appropriateness was underscored b the authentic
and, at the same time, simple manner in which Mr.
presented his
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ideas.
2. The dropping of the detailed historical presentation did not create
a void in the Program. In our estimation, historical items of American
intelligence which happened in the last century or in the first thirty
years of the twentieth century, even though they are of interest, are
of very secondary current importance to the personnel in any of the
components of CIA today.
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3. The FBI on the Program.
We believe this is a beneficial addition to the Course, but
we regret that the representative of the FBI did not possess the
ability to present his ideas with more interest and conviction so
as to bring out the very important constant relationships between
CIA and FBI. If this part of the Program is to be included in the
future, we might be able to get a more convincing representative
from the FBI.
4. "The Administrative Su
ort Function" by Col. Lawrence K, White.
This was a very welcome presentation from a man who has been
in CIA for many years, thus knowing many of the basic reasons for
organizational growth and change. He possessed the ability to take
an otherwise dry subject and give it to the people in an easily di-
gestible and interesting manner.
5. Panel Discussion.
The insertion of a Panel Discussion can have tangible results
to change the format of the similarity of each day. In this case,
however, we are convinced that, unless the Panel is chaired with
more potency, it has a tendency to weaken rather than strengthen
the subject matter. Hence, in any Panel of the future, we will
lend additional stress and emphasis to the manner in which any
such Panel will be chaired.
6. The Inspector General.
Even though we are aware that Mr. Stuart Hedden was somewhat
disappointed with his presentation, we repeat in this evaluation
what we heard from many persons throughout the audience that he
achieved success because of his informality and his relaying=to
the personnel the conviction that the Director and those closely
associated with him in the Administration Building are thinking
of the intimate needs of the people throughout CIA. Everyone has
a direct or indirect interest in such subjects as hospitalization,
parking, office space, and the other items of this caliber which
Mr. Hedden spoke about. We hope, therefore, that he will always
be available for this kind of presentation during future Orientation
Courses.
8. Conclusion
On purpose have I kept for the final item on this report a note of thanks
which must be inserted for the little team of persons in the Orientation and
Briefing Division. I refer specifically to
and who on this occasion repeated their constant cooperation
and arduous tasks to ensure the success of the Course. For many weeks prior
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to the actual day of the Program, innumerable items of substantive caliber
were cropping up in unavoidable fashion to test the temper and courage and
resourcefulness of each of these people. It was their good will and patience,
all cloaked in earnestness, which brought the kind of result that our Director
of Training desired.
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