MONTHLY REPORT OF OPERATIONS FOR THE PERIOD ENDING 30 APRIL 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP54-00177A000200100006-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: January 11, 2001
• Sequence Number: 6
• Publication Date: May 4, 1953
• Content Type: PERRPT

Approved For Releas 2001/03/01 : CIA-RDP54-00177A 00200100006-5
OFFICE OF GENERAL SERVICES
TO . Chief, General Services
FROM Chief, Records Management & Distribution Branc
SUBJECT: Monthly Report of Operations for the period
30 April 1953
Office of Chief
Rcds. Mgt. Section
Rcds. Center Section
Mail Control Section
1. No. on leave three days or more:
Records Mgt. Section- 0
Mail Control Section- 6
Records Center Sec, 5
STATINTL
STATINTL
2. No. on special detail out of office 2 How long?
Records Mgt. Section- 1 Full Month .
Records Center Section- 0
Mail Control Section- 1 Full Month
3. Where: One tecords Analyst to Jackson Commission.
One roan in Trans iortation Division as full-time Courier.
4+. No. pending resignation, transfer and/or reassignment:
Records Management Section- 0
Records Center - 0
Mail Control -15
Specific cases on item 4 not in previous reports.
Recruited by this office
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 Approved For Release-2001/03/01 : CIA-RDP54-00177A000200100006-5
STATINTL
Records Management Section - Four sessions of the Records Manage-
ment Training Program were held in April with an additional four
scheduled for May. The attendance at the April sessions averaged
8.. Tentative plans for additional training include; specialized
courses in Form Management, Reports Management, Correspondence
Management, File Classification systems and the writing of
disposition schedules. Also, a series of training bulletins is
being prepared which will cover the detailed procedure the Area
records officers will need to know in getting their programs
started. These items will be written up and reported on as
Records Management Projects,
One notice regarding files standardization and another regarding
building.
standardization of files supplies are now being processed by
the Regulations Control Staff. 4 m r,~
A disposition schedule was prepared for the "housekeeping" records
of the The schedule has been approved
by the *Mona Archives an was submitted to Congress for approval STATINTL
Records Center Section - A final layout for the
for use as a Records Center has teen decided upo
proceeding with obtaining the security specification3from the office
of I&S and in getting estimates for the necessary remodeling to the
The present Records Center is completely filled.: It appears that
STATINTL th
M will not be ready for occupancy before Oct. 1,
therefore some in e'rnal arrangement will be necessary for housing
material which must be transferred from office space before that
time.
Mail Control Section - The courier T/0 was filled for or the first
time this year. Releases were given 2 couriers who have had re-
quests for reassignment since January and May of 1952.
The two new mail trucks are now ready to be placed in operation as
soon as the license plates are obtained and they have been inspected.
Approved For Release 2001/03/01: CIA-RDP54-00177A000200100006-5
 Approved For Release001/03/01 : CIA-RDP54-00177AG00200100006-5
C. "ROJii,CT STATUS REPORT
rro~ect 1-53 -Records Management Survey of the Office
of the Director:
The survey report was submitted to the office
of the DDA. Pending a reply from that office,
no further action is contemrjlated.
Project 3-53 - Preparation of a comprehensive schedule
for the disposition of fiscal records.
This project is still being delayed as the result
o:? the assignment of the analysts to specialized
training duties and work on the Branch regulations.
Project ZL754 - Record Survey of the Office of Operations
(Project description sheet to be sub-
mitted later)
This project is still being delayed as the result
of the assignment of the analysts to specialized
training duties and work on the Branch regulations.
Approved For Release 2001/03/01: CIA-RDP54-00177A000200100006-5
 Approved For Releasev91
April
4dL7, gg0100006-5
1953
THIS MONTH
1. INCC14IM MAIL:
(a) Delivery by Post Office
(b) Picked up from Post Office by Courier
(c) Picked up from City by Courier
(d) Letters:
Reviewed
Recorded
(e) Undeliverable (Held in Mail Room)
2, OUTGOING MAIL
(a) Picked up by Post Office
(b) Deposited in Post Office by Courier
(c) City Deliveries
(d) Penalty Indicia Used
25X1A7b
(1) CIA
(3) IF
(e) Postage expended
3. COURIER SERVICE:
(a)
Scheduled Trips
(b)
Special Trips within Agency
(1)
Delivered by foot
(2)
Delivered by vehicle
(c)
Other Agencies
(d)
Trips outside area
(1) Total time
4. FILE ACTIVITY:
(a) Checking Courier Receipts
(1) Total Time
(b) Request for Administrative Files
(1) Request Filled
(2) Request Unfilled
5. RECRUITMENT:
(a) Couriers
(b) Mail Clerks
(c) Messengers
6. SEPARATIONS:
(a) Couriers
(b) Mail Clerks
(c) Messengers
The figures in this column will revert to 0 at t
Approved For Release 2001/03/01 D
20,094
2,575
4, 393
7,139
15
TO DATE*
194,$657
25,589
39,619
58,540
14,772
119,248
9,305
141,145
6,947
62,524
3,328
25,158
7,586
57,529
6
38
3, 4114.93
1,056
222
86
130
147
6
52 hrs. 20 min.
32
13 hrs. 10 min.
16
12
4
23
4
6
14
2
4
eginning of each fiscal year.
A000200100006-5
33, 356.7-2
9,611
1,254
747
551
1,042
45
177 hrsp 35 min.
81
77 hrs 55 min.
196
135
51
 Approved For Releastu,2`001/03/01 : CIA-RDP54-00177AQ00200100006-5
MONTHLY R'PORT - DISTi1IBUi'ION
&PRIL 1953
THIS 11011TH
TO DATE
1.
INTE.LLIGE2cCE & IN ORM9TION REPORTS
1952 1953
a. Request for Supplemental Distribution
b. Intelligence Reports:
46o 338
2978
Received ( Copies 3867 )
Distributed ( Copies 2931 )
Returned (Copies 835)
3203 159
703 831
7188
8273
c. Information Reports
146 712
4737
Received ( Copies 3873 )
Distributed ( Copies 1728
- 3873
24896
964 1469
13016
2.
Ai)rt iNISTZATIV~ ISSUANCES
a. Request for 5upple;nental Distribution
b. Regulations
69
545
(l~ Initial Distribution
Copies 4528 )
9 16
80
(2) Supplemental Distribution
( Copies 1668 )
1014/
6756
c. Notices
{i)
t? tint Distribution
( Copies 28658) 20
20
1"57
(2)
Supplemental Distribution
( Copies 312 )
25
6
1
11
d. Other
(1)
Initial Distribution ( Copies 9944)
3
23
(2)
Supplemental Distribution
( Copies 200 )
49.
453
The totals in the "TO DAT C" column will revert to 0 at the end. of
each fiscal year and,startin with July 1952, will always reflect
cu_nulative totals for the fiscal year of the report.
'line July through September total of information reports received-
is included in the total of Intelligence Reports received
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 ..Approved For Release 2001/03/01 : CIA-RDP54-00177A000200100006-5
IMO HI1Y. PORT - I ;CORDS C. NTER
APRIL 1953
THIS MONTH
T 0 LSAT ;*
1,
Records Storage (all figures in
cubic feet)
(a) Received 127
1427,2
(b) Distroyed 5
191
(c) Storage Space: (Total) 64oo
Records 3072
Dist.Naterial 3128
Committed 200
Avaiable 0
2
Records Reference
(a) Service Requests 170
1256
(b) Items on Requests 484
8123
3.
Inter-Agency Reference Service
(a) Requests
The totals in the ' I T o . Date " column will revert, to rj at the end
Of each fiscal year and after June 1952, will alwa-s reflect the
cumulative totIls for the fiscal year of the report.
Approved For Release 2001/03/01: CIA-RDP54-00177A000200100006-5
 RAW, Approved For Release 2nformation DP54-0011'rA000200100006-5
MICROFILM PROJECTS
APRIL 1953
THIS MONTH
TO DATE
1.
Projects Pending
Grou
5
d
p
s
a. Entire Recor
tions 4
A
ccre
b. Record Group
2. Projects in Process and Completed
a. Entire Records Group 1
(1) In Process 4
50
(2) Completed
b. Record Groups Accretions 0
(1) In Process 4
35
(2) Completed
c. Images Filmed (Total) 117,295
1282,164
880
82
(1) Rotary Camera 94,651
5,
384
455
(2) Flatbed Camera 22,644
,
d. Reels (100 ft.) 24
(1) In Process 0
(2) To Be Reviewed 35
912
(3) Reviewed
* The totals in the To Date" column will revert to 0 at the
end of each fiscal year and, starting with July 1952, will always
reflect cumulative totals for the fiscal year of the report.
CONRRD ~Approved For Release 200'~/d'j
CIA-
RDP54-00177A000200100006-5
 Approved For Release 4`001/03/01 CIA-RDP54-00177A'ee0200100006-5
E. WORK I1;?K0VE`t,7ENT PROJECTS
Project 2-53 - itefile unbound information reports
in Droperly indexed folder.
Project 98% completed. The project was temporarily
halted because of a shortage of folders. The
folders are now in stock and the project will be
completed in the coming month.
'roject 3-53 - Conversion to the revised card in the
Intelligence Weport inventory control
file.
Project was completed.
Approved For Release 2001/03/01: CIA-RDP54-00177A000200100006-5