ANNUAL REPORT OF AGENCY RECORDS HOLDINGS FOR 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100140001-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 26
• Document Creation Date: December 22, 2016
• Document Release Date: October 9, 2012
• Sequence Number: 1
• Publication Date: May 26, 1987
• Content Type: MEMO

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STAT
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va av
12/10/86
TQ: (Name, office symbol, room number,
building, Agency/Post)
OIS/IRP~/IMB Attn:
Initials
Date
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File
Note snd Return
royal
For Clearance
Per Cornersation
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For Correction
l'reparo Reply
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For Your Information
See Me
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Signature
Coordination
Justi
. REMIlRI(S
. Attached is .the OTS Annual Report of Records '
Holdings for 1986. These figures differ substantially
from last year's figures due to records retirement,
relocation of office components, and method of
,computing records holdings (grouping by component
location).
Df} NOT use this form as a REC?RD of approvals, COncurreRCes, disposals,
clearances, and similar actions
STAT
STAT
OTS/RMO
Room No.-Bldg.
339 South
at-e~_tn~ nar~nuaA ene:. ~.:~
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09
CIA-RDP10T01930R000100140001-3 Cr?R ~~a refry ava~a a.ew_
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
STAT
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R04JTI{VG ~-N? ItEC~R? SHEET
SUBJECT: (Optional)
Annual Report of Agency Records Holding for 1986-
FROM EXTENSION NO.
Chief, Information Resources
Management Division -DATE
1236 Ames 26 May 87
TO: (Officer designation, room number, and PATE
building) OFFICER'S COMMENTS (Number each comment fo show from whom
INITIALS b whom. Drow o line across column oher each comment.)
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FORM 6 ~ o USE PREVIOUS 4 U.s. Government Printin8 Office: 1885--48461419156
I-79 EDITIONS
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 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
AGENCY RECORDS CENTER ANNUAL REPORT
INSTRUCTIONS: This form (original only) is to be submitted
within 60 days after the close of each fiscal year to the General
Services Administration (NC), Washington, DC 20408, for each
agency records center.
4. Volume of records on hand at the beginning of
CUBIC FEET
9. Average number of personnel employed by the
NUMBER
the fiscal year
center durin_ g the fisca_I year _
5. Volume of records accessioned during the fiscal
CUBIC FEET
10. Average amount of space occupied by the
SQUARE FEET _
year
center during the fiscal year
6. Volume of records disposed of during the fiscal
CUBIC FEET
11. Number of 4-arid 5~r~vver units of steel filing
NUMBER
year
_
equipment utilized at the end of the fiscal year
7. Volume of records transferred from the center
CUBIC FEET
12 Number of steel transfer cases (drawers) utilized
NUMBER
during the fiscal year
at the end of the fiscal year
S. Volume of records on hand at the end of the
CUBIC FEET
13: ?otal number of reference services provided
NUMBER
fiscal year
during the fiscal year*
NAME OF PER50N WITH WHOM TO CONFER
TELEPHONE NO.
TITLE
51C3NATURE
DATE
NOTES Nonrecord material Is to be Included In the volume totals.
Reference services comprise (1) each ftla Item furnished on loan or for reproduction or for reference use In the center and (2) each occasion
on whleh Information Is turnlahed from the reeords (orally or written). A file Item may be a single document, a folder, a bound volume, ete., depend-
ing upon the physical manner In which the records are stored, removed and furnlshecl to the Inquirer. If the request Is for one document or several
documents filed separately, each document constitutes a file Item. If the request Is for certain folders, each folder constitutes an Item, etc.
137..iQ3 STANDARD FORM 137 (REV. 7-801
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 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
26 May 1987
MEMORANDUM FOR: Director of Information Technology
Chief, Information Resources
Management Division
SUBJECI?: Annual Report of Agency Records Holdings for 1986
1. The Annual Report of Agency Records Holdings is prepared
by the Information Resources Management Division at the end of
each calendar year from data collected and submitted by each of
the Agency's Information Management Officers (IMOs). This
memorandum and its attachments provide the Annual Report of
Records Holdings for 1986. The National Archives and Records
Administration suspended the requirement that all government
agencies submit statstics-on the volume of records being held-,
and we plan__to_consider discontinuing next_ year's audit. The
resulting report, however, do"es have some positive value. It
provides Office Directors and senior managers with statistical
data on the types and volume of records being held in office areas
as well as those records .held at the Agency Archives and Records
Center (AARC). It is one of the management tools used to identify
potential problems in records storage and space.
2. The annual records .inventory shows growth trends in
records holdings throughout the Agency. Substantial cost savings
can result by monitoring records holdings~to prevent maintaining
temporary records in office areas beyond their retention period,
thereby eliminating the need for additional records storage
equipment and reducing the office space required to store
records. The dramatic increase in the capability of the Agency to
create, collect, and produce information is reflected by the
continuing growth of records holdings, particularly, in the
offices of the Directorate of Administration, Directorate of
Science and Technology, and Directorate of Intelligence.
3. Attached at Tab A are Forms 3581, Annual Report of
Records Holdings for 1986. These forms provide the linear footage
of paper records and the quantity of magnetic and film records
Agency-wide and for each individual directorate. These figures
have been converted into cubic feet and are shown on the chart at
Tab B. A breakdown of records on-hand is provided for each
directorate, as well as the increase or decrease from last year's
figures. The total records holdings for 1986 which include office
area and AARC statistics are provided at Tab C.
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 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
4. An analysis of the data shows a 4,548 cubic feet increase
of total Agency holdings in office areas. Category I (office
files) is the only category that decreased (1,124 cu. ft.).
Categories II, III, and IV (card-size files, magnetic records, and
film records, respectively) increased: Category II by
571 cu, ft., Category III by 2,922 cu. ft., and Category IV by
2,179 cu. ft. Records at AARC increased a total of 2,944 cu. ft.,
resulting in a net increase of 7,492 cu. ft. of total Agency
records holdings.
Statistics for each directorate and the DCI Area are as
follows:
a. The DO reduced its office holdings by 1,156 cu. ft.
and increased its AARC holdings by 37 cu. ft., resulting in a
net reduction of 1,119 cu. ft.
b. The DCI Area reduced its office holdings by
146 cu. ft. and increased its AARC holdings by 505 cu. ft.,
resulting in a net increase of 359 cu. ft.
c. The DS&T increased both its office holdings and AARC
holdings by 4,040 cu. ft. and 692 cu, ft., respectively,
resulting in a net increase of 4,732 cu. ft.
d. The DA increased both its office holdings and AARC
holdings by 1,621 cu. ft. and 890 cu. ft., respectively,
resulting in a net increase of 2,511 cu. ft.
e. The DI increased both its office holdings and AARC
holdings by 189 cu. ft. and 820 cu. ft., respectively,
resulting in a net increase of 1,009 cu. ft.
5. Based upon cost estimates provided by the National
Archives and Records Administration the FY-87 estimated cost for
space and equipment to store records in the office area is $14.47
per cubic foot and $0.98 per cubic foot to store them in the
AARC. Aside from direct costs, records holdings consume much
needed office space which could be used to house personnel or
additional equipment. This demonstrates the dramatic difference
in the cost to maintain records in the office area compared to
storing them in the AARC.
6. .While the effort to update all Agency records control
schedules covering paper and microform records is nearing
completion, the scheduling of Agency electronic records is just
beginning. The updated schedules establish more realistic
retention periods for temporary records and better identify those
records eligible for destruction or transfer to the AARC for
either temporary or permanent storage The trend in holdings at
the AARC is a steady growth upward since 1977. Because of this
2
CONFIDENTIAL
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 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
growth, the Records Center has only 12,500 cubic feet of workable
space available for new retirements. This amount of available
storage space at the Center represents about three years' worth of
accessions. Moveable shelving is currently being installed at the
Center that will provide 20,000 cubic feet of additional storage
space. Even with this additional storage space, if accessions
continue at projected rates without the offsetting destruction of
old records, the Center will reach its maximum storage capacity in
1992.
7. We will continue to provide direction to all Agency IMOs
to ensure sound records management practices and procedures are
followed which are consistent with the Agency's Information
Resources Management Program. .After your review of this report we
will share it with Agency IMOs.
Attachments
A - Forms 3581
B - Cubic Feet Conversion
C - Total Records Holdings
3
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR y9 86
TO:
OIS/IRMD
FR011A: (Directorate and Oftice)
CIA
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc.
12 5 , 711
12 0 , 6 7 5
- 5 , 0 3 6
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
9 5 316
9 7 8 7 8
+ 2 5 6 2
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
21 3 8 9
2 0 7 5 9
- 6 3 0
d?
Other Describe
2 6 3 0
4 610
+ 1 9 8 0
TOTAL LINEAR FEET OF OFFICE FILES 2 4 5 0 4 6 2 4 3 9 2 2 - 1 12 4
II. CARD-SIZE FILES:
a.
3x5 Cards
5 513
6 2 81
+ 7 8
b.
5x8 Cards
15 914
15 413
- 5 O 1
c.
Punch Cards
414
2 3 2
- 18 2
d.
Abstracts
2 8 3
19 0
- 9 3
e.
A erture Cards
1 9 3 5
2 3 4 6
+ 411
f.
Microfiche
3 8 4 9
3 3 0 8
- 41
g.
Other Describe
3 9 4 2
5 8 21
+ 1
TOTAL LINEAR FEET~ARD-SIZE FILES ~ 31 8 5 0 5 1 +
GIUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
b?
Audio Ta es
c?
Video Tapes
d?
Disc Packs
e?
Word Processin Ma netic Ta es
f?
Word Processin Ma netic Cards
9?
Ma netic Diskettes 5'/a"
h?
Ma netic Diskettes 8"
i?
Pa er Ta es
1?
Other Describe
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
_
b.
Microfilm-35mm Reels
_
c.
Microfilm Cassettes
d.
Movie Film
_
e.
Other Describe
Comments:
ignature of Component RMO:
Date:
9 85M 35 ? ~ EDIT OLNSE PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19 86
TO:
OIS/IRMD
FROM' (Directorate and Office)
?
DCI Area
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES: `
a?
Case, Sub'ect, Chronos, Etc.
~
-
-
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
5, 0 6 5
5, 0 4 7
- 18
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
4 4 9
3 3 8
- 111
d?
Other Describe
+
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES - - -
D-SIZE FILES:
a.
3x5 Cards
-
b.
5x8 Cards
+ 2
c.
Punch Cards
d.
Abstracts
e.
A erture Cards
f.
Microfiche
3 7
111
- 2 6
g.
Other Describe
2 6
+ 2 6
TOTAL LINEAR FEET-CARD-SIZE FILES 519 5 2 2 + 3
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
161
8 3 5
+ 6 7 4
b?
AudioTa es
546
545
- 1
c?
Video Tapes
18 8
4 3 8
+ 2 5 0
d?
Disc Packs
9 6
8 5
- 11
e?
Word Processin Ma netic Ta es
7 2
14 7
+ 7 5
f?
Word Processin Ma netic Cards
1, 0 8 0
1, 0 8 0
0
9?
Ma netic Diskettes 5~/a"
6 7 3
4 9 7
- 17 6
h?
Ma netic Diskettes 8"
1 013
1 9 4 9
+ 9 3 6
i?
Pa er Ta es
1
+ 1
1?
Other Describe
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
746
688
- 58
b.
Microfilm-35mm Reels
c.
Microfilm Cassettes
28
+ 28
d.
Movie Film
7
+ 7
e.
Other Describe
Comments:
ignature of Component RMO:
Date:
White copy - OIS/IRMD Yellow copy -Directorate/RMO Pink copy -Component/RMO
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNl1AL REPORT OF RECORDS HOLDINGS FOR 19 R6
TO:
OIS/IRMD
FROM' (Directorate and Ofiice)
DA
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc.
.
~
-
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
18 , O 10
18 , 9 4 5
+ 9 3 5
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
1, 3 5 2
1, 3 2 0
- 3 2
d.
Other Describe
+
TOTAL LINEAR FEET OF OFFICE FILES 5 8 , 0 5 , +
II. CARD-SIZE FILES:
a.
3x5 Cards
9 0
-
b.
5x8 Cards
4 8 2
-
c.
Punch Cards
7 9
9 5
+
d.
Abstracts
16
2
+
e.
A erture Cards
13
2 3
+
f.
Microfiche
4 0 8
3 2 6
- 8 2
g.
Other Describe
10
2
- 8
TOTAL LINEAR FEET~ARD-SIZE FILES 1, 912 1, 6 41 - 2 71
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uterTa es
63 372
75,816
+ 12,444
b?
Audio Ta es
14 5 0 6
14 , 515
+ 9
c?
Video Ta es
7' 6 2 0
7 4 3 5
- 18 5
d?
Disc Packs
1 13 2
1 6 5 2
+ 5 2 0
e?
Word Processin Ma netic Ta es
5 0 81
4 419
- 6 6 2
f?
Word Processin Ma netic Cards
3 8 9 5
4 12 4
+ 2 2 9
9?
Ma netic Diskettes 5'/a"
4 9 3 6
7 7 41
+ 2 8 0 5
h?
Ma neticDiskettes8"
9 540
12 266
+ 2 726
i?
Pa er Ta es
1?
Other Describe
2 4 7 8 2
2 3 4 7 0
- 1 3 1 2
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
286
7 085
- 201
b.
Microfilm-35mm Reels
4 2 ~
119
- 283
c.
Microfilm Cassettes
2 2
3 5 0
+ 3 2 8
d.
Movie Film
161
- 8 4
e.
Other Describe
12 8
+ 3 4 6
Comments:
Signature of Component RMO:
Date:
9 85M SS8 ~ EODIT O`NS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19.8t~
TO:
OIS/IRMD
FROM' (Directorate and Office)
DDI
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a?
Case, Sub'ect, Chronos, Etc.
-
~
- ,
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
3 8, 7 7 8
4 0, 0 7 7
+ 1, 2 9 9
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
7, 3 5 6
8, 0 9 8
+ 7 4 2
d?
Other Describe
-
~
+ ,
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES ~ 5 , 6 + 5 8 7
D-SIZE FILES:
a.
3x5 Cards
,
2, 2 2 2
+ 3 8 0
b.
5x8 Cards
,
, 0 6 7
- 10 4
c.
Punch Cards
5 8
- 4 4
d.
Abstracts
21
1
- 20
e.
A erture Cards
, 3 6
2, 0 7 7
+ 2 41
f.
Microfiche
9 9 7
917
- 8 0
g.
Other Describe
2 9 9
1, 7 81
+ 1, 4 8 2
TOTAL LINEAR FEET--CARD-SIZE FILES 15 , 2 6 8 17 ,12 3 + 1, 8 5 5
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
5, 8 2 3
4, 7 3 6
- 1 0 8 7
b?
AudioTa es
699
739
+ 40
c?
Video Ta es
7, 5 5 9
7 2 2 3
- 3 3 6
d?
Disc Packs
3 5 0
2 7 2
- 7 8
e?
Word Processin Ma netic Ta es
3 0 6
3 4 2
+ 3 6
f?
Word Processin Ma netic Cards
115
17 2
+ 5 7
9?
Ma netic Diskettes 5'/a"
2 9 6 9
8 17 6
+ 5 2 0 7
h? ~
Ma netic Diskettes 8"
6 7 6 9
8 6 4 4
+ 1 8 7 5
i?
Pa er Ta es
3 0
+ 3 0
1?
Other Describe
3 7
114
+ 7 7
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
3 2 31
2 4 5 8
- 7 7 3
b.
Microfilm-35mm Reels
3 7 71
3 7 9 6
+ 2 5
c.
Microfilm Cassettes
2 7 6 0
3 7 6 5
+ 1 0 0 5
d.
Movie Film
4 6 0
8 71
+ 411
e.
Other Describe
Comments:
ignature of Component RMO:
Date:
9.85M 3581 EDIT OLNS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
TO:
OIS/IRMD
FROM' (Directorate and Oflice)
DS$T
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc.
,
+ 4 7 6
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
3 3, 4 6 3
3 3, 8 0 9
+ 3 4 6
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
12 ,13 2
10 , 9 7 6
- 1,15 6
d?
Other Describe
1, 5 5
1, 2 8 9
- 16 6
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES 7 4, 6 5 7 7 4 ,15 7 - 5 0 0
D-SIZE FILES:
a.
3x5 Cards
7 3 7
1, 4 6 9
+ 7 3 2
b.
5x8 Cards
4, 515
3, 9 5 8
- 5 5 7
c.
Punch Cards
2 9
5
- 2 4
d.
Abstracts
15 9
81
- 7 8
e.
A erture Cards
8 6
2 4 6
+ 16 0
f.
Microfiche
1, 4 6 9
1,111
- 3 5 8
g.
Other Describe
3, 6 3 3
4, 012
+ 3 7 9
TOTAL LINEAR FEET-CARD-SIZE FILES 10 , 6 2 8 10 , 8 8 2 + 2 5 4
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
lil. MAGNETIC RECORDS:
a?
Com uter Ta es
3 3 5 7 4
3 7 915
+ 4 3 41
b?
Audio Ta es
4 9 4
6 0 0
+ 10 6
c?
Video ~a es
3 161
6 6 8 4
+ 3 5 2 3
d?
Disc Packs
1 3 41
1 5 3 4
+ 19 3
e?
Word Processin Ma netic Ta es
2 4 3
2 8 7
+ 4 4
f?
Word Processin Ma netic Cards
7 0 5
1 2 4 8
+ 5 4 3
9?
Ma netic Diskettes 5'/a"
5 0 8 2
7 217
+ 2 13 5
h?
Ma netic Diskettes 8"
5 6 3 9
7 5 0 2
+ 1 8
i?
Pa er Ta es
6
1 0 3
+ 1 1
1?
Other Describe
4
1 4 2
+ 1
IV? FILM
RECORDS:
a.
Microfilm-16mm Reels
b.
Microfilm-35mm Reels
c.
Microfilm Cassettes
d.
Movie Film
e.
Other Describe
Comments:
ignature of Component RMO:
Date:
9 85M'S8 1 EODIT OLNSE PREVIOUS
White copy - OIS/IRMD Yellow copy -Directorate/RMO Pink copy -Component/RMO
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM' (Directorate and ONice)
DO
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a?
Case, Sub'ect, Chronos, Etc.
-
-
-
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
10 0
2 7
- 7 3
d?
Other Describe
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES ~ - -
D-SIZE FILES:
a.
3x5 Cards
~
,
-
b.
5x8 Cards
+
c.
Punch Cards
-
d.
Abstracts
-
e.
A erture Cards
f.
Microfiche
+ 5
g?
Other Describe
TOTAL LINEAR FEET-CARD-SIZE FILES - 3 , 2 3 - 10 0
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uterTa es
338
358
+ 20
b?
AudioTa es
4,008
4,001
- 7
c?
VideoTa es
1,387
1,565
+ 173
d?
Disc Packs
2 8 6
3 2 3
+ 3 7
e?
Word Processin Ma netic Ta es
4 5
+ 4 5
f?
Word Processin Ma netic Cards
2, 8 8 0
2, 5 2 0
- 3 6 0
g?
Ma netic Diskettes 5'/a"
2 , 612
1, 7 5 4
- 8 5 8
h?
Ma netic Diskettes 8"
4, 9 9 5
6, 3 7 7
+ 1 3 8 2
i?
Pa er Ta es
1?
Other Describe
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
14 273
7 096
- 7 177
b.
Microfilm-35mm Reels
2 171
1 17 9
- 9 9 2
c.
Microfilm Cassettes
d.
Movie Film
3 8 6
3 7
- 3 4 9
e.
Other Describe
1 8 4 3
2 8 8
- 1 5 5 5
Comments:
ignature of Component RMO:
Date:
985M 3581 EDIT OLNS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS
FOR 1986
(Figures Represent Cubic-Feet of F.ecords)
I I TOTAL I
(DIRECTORATE I RECORDS HOLDINGS I
I I 1986 1985 Diff.l
DCI Area 12,389 12.,535 -146
DI 79,982 79,793 +189
DSfiT 87,276 83,238 +4,040
72,611 71,190 +1,621
I. I II. I III. I IV. - I
OFFICE FILES I CAFD-SIZE FILES I MAGNETIC RECORDS ~ I FILM RRCOFDS I
1986 1985 Diff.l 1986 1985 Diff. i 1986 1985 Diff I 1986 1985 Diff.l
11,862 12,139 -277 77. 78
75,146 74,555 +591 2,591 2,428
74,157 74,657 -500 1,926 1,973
DO 26,319 27,975 -1,156 24,659 25,692 -983
1986 Total 278,779
-1985 Total
Difference
293,922
274,231 245,096
+4,548 -1,129
232 260
-1 442 309 +133_ 8 9 -1
+163 1,977 2,201 -224 268 609 -341
+453 7,541 6,082 +1,959 3,659 1,026 +2,628
-28 14,256- 12,694 +1,562 225 _ 183 +42
457 473 -16 1,087 1,095 -8 116 265 -149
5,283 25,303
9,712 22,381
+571 +2,922
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS
FOR. 1986
OFFICE AREA AND AARC
(Figures Represent Cubic Feet of Records)
I I RECORDS HOLDINGS I RECORDS HOLDINGS I
(DIRECTORATE I IN OFFICE AREA I AT AARC I
I I 1986 1985 Diff.l 1986 1985 Diff.l
DCI Area 12,389 12,535 -146 4,836 4,331 +505
DI 79,982 79,793 +189 22,845 22,025 +82.0
DS&T 87,278 83,238 +4,040 25,877 25,185 +692
DA 72,811 71,190 +1,621 36,871 35,981 +890
26,319 27,475 -1,156 25,393 25,356 +37
1986 Total 278,779
1985 Total
TOTAL I
RECORDS HOLDINGS I
1986 1985 Dif.f. I
17,225 16,866 +359
102,827 101,818 +1,009
113,155 108,423 +4,732
109,682 107,171 +2,511
51,712 52,831 -1,119
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100140001-3
 ~._
Declassified in Part -Sanitized Copy Approved for Release 2012!10109 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS
FOR. 1986
(Figures Represent Cubic Feet of Records).
I I TOTAL I
(DIRECTORATE 'I RECORDS HOLDINGS I
I I 1986 1985 Diff.l
DCI Area 12,389 12,535 -146
DI 79,982 79,793 +189
DS&T 87,278 83,238 +9,040
72;811 71,190 +1,621
DO 26,319 27,475 -1,156
1986 Total 278,779
1985 Total
Difference
I.
OFFICE FILES ~ I CARD-SIZE FILES
1986 1985 Diff.l 1966 1985 Diff. I
zII. I Iv. I
T"AGNETIC RECORDS I FILM F.ECORDS I
1986 1965 Diff. I 1986 1985 Diff.l
11,662 12,139 -277 77 78 -1 442 309 +133 8 9 -1
75,196 74,555 +591 2,59,1 2,928 +163 1,977 2,201 -224 268 609 -341
74,157 74,657 -500 1,926 1,473 +453 7,541 6,082 +1,459 3,654 1,026 +2,628
58,098 58,053 +45 232 260 -28 14,256 12,694 +1,562 225 183 +42
24,659 25,642 -983 457 473 -16 1,087 1,095 -8 116 265 -199
243,922 f 5,283 25,303 4,271
245,046 4,712 22,381 2,092
-1,129 ~ +.571 +2,922 +2,179
Declassified in Part -Sanitized Copy Approved for Release 2012!10109 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM' (Directorate and Olfice)
~ ~ t
? ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc. i
125 11
L d ~ ~
- S o3
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc. ,
95, 316
~, 8 ~,
5 ~ Z
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
21 389
~
~ p 'Cf
- ~ 3 ~
d.
Other Describe J
2 30
p
TOTAL LINEAR FEET OF OFFJCE FILES I
2 5
02 3 ~
- Z
II. CARD-SIZE FILES:
a.
3x5 Cards ~
.~- ~ ~
b.
5x8 Cards ~
1
1 S
- r` p
c.
Punch Cards ~
- 1 &~~..
d.
Abstracts '
U
e.
A erture Cards
.~
f.
Microfiche
N p
- t /
g.
Other Describe ~
I - Z
,~- &~ ~-
TOTAL LINEAR FEET-CARD-SIZE FILES ~
~ 3 3 S `~
~- l ?
I
I
'JANTITY OF_EA
4NTITY OF EACH
t CURRENT YEAR
CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
1 2
/ (~ a
-~ (~
b?
Audio Ta es
2
c?
Video Ta es
3 ~y.5
~ 3 6
d?
Disc Packs i
~~~
G
e?
Word Processin Ma netic Ta es i .
~
- v ~ L
f?
Word Processin Ma netic Cards
/
?t-
9?
Ma netic Diskettes 5Ya"
~ 5,~ S,~
//
h?
Ma netic Diskettes 8"
~~ ~ 2.,
i?
Pa er Ta es i
l.D ~ S~
~- / _ ~
1?
!
Other Describe
(~
~. / Z
IV. FILM
I
RECORDS: i
a.
Microfilm-16mm Reels 1
a9 / (p
-~' ~''
b.
Microfilm-35mm Reels I
/ ~'
- / ~ 3~
c.
Microfilm Cassettes i
i
-?
a? / S/ ~
d.
Movie Film 1
_ 3
e.
Other Describe i
,0 Z
3 p
Comments:
~ i
ignature of Component RMO:
Date: {
r
i E
9 95M 3SH 1 EDIT ONS PREVIOUS
White copy - OIS/IRMD Yellow copy -Directorate/RMO '~rM/RMO it/RMO
1 M
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM: (Directorate and Office)
~~~
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc.
_ ~
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
1 ~ ~ / p
9 ~1J
~- 3.,~
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
/ 3 .a ~
p
.- ~
d.
Other Describe
l o ~
/
t
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES a a- '
D-SIZE FILES:
a.
3x5 Cards
(~
2
b.
5x8 Cards
~ ~ Z.
a~ ~ '~ ,
c.
Punch Cards
4'J'
/
d.
Abstracts
/
~,
~- / Z
e.
A erture Cards
/3
3
~' t o
f.
Microfiche
~ a(v.
~? ~
g.
Other Describe
l b
7-
TOTAL LINEAR FEET~ARD-SIZE FILES / ~ ~ t` ~ " ~
GIUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
.Com uter Ta es
Z.
~ /~ .
'a"" 2.y y
b?
Audio Ta es
sD
~ SiS
?~-
c?
Video Ta es
~- ~ z v
~ ~135~
~'
d?
Disc Packs
J 3 Z-
.Y U
e?
Word Processin Ma netic Ta es
8 /
y y~ 9,
...? (o
f?
Word Processin Ma netic Cards
3 B" S
I Ly
~-
9?
Ma netic Diskettes 5'/a"
4 93~,
~ `1 !
f- ~
h?
Ma netic Diskettes 8"
~ ~ p
~.
~
i.
Pa er Ta es
~
_
_
1?
Other Describe
i ~-
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
Z
8.5'
~ /
b.
Microfilm-35mm Reels
A Z
/ /
,.~ $'
c.
Microfilm Casset-tes
2 z
3~~
g`
d.
Movie Film
'~ _.~
/
e.
Other Describe
?~
/
Comments:
ignature of Component RMO: -
Date:
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM' (Directorate and Ottice)
~ O ~ G /
NUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a?
Case, Sub?ect, Chronos, Etc.
~,
s'~J
~ 5~
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
,~.
~ ~.S
s J
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
y ~/
3 3
d?
Other Describe
,~
~2
~-
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES Z . ~ ~ ~
D-SIZE FILES:
a.
3x5 Cards
y Z
-
b.
5x8 Cards
Z
~ a ~
r a.
c.
Punch Cards
d.
Abstracts
e.
A erture Cards
f.
Microfiche
/
(p
g?
Other Describe
(y,
(~
TOTAL LINEAR FEET-CARD-SIZE FILES 1 ~ 'Z r
GIUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
/ (~ /
35
t ~ ~
b?
Audio Ta es
~ t
/
c?
Video Ta es
~
.~ ?~,~
d?
Disc Packs
?5'"
y /
e?
Word Processin Ma neticTa es
~ Z
s ~,y'
f?
Word Processin Ma netic Cards
/~ ~a
/ p
a
9?
Ma netic Diskettes 5'/a"
.3
q
-~ ) b
h?
Ma netic Diskettes 8"
~ ,~
r 9 GP
i?
Pa er Ta es
r /
J?
Other Describe
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
... S
b.
Microfilm-35mm Reels
c.
Microfilm Cassettes
~-
~ ~''
d.
Movie Film
~-
r
e.
Other Describe
--
Comments:
ignature of Component RMO:
Date:
9 83M 3581 EDIT O`NSE PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM: (Directorate and Office)
~,\
c~L/ J'
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case, Sub'ect, Chronos, Etc.
(o
~,? ~
r 3 ~
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
3 8 ~`~-~
t Z
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
~
~ ~
-~ y~
d.
Other Describe
~
r ~" 1 / ~'
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES a S~
D-SIZE FILES:
a.
3x5 Cards
~ ~ z..
~ a2..
~ ~ L7
b.
5x8 Cards
~ - I
D
"'
c.
Punch Cards
G "~..
d.
Abstracts
~ i
-~ ~? b
e.
A erture Cards
~ 3
~' o~
f.
Microfiche
~
J
- ~' b
g.
Other Describe
g 9 .
~' E
~ e1,
_
TOTAL LINEAR FEET-CARD-SIZE FILES /~ ?Z~ ~ ~~~
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
~.;~
,~~
1 b?~
b.
Audio Ta es
(~
.t
c?
Video Ta es
`~- .5',,5"
~ Z'tL ~ ;
- L
d?
Disc Packs
3.5~
a? ~?
-~ ~"$'
e?
Word Processin Ma netic Ta es
,~ ~ ~
3 'L
~ 3!0
f?
Word Processin Ma netic Cards
/ i~~
) Z
.~ ~"
9?
Ma neticDiskettesSYa"
lA
~*'?Sa-U~'
h?
Ma netic Diskettes 8"
U G
8' ~"~
i?
Pa er Ta es
~" ? ~
1?
Other Describe
3
/ ~/ ~
d' ~
IV. FILM
f
RECORDS:
a.
Microfilm-16mm Reels
,~
~~
~
b.
Microfilm-35mm Reels
~
~ ~
c.
Microfilm Cassettes
a ~
~~ S{
~ D D
d.
Movie Film
G
~- '.
y
I C
e.
Other Describe
-
-? $~ ri (.~
Comments: ,~.-- --?--~-?~
f
ignature of Component RMO:
Date:
985M 3581 EODIT O`NS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
INSTRUCTIONS
The purpose of this inventory is to indicate quantities and trends of CIA records holdings for
management and security planning action; and to furnish statistics for the yearly summary
report of Agency records holdings. ,
11. INVENTORY PROCEDURE
1. Measurement should. be as simple as possible; figures rounded to the nearest half-foot are
adequate. If you find it necessary to measure to the nearest inch, however ,submit
measurements in tenths of a foot, using the following standard:
1"=.1
3"-4"=.3
6"=.5
8"=.7
11"=.9
2"=.2
5"=.4
7"=.6
9"-18"=.8
12"=1.0
2. For measurement of files, one standard safe drawer equals 2 feet. Indices are measured by
the length of space occupied by the cards from front to rear of an index tray; e.g., 4 trays with
12 inches of cards in each, would be measured as 4 linear feet of cards. Aperture cards and
microfiche are measured in the same way. Magnetic records, film reels, cartridges and
cassettes are inventoried by quantity rather than by linear footage. Report the number of
each.
B. Preparaton of Inventory Form
1. Prepare one form for each component.
2. Remarks-For future component record as well as Directorate/RMO information, include
pertinent clarifying remarks under "Comments," on an additional sheet, or in the transmitting
memorandum. Sizable increases or decreases should be explained.
Forward the original of the inventory for your component to OIS/IRMD and one copy to your
Directorate RMO.
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:
OIS/IRMD
FROM' (Directorate and Ottice)
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a?
Case, Sub'ect, Chronos, Etc.
~- (a U
Z FSO
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
~ 3 ~/ to ~
3 ~(~
.~ ~ ~ ~P
c?
Odd-Size Material: Maps, Charts,
Photographs, Etc.
~ 2 i 3z-.
v 9 ~. ~
,~ ~ J ,S"(p
d?
Other Describe
/ y s5
/ Z t?
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES ~, y ?
D-SIZE FILES:
a.
3x5 Cards
~ 3 ~--
/y (, ~/
-{- 3~
b.
5x8 Cards
C 5 ~ .~
~ S
~ .S"~
c.
Punch Cards
~.
s'
,~
d.
Abstracts
/~"? ~
/
'~"f~
e.
A erture Cards
S' !o
lO
t l (~ 0
f.
Microfiche
1 g
- ~,~ ~'
g?
Other Describe
,~:~`
~ '~ ~ y
TOTAL LINEAR FEET-CARD-SIZE FILES l u G ~ t'
.:~, ~ !
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a?
Com uter Ta es
~.5" ~
~3 /S
_
+
b?
Audio Ta es
t
p
c?
Video Tapes
~
??
.i'.3.3 :~
d?
Disc Packs
/ 3 /
.b ~
t
e?
Word Processin Ma netic Ta es
ap ~
~ $
~ ~/
f?
Word Processin Ma netic Cards
~-P.5"
Z
+~ 54,.,3
9?
Ma netic Diskettes 5'/a"
p ~ ,~
a.
fi /.,~
h?
Ma netic Diskettes 8"
.~ l0 9
SDI.-
G3
i?
Pa er Ta es
~,
p-3
Tl ~3 ~
1?
Other Describe
y $'
i(L
/ {~
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
~
b.
Microfilm-35mm Reels
3
3 D 9
3 f!
W
c.
Microfilm Cassettes
~- y J
$c!
S3
d.
Movie Film
~
~ /
e.
Other Describe
S G~3
~ y ~
Comments: Fr%'
Signature of Component RMO:
Date:
FORM ~ C p ~ ~DIT O`NSE PREVIOUS
9.85 Jv
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
-STAY
ANNUAL REPORT OF RECORDS HOLDINGS FOR 1986-
TO:
,. OIS/tR'MD
FROM: (Directorate and Otlice)
DDO
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:.
a.
Case Sub ect, Chronos, Etc.
25 542
24031. ~-
- ^I0.1
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
~? ~
Odct=Size Material: Maps, Charts,
Photpgraphs, Etc.
100.1
27.0
- '73.1,
d.
Other Describe
, ~'
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES 2 1 ~ !' S 3 . `
D-SIZE FILES:
a.
3x5 Cards
17x2.2
1:~G . 0
b.
5x8 Cards Includes Photo File
693.6
+ 1137.5
c.
Punch-Cards
74.1
123.:1
d.
dbstracts
'7 9.5
- 7 7
e.
A ure Cards
f.
Microfiche
843 3
+ ~~
g.
Ocher Descr/be
TOTAL LINEAR FEET~ARD-SIZE FILES '~ 'j -
QUANTITY OF EACH
PREVIOUS YEAR ' CURRENT YEAR DIFFERENCE
Itl. ; MAG " tC RECORDS:
~~ ~ a?`
Cara ` er Ta s ~
~ ~
+ ~
b?
..Audio? es
4001
7
c?
VideoTa s r'
3:;~fi5 ? ~
+ 1:.73
d?
Dlsc Packs
323
+ 3!
e?
Word Processin Ma netic Ta s
45
+
f?
WordProcessln Ma neticCards
2:i20
- 360-
9?
Ma netic Diskettes 5Y?"
1754
- 858:
h?
Ma netic Diskettes 8"
+ 3 2 .
i.
Pa rTa
1?
Other Describe
IV. FILM
RECORDS: "' / "~'- ' r
~
a.
Microfilm-18mm Reels
~
- ~ 77
~"'
b.
Microfilm-35mm Reels
7
- 9y2
c.
Microfilm Cassettes
d.
Movie Film
349
e.
Other Describe
288:
- 1550
omments:
Date: /~
Whits copy - OIS/IRMD Yelbw copy -Directorate/RMO Pink copy -Component/RMO
s
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
__
 STAT
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3
Next 11 Page(s) In Document Denied
Q
Declassified in Part -Sanitized Copy Approved for Release 2012/10/09 :CIA-RDP10T01930R000100140001-3