PROFESSIONAL ADMINISTRATIVE OFFICER PROGRAM

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP55-00001A000100150005-5
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
4
Document Creation Date: 
December 9, 2016
Document Release Date: 
August 16, 2000
Sequence Number: 
5
Case Number: 
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP55-00001A000100150005-5.pdf204.39 KB
Body: 
Approved For Release 2Qa1/0 0001AQ QJ00150005-5 S"'CULT Ld'6Tro-a"Y. MEMORANDUM FOR: Director of Training FROM : Chief, Plans and Policy Staff SUBJECT : Professional Administrative Officer Program 1. A survey of Agency offices pertaining to the problem of developing a plan and program for providing additional adequately trained professional level administrative officer personnel has been completed. Several of the Offices indicated there was a need for establishing such a program and would support it by supplying background material and instructors for the course. Following are some comments by various Agency officials expressing support of the proposed program: "I think that there is a definite need for such a program and that we should be primarily interested in sponsoring and supporting it in every way possible." (L. K. White, ADD/A) "....if a special training effort is initiated, the Personnel Office will cooperate with the Office of Training in any way that may be desired, including the detailing of members of the staff to lecture upon subject matter related to their responsibilities, and the preparation of pertinent instructional or informational materials." (F. Trubee Davison, AD (Personnel).) 25X1A 0k) - Advisor for Management) tine personnel. ....The Management Office would be leased to render any support of assistance upon request." 25XIA "This Office is in position to provide 0/TR with informa- tion and background material on the financial phases of ad- ministration for use in developing an administrative officer training program..... We shall be happy to cooperate with the Training Office to the limit of our resources and facilities in the development of an administrative officer training pro- gram." (E. R. Saunders, Comptroller) "Unquestionably there is a lack of depth both Agency-wide and Office-wide, of properly trained and qualified administra- Approved For Release 2001/q;,:wpJA-RDP55-00001 A000100150005-5 a Approved For ReleasUA/041 JA-R[ P55-00001 AQQQ p0150005-5 ftpC "To date, 0/CI has not engaged in any program for providing additional adequately trained professional level administrative officer personnel. However, it is hoped that such a program can be initiated in the near future." Chief, 25X1A9a Intelligence Staff, 0/CI) 25X1A9a FOIAb3b1 25X1A9a "....this Division feels that such a training program is vitally necessary to insure standard administrative procedures, avoidance of the use of superfluous channels, and the main- tenance of the minimum of essential r s in the res active administrative offices." Chief, FOIAb3b1 M is keenly interested in the proposal to establish courses for rofessional level administrative personnel...." , Admin. Off., M FOIAb3b1 "....it is felt that OSI would benefit from the implementa- tion of an Agency program to increase the efficiency of admin- istrative personnel now on dut and t t ai o n y r new administrative 25X1A9a officers." OSI/TLO) "In theory, an excellent vehicle for establishing a standard modus operandi for the Agency in respect to administration. The initiation of specialized courses concerning the operation of the housekeeping activities of the Agency would promote com- prehension and appreciation of these activities." (James A. Garrison, Chief of Procurement) ((4 "....I&S would like to take advantage of whatever specialized training is conceived for administrative officers presently on duty, but is not in a position to offer any support to the program with respect to furnishing of instructors or background material." (Sheffield Edwards, Security Officer/CIA) 2. Specific recommendations for the course content of the pro- posed administrative program were made by some offices. Following is a summary of the suggested courses: a, Elementary fiscal and budget theory. b. Elementary phases of management programs affecting all administrative positions in Agency. c. Mores of Government administration. d. General acquaintanceship with office machines and repro- duction facilities, Approved For Release /09M . Mt 2 5-00001AO00100150005-5 Approved For Release,20? 1/0 OS 'C -00001A Q? 00150005-5 S i UR 11 IK-fa- !"'N f. Introduction to scope of procurement, supplies and services* g. Techniques of administrative operations, he Instruction in standard Agency operating procedures as applicable to: (1) Procurement, property and supply functions (2) Fiscal vouchers (3) Personnel (4) Travel (5") Space (6) Mail and files (7) Other administrative services i. Case studies of typical management problems. j. Problems in work simplification. k. Development of procedural writing. 1. Design and standardization of forms. in. Studies in space and office layout. no Procedure charting. o. Employee relations. p. Studies in organization and methods. q. Personnel: Recruiting; interviewing; testing; placement; position contro ; transfer (intra- and inter-office and Agency); job classification; employee relations; military (active and reserve)* r. Budget and Finance: Preparation of annual budget estimates; use of vouchered and unvouchered funds; control of allotment accounts; time, leave and pay; functions of the Project Review Committee. s. _Se_c_u_r_ity: Clearances for new employees; procedures to follow when esting special clearances for employees on duty (foreign travel, enrollment in schools, marriage to aliens, etc.); implementation of CIA. Regulations pertaining to physical security. Approved For Release 2001/04/05_; CIA-RDP55-00001AO00100150005-5 Approved For Release -WQI/04/6 t. Mans ement: Work measurement; procedural studies and surveys; statistics reporting; T/O revisions; forms control; utilization of personnel and equipment; intra- and inter-office staff coordina- tion. u. Training: Functions and activities of the Office of Training; training requirements at the Office level, v. Procurement of Supplies and Equipment: Purchase and stock items; Agency obligations under GAO, GPO, and other Government regulations. we General Services: Moves; telephone changes; repairs and alterations; PBA requirements and regulations; space planning, x. Miscellaneous Subjects: Domestic and foreign travel; local transportation (shuttle service, motor pool, taxicabs, and other). Approved For Release 2001/4 JCjl6-fRJ5-00001 A000100150005-5