ADDITIONAL POSITION AUTHORIZATION AND FUNDS FY 1975 AND FY 1976 FOR OL UNPROGRAMMED PRINTING SUPPORT TO FBIS DAILY REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP12-00036R000100040027-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: July 30, 2013
• Sequence Number: 27
• Publication Date: November 8, 1974
• Content Type: REPORT

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NOTE FOR FILE
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?
On this date the DC/P&PD received a call from
OL/P&PS, asking for correspondence on FBIS (specifically,
the Daily Report). OL/P&PS is responding to a directive
concerning the Government contracting work out versus
in-house. The attached information was handcarried to
on 17 August 1976.
STAT
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STAT
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ADDITIONAL POSITION AUTHORIZATION AND FUNDS
TY 1975 AND FY 1976
FOR OL UNPROGRAMMED PRINTING SUPPORT TO
FBIS DAILY REPORT
. 1. The Office of Logistics (OL) requires an increase of
and supplemental FY 1975 and FY 1976 funds to 25X1
enable continued support to the production of the FBIS
Daily Report.
2. POSITIONS
-a. Authorilation to OL for FY 1975 positions and
for FY 1976 OMB budget estimates eliminated
positions in the Printing Services Division (PSD) that
were dedicated to the unclassified ;Daily Report of FBIS.
This action was based on the intention to relieve PSD of
responsibility for printing the Daily Report and to have
the function performed under contract with the Government
P.o.-et.4ement Office or with a commercial printing firm.
'filr. After the beginning of FY 1975, the decision was
? reached to cancel plans for external contracting and to
retain in PSD continued responsibility for printing the
HJaily Report, Rough estimates for contracting out were
obtained, however, and these were in the neighborhood
of
c. The Director of Logistics explored with the
Director, FBIS, the possibility of identifying positions
surplus to the needs of FBIS with transfer to OL for
restoration of position authorization .to PSD. The
D/FBIS, under date of 6 November 1974; advised.:
. . FBIS-canilot help with staff positions
and a recheck confirms that we no longer have con-
tract positions to. offer--those we had were cut this
fiscal year.!'
D/L Distribution:
Orig & 1 - DD/A (-via courier 8 Nov 74)
1 - 0L/E0/B&FB
OL/PSD
OL/EO/BFB
(8 Nov(74)----
25X1
25X1
25X1
25X1
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3. FY 1975 FUNDS
a. Although without FY 1975 position authorization,
PSD has retained the personnel for uninterrupted print-
ing support for the Daily Report; this has contributed
to the current overceiling position of OL and to the
projected deficit in funds for personal services.
b. Funds for personal services costs in the FY 1975
OL Operating Budget are only sufficient to meet salaries
and benefits of personnel under the authorized ceiling.
Funds are not available for salaries and benefits of
overstrength personnel.
c. Supplemental funds forp6fSbnal services costs
? 25X1
in FY 1975- 25X1
at:the-current rates of pay. (See attachment 25X1
for, detailed statement of fund requirements.)
4. EQUIPMENT
a. In Jiine 1974, FBIS contracted for development
of automated production of the TBIS Daily Report via
RAPID (radio and press information dissemination).
This system will make available the entire text of the.
publication (180,0007gi1y) in digital form. A stipula-
tion of the contract requires the system to permit
photocomposition: Delivery of the initial RAPID system
components to-FBIS,is scheduled for 1 February 1975 with
final cutover slated .for 1 August 1975.
b. The estimated cost foriprocurement Of a photo-
composer is $160,000, for which the_OL FY 1975 Office
Operating Budget makesno provision Earl'j7 decision on
source of funds for procurement of the photocomposer is
mandatory. The .photocomposer to be used by PSD must be
identified to the RAPID contractor as soon as possible
for purpose of software planningand interfacing. The
manufacturer advises that delivery time is 90 to 120 days
after the Order is received. To meet the 1 April 1975
target date required to insure adequate time for testing,
installation, and training, the order will have to be
placed on or about 1 December 1974. '
5. FY 1976 FUNDS
Salaries and benefits for
25X1
25X1
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25X1
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ni.7.-MRANDUX FOR Tnz RZCORD
2$ December 1973
-51:33.T2Cr: Printing of I the 'BIS Unclaasifiad Publications
L. The Chief, Prts$4sg SarritmeDIPtaisbe (CiPSD), mmalidettimr-
Director,. Foreign_ 2roadcasst info' =scion Service (D/FB/S), cii 33
December 1973 ts discuss* possible savings in positione anclior funds.
h7 dIviastLilt the' 40?67 et' the reePoozibility for printing 1031.9-
unclassified publicetiatesk, This-was ressirseemiod- to the DC:Lbi
DII/XLS (no documbetatiest aersilable).
2.- Four alternative& for PUS prirtrdatug biers di U4 in sons
depth:
Conti:ma prin.' zing PSD.
Continua printing in PSD, but use contract employees- ?
Request that aCt assume responsibility.
d. Transfer responsibility to 323S.
nr. Peterson, D/FBIS, is going to the DD,I with these alternatives and.
vie recolmnandation that the pr1nt4nc, continue in 75D.
_
coincidei-with the-View of?PSD.
,ams
3. Alternative 2.a. above 1,-4 several good poi.ts, e=tP-nclia7, even
to eventual cost savings:
? PSD is totally familiar with the operatiCtand.is
delivoring aa acceptable product on a timely basis..
PSD n7.1 FIS 1-1=7;2 for some time been in an almost
sjmbio:ic ralaticashia in the devolo7m,,-- of
autation plena ?crF313. These plans, ineludi -
the l23t t7.:(3 contracts for systaa desi,gn and
c.all for oCotocomposition of tCe
rED coimoi1 ith. tha
a,,:to-ation in 7=13 or following short17 tHareafter.
in .7273:S
now ter,clled
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IdJECT: Printing of the PT/S Unclassified Publications
stage (-Ailing for RPQ's for system development.
A. vital element of the development will be early-
an decisions regarding printInz, i.e., photo-
composition, and close liaison between PBIS, PSD
and the chosen contractor. Disruption of these
relationships could result in long delays in
implementation. .
? Photocomposition will reduce paper consumptiou
by PSD by 91 tons per year at a cost savings of
. $52,000., (Paper costs for the PUS have increased_
46Z *Veit - tha past year.) Initial astimates------
Sastiethet.-firzat-yeact caste (PT for photo... :--
composttion-leepele above an. 54=2)-sans of $112,800. -
?ewer Ms Fremont system, but that an annual coat_
evoidenes every year thereafter would be, $42,200.?"
The initial cost increases will be largely fcrr
hardenoraw._ In addition, the benefits of photo-- -
composing.
for PUS extend to other Agency
applications which-individually might not justify
slajor expenditures for equipment.
- ?
-4. Equipment has been purchalaail (collator $19,180),
renovations completed, and p1an3 are well along
for the move of the printing activity into the
Main Plant of PSD from the General Printing Plant,
? Computer Output Hicrofilm. (Car) eflui,pmlittit now in
OJCS will be moved in January 1974 to PSD.Iihere,
Amongst other things, it wq11-11.a-use4 to produca -
microfiche copies of the PB/S, when machine language
is available, as a aupplemant or alternative to
bard copy distribution of the F315 publiCations.
? There is an added advantage to FSIS in that chango
and special hooks can be implemented with relat.-Ive
ease woeting w4th ?SD.
4. .klternative 2.b. above can be discarded in terms of cost savings,
a simle .convnrsion of career to contract employees vitn no chan;e
in salaries, equipment and sup11.11as. nost of r-Iventazes
above for coctinuatic= of tae p=izting in PZD be realize,d, althcus-h
ifficuitIaz ci;ht be enoo,Eatered in conversion to -photocemnosicioa due
to CLie skills recuired.
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.SUZJECT.: Printing of tha IBIS UncIassified Pub1ication3
3. Alternative 2.d. can also be discounted in terms of.chsi savings,
since the employees involved .would be converted to a contract status
sin-liar to that employed in printing in JP2S. Arguments against this
alternative include the fact that .T2RS personnel are totally unfar-rtli,7r.
with ths requirements, PviIting and planned, and Would not be able- to
orovide A smooth transition during the upcoming period of tecb.nolOgical
uha.-ge.
A3.ternative. 2.c. (transfer to GPO) Would, Of course, reqUirs-
Age-.-.,cy reimbursement regardleaa of whether the job weredens int=na.1.17:
or sent_ out ca. contract, The Deputy Public Printer bee let us know .
informally that G20 wou.14 almost certainly fait*, the.job out._ Out-Of--
poex.et..costs to the Ageacy would be hr in emceed of. the FX 75 esti-vet/4,
cost of: 43.50-0004t, There are. serious- _questions regarding- involvassent-iit_
contzasZ:netgotiatitessrsi. Mt= 41.1.11NDO4 e'pea 033464 rafair, due: to' spirfttilm- paper,:
costs, stether a coutzactor would even bid on the job tithout being,
sure that that profit =rain would be commensurate with the-riaks._,--.
oet-
f the advantages it under paragraph 3 above would- be lest, the --
complexities- of FBIS and 1313 contractors working with yet another
contractor through. GPO would be horrendous,- The advluttage- of : this
alternative is the mii-vriT+ation of positions. in the Agency at:SCZW:-.:,
considerable additional cost, ta, taxpayez. .
?,..
0."""""77, 0f Te"'00.""Uillt7 for Fula
publicaticrns in PSD, assuming that MIS plans for automation, procesti
and that PSD has a comiaii=aent to work. with them in developing a printing
subsystem requiring photocomposition, is the most cost-effective
siter-na.tive available at this time. A more detailed plan for photo-
composition is in the works in PSD, and a co=itment has been made to
IPTC pl-ov4...Lie t...evsannai for both spg_keificetions
for the P2Q and subsequent li.al.son with a chosen contractor.
Acting Chicl.
Printing Services Divialon, OL
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Mr. Michael J. Malanick
Here are copies of background papers which
may be of help to your draft, if you don't
already have them. As I said yesterday, FB1S
cannot help with staff positions and a recheck
confirms that we no longer have contract
positions to offer--those we had were cut this
fiscal year. We have taken severe cuts in th,8
Past couple of years. This is a problem
Browftman created and the DCI may be the only one
who can correct it.
Director, Foreign Broadcast Information 6 Nov 74
Service
STAT
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11.
?
TUROUGliq
_asoolate Deputy D
DDI Managomeet Staf
Printing of the BAIL
Attachea are recent mentorande by D/S aa41 ztic, Pr intiag Secvices
Di71,..siclx, a. cox the question of contracting oat the printing of the
11-N*.A.,-1 V' =OM. Tho position of rats And PKO resales u.-anged,_ 1,4te
believe that contract printing of the VALLI REA.1= is not a cost-
a:footle* paeopositica, twr the fallowing reasteleIi
Oast
Getting the job domeoutaide the Agency would sa PD
S positions at subprofessional salary levels. If the lob were
does in-house at Gira,itvoula require an twrzel tnere likely
greater) number of additional ecploYees at GPC/* with a zero not
saving SE ;SaitiOg$ tO the aceitiamt.
U. as is likely, GPO stralopmatnmted the job out, PSO feels
that out-of-rem-ket coats to the hgaimozy would increase, not
decrease.
attrectallfagleSS
?rirkaleX anti Prila opt=ations have colved into a? finely
adjunte4 match of reffplirestente 4:412fibil 4 tialt. inD kViZiti.119 of
the EvUla ii0201s7Z is 100t1iiaGaza-111ns hat
haver
be ndasad. It 51.1 hard to LTA-gine the private printing
industry maintaining this.
Declassified
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PSD printing and distribution of the ',AILY 2EPOaT is tinelt.
The bookx are oa their way to consamers and reach raay oe them
the morning after they leave M.S. nven so, zone consumers
complain about the delay in receipt of the books -- 4 delay intro-
duced by internal distribution problems in their own agencies.
Wlthout expensive contractual guarantees, contract printing would
likely introduce further delays.
PZ D response in highly flexible. DAXLYREPOR2 sunplaments,
the need far which is frequent but often unpredictable, are
accommodated easily by PSD. We doubt if a contractor would be
43 flexible unless we paid heavily for this additional service'
Side riffects
The success of the DAZIX automation project depends .
in Urgo emesere on close coordination of planning and
i.i.111seentation between ISIS and the printer. MIS has this
relationship with PSD. The automation plan is, is effect,' a
joint plan. The complexities of am P3IS automation contractor
dealing with a printing contractor through another contractor
(GPO) are horrendous to contemplate. Serious delays in the
automatioo project would follow inevitably.
Moreover, unles$ the printer wore able to assure photo-
composition of the OAIr.v 1=702T, as contemplated in the ZBISPSD
plAn, the significant cost savings from reduced paper requirements
deriving from photocomposition would be lost. 23';:: believes
we would have difficulty finding a printer who could offer .
vhotocomposition. It is our understanding that GPO would not
offer photocomposition.
AZxinistrative Difficaltiee
Tiler difficulty of dealing with the printar throvin the
C1/O, end the not yet Zally defined requirements of an automated
Dana RSPOAT would involve the Agency in open-ended renegotiation
of the contract with the minter.
Distribution;
OriginAl & 1 - Addressee
/ 0/Dir-
6)- RMS
- PBXS
'J'eputy Director
Forsign Broadcast Information Service
ec Registry
STAT
STAT
STAT
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0 A T
21 December 1973
NEMORANDUM FOR: Associate Deputy. Director .for Intelligence
SUBJECT
Possible PSD Cut Affecting Daily Report.
1. Chief, Printing Services Division,
19 December as you arranged.
2. said he had been asked to come up with to be
cut in FY 1975, the emphasis being on "Programs". The only PSD program'
he could identify with was printing of the FBIS Daily Report.
At the same time he identified "across the board" and
recommended they be cut, instead of the Daily. Report which actually
involves considering Daily Report supplPmnts and
addressing. believes it was the DDM&S who decided on the Daily
Report cut, because this is unclassified work (which to some people makes
it less important).
STAT
STAT
STAT
STAT
STAT
STAT
STAT
3. The Daily Report function involves printing, collating, binding,
stuffing envelopes, addressing, ardbaring. Agency couriers pick up and
distribute the Daily, Reports, and has no idea now the courier
system or staffing would be affected. NTIS picks up the books addressed
to it at PSD. PSD microfilming of the Daily Report for archives, etc.
would not be affected.
STAT
4. Deily Report automation is a primary concern since both FBIS and
PSD are planning for it. The proposed RBIS system will produce a computer
tape which can be used to drive automatic mat-producing Printers or a
photocomposer. The latter option is-preferred by FBIS because it will
provide the best printing match for the FBIS automated system, (this was
recently confirmed by a private consultant and leading
authority in the publication field), because it can be cost justified in
4 to 5 years on projected Paper savings alone, and because it will save
at least four IBIS contract positions. This capability would also provide
RSD with added canacity for other Agency work. Arlo estimates that
PSD conversion from imnact printing to photocomnosing will recuire the
sane number of People though some tasks will be ,. RSD could
not justify new- ohotoconnosing ecui=ent (Photon 7003) without the
Daily Retort work.
STAT
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ez?
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5. Transfer of the Daily Re rt printing to the Government Printing
Office raises several problems. says the main plant has photo- STAT
composing equipment, but it is almost certain they would not be willing to
take on the job. Even if they were, it is unlikely they could meet our
deadlines and other requirements.
6. 'GPO has a branch operation at the Navy Yard, near EPIC, but
doubts they would be willing to saddle themselves with a daily printing
job of such magnitude (500 pages a day divided into seven books totaling'
6,000 coPies, for 475,000 impressions daily). The possibility of their
nrinting the Daily Report was discussed with them some 10 years ago,- .
according to but they wanted nothing to do with it. Personnel have%
changed, but doubts the .newpeople would be interested either. PSD
could make the equipment available to them. Photacomposing would be out
of the question. We would have to pay for the service. Whether the GPO
would consider. doing our work, be able to meet our requirements on.
deadlines
deadlines and reliability, and charge an acceptable fee would have to be.
determined in direct discussion with them.
STAT
STAT
7. thinks we would have a difficult time finding a private
contractor who could provide photocomposition, but he expects we could
find a contractor who could meet our other requirements. He IS sure it.
would cost the Agency a great deal.
8. I asked if anyone in the DDM&S had considered converting:
6 PSD staff positions toicontract to meet the problem? I know this iS-
distasteful and against the tide, but Daily Report work is unclassified:
(if that makes any difference) and contract positions would not be
unsuil-,Phle for the type of work performed.- said thiS had not been
considered and thought it should be brought up.
STAT
:STAT
STAT
'STAT.
9.. I also told another option might be to. transfer PSD Daily- ?
Report functions, equimment and personnel (on contract) to JPRS, which ?
already prints all JPRS Publications. We currently have 10 contract -
employees printing JPRS nublications. saw no objection ? to this,
thouch we both conceded that it is simply moving Agency resources from
,
one pocket to another. We saw an advantage in that experienced PSD
personnel would not have to be seoarated. This would also give PSIS
direct management control over Daily Report printing (and all the
management' headaches that go with it). There is question whether we could
justify photocomposition since the equipment would not be available for
other. Agency work as it would in PSD, though Daily Renort paper savings
would be just as great. All in all JPRS printing' is not an attractive -
option to FBIS.
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.10. FBIS c Uld strongly prefer to depend on PSP for Daily Report.
7rinting under. present Arrangements and as is being planned in. -?
connection with including PSD photocomposition. -PSD is
with.our needs, meets our requirements, and has the staffing
flexibility to deal with Daily Report supplements and ad hoc reports'
which require Special handling.. There have been 46 supplements so .far
this year, including such items as text of.Brezhnevis important World.
Peace.Congress:speech on 26 October.- -Our expectation- is thatany-
alternatiVe to PSD would'in the end cost the Agency more and provide less'.
?-
in the Wof quality service.
11. The Daily,Report remains the principal vehicle for dissemination,
storage and retrieval of current radio and press information. It
contributes heavily to finished intelligence, supports operations, and
is used by a wide range of consumers in State, Defense, the NSC Staff
and the foreign affairs community in general. Timeliness is essential.
12. While we are not in a position to work up the alternative coats
which would flow from a PSD cutback, it would seem impossible in a "one-
agency? mode to justify the cost-effectiveness of the DDM&S action. The
DDM&S must back off or delay any final decision until a complete cost
analysis can be done. We do not see how the support service, on its
own, can shift a heavy financial burden to another part of the Agency in
the name of economy.
/3. If the DDM&S is unwilling to back down and use the 8 staff positions
Brady has already identified elsewhere, we propose that it he asked to
consider conversion of 8 staff PSD positions to contract (taken from the
FBIS contract ceiling if necessary). Failing this, we will need your
permission to explore the other options--GPO, contract, or JPRS--together
with (who will be on leave until 7 January). STAT
14. An early settlement of the general question is desirable so we
may take any new arrangements into account in drafting our automation
RFP for solicitation of bids, currently in draft, and in our FY 75 and
following budgets.
f.DOli H. PETERSON
Director
Foreign Broadcast Information
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