AGENCY MICROGRAPHICS REPORT - 1978

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100080002-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 20
• Document Creation Date: December 22, 2016
• Document Release Date: October 9, 2012
• Sequence Number: 2
• Publication Date: February 14, 1979
• Content Type: MEMO

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REMARKS
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM: (Name, org. symbol, Agency/Post)
Asststant for Information, DDA
STAT 7?D-02, Hqs.
Room No.?Bldg.
Phone No.
5041402 OPTIONAL FORM 41 (Rev. 7-76)
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STAT
STATRom:
Agency Micrographics
Chief, Micrographics
Processing Branch,
STAT 815 Ames Building
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and Word
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EXTENSION
- 1978
NO.
STAT
DATE
DATE
21 February 1979
RECEIVED
FORWARDED
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
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0 UNCLASSIFIED
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WA Registry,
STAT
STAT
14 February 1979
MEMORANDUM FOR: Don I. Wortman
Deputy Director for Administration
FROM
Chief, Micrographics and Word Processing
Branch, ISAS
SUBJECT Agency Micrographics Report - 1978 (U)
1. This memorandum is for your information. (U)
2. Summary of Calendar Year 1978 Activity
The CIA Micrographics Program had another
highly successful year producing almost 20 million original
images. Each image represents one page of text. (U)
The Agency resources committed to the production
of microforms consist of equipment valued at $3.8 million,
15,000 square feet of floor space, and 94 man years at a
cost of $1.3 million in salaries. These resources are
located in four major production facilities: NPIC in
OCR in Headquarters building, DDO in Head-
quarters building, and Printing and Photography Division/OL
(PUD/OL). (U)
PUD/OL maintains a modern micrographics service
bureau for the Agency. This facility is capable of producing
both Source Document' and Computer Output Microform' (COM)
and produces over 60 percent of the total Agency production.
In addition to the production shop, PUD has a fine Systems
Staff that has done an excellent job in transforming
Agency micrographics requirements into usable microform
products. (U)
'Source Document is traditional microphotography that
consists of photographing a document, drawing, chart, news-
paper, Or other existing physical form of information.
2COM is a method of converting data from a computer
to human readable language onto microfilm.
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SUBJECT: Agency Micrographics Report - 1978 (U)
There are on-site micrographic operations in
the Office of Finance (OF), the Office of Security (OS),
and a DDSU component due to the volume or the nature of
the records being filmed. In the case of OF and OS, the
filming is done on-site; however, the film is processed and
duplicated by PUD/OL. (U)
The major thrust of the micrographics activity
during 1978 was to reassess the Program, to refine and
improve where necessary, and to make the maximum use of
the microfilm being produced. This effort was successful,
resulting in better overall control of the Program and an
increase in the use of the micrographics products produced
by the Agency. The improvement in management comes through
a better understanding of the capabilities and responsibilities
of the central facility in PUD and the NFAC, DDO, and DDSU
production facilities by managers at all levels. This under-
standing was brought about by the study to consolidate the
production of these facilities into a centrally managed
micrographics facility for the Agency. Additionally, new
management controls have been established in Printing and
Photography/OL that prevent unauthorized filming and
eliminate. duplication. (U)
Each application of record was reviewed. All
ongoing authorized applications were formalized and properly
documented. Applications that were improper, duplicated,
or discontinued were cancelled and dropped from the inventory.
All new applications must be properly documented and be in
accordance with an approved Records Control Schedule. (U)
The increase in the use of microfilm is evident
in the number of copies of original and duplicate microfilm
produced by PUD/OL and by the number of duplicates made
for retrospective reference by the Office of Central
Reference (OCR/NFAC). This increase is particularly
significant in the Finished Intelligence Project (FTP). More
analysts are accepting and using microfiche copies of
intelligence documents. Also, microfiche copies are being
disseminated to other government agencies and libraries in
the private sector. (U)
For several years, the Agency has participated
in major government-wide programs to provide information to
the public---the Document Expediting (DOCEX) Project of the
Library of Congress, the National Technical Information
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SUBJECT: Agency Micrographics Report - 1978 (U)
Service (NTIS) of the U.S. Department of Commerce, and the
Federal Depository Library Program of the Government Printing
Office. In the past, these organizations received paper
copies of the designated reports which were in turn micro-
filmed for distribution in their programs. Now they receive
a silver duplicate microfiche from the CIA microrepublishing
program, eliminating the need to refilm each document. In
addition, film copies are forwarded to other agencies,
including members of the Intelligence Community, again
eliminating the need for these agencies to refilm CIA
documents. (U)
For the first time in the four years that MWPB
has been collecting and reporting Agency-wide statistics,
there was a decrease in the overall production of original
microforms. Most of the decrease occurred in Source
Document filming and was shared by PUD, OCR, and DDO
production facilities. (U)
The decrease in the Office of Finance and the
DDO was caused by a reduction in the number of man hours
devoted to microfilming. The OCR decrease was due to the
elimination of duplication and the increased use of the
PUD/OL facility. And the decrease in PUD was due partly
to more emphasis being placed on quality control, veri-
fication, and retrospective film inspection. (U)
This decrease does not mean a decrease in the
emphasis on microforms nor an indication that the Micro-
graphics Program in the Agency has reached its peak.
There is still a backlog of more than five million pages at
Headquarters and the Agency Archives and Records Center
that has been approved for filming. These projects are
under way or in the final planning stages and barring
personnel cuts, 1979 should be an even better year in
terms of microform production. (U)
Although the statistics show a slight decrease
in COM production, COM in fact had a significant increase
since one application amounting to approximately two
million images run in 1977 was not repeated in 1978. (U)
Members of the MWPB staff continued to par-
ticipate in external governmental groups established to set
standards for microform production in the Federal government.
Additionally, the staff maintains a liaison with the National
Archives and Records Service (NARS) and are members of and
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SUBJECT: Agency Micrographics Report - 1978 (U)
actively participate in the National Micrographics Association
as well as the Federal Government Micrographics Council. (U)
New developments in policy or technology are
coordinated in the Agency through the Micrographics Users
Group (MUG). MUG is an informal Agency group chaired by
the Chief/MWPB. (U)
3. Statistical Highlights
1978
Ongoing Agency Micrographics 335*
Applications
Agency Microforms Production
(Images)
Source Document
COM
19,259,474
8,155,702
11,103,772
Change
from 1977
-14.87%
-29.05%
0%
Microfiche Produced
1,107,962
+ 3.07%
Source Document
807,576
+ 0.78%
COM
300,386
+ 9.79%
Paper Use Avoidance (pages)
63,500,000,
+22.58%
Attributed to COM
Total Value of Agency Micro-
graphic Equipment
3,771,447
4.48%
Man Years for Production of
94
- 3 MY
Microforms
Staff years
68
0
Contract years
26
- 3 MY
Production Space Allocations 15,128 sq. ft.
*This is a new number obtained for the first time for
the 1978 review. It does not include the filming by NFAC, DDO,
or DDSU facilities.
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SUBJECT: Agency Micrographics Report - 1978 (U)
4. The following paragraphs describe in some detail
the most significant micrographic projects undertaken by MWPB
during 1978:
a. Consolidation of Agency Micrographics
Production
The first mention of consolidating Agency
micrographics activities was in the Office of
Logisticsfs (OL) response to the Presidential
Management Initiatives dated 16 August 1976. It
also appeared as a "Key Issue" in the OL 1977
Program Call. (U)
At the request of the DDA, it was assigned
as a joint Information Systems Analysis Staff (ISAS)
and Printing and Photography Division (PUD/OL)
objective (Objective OL-A-14-77). A joint paper was
prepared by MWPB/ISAS and PUD/OL based on the
statistics gathered by MWPB for its 1976 Annual
Report to the DDA. (U)
In December 1977, a proposal for consolidating
the management of all Agency micrographics pro-
duction in one micrographics service facility for
the Agency was made to the EAG. Except for the DDA,
the EAG members were opposed to consolidation. Mr.
Blake, the Acting DDCI, requested that a Task Force
with a representative from each directorate and a
Chairman selected by the Comptroller be convened to
examine the problem in depth. After a series of
meetings, the majority of the Task Force recommended
that the proposed consolidation not be undertaken.
In April 1978, the question was dropped from the
EAG agenda. (U)
Although the consolidation was not
accomplished, the preparation of the proposal and
Task Force effort served a useful purpose, that
senior managers now have a better understanding
?of the scope and complexities of the Agency's
Micrographics Program and individual production
organizations have a better understanding of the
capabilities and responsibilities of their
respective operations and how they relate to each
other. (U)
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, ?:??
SUBJECT: Agency Micrographics Report - 1978 (U)
b. Microrepublishing3
Since early 1974, the Agency has been micro-
republishing some of its Intelligence Reports in a
program named the Finished Intelligence Project (FTP).
In the beginning, the FTP was not well coordinated,
well publicized, or produced in accordance with the
Federal Property Management Regulation 101-11.5,
Micrographics. Since 1 October 1977, the FTP has
been formalized and fully coordinated with the
producing components in the Agency. (U)
For all but a very small and select group
of Agency publications, a special copy, number "0,"
is printed and forwarded immediately to be micro-
republished. Microfiche copies of these reports are
available to users within 24 hours of the paper
copies. In the case of the FBIS Daily Report, the
microfiche is distributed simultaneously with the
paper copies. (U)
During this year, the FTP has continued to
grow in terms of new publications being added and
increased use of the microfiche by users both in and
outside the Agency. DIA and other Intelligence
agencies are receiving duplicate classified micro-
fiche from this program. Microfiche of unclassified
reports are distributed to the Library of Congress
and other agencies outside the Intelligence
Community. (U)
Silver duplicate microfiche of unclassified
reports are also furnished to other agencies for
further duplication for their users. The most recent
and most significant achievement in this area was the
acceptance of the Government Printing Office (GPO) of
a silver duplicate of the FBIS Daily Reports and JPRS
Translations. GPO has 300 to 400 diazo duplicates
made from this silver duplicate for distribution to
the Depository Libraries. These actions are saving
these agencies and the taxpayer thousands of dollars
in microfilming costs. Early in 1979, the Agency's
field regulations will be microrepublished and
distributed to the field in microfiche. (U)
3To reissue material previously or simultaneously
published in paper in microform.
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SUBJECT: Agency Micrographics Report - 1978 (U)
c. Retrospective Verification of
Existing Microfilm
Some of the microfilm produced in the past
was not verified to assure that it is an accurate and
complete copy of the original record. The paper
records cannot be destroyed until it is verified
with the film. The cost analysis conducted by MWPB
has shown that it is more economical to verify the
existing film than to refilm. (U)
Before a retrospective verification project
is started, a determination is made as to whether the
original project is still valid and that the film
meets laboratory tests for quality and archival
standards. Currently, the microfiche of the Agency's
Regulations case file is being verified. There are
85 cubic feet of paper files that are being destroyed
as they are verified and any necessary retakes are
completed. (U)
In addition to the obvious savings in
filming and storage costs, there are other advantages.
Each time a retake is made, the user, in this case
the Regulations Control Branch, gets a corrected
microfiche. The verification is conducted at the
Agency Archives by a handicapped contract employee. (U)
d. Inspection of Existing Microfilm
Because of their photographic speed, silver
halide films are almost universally used for original
recording of information. If properly processed and
stored, silver images will last for long periods of
time. (U)
The film must be fixed completely and all
of the processing chemicals must be removed. Silver
is also reactive to metal and c6mbines easily with
atmospheric contaminants. The gelatin coating on the
film is subject to attack from bacteria, molds, and
vermin. These effects on silver film are enhanced
and increased by high heat and humidity. (U)
The National Archives has prescribed rigid
standards for the processing, use, packaging, and
storage of silver halide archival film. PUD routinely
performs laboratory testing and visual inspection of
microfilm at the time it is processed. A cool room
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SUBJECT: Agency Micrographics Report - 1978 (U)
with prescribed environmental conditions has been
constructed at the Agency Archives and the use of the
silver film is controlled. The new element is the
proposed bi-annual inspection of 1 percent of existing
film to assure that it is not deteriorating. (U)
During 1978, MWPB with the cooperation of
the Office of Security and PUD/OL tested 740 micro-
fiche that were at least two years old. This pilot
testing program provided us with information to
develop a testing program for all Agency microfilm.
It also assured us that microfilm produced by PUD/OL
during the period 1973 to 1976 is still in good
condition with no apparent deterioration. (U)
e. Secure Handling and Disposal
of Microfilm
The need for controls over microfilm copies
of classified documents has been debated for as long
as the Agency has been using film. Unfortunately,
not all microfilm, particularly microfiche, has been
produced and disseminated with the same controls
afforded the same information in paper form, i.e.,
the use of copy numbers for individual accountability. (U)
Various components are taking different
approaches to solving this problem. NPIC is
perforating a control number into each microfiche
it disseminates; OWI uses a special pen to write a
number on its microfiche; and OC is experimenting
with a hand numbering machine. However, there is no
Agency policy or standard. (U)
MWPB has discussed this problem with OS,
PUD/OL, and users within the Agency, but always with
the same result - everyone demanding a regulation
that specifies a control number on microfiche before
any action will be taken. MWPB and PUD/OL analysts
have done some preliminary investigation and there are
ways to print copy numbers on microfiche. (U)
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STAT
SUBJECT: Agency Micrographics Report - 1978 (U)
The control of microfiche has also been
an agenda item at the IHC/Micrographics Working Group
(IHC/MWG) meetings with about the same results.
After several months of discussion, a letter is being
sent to the Security Committee asking for assistance. (U)
The discussion on the disposal of microfiche
has proceeded along the same route as the control
number problem. At the request of the Office of
Communications (OC), a destruction kit for diazo
copies of microfiche was developed in 1975. These
kits have been ordered and are due any day. OC plans
to immediately distribute these kits to OC field
stations for the emergency destruction of diazo
microfiche. MWPB is coordinating the Use of this kit
with the DDO and the Intelligence Community. Since
this kit will only dispose of diazo film, its use
must be carefully monitored. Only diazo film is now
being sent to the field from Headquarters; however,
some stations do their own filming and others receive
film from other sources. (U)
The Document Destruction Working Group
(DDWG) of the Security Committee has drafted stan-
dards for the mechanical destruction of classified
documents and microforms. This draft concludes
that the only reliable method for the destruction
of microfilm is chemical stripping or incineration.
There are no shredders available that produce
particles small enough to meet minimum reassembly
time requirements. (U)
The disposal of film is further complicated
by a government-wide requirement to recover silver
from the silver original microfilm and all silver
duplicates. NPIC now coordinates this effort in
the Agency. There are collection points in the
Agency Records Center, and PUD
Building. Some components do not know about the
silver recovery program or how to dispose of their
silver film. MWPB is trying to coordinate an
Agency-wide policy so that all components having
silver film will know about the recovery program and
the procedures for implementing it. (U)
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SUBJECT: Agency Micrographics Report - 1978 (U)
f. ADSTAR Progress - Calendar Year 1978
The Automated Document Storage and Retrieval
system (ADSTAR) will provide rapid input, retrieval,
and display of intelligence documents in support of
analytical production in NFAC and DDO operations. (U)
During 1978, the Chief/MWPB met regularly
with the ADSTAR Requirements Office (ARO) providing
advice and assistance on technical and records
management matters. MWPB also coordinates ADSTAR
with other Agency micrographic programs, such as
the FIP microfiche project, and notifies the ARO of
changes or requirements that may impact on the ADSTAR
project. (U)
During 1978, the ADSTAR contractor (Ragen
Precision Instruments) completed the systems
specifications and began work on the detailed system
design. Both NFAC and DDO are devoting considerable
effort to purging and files maintenance on the film
collections to be converted. Sites have been
identified for the conversion, input, and retrieval
subsystems and negotiations are under way with GSA
to have these areas renovated. (U)
Other major accomplishments by the ADSTAR
contractor during the year were: (1) The film
conversion devices were specified, designed, and a
subcontract awarded for their fabrication; (2) The
image scanner was designed, successfully tested,
and prepared for production; (3) The analog-to-
digital logarithm was proven and made into circuitry;
and (4) The output device was designed and a bench
model constructed to prove the design. (U)
g. Standardization of Storage Containers
With the steady increase in the use of
microfiche for reference use and archival storage,
the need for suitable containers became critical.
There was a need for standardization in size and format
in envelopes for individual microfiche, as well as
storage containers for collections of microfiche.
The envelope had to have proper indicator and
security markings and both the envelope and storage
container had to meet the requirements for archival
storage of microfiche. (U)
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SUBJECT: Agency Micrographics Report - 1978 (U)
The envelope question was resolved by the
Intelligence Handling Committee (IHC) when it approved
a standard microfiche envelope for use throughout
the Intelligence Community. Using an envelope
approved for archival storage, PUD overprints the
envelopes to be used for compartmented information
and disseminates them to the Intelligence Community
at an annual rate of 200,000. Recently, the Office
of Security approved the overprinting of envelopes
for use with collateral TOP SECRET. This over-
printing will provide the same information and
accountability control as the Form 26 (green sheet)
used on paper copies of TOP SECRET documents. (U)
MWPB searched the market for a suitable
container and found nothing that fulfilled all of
the Agency requirements. A container was designed
by MWPB and was manufactured by the Hollinger
Corporation. This container meets archival storage
requirements and at the same time is inexpensive
enough to use for duplicate reference files of
microfiche. It provides maximum utilization of the
shelving at the Agency Archives and Records Center,
it can be stored in safes or on shelving in Head-
quarters, and can be used to retire all categories
of microfiche to the Archives and Records Center. (U)
h. Supplemental Distribution:
Film vs Paper
Historically, the Agency has maintained
large quantities of its reports in the Agency Records
Center for supplemental distribution. At one time,
the volume consisted of more than 20,000 cubic feet.
Over the years, this volume has dropped significantly
due to the curtailment and elimination of programs
and the transfer of others. (U)
In January 1977, MWPB was asked to review
the remaining approximately 6,500 cubic feet with the
intention of substituting the use of paper with
existing microfiche for supplemental distribution.
MWPB met with each major producer, asked them to
review their paper holdings at the Records Center,
and to increase the use of microfiche on initial
and supplemental distribution. Each producer
identified large volumes of their reports for disposal.
This disposal action, which was completed by the
Records Center on 3 October 1978, amounted to 4,500
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SUBJECT: Agency Micrographics Report - 1978 (U)
cubic feet. The only office to completely eliminate
?the paper copies was FBIS. (U)
The increase in the number of duplicate
microfiche produced by PUD on initial distribution
and the increase in the 'film images produced by OCR
for supplemental distribution leads us to the
conclusion that microfiche 'copies of Intelligence
Reports are having an impact on the traditional
storage of paper for supplemental distribution. (U)
We cannot stop'here, however; there is
more that can be accomplished. MWPB will continue
to work with producers to increase the use of micro-
fiche from the FTP program. Also, the paper copies
going to the Records Center will have to be carefully
monitored; they have away of increasing. Another
fact discovered during MWPB's review was that many
offices had started keeping large quantities of
paper copies at Headquarters for supplemental
distribution. (U)
i. Surveys
MWPB periodically conducts surveys of
ongoing applications. These surveys are conducted
to assure that the application is still necessary,
that it is still cost effective, and that the best
available methods and equipment are being used. (U)
During 1978, three major surveys were
conducted: the Office of Security's inactive case
file filming program, the Foreign Broadcast Infor-
mation Service's microrepublishing program, and the
Use of Microfiche of Intelligence Reports in the
Agency. In each instance, MWPB was able to make a
major contribution to the program surveyed. (U)
The FBIS and Use of Microfiche for
Intelligence Reports surveys were far reaching with
many recommendations that have considerable impact
on the Agency and other users of Agency information.
Some of these recommendations have been adopted,
some are in the process of being adopted, and others
are still being studied. (U)
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SUBJECT: Agency Micrographics Report - 1978 (U)
. Micrographic Training Provided ?by
the Micrographics and Word Processing
Branch
Under the auspice of the Office of Training,
MWPB conducts a two-day seminar on micrographics,
"Introduction to Micrographics." This seminar is
open to all Agency employees and is of particular
interest to Records Management Officers, potential
users of microforms, Administrative officers, and
Registry personnel. It provides basic information
on micrographics technology and its application to
information handling problems. (U)
There were two seminars conducted during
1978. Forty-nine Agency employees ranging in grade
from GS-03 to GS-15 representing the four directorates
and the IC Staff attended these seminars (DDA 11,
DDO 24, DDSU 4, NFAC 9, and IC 1). (U)
In 1975, at the request of the producing
components, MWPB conducted a search for technical
training for production personnel. The U.S Air
Force Department of Audio Visual Training at Lowry
Air Force Base, Colorado, was found to provide the
best and most economical training in this technology.
Two Air Force instructors give the training for
Agency personnel in the Chamber of Commerce Building.
The only cost to the Agency is to reimburse the Air
Force for the actual expenses of the instructors for
the five days of the course. (U)
In 1978, this "Microphotographic Technical
Training" course was held one time for nine Agency
employees ranging in grade from GS-3 to GS-8 from
the various production facilities (DDA 2, DDO 2,
DDSU 1, and NFAC 4). (U)
k. National Archives and
Records Service (NARS)
MWPB maintains a liaison with the Micro-
graphics Specialist in the Office of Records
Management/NARS, as well as the manager of the micro-
graphics production facility at the National Archives. (U)
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STAT
STAT
STAT
SUBJECT: Agency Micrographics Report - 1978 (U)
In March 1978, ?NARS published a proposed
revised Federal Property Management Regulation (FPMR)
on Micrographics in the Federal Register. The major
new provisions will require Federal agencies and
departments to centralize micrographics management,
to maintain control over micrographic equipment, and
to establish procedures to increase and maintain the
quality of microforms being produced. There were
about twenty objections to the new FPMR, mostly from
vendors whose equipment was affected by the new
quality standards. All problems have now been
resolved, and the revised FPMR on Micrographics
has gone to the Administrator of GSA for signature.
It should be published early in 1979. (U)
MWPB has worked closely with NARS on the
development of the new standard and generally supports
the changes. When the revision is published, we will
amend Agency procedures accordingly. The Agency is
already in compliance with most of the new provisions.
The areas that will require attention are the
verification of microfilm to assure that it is an
accurate and complete copy of the original record
and to implement a bi-annual inspection program for
all microfilm records where the paper copies have
been destroyed. (U)
1. Intelligence Information Handling
Committee/Micrographics Working
Group (IHC/MWG)
The IHC/MWG meets monthly to discuss programs
and problem areas of common concern to the Intelligence
Community in the production, use, and dissemination
of microfilm. At least one representative from each
member agency attends the monthly meeting. (U)
The Group is currently chaired by Commander
USN, from DIA. The CIA representative is
OCR/NFAC. The Chief/MWPB attends
the meetings with and other Agency
officials are asked to attend from time to time when
their particular expertise is needed. (U)
In 1977, the MWG published Standards for
Microfiche Copies of Intelligence Documents, and in
1978 the Annex on Quality Control was published.
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Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100080002-9
STAT
SUBJECT: Agency Micrographics Report - 1978 (U)
Currently the Group is coordinating with member
agencies the Editorial Standards for Intelligence
Documents that are going to be Microfilmed.
Additionally, the Group is studying the secure
handling and destruction of security classified
microfilm. (U)
m. National Bureau of Standards/Federal
Information Processing Standards/
Output Microform Standards Group (TG-18)
Task Group 18 was formed by the Federal
Information Processing Standards Coordinating and
Advisory Committee (FIPSCAC) to standardize certain
aspects of Computer Output Microforms to meet Federal
agency needs. MWPB staff,
represents the Agency on this Task Group. (U)
In July 1978, the Task Group published
the first in a series of planned standards. This
standard, Computer Output Microform (COM) Formats
and Reduction Ratios, 16mm and 105mm (FIPS Pub. 54),
specifies the image arrangement, size, and reduction
ratio for 16mm and 105mm microforms generated by
Computer Output Microfilmers. It is limited to
systems using business-oriented fonts similar to
line printer output. (U)
n. The CIA Micrographics Users Group (MUG)
The MUG is an informal Group chaired
by the Chief/MWPB. The members of the Group consist
of Records Management Officers, micrographics
production managers, and major users. (U)
Meetings are called by the Chairman on
an ad hoc basis when there are sufficient items to
discuss. The meetings are used to coordinate the
Agency Micrographics Program; to distribute
information from the National Archives and Records
Service (NARS) and the micrographics industry in
general; to surface problem areas that need attention;
and to coordinate training, both internal and
external, for micrographics users and technicians.
Occasionally, outside speakers from various segments
of the micrographics industry are invited to give
presentations on new developments in systems and
equipment. During 1978, seven meetings were held. (U)
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Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP10T01930R000100080002-9
STAT
SUBJECT: Agency Micrographics Report - 1978 (U)
o. Equipment
During 1973, as an effort to determine the
scope of micrographic activity within the Agency, a
survey' of both applications and equipment was under-
taken. MWPB's agreement with the Office Of Logistics
(OL) was that once a micrographic equipment data base
was developed, it would be. Maintained by MWPB. The
data base was developed using information from the
survey. During 1974, a computerized data base was
developed with the assistance Of the Office of Data
Processing (ODP) and has since that time been main-
tained by MWPB. This data base includes bath
accountable and nonaccountable items. The total
value Of Agency micrographic equipment is $3,771,447. (U)
During calendar year 1978, there was an
increase to the Agency's micrographic equipment
totaling $169,041. Part of this increase Was in new
equipment purchases and the balance was equipment
that was located overseas and had not been previously
a part of the inventory. During the last DDO records
survey, a questionnaire on micrographic equipment
was included. The results of this survey' have given
us a fairly comprehensive picture of micrographic
equipment world-wide in DDO field installations. (U)
For the last four years, MWPB has had a
cost avoidance program which matches surplus micro-
graphic equipment against new requirements. We
maintain this program by review of PTI documents
and pick up equipment which is serviceable and may
have future application.' The equipment is stored
until requirements develop. During the four years of
1974 to 1977, cost avoidance from this activity
averaged $25,000 per year. During calendar year
1978, equipment obtained in this program Was valued
at $23,800. (U)
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7.5
7.0
6.5
6.0
5,5
5.0
4.5
4 0
3.5
3.0
2.5
2.0
1.5
1
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AGENCY MICROFORMS PRODUCTION - 1978
(INCLUDES COM)
19,259,474 ORIGINAL IMAGES
DDA
60.0%
DDSU
7.4%
NFAC
8.3%
DDO
PPD P&PD o IS OC OCR ASB MS ASB MS NPIC Owl ODE OTS OSO
COM COM
nnA MTAC nnn nncgT
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24.3%