JOINT COMMITTEE ON PRINTING SURVEY OF GOVERNMENT PRINTING FACILITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP12-00036R000100020039-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 23, 2016
• Document Release Date: August 26, 2013
• Sequence Number: 39
• Publication Date: February 4, 1969
• Content Type: MEMO

Declassified in Part- Sanitized Copy Approved forRelease2013/08/26 : CIA-RDP12-00036R000100020039-7
w .
MEMORANDUM Fal THE RECCRD
SUMJECT : Joint Committee on Printing Survey of Government
Printing Facilities
REFERENCES: (a) Nemo dtd Nov 21, 1968, to Reads of Departments from
Joint Committee on Printing (Exec. Beg. f68-5152)
(b) Nemo dtd Jan 15, 1969, to All Departments from Joint
Committee on Printing (Exec. Reg. 40-335)
1. Reference (a) transmitted an extract from the Congressional
Record (Vol. 114, No. 174, October 28, 1968) containing the remarks of
the Honorable Omar Burleson announcing a study of Federal printing
directed by the Joint Committee on Printing in order to provide the
informational basis for creating a nationwide system of Government
Printing Office regional procurement offices, with the stated objec-
tive of reducing Government produced printing in favor of procuring
those needs from the commercial printing industry. Reference (b)
announces that the Joint Committee on Printing has directed a survey
to be made of Government printing facilities in the Washington, D. Cs,
area, scheduled to begin around 21 January 1969 "to determine by vol-
ume and type what printing, currently produced in Goverment plants,
can feasibly and practicably be procured from ccemercial sources in
this area."
2. In a telephone discussion with me.. Lyle L. Miller, Assistant
Legislative Counsel, on 21 January, the undersigned indicated that the
survey probably would not extend to this Agency in view of the nature
of our printing. It vas agreed that the undersigned Wald confirm this
with Mt. jack Raley, Staff Director, joint Committee on, Printing. The
undersigned called the Office of the Staff Director of the joint Cem-
mittee on 24 Jnnnary and, upon being advised that Nr. Raley vas out of
town, space with the Assistant Staff Director, Nr, Paul Beech, who also
is a cleared contact for Agency printing matters and is femiliar with
our authorities and printing activities. Upon being asked whether the
survey 'would include this Agency, Nr. Beach unhesitatingly stated in
the affirmative. His manner seemed to reflect some anticipation that
a question concerning the inclusion of classified printing in the sur-
vey would be raised and that the Committee, as a matter of policy, has
concluded that all printing vill be included, regardless of source or
nature. Mr. Beadia vent on to say that the Agency would be contacted
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
Declassified in Part Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
?
SUBJECT: Joint Committee on Printing Survey of Governaeat
Printing Facilities
sufficiently in advance of the intended survey to permit necessary
arrangements. Mo information ma proffered in regard to data that
would be requested or procedures to be followed in the conduct of
the survey.
3. Inasmuch as the references constitute only announmemsnts
concerning the projected survey, no reply is rewired. It is felt
that the telephone conversation of the undersigned with Mr. Beech is
sufficient acknowledgment of its receipt. It is believed appropri-
ate that further action in regerd to the proposed survey be deferred
pending contact from the Joint Committee on Printing staff representa-
tive. Because of our pest liaison with the staff reprmentatives of
this Committee =printing matters, such contact, if infernal, probably
will be with the undersigned. In sudh an event, the Leeislative Coun-
sel and other offices involved will be contacted in order to assure
that eppropriste action is team.
4. The above intonation ms provided to Mr. Lwle Miller. Assis-
tant Legislative Counsel, on 24 January ea to Sup-
port Operations Staff, DOS, on 291 Amery.
Chief
Printing Services Division, CL
Att:
Referenoes
cc: OLC
Distribution:
Orig. - DD/S, via D/L, v/att
1 - OL/PSD (Official),
Vett
STAT
STAT
OL/PSD: (4 Feb 69) STAT
2
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26:
CIA-RDP12-00036R000100020039-7 DATE
THANSM ITTAL SLIP 27 Ja. ...try 1969
ir?S
TO: OL/PSD
Attn:
ROOM NO.
158
STAT
BUILUIN(.7
PS Bldg.
REMARKS:
The DD/S has been informed of this
and his only comment was that we normally
do not volunteer information for such
surveys, but appreciates that you are
seeking facts on this matter which may
then serve for any subsequent policy deci-
sions on how we handle requests eminating
,
from this survey.
STAT
FROM:
Support Operations Staff/DDS
ROOM NO. BUILDING
7D02 Hqs,
FORM NO ..9,11 REPLACES FORM 36-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26:
CIA-RDP12-00036R000100020039-7
STAT
(45)
3 ?
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26
: CIA
-RDP12-00036R000100020039-73A-norl TOP AND BOTTOM
I UNCLASSIFIED 1 1 CONFIDENTIAL 1 ,
SECRET
i ?
i. ?. OFFICIAL ROUTING SLIP
.
.
?
.
TO
NAME AND ADDRESS
, DATE
IN ,T LS
1
/-24 t
%
STA
DDS
2
OL/PSD
1
3
-
? 158 P.S. Bldg.
'
.
4
'

5?-
.
.
,
.6
?
-
'
ACTION
DIRECT REPLY
PREPARE
REPLY
APPROVAL
DISPATCH
'
RECOMMENDATION
'
.
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
?
Remarks:,
,
,
2.
,
- STA
Per our telepfione conversation this date,
this seems to be a follow-up of a 21 November
1968 letter on the same subject. Please let
us 10.iow the outcome of your conversation
Mr:" John Haley,- Staff Director, Joint Committee
on Printing, and whether we will be affected
'
,
With
by ?
the proposed survey
. ,
, .
,
? ' rSTA
LYLE L. MLLLER
Assistant Legislative Counsel
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
-;,, DATE
?
21 Ja,STA-
' OLC ? 7D35
, 1., UNCLASSIFIED I I CONFIDENTIAL I
SECRET I
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26
: CIA-RDP12-00036R000100020039-7
_
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
CONGRESS OF THE UNITED STATES
JOINT COMMITTEE ON PRINTING
WASHINGTON
January 15, 1969
TO ALL DEPARTMENTS:
Casusmultom
LID. U.S. CumaL
NOM. US-3241
ADMEISONLY
010.11O00L Jour! Commuz ON MTN)
an Of US. 101.01
WASNOWTSWI. D.C. 21510
LExecutivl Registry
In accordance with its policy to establish a nation-wide program of
procuring Federal printing needs from commercial sources, the Joint Com-
mittee on Printing has directed a survey to be made of Government print-
ing facilities in the Washington, D.C. area.
Scheduled to begin on or about January 21, 1969, it will be the
purpose of the survey to determine by volume and type what printing,
currently produced in Government plants, can feasibly and practicably
be procured from commercial sources in this area.
Prior arrangements for each step of the survey will be effected by
a Joint Committee on Printing staff representative with an appropriate
representative of each department as it becomes involved.
Yours very since
Acting
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
Declassified in Part - Sanitized Copy Approved for Release ?
'
12013/08/26: CIA-RDP12-00036R000100020039-7 -
- ,
it
ti ?
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED I I CONFIDENTIAL I I SECRET
. OFFICIAL ROUTING,SLIP
? i
TO
NAME AND
ADDRESS
DATE
INITIALS
1
DD/S
ST,
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY .
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
'
Remarks:-
by the
Printing,
required
,. ,
implications
in the
He will
director
Please
taken.,
.
. .
This letter was sent to
Chairman of the Joint Committee
Senator Ha den. No response
the Director
on
appears '
neither the SD
new definition
affect us.
with the staff
John Haley: ,
if any, should be
..
.
and advises that
of the'study nor the
letter of the term "duplicating"
confirm this in discussion
of the Joint Committee,
recommend what action,
LYLE L., MILLER
.
_ FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
OLC, . 7-D-35
STA
1 ? 11?Ar?T A CCTIC?11CT I r .-,-..,.....vpu?ri A I
ccrarrr I
Declassified in Part - Sanitized Copy Approved for Release (4or
2013/08/26: CIA-RDP12-00036R000100020039-7
"I
T,
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
_ 1111
L---
CARL HAYDEN. Souno mow ArizOok. CNAMIUJI
SAlk.UFL N FRIEDEL. NEWSOM, Trvi /NON MAITLAND. Yea MAMMA
B. EVERETT JORDAN. Smoot Ft,. NotTN CANOLMA
HUGH SCOTT. SDIATolt nor Po yin.yonA
WAYNE L HAYS. NtlitICN7Atrii Flow ONO
,BLEMARD P. LIPSCOMB. 1E11151 OAT'S nor CAISSON*
JOHN P. RALLY. tun *NUM
To: Heads of Departments
CONGRESS OF THE UNITED STATES
JOINT COMMITTEE ON PRINTING
WASHINGTON
November 21, 1968
CONNITM NOON
5-151, U S. CAPITot.
Mom: 2.254z1t
ADOIESS OK,
)0011 COW IglITIEf 00 P00IT110
CAir Of U S. Swat P.O.
WA 0100101. D.C. 201111
The Joint Committee on Printing invites your attention to the enclosed re-
marks of Congressman Omar Burleson as they pertain to its intensive nationwide
printing stuiy.
The objective of this study is to establish Government Printing Office
Regional Procurement Offices, nationwide, to handle Government printing needs on
a commercial competitive basis.
The findings of our original study of the total Federal printing program
clearly indicated that, due to the general decentralization of department activi-
ties, we no longer could function as effectively as necessary with the existing,
strongly centralized printing procurement policy. Consequently, the desirability
of our study objective is apparent.
In effecting that essential purpose, it will be necessary ultimately to re-
place the definitions of "departmental printing", "field printing", and "contract
field printing" as they now exist in "Government Printing and Binding Regulations
No. 19."
Our regional survey team, which includes representatives of executive and
military departments, the Government Printing Office, and the Joint Committee on
Printing, is developing definitive information which encompasses, on a regional
basis, the dollar volume of departmental printing, contract field printing, and
printing produced in Government field printing plants which is determined to be
commercially procurable.
Concurrent with that procedure, the survey team is establishing broader,
more effective liaison with the commercial printing industry to insure its con-
tinuing responsive competitive interest in fulfilling that part of the govern-
ment's printing needs which lends itself to that approach.
When these surveys are completed, during 1969, the necessary information
then will be available as a basis for creating an effective replacement in "Govern-
ment Printing and Binding Regulations" for the previously cited definitions.
In the meantime, however, it is necessary to make an immediate amendment in
the current definition of duplicating in order to correct confusion and misinter-
pretation of our intent, particularly as it applies to the inclusion of printing
within contracts for equipment and services.
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
kr,I 1.4
"
-2-
The new definition of duplicating, effective immediately and superseding
Paragraph 2, Title 1, "Government Printing and Binding Regulations No. 19" is
as follows:
2. Duplicating.--The term "duplicating" as used in these regulations means
that material produced by use of (a) equipment listed in column 2 of paragraph 9,
and (b) stencils, masters, and plates which are to be used on single unit dupli-
cating equiTment not larger than 11 by 17 inches and which have a maximum image of
10 3/4 by 111 inches: Provided, That not to exceed 5,000 production units shall be
produced of any page and that items consisting of multiple pages will not exceed
25,000 production units in the aggregate.
In consonance with that amendment, Paragraphs 37-4 and 38-3 of the current
Regulations also are amended, effective immediately, as follows:
37-4. This regulation does not preclude the procurement of writing, editing,
preparation of manuscript copy, or preparation of related illustrative material as
a part of contracts; or incidental printing, e.g., forms and instructional materials
to be used by the contractor, as may be required to respond to the terms of a con-
tract.
38-3. For the purposes of this paragraph a requirement for a grantee to pro-
vide in excess of 5,000 production units of only one page, or 25,000 production
units in the aggregate of multiple pages of his findings for the use of a depart-
ment or agency will be deemed to be printing primarily or substantially for a
department or agency.
Finally, in consideration of the broad technological advances achieved by
American industry in copying/duplicating equipment, the Joint Committee strongly
believes that eventually it will be necessary to make a thorough analysis of the
utilization and management of that equipment by government departments. This will
be a necessary preliminary to the re-evaluation of the relative scope of our
definitions of "Printing" and "Duplicating."
Yours very sincerely,
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26 : CIA-RDP12-00036R000100020039-7
?
N.seS4,4-44t4-;
4, .!A j t?O ,
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R000100020039-7
--
. ? 1. ?
I
I
United States
of America
t h
PROCEEDINGS AND DEBATES OF THE 90 CONGRESS, SECOND SESSION
' Vol. 114
WASHINGTON, MONDAY, OCTOBER 28, 1968
No. 174
SENATOR CARL HAYDEN REGIONAL
PRINTING PROCUREMENT PROGRAM
REMARKS OF
HON. OMAR BURLESON
OF TEXAS
IN THE HOUSE OF REPRESENTATIVES
Monday, October 14, 1968
Mr. BURLESON. Mr. Speaker, as a
former member and vice chairman of the
Joint Committee on Printing for many
year* I would not want to conclude that
interesting and rewarding experience
without reviewing some of the achieve-
ments in which I was privileged to
participate.
Elsewhere on this page appears, for the
last time over the signature of "CARL
1, HAYDEN, Chairman," the traditional
notice' advising when the last issue of
the daily 'CONGRESSIONAL RECORD for the
90th Congress' will be published.
One might say this is a kind of sine
die notice which Senator HAYDEN has
issued, marking another milestone in a
distinguished career replete with such
milestones and, undoubtedly, with'others
yet to come. -
In that connection, hereinafter is the
text of a precedent-establishing annual
award, entitled "The Carl Hayden
Memorial Award." Presented on Septem-
ber 17, 1968, at the last meeting of the
Joint Committee on Printing in the 90th
Congress, it tells its own story, as follows:
TRIBUTE TO CARL HAYDEN'
It is uniquely appropriate that this first
presentation should be made to the man
whom it honors by being named for him.
It will be given annually to an outstanding
Federal employee In the advancement of the
graphic arts.
Senator Hayden is a twentieth century elder
statesman whose exercise of prudence with
power has contributed significantly to the
breakthrough in the development of high-
?speed photographic typesetting. A grateful
nation salutes this legislator, whose fore-
sight and understanding have greatly en-
hanced the printing resources of this' age.
In 'PiOntering,:the uiay for the use of 'elec-
tronics in the 'printing arts, he has created
? guideposts to SMajor revolution through the
blending of tyPOgi,?aphy and data processing
in' our time.
Presented in'.4h:e..0ffice of the Joint Com-
mittee on Prisfiag?where he has served, for
the most parr;,.es"CAairman, for more than
quarter centuri:??
Wisnixoron,pla
;Like its able Chairman, the Joint Coin-
..
niittee on Printing is a quiet, hardwork-
ing' committee::..:Although.its.actiOns are
not ones which Ordinarily' attract 'broad
public - attention, that should' not per-
? ?swipe -us to .underValue-its-,genuinei.ac-
ceinplishmentS- . ? ..? ?
. One of its,'Pa4idiilarly ndiewn ort0 ''ac-
tions was the. committee directed study
of ..the ? total 'Federal printing, program
which is now 'providing the informa-
tional basiS'ilOidreating a nationwide
systein of Government Printing Office
regional procurement offices...
PundamentallY, this represents- the
most signilleanknolicy direction change
? in the National Government's printing
? program whithxhas has. happened in this
'Notice reinoiied?not needed for this print.
century. Its real long-term benefit will
be the broad reduction of Government-
produced printing in favor of procuring
those needs from the commercial print-
ing industry.
For purposes of clarification, I am in-
serting at this point a most significant
article which appeared in the "Bulle-
tin" of the Printing Industry of Amer-
ica. As it was published last June at
"Print '68" in Chicago, it is noteworthy
to cite that this tremendous exhibition
is generally conceded to be the largest
gathering of printing craftsmen and
hardware exhibitors from all over the
world. The article follows:
BIG CHALLENGE TO COMMERCIAL PRINTERS?
DO GOVERNMENT WORK OR GOVERNMENT
MUST DO IT ITSELF
Several significant and timely findings are
developing from the comprehensive survey of
the Federal printing program conducted
under the aegis of the Joint Committee on
Printing upon the recommendation of its
Staff Director, Mr. John F. Haley. One of
these concerned itself With the factor of
proximity?producing the printed product
close to the point of use. The jet age mode
of transportation which shrinks distance in
time does not Justify a method of day-to-day
printing on the East Coast to meet the needs
of .a West Coast Federal establishment. De-
centralization of responsibility to combine
similar requirements, to issue invitations to
'bid and to award contracts became the, three-
fold objective.
But, before policies can be established it is
necessary to find out in specific terms the
current volume of Federal printing in every
part of the Nation. To achieve this goal, Mr.
Raley has developed a pragmatic and com-
mendable blueprint. This plan of action is
"pragmatic" because it approaches the prob-
lem in workable manner by dividing the U.S.
into survey sections rather'than guestimating
from Washington on total Federal printing
figures.
From this entire undertaking the Joint
Committee' on Printing hopes to establish
throughout-the country, Regional Printing
Procurement Centers which will work closely
with the commercial printers in each area
and in this way narrow and perhaps eliminate
the communications gap that too often pre-
vails at the present time with the centraliza-'
tion of printing contractual authority :in
Washington. The Regional Printing Procure-'
ment Centers will be staffed by trained Gov-
ernment Printing Office personnel who are se-
lected. by Public, Printer James L. Harrison,
whose cooPeration'in this endeavor deserves
recognition. ' ' ? ,
, In the months' ahead more sectional survey
meetings will be held in other parts of the'
Country. ,ComMercial 'printers',are aware of
the full' implications of these meetings: This
awareness makes them realize the Important
challenge 'facing them now and in the. fu-
tUi4!'?to do more and more printing for their
Government or to force the stiovernment-to
develop its own. printingfacilities in, Many
Pieces. ' ; ' ? !. .
ComMeretal.piinters' Whose areat not
yet been visited' can look rfOrivard with: conil
siderable interest 'to the Meetings which will
cover their territories'. ' ? ? ; ? ?
? The plan is "commendable" in its basic
attitude of attempting to conVince commer-
cial Printers everyithere that It is gOOd?busi:
ness to do business with the Federal Gov-
ernment.
At the direction, Of Mr: Haley a Federal
Survey Team has already begun to .examine
and report on the Federal printing needs in
'different .sections of the Nation. To date,
three such surveys have been completed and
their findings have been made known to the
commercial printers in these market areas.
The first meeting of this kind took place in
Denver, Colo., on Monday, May.fi, 1988, fol-
lowed by similar meetings in Boston (May
24, 1988) and Philadelphia (May 29, 1988).
To each of these meetings have come an '
average of 30 key printers desiring to learn .'
about the dollar value, the quantity and the
quality of current and potential printing re-
quirements of all Federal agencies in the
region. ' ?
The Federal Survey Team, under Joint
Committee direction, is pomposed of Gov-
ernment Printing Office and Federal officials
familiar with government contracting pro- .
cedures and others representing affected Fed-
eral Departments and Agencies, from both ?
Military and Civilian branches.
The Denver, Boston and Philadelphia
meetings have been most satisfactory in tone
and content. Such face-to-face exchanges of
vital information on actual and l'iotential
Federal printing needs for fiscal year 1988- .
89 have given the commercial printers con-
crete data on what the Government Wants.
In turn the printers have responded ? with an
affirmative commitment that they Can and
Will meet all the Federal printing needs.
Supplementing and confirming that
article, I have a recent gratifying report
from the staff director of the 'Joint Com-
mittee on Printing concerning the Prog-
ress being made on that Program, as
follows:
Hon. OMAR BURLESON.
House of Representatives,
Washington, D.C.
DEAR CONGRESSMAN BURLESON: In compli-
ance with your recent request, I am pleased
to advise you that our Federal printing pro-
gram survey is on schedule. Our regional
printing procurement concept is being well ?
accepted in the areas now serviced by Gov-
ernment Printing Office regional procure-
ment offices.
Members of the JCP-sponsored Federal sur-
vey team have remained substantially the
same group of. high level. printing OffiCials
from the various agencies represented in each
of the regions visited. , , ?
By keeping the "first tearnries,sentially
In-
tact, team members are becoming quite ex-
pert. They arc Meeting with, -Many printing
industry representatives sections
visited. This team?visited ;prfrae contractors
in New England during . thOirst week of.
Octobei and concluded important. 'business
in Connecticut andMassachliXetis 'with Pratt
&Whitney Aircraft Co., General Electric,
grade Sylvania' Co., and AvPO.?These con-,
tractors are, doing extenalve...VOrk in?Produe-
ing copy for technical manniii,:and technical
orders needed py.the.co'ntrael.nag.agencies of ,.
our government
??During the last week of October the survei .
team wilLbe visiting field .printing facilities
. in Gmaha;Nebr.:,ICansas City?and St. Louis.
Mo..;and, will meet 'with priziterii-fraufthebe?
.
states in St. Louis on' the finitItiay: Here, as In
all cither.',Areas? scheduleCjO, be ..visited,
printers .1.will,ne advised of the, approximate
nature:and ...value of, the po:verninent printing
available to them. within "theli.4404.
,
Beginning December 2. curl:team ? Is sched-
uled to visit ,Governrnentlecillties in Ken-
tuckyi, Ohlb, Illinois, Michigan-and Indiana.
Others surveys 'will . . the entire
country Is' Covered and Clovermint
Printing Office has established' as many pro-
curement offices as necessartiiitest meet the
needs Of, the Government.' '; ? :.??;.
Respectfully..and gratefully,' ;
JOHN F. HALEY. Staff Director.
?
?
-
.?
Declassified in Part - Sanitized Copy Approved for Release 2013/08/26: CIA-RDP12-00036R660100020039-7