OSS - ECONOMIC DEFENSE ORGANIZATION/JOINT SECURITY ORDER/WORK AGREEMENT WITH DEPARTMENT OF AGRICULTURE/, 1941

• Document Type: CREST
• Collection: OSS Collection
• Document Number (FOIA) /ESDN (CREST): CIA-RDP13X00001R000100080005-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 39
• Document Creation Date: November 3, 2016
• Document Release Date: September 18, 2013
• Sequence Number: 5
• Publication Date: March 8, 1942
• Content Type: MISC

Declassified and Approved For Release 2013/09/18: CIA-RDP13X00001R000100080005-1
MEMORA1
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SKELETON CHART OF ECONOMIC DEFENSE OffIGAMI
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Declassified and Approved For Release 2013/09/18: CIA-RDP13X00001R000100080005-1
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Declassified and Approved For Release 2013/09/18: CIA-RDP13X00001R000100080005-1
COORDINATOR OF INFOOMA1104
WASHINGTON, 0 C:
MINUTES OF STAFF MEETING, DICEMBM 8th
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Richards
Kimbel
Wiley
Phillips
Langer
Poynter
Bruce
Baxter
Horn
Various matters resultingfrom the
emergency were discussed.
Dr. Johnson to be requested to proceed
immediately with the arrongement for additional
car space at the warehouse.
Kimbel entrusted with the establishment
of a courier system between New York and
Washington offices. Will consult with Amos
Peaslee, an expert Courier Officwof the last
war.
Decision that COI stationery should have
some Government seal or other indication that
it is a Goverrunent and authoritative agency.
A COI section for transmitting, receiving
and coding cables to be establishedLpreliminarr
to the return of Lt. Jones is assigned to
Kimbel for study and preliminary organization.
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t rt. vF (W 1l( nig PR if,3 DF,AVI
COORDINATOR or mrotimAT[oN
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ADMIUISTRATIVC PlIOUDUE
hogulo.r metings wilt be held fivorl Tuesday And
Thunsday morning nt 10 A. :T1. MisCeliA60OVS,
matters on the ,wenda will bQ ''Jroueit up at
meetins.
. Other mectint,s wiLl vihon the) gondA volr-
r_nts1 at the cnil or tree
?[ember s of the Bonrd shouit if -levy the mo-iiing:s
up to 11 o'clock .t'o' 'pork .t t!lefr dElsks,c1Lf
possible, :;hould not m.lkp .114,ointmont3 prior to
11. This will leave rreo to atttnd A mey)tLng
LI' it should be calleu.
:knriber!! -fill be aotirica prtor to 9.43 A. A,
if
Li r.iJ(Jt!r17, is to 1102 c,llee for t;lat
All meotL- will bo run strtctly accord ing to ar
agenda to bc; rum! shed Ly the 3.:cumti7y.
In order to pi-Ice a subjoct on t;hu a-,,ionda for a
Particular mc.:ting, the S)crvtry must be notiLQe
in writint: prior to 9:3C A. of th. y or t:Ao
meting.
No reports or memoranda of over thre,1 pt:Is in
length may be con:ildored :at a mtWcing unit.:'ss they
have been circulated to the membors or the Board
prior to 12 'Coon of th.. kidy prece(.:ine
Any ref:nest to place :uch a r.lport o.r momoramlum
on the: agenda must be accompdnUd f tstatkfmat
that it has been so cicculatL:.
As.a matter of rneral policy tho Board will not
ordinarily consid..)r administrative problems at
its meetings. Decision on such questions shall
be taken up by the Branch Director or by whom-
ever he may appoint for tht purpose.
The Secretary shall be charged with keeping. the
Board of Analysts informed by memorandum of
all
importv.nt administrative decisions.
The Branch Director shall inform the members of
the Board by memorandum of all important decisions
taken at COI staff meetings.
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ii. In o rd r to provIdo (1.11n tra I zod. :)rocndur for
routing d ra rt.'. or ropor t .11nd iilmorandn pri,? pa rod
In tho vane h of f o!;i1...1r(th an6 Ana Ly 1;i3, L sue. h.
a ra uL und 11c1iIorand,9 fiho 11 b v ,n1 to the
DIroctor or i?clonroh of Spmciql rnfor=tLon
ftLv;Ln I on, who rl IL rout t*;?,,qn to tho mojfl'o. vs or
the Doord or nnd who TLIL
ble for J' in thlt L pp ropr tocurt ti
provif; Jowl rt r ca r 1 1 (pit .
12. Documo.ntJ put, e)ut 5y Ulf, ..1r.,,nch or N.,3nolrch and
A.n..1.y:: I tin Lv o n tro. L e:a
(a) 1..port:1 Lnd (b) L.morIndr,. p L.I bq
thok.;0 C.ocurvnt.. otrIcizilLy opprovod by tho Board
of "In .Llyn
"1- o po r sha 1 L vrl or An; Ly;-;tss IL
numb r . r d 3LUrflOn rod In t
of rch ,try1 An. Lyn1;i b ..m.-
Lit.1(1 ":.:.:1101....tut,- art,.h.LI b,*a r c?.1 ,??. I on o
ft L .l on L.L.1 numbu
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Tho !3r..?lich Ir c tor 1: .ittlior L t h Ln vo -
Li on to rt. was.) "mor4.o ." Co r r Lhu4.tott OUt
1.1de or thk: COT. In th., C%-?ricf.. rrom duty oC
tho 3r?nch 1.1ruc tor, "Ak.. no rand.1" rx:y 1.),; rt.; Load
by whomvt., r tho '31ihnoit DI roc to r m.ty J.L.%;g.). tu to
approve fmch r LWASOS.
14 . All ";:11.nora1dt,). prc. pa it iLL th- 11r?.nc or Ko!L,arch
and AnLlys Is sha LI b ci rcul tud to rtv.tabtl r:.*, of
thc Doard of Analys ts for their in Co rmz. t ion .
15. In ord,:r that Itimburs DI the Bo: 'd of Analysts
may bo inrormed or work in progresc, thcy will
bu notified prompt:11y by th Director of' th1/4;.
inforwttion Division whon any rww
project is und,:rttlken.
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0212SMOALAL ...110YaOglat
JOINT SECURITY %MEROjotuP
ralara.P....ArALV; t_kataCtriAril-Alg
ripply Jointly to the Re:Ieavch 4nd AnalyDfl $1,1,
Orrice of the CoordinatoTofInftrItin-
thAt t!le doeltments receiVed and
prepared in thos- (Wile04 !1;1.117 hI. nrop4.)rly snreguarded.
E C TTY nF OFFA. S
Each office shaLl ho enuipNid with door-lo
rt
window-catches,
shall be cLosod and Lo k
all times whon not in use.
Office desks, nafos, and
fitted with locking devicev.
and h&L1 b pt
C losed nnd locked whenovor tho cu:Itodi!In t$ not
present.
DESCRIPTIOU OF 'TREE qATTKRII An) ?CLASSEPTED MATTFR":
Correspondence, documents, maps, plarw, modo?4,
shall be considered as being divided into two general
categorier3 to be known as /Tree &fatter" and "Clas. 1-
once or cont, or both, are known or may be made
known to the general public, and requires no special
safeguarding. Classified matter is all other matter
and shall be divided into four categories, as ;follows:
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4.4
4 i":43L4'
In4?1?`.5.11,1004.19,w4wri.,,,4
A. IbiLt oorOt: Intended only for the use of the
Coordinator of Information.
13. fssgsl: Of such a nature that
endanger the national security, or
injury to the Interest or prestige
any government activity thereof.
C. ConflOsalika: Of such a nature that
its
while not endangering the national security, would
be prejudicial to the interest or prestige
or th
Nation or any government activity thereof.
L. ilestrIctoq: Of such a nature that its disclosure
should he Limited for reasons of administrative prl-
vacy; or is matter not classified as conridential
because the benefits to be pained by a lower classi-
fication outweigh the value of the additional secur-
ity obtainable from the hiyher classification.
BEEIEMIEUITX:
The responsibility for the protection of classified
material rests upon each person who has knowledgo or
custody of it. Any person who has knowledge or suspi-
cion that classified material has been compromised,
,
shell., report the facts immediately" and fully lit
disclosure might
cause serious
to the Director of the Central Information Diyison:
or the Liaison Officer,.
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moommlik
A'Ave
? '-r_:':47!'-icf,'*_1:1'fsirx....t...1.4;;#1k.,??
Ln the firmt tnntanco through the tiaLlon
All contacts with the War OP Na7y tiepArt
nhall bo mado through the senior Army 0Lho ffiot5r
nonior Naval Orrtcer attnotw=d
Coordinator.
A.
The Willson Officer shall. record the receipt
OC
I. ncoming matter
agoncion
their clansLCications, IC the) natt
a classification, [1 shnit bo asst
Antor of Information ciassiriontIon
El degree of security co 103POnctLc
by the agency which oripinalLy classiried it.
Ba
item shall be given an Haccossion numbor." Tr
th
shall receive the same flaccesnion number?' and, In
addition, each copy of the item shall be
',Copy No. 11? "Copy No.
matter shall be forwarded by the0fficor to Liaison
the Central Information Division for
recording, filing, and distribution.
ROUTING OP C ASS F ED
propolr clasi
nt9d the) CoordLn
which Assure:9
When cla081fied matter is delivered to ,an auihorized
Individual by itui) Central Information Division, the
reciPlent shall be required to ksign-4 receipt. Receipts
,shall be ireptired in duplicate., When tile'ineiier'ial
s.-
returned to the Centra]. Information'Div100
n romorr?IrgrIntrit-trA?....
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receipt shall ho
AddliallaJa
The [flat-von OrrIcor and the bireor44r tne FIVZ,z-VAVgh
and Analysis Branch ua 1.furnioh trik4 k.antvat En-
formation Divis i n 41th the na;:4
pz;rmitt:,,id
to neat with Hseuretu anJ
liestricted material ;;iay
pioyed in or attachd to tr,ra ?Mao6;s1,a-
dmnator or Inrorm,,I.E.4n.
Personnel espec[aLty du.;iblia
LOrs ror Secret alw mattk4r,
authorized Co li,kndle such m.4ttar
identification issued by thuL La OrCic.t.lr
Central Information Division. cr and Conriaac;-
tial documents shall he delivered anly to tha addr-
see or to an authorized deputyj a list or v..hom
be filed in the Central Informatirm DI.Ittision antiajs d the
gff4P:
The Central Information Djon :thall maintain
? t 4. A, 'A.' j4 L ,a? 4 1 V
reP4rence h
w
oom rere classified material will be
k4, ? , .24 4.,v 1.3 I t ,
-
made
v aailalo
A 6. 14 '0
4nalysixts and
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specifically esignated
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When a document requiring classification is preped
it shall be conspicuously stamped or mrked, 8ttc'l
Confidential, or RestziOted on the first page and on
the cover and title page by the originator.
addition, each=Lot' Socrf)t, or Confidential don-
rnents
marked Se=t or Confidentias the
All notes, memoranda, carbon paper, sketches etc:,
used in the preparation or Secret and Confidential
documents shall be safeguarded in the same maner
as the documents to which they pertain. Wh.n no
longer recuired they shall be destroyed by binj.
Placing such matter in regular waste baskets Is
unauthorized. A special courier from the Central
Information Division shall visit offices at least
twice daily to collect such material for burning.
All requests for the reproduction of Secret,boviik Con-
.)
ow6gwaluak.NAJOUA
fidentia; material shall be submitted to the Central
Information Division or the Liaison Officer for
approval. When Secret or Confidential material is
mimeographed all stencils shall be filed in the Cen-
tral Information Division together with two copies of,
the material mimeographed. Material reproduced shall,
be delivered to the person who recrdested, it by the
,
,
Central Information Division or the Liaison'prff4r.
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1????
Whon not netnnlly In Lh hnnd51 or an A1f-,hori4tqd
nnd ConrtdontL,11. matt,Ir shnIA 6,1
stovod In n rIr!O. clasq rinr,r) or vault ormulDp,Ift
;
combInntLon Look.
oomhInntInn ',mown
onLy by pornonn nnthort-40d to hAvfn thett rir?-trmiltton.
Accent; to the fI.108, naron and Lho
Contrmt Inrormatton
pev:Ionn anthori4ody ihn
inrormntIon DtvtnIon.
The hond or oaoh orrtoc PIth inaro u,Ind
ntorago of Socrot and ConrLoatIal mttttic
rtlo tho combInntIon or :Inch filro In tho ,f,oatvAl.
Inrormntion DtvinIon In an onvolopo on whlt,:h
the locatton or tho varo 4tnd the muuE
or the cuntodtan. ThIn onvoiopo ht Ii bit) Le.tm..1.c,d
with wax. The combination!: may
In viAch 4 CAtO# at
leant two peraon!)ci Inn ted by propov authorIty
shall be pro8ent when a safe In opened.
HANDLING OF OUTGOING CLASSIFIXD MATM:
Al].A.
classified matter prepared for transmiosion
to any outside agency shall) when approved by
proper authority, be forwarded, via the Central
Information Division, to the Liaison Officer
for transmittal; except that classified matter
for transmission to the War or Navy Noartments
CALAIxt,...44 '1)
rwarded to the seni neer or
. et!
,
owls*
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fattiNtO Ar404.11,00kip4441, 7.b-*IeSitt
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senior Haval Officer Attachfwi to thfl orrir7lp or
the Coordinator for trnnmittal. --4.e-op)04if
classifiod ilocmients nnd Le)ttrIr:;
shall he Nivel in the Cf-mtr1L folormat on Div i?1. ort
B. Secret. mat.tor ha Li b9 trqs:nattlqd by- 4;pecJALLy
dosirnniod courir .!:9cret mz-tttv may alo ho
transmiLLed by r,.KE::te,r- matt withIn tho con-
tinental Limits or Lilo Unit
8tAtv; provid;50,
originator cert1 r
In accompanyinr corresponaence,
sion within the continental Limits of th Un[tr.;(1
States is necessary and Is thertofore authovt.
by him. Confidential mattf,v shaLl bo
by specialLy
Each Secret and Confidential it m-41404,04ht i be
inal rut::Aph
transmItttIU
,Ist =AIL.
enclosed
a double container. The laner i).nveLope
shall be pl.ainly marked, "Secret" or "Confidential,"
and shall be sealedt.4.4(pw The inner container
shall, if considered desirable, have noted thereon
any special instructions to the addressee such as,
"To be opened only by division director or commis-
sioned officer, etc." The outer container shall,
in addition to standard marking, show the addressee
and the registered mail number. Seals or any mark:-
ings which will disclose the classified nature of
the contents shall not be placed on the outer
container.,
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8 -
DIVIEBALIMUILIIITA:
All personnol aro warnod that unauthoried
may try to obtain clanniflod mntorlai bf9ing tal.4ed
in thin organization. With thls in vier& the
foltowing regulations aro established:
?
Do not discus, away ro offic,9fl InfOrma-
tion ohtaLnod from Socrot or Confiden*tial souTces6-,,,
not romovo Socrot or Confidlmtial materLAI
tho administration building
building of tho
Information.
Do not Leavy any clasedfied mAt .A1 unth9Q/Ard
evon temporarily
Coordinator of
When obtaining a s
O r confidential. item,
stmilarly Obt41A
person to whom you deiLvor- L.
t tor Is trQnsfiJrredfrrn
cit.wha
anothot; notify tho Col
Information Division.
The security of locked desks and file cabinets
while sufficient fo Restricted material is
not considered adequate for storage of Secret
and Confidential material.
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uu wt,ir 110Ufir.
WArMINC4rott
In your capacity as Coordinstor of
Information, Which position I established
by Order of July 11, 1941, you will
no compensation but shall be entitled to
actual and necessary transportation, sub?
sistence, and other elpensee incidental to
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THZ WTIT1 HOUSE
WASHINGTON
Since my recent discussion with you concerning morale
and international broadcast programs, I have given some
through to the nanner in which these activities oan best
be carried on. I now feel that the most effective arrangem
ment will be to divide those activities according to
natural fields of interests between your OtTice of Civilian
Defense and Colonel Donovan, whom I aave just appointed
Coordinator of Information.
Under this plan, you will be responsible for developing
and executing the programs necessary to sustain the morale
of our people within the national boundaries. Colonel
Donovan will assume responsibility in respect to interns-
tional broadcasts relating to the achievement of morale
objetttives abroad. Colonel Donovan, as you may know, has
already initiated steps to carry in such short-wave broedga
oasts to other nations.
' 1 em sure that these arrangements wili prove most
satisfactory to both you and Colonel Donovan.
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24 iinptogolt 1945
Nemoreble Clinton K. Andercem
Smoretary of Agriculture
Washington, D. C.
I have your letter of the lath. Althassai theft is
some disagreement eemeerning the fasts as preeeated to yen, ewes
witk you that the preliminary details should be *leered ep elk eines.
I have *shed Lt. Kellogg, Aeting Chief of our Field PbeisigrepiA0
Smash,
to take all *tope amieseary to make available be your Photo-
(rapids Divicion records pertinent us the equipage* y?e termed ever
and to take either prelialnary steps neemidiary be turn ewer Nis 0s0.
eilities to yes.
The Field Photegrapkte bran* bas emsmitenste
comneetion with War Crises Trials 'kWh hove meeessitated the seer
tiering use of these faellitiee. This lmvelvee the prememiling
thousands of feet ef fit. showing photegraphie evidenee, sad Nie
need for the fasilities by this &genet or Pm* *nit es undertakes
its work will be nmiesaery until the trials have bees eempleted.
I have asked, however, that the needs of the Department be fully
sot.
It has also beam suggested by the Yield Photegrephis
Dram* that during this interim period your photegrephie personal
*ems into the laboratory to work with ours. Althea* the emls Osaw
Bible any it deimg this with offieleney I. to have them essice, GU
material proem's.* (met just that is Wash you have a direit Miereet)5
U e member it ,poreeanel ..44 ha adjusted se that the mat *vibe
Dopertmeat would wet be more thee the abet of worts demo births Ores%
hematite A Nether indiroet adweetage would soiree te the Sepertmeit
teems,* of the !Militarily Gush poreeesel would gain with the use it
new equipeestAhat has beam Metalled end mew preeedsree that heue
boss-pissed is operetta) *bee the Department termed ewer tholliburom
tory.
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Honorable Clinton 11. Amdersom
Sesretary of Agriculture
Washington, D. C.
I have your letter of the 12th. Although there Is
some disagroement soneerning the facts as presented to you, I woe
with you that the preliminary details should be elearied lap at onsev
I have asked Lt. Kellogg, Acting Chief of our Field PhotsgraphApe
Dranoh, to teke all steps nooeesary to sake available te pear Mom-
graphio Division records pertinent to the lariumemt you burned ever
and to take other preliminary steps neeessary to tar the fe-
'Ultimo to you.
1114, Field Photographic Drench hoe eemmlbnests Le
connection with War Crimea Trials which have necessitated the ego-
tinuing use of these facilities. This involves the proessetmg et
thousands of feet of film shoeing photographic eftdemee, mod the
need for the facilities by this Ageney or sulk Unit as undertakes
its work will be necessary until the trittle have bees sompleteli,
have asked, however, that the needs of the Department be tails
me.
It has also been suggeutid by the mad Pbotmgraphis
Drench that during this tateria period your photographic prismommI
oome into the laboratory to work with ours. Although Whe may feer
oible way of doing this with efficienoy is to have them work am all
material prosessed (not just that in shish you bore a direst interoet)5
ibe number of personnel oould be adjusted eo that the sect to the
Deporteest would not be more than the eoet of volt done far its direst
benefit. A further indireot advantage would soorme,te the Depertimne
beOause of the familiarity melt personnel would gain vith tke mem et:
new equipment that has been installed and areinueedereeillist hoie
been pissed is operation singe the Departmentlimried elm the
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? t k
DEPARTMgNT or oworcucruftt
WASP if NOTOM
6t1"r 1 1, 1148
Brig. Gen. William J. Donavan
Director, Office of Strategic, Services
Washington, D. C.
Dear General Donovan,
Now that the war is over, the Department of Agrioulture wish. to briag 'lout
without delay the return of the motion picture studio and laboratory faciatIoe
which were made available to your organisation tor the ear emergaawy under the
agreement of December 18, 1941. This agreement vas entered into betimes, %hie
Department and your organitation (then the Offloe of Coordinator of te.formaticm
We are now entering a critical stage in the agricultural economy or the soustry.
World relief needs and adjustments in our agricultural plant will bring problems,
that will require the fullest understanding by all our farmers. Et La import
that we use every means of expression to keep rural people and others Wormed
and the motion picture is one of the means that we must uae to the fullest ex...
tent.
We are in urgent need of the laboratory and studio facilities. The Department
of Agriculture has been producing motion pictures for more than 30 yeare?
Farmers throughout the Nation depend upon us for produation of Mos. The mad
of the war has made obsolete a number of filma and we are !awed with the urgent
task of replacing many of those with films adapted to peace.
Since relinquishing our facilities in 1941 our motion picture wort has bees
seriously handicapped. There has been lack of suitable Gutting and editiag
roam, shipping space, vaults for the storage of millions of feet of nasally*
and positive film, and studio and laboratory facilities, as well as *Mee
space, We have had to Use makeshift facilities in a building entirely smemiled
to use for our film work, and our film has suffered from dust and rapid distortes.
ation as a result. We are haying to do practically all of our printing* art am*
optical work, animatian, music, recording, and studio pbotograpbo in Searlisit,
Chicago, and Kansas City, with consequent increased expense and delays.
I am informed that our people have been endeavoring for a period of several
months to work out a procedure for the return of the facilities. Ma a letter
to you dated April 5, 1946 Assistant Seoretary Brannan proposed that a prosedar*
for the return of the faoilitiee on the termination of the agreement be disemaset
by Mr. Keith Himobaugh, Director of Information of this Department, with a
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4
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representative to be designated by you. On April 9 Mr. Charlea S. Chwaten
replied, stating that he had asked Mr. James B. Donovon, General Counsel, to
consult with Mr. Himebaugh. After e period of several weeks when an worl
won heard from Mr. James B. Donovon, our people made informal inquirj of his
office with the result that an May 26 ot meeting mas held In the ?Mast of
Lieut. John Mitglish. At that meeting It was 'veld thot our motion piettvre
people could ?hook the egAipment in the laboratory ond studio optimist the
records as of the time of the agreement. Since then several attempt, havw
been made to get suoh work done, but ror one reason or smother It hos cot
been possible to acoomplish this.
From the record as presented to me, I feel definitely thot all this wort pre..
liminary to a return of the facilities should be completed at one*, so that
the actual return can be brought about and the Deportment can meet odeqsAate4
its responsibilities to inform farmers throug,h motion plot:urea.
MEOW.
?
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mmu
tO
mAmr
_
imfr)tkq
. ?,.........
(1. r. "triagi Jr.
' "r1 /
M. J. roir0111 Jr.
--_
I
R. Thrum
..4..........., .4
D. C. Lee
- 4
J. W. Anchinclenn
W. lie KAntArh
..........4
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W. H. Mil_fj
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P ? le . PoiLile, ? 0
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A. W. ;hit low.
-
.fismi.110..16*. lklawat.
.................
I. H. Donovan
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0.??? .
A. W. Asmeth 11.....
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11641?44.1
1
A. L. Dart
H. H. Hamilton
L. R. Honnton
....rt.* i.....:d. w...awt
????????? ?I?ar.V.....aga.
C. S. McClelland
---.....
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J. L. McDonnell
.1. R. Schermnr,
..
" cretariat Filen
Director's Filen
O. G. C. Filna
-------
1
. ?
(Z:1695)
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Mr. Marlon itrealiaa
ASeiSt?slit SOOPIPini7 ot 44111611111SUPO
AVanagist et Agnate'Miura
mugliskgsaa IL
Deep atilltaakil
aCternitel to "Ur /4."0" dale.
I 194$ oomesaia. /as Ilksisweem or
XS /*moor /941 anuses Ma gNmkipusse
44arlatilikare aad the orrice tee galeavialliter
St itioulation taw tai onus or Stsatecto
Sarilsoa). &Nava aaaad Jamas 49. Saaavaate
Seiasal Comma Ito WsS.easeau
KU Mr. Haaelleash ois taw stallar.
"1".8141, 3r01e1k
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r
? ?
DEPARTMENT OF AGRICULTURE
1 eA'.41-ket:Aii_
On December 18. 1941 an agreement was entered into betimes this
Department and your organisation (then the Office of Coordinates.
of Information) providing for the temporary us? by your agency
for war purposes of the Department's motion picture laboratory,
studio, and other motion picture facilities. This agreement,
signed by you and Mr. M. L. Wilson. Direotor of tstoneton and
approved by me as Secretary of Agriculture, provides for return
of these facilities to the Department upon termination of the
agreement.
The laboratory has been used by your organisation for more thaa
three years and many chanes in personnel and equipment have
ocourred. While winning the war is still our primary objective,
I believe we should now give oonsideration to the procedure that
will need to be followed upon termination of the agreement sad
in returning tho laboratory and other fatalities to the Deportees*,
of Agriculture. In order to work out and have ready a procedure
to be followed upon termination of the agreement. 1 propose tha4
designated representatives of your ?Moe and this Depertakeat sleet
and work out suoh a prooedure. If such an arrangement la agreeable
to you, I should appreolate your designating the proper pereea is
your organisation with whoa Department representatiree eas week. ?
I have asked Keith Himebaugh. Director of our Oftiee of teformatieme
to be ready to arrange to meet with your people at such tin, 44 air
be convenient to you.
?
,Z?tta.v. .
/.
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AGREEML..
OF A5Bir'
rcr
Dt
Whereas, 1.10 fr-,1 ln jIly 11, 041
established the polttt :1C1r::4tiorkLt
authority to collect ;An: d* natinn And date,
which may boar upon the n111, i;` ,,f1 ;7-)t.r..,Iatd, such
information and data, and ) Yrortiln and data
available to the President a:;, t,t1 sicn !!!Ipaztmltz And orrtclAll
of the government as the President -zay det.9rmIn.9; and to carry
out, when requested by the Presidolt, sIcri 5up,)L9m441,tary
activities as may facilitate tho secrrtni or info tor not,
now available to the goverament for nAtional s40nrity,
Whereas, the Office or thP Coordinator of Information ha3
been authorized and instructed by the Pre5ident to 30C=4
certain confidential still and moving ptctures, the di3closurw
of some of which would be detrimental to the derenzle of the
nation, it is necessary that such filns be developed in
laboratories under the control and 4up.orvision of the United
States Government or its authorized reprosentatIves.
Whereas, the Extension Service, U. S. Department of Agri-
culture, Washington, D. C., now has available a laboratory and
other facilities containing much of the essentiel equipment,
material and supplies required Cor the development, printing,
copying, editing, storage and related work in connection with
still and moving pictures, and since the United States are moo
engaged in a war to defend themselves against foreign agg-ressors,
it is understood an d-roc: Ilat mutually satisfactory arrange-
ments will be made t;) tao motion picture facilities
of the Department ,Df .1.1t.lre for the work of the President,
and that such work c".:* :iven priority over other wor1c
which is essenti,i1 ' - in this time ofnational
emergency. Horo-: 7e,l-o4nized that the Department of
Agriculture ha-' job of carrying on the food
production p forty-five millipn farm people
to assure i- the quantity and of the kinds
needed to w!- reason, every effort will' pie
made to - we :leets of the Departmeat of,
Agricultur-
L5th day of December, 1941,
t) by mutual consent of the
, the following agreement by and'
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?'t
_
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14.7.
o.
lot"
?
rt
and L'If? Oft I,
efreeLtv.q:
1. Tno
of Lir-ir .' I
pri
the 1....1:)or '
an,J. 17,
the Dopartient
9c AgrLaraturs,
-0 ir ':,*oorilnateir
,11ry r tho, dmvtllopingf
pLe;t,Lre film, add
t` eixr',1?t, VAUlt5 NOS.- 195
1'apm.9nt 1,1 mAy be riNuired by
i. camnra And sould crifvfx In the
field. The.;() Cactlit,L.):; be Avatiabil to' the omplay/43
of the Office of the Coerdllator or Nformat.ton at any time.
as they may be requtrel.. The lpace to be -lade avallAb149
the 3outh 3ui1di%g to the OfCice of the Coorlinator or
Information is rooms 1A14, 1!)16, 1618, 1620 and 1622, to bos.
used for office space And cutting roomz, 700M3 1608 and 16L)
to be used as a machi-le shop; and rooms 1612, 1621, 1614.!
1617 and 1619 now used by the *itotion Picture 3ection ar the
Extension Service In the :Louth Building, for Art, anlmatlan,
special effects and otner related work.
2. The Of rice of the Coordilator of 1nCormation hav'e
prior claim upon the use or the projectionszooms And 4qu1pment
and shall be authorizi4d to us.) tho auditorium and stAe or
the Department of Agriculture tn accordance with the Department
of Agriculture booine, procodure5.
3. The Departmelt of Aricnitilre motion ,.)1,-;ture studio and
all facilities and equipmont 2ertaL111;; thereto'shall, be
made availa'Ae to the OfCice of the Coordinator or Information
for use as required.
4. The Office o t
maintain _r..1
and mechanIstas in tne
equipment wnio'l
the lab3r:i4-11- t"-
reuir,31
motion :I
and coi)yil:
will be
tion,
agreement.
rlor of information agrees to
-,,1 71.rtri condition all equipment
ILML.A.,.ory and studio, and to purchase
JOOMS necessary to fully equip
Sprvice in orler that all
copit-1, and editing of
Ievlopilz, printing, Onlargiat
It is understood that the
,)cAtory, st.Idlo and offices
,f the 2oordInator of Informs:?
? .tvided by mutual
Extension Service, will
render to tti, ..:oordinator of Information, an
?
I ?
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.or
tt
'a L!
tt V ;11,,?
Infor.nk,
will provl!-
as may be re,
14401,19 mator14
or ZrirorltArtiti44
13f. rint4eriell
'1111r, Pl-tur, 3e-Ot1
pergonnel
*PirAtlr;', wt11 be mtld.
or tno '.!,-)orlinatOr of
lr tnformatIon
ir And levicAl porsonnal
7. On the Lermiqation or tht s agro.131ent t'10 laborory
equipment purchaned by tile Ofricq or th*) ".:oorli-AtDr oc
Information wt11 be to avalln)le for the ',4.1t9 of tem VottOrt
Picture Section of the D.Apartment or Agriculture.
8. Any film laboratory work of the Department or Agriculture,
Particularly that requtroJa by the war effort, 'it'll boo,
cost of such services.
handled through the laboratory us oxpoditiou.sly uz4 0341.0,14 st
9. It is recognized that the Motion Picture Section 7,111 NIP
put to some expense in making necessary adjustments in Its
Space to provide for the realignment above outlined. fore, the the Office of the Coorlinator of Information will assmum
the cost of all alterations and installation3 Tad* necessary-
e.
by the provisions of this a reement, upon presentation of
bill for the sam 4,
10. Tho Office of tho CoorAinater of Information In return far
the uso of vaWt dace l'1 the Departnent Laboratory will be*r.
the cost of vxilt spiice w'll.:.h the Depurtrtent may have to
acquire elnewhuru !Ir lif, r..stilt of the release of vault 19ew4v
to the Ofrtce o:' t'Ic .3ooriLnator of Information.
Office of the Coorditw_o:.
of Informati3n
AMIN.
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Ihia will confirm a conversatize held with yam la
ay *Mos jtay 30, 19418 at which tins Major It. S. nage
of sty staff was desicnated as ny liaises officer te yew
office.
'basset herewith is an agreement which Ihave sigaed
outlining the interrelated inoctions of our offline and
providing Amu liaison between thee.
bunting that this agreement meet with par ap-
proval, and summing you of all aid and cooperation tram
no and n3P staff, I_,
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RELATED INTERESTS OF THE COORDINATOR or immiurzow AON
TRE OFFICE 07 THE ADRIXISTRATOR UP WOW comm.
1. Recognising the relationship existimi beftate
certain functions of the Coordinator of laforsistioa
sa
the aatitities of the AdmInietrator of Itxpert Cemarolt Is
representative of the former will be designated to eerie
as a member of the Policy Committee of the ortioo or the
Admimietrator of Export Control.
2. Through this arrangement. the Admialetrittor or
Export Control will have aocees to adrift la matters perm
taining to exports and the Coordinator ef Information
,211
have representation in the Committee diseesolems loadimg
to the establishment of policies oovering the central, at
exports.
3. The Coerdlnator of Inforoation vill figrmIsk the
asa* of his representative to the Adadmistestor.omktk,
Administrator will advise this reprseeartative,,or *Atm
sad ,plawsi of all meetings oUthe Piliteettiodtion
"
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vt;irt Prit
. f -6 t it r 4 ,.._.
Thti CoordInntor or Informption h nmtAb!lphegl tho VIArtlikk kv4Int,0;:iow
,mptotteva, And, pormAnmlt domlmralary.
(b) Problemn, reported upon, or A otrAte. Lc, aurr464 or provoctaltw
nnturp, 8111,: nnol/Atn and corroltion or 41A p.irtioont, ao,t4,
roquIrita t. rilpeIttheo,g, pr,,blem4.
(c) Surh othrr AP LhO COnrataet6r moy dtito(7t,
r%mtl,..naemnr, et' (.1ac?4t184 C r lo
Prenontntion 1rnnch 10.4111. be errective (row
until nmendnd or revoked by n Inter 5r0er.
au.. ..eamrs. ???-- 1.4. ? .-1,/ ? Oen.* -
There le hereby eetrI:inhed the Roportg L;1700.1n, Art th4
which thore ahnll be 11 Director, wrio will be relp,molbto (or
Thu condennatlon, lliumlnrtione ton,1 dromAtiz4Ition thTou4h
technlqueo Ao KrAphs, oymbolm, And 111114trWonA,,
nelected Cor ouch rendition.
Tho procuromont or ptotktrot of hrOAP, thingl
which tho Coordinator may deatre to hAvo evAlitb-lo for do.
Thn nmeomblinc, vatting. And propArAtion in final form. 14f
be requkred for til*tribl4tto4, Li:.
this fnehion by the Cooratoator.
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itt,P
oronl.od In Lhi Hoporto 1i Ion, oftrph r hL01- ,ttonel tm }.)s hAedell
r Dtrootori
P 11
roe.1)3..m oaw
(1) .irrlphtc opou,on, Le) orio n,f1tA, produot", ond/or
Y!rt-1 'woo
Clv 40c,limoWory
1,rovenLntIon and IlluotrptIon, of wrIt!'kern roport0A And dotx ite410.!no,44d flr
ouch trontmont by tho Coord1nntor.
W Pictortal llvcordo SootIln, te, Altoew110, toc!rA A.711.01:0 jh
and nLhor ntmliar utotortAl roolrdq ,.rom qommovoLol.
montni. forotrn. poroon 1, an,1 ,t1,er latrcflo, 4.9pIctLa4 4f,M44, tto104,
oqutpmoni, pornonnot, ettuatInnr. otc., or AtrAtv.4t4.1 twcor!;ctrwo, Aad
voloctod for otudy and pnvlyrlo y!.hp 141,1r4ln Lor.
Hoport Flutohine: Joctton, Lo -Iro.414,0 or 40c1Ir,,, 4,4(14 (11!;t1i4
ttlflowb14, malttr, riTT)r-id?lcr.t, 4.yo.L4
roport ftlohlr,n, wimbor, Ana mo,nn4r A4
the Coordtnntor may dotormtni).
Ii11111) PHOTOOR.A.1111(0` DIVISION
Thu Flold toe.:rik.7h lc Div I s ton to ht,roby o t vbi theld. 0 ruin tna
record by sound dovIcoo, complotoly fIntth for dttpl-my pu,rpoofto and 4,4"Mlif.V/
for tho dlotributton of such iceneral nubjecto or it 4trt':,e,gtc or oth r
charnotor ae have boon approved by tho Coordinator ecir!)hotoi,mTht84.
For the porformanco of thero nanctIons, the eollootas Soction *To
creatod In the Flold Photographic Division, ve.(:h of th000 section* to h4
headed by a Dirootori
(1) Field Photographic Section, to originate licoaarios, aftermia.
MOP
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specific subjects nnd seauencPs, pAd in the ri.apid, photrLt
nicturos or stills., Pnd add n,,?ind fe.,tures when cifltrod,ih5mnflrgi
subject materiel AV ht n been priproved bj the CoordinAtor.
(2) Film Finishin4 Section, to c.1, edit, (bib la,
photopra?hic material orkinated bj tv Ylpld Pilot Llectinn.
needed to finish in final Co, mo7i..s,
(3) Photor7rephi,- :Istribution not rrcm, rqr
r11 the business and other factors tnvilvAd in tne
tribution, to parties oittide thr rrrIcr, Y tAt'ir. ofz.,141I film
material in the control cr the '-Noritr,,t1r.
1
There is hereby established the Presentntion Divista, At tht; hegd
which there shall be a Director who will be responvible
by various mechanical and electrical systems, mo7in4 pictures,
displays, exhibits, symbols, models, or other forms of Tisu chiq
of data, information, and problems assigned to the Di-rision for wucil, trqat.
For the performance of this function, the follovin; Sections are
created in the Presentation Division, each of these Sections to be headed
(1) National Security Depiction Section, to portray and disclose
the relationships between the chief fundamental factors implicit in a
country's national resources, imports, civilian economy, military requirements.
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c problems, end the corp r'i wLkoOler
(*lid Inter?connection between
sonnel involved in current strpter:Ic
StotinticAl Rep,rtr SectIon, to orecent In plotrgio
detitiled statisticel tnformption phowin !*.hc. ta 4nd ltpttl
U. S. national dofense and thp Country' nnmy.
"1.71Mg=441
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