SUMMARY OF TASK FORCE TO STUDY RECOMMENDATION FOR THE CONSOLIDATION OF MICROGRAPHICS - WITH REVISED RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100050014-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: October 31, 2012
• Sequence Number: 14
• Publication Date: February 28, 1978
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/11/01: CIA-RDP10T01930R000100050014-9
MEMORANDUM FOR.:
FROM:
SUBJECT:
REFERENCE:
28 February 1978
Chief, Printing and Photography Division, OL
. Chief, Information Systems Analysis Staff
Summary of Task Force to Study Recommendation
for the Consolidation of Micrographics - with
Revised Recommendations
ISAS/PUD Study dtd 30 Sep 77, Subject:
Consolidation of Agency Micrographics
Activities
STAT
STAT
1. . Information Systems Analysis Staff. (ISAS) and Printing
and Photography Division (PETPD) have developed an updated
proposal ? for consolidation of the Agency's micrographics -
production. This proposal, like the referenced study, is.
concerned only with the. production of micrographics products
to meet the needs of the Agency. The intent is to have a centrally
controlled.productiOn facility receive documents, or data in
the case of COM, from the various components, and return that
information in microform in .a timely fashion as specified by
the component.. This.revised.proposal is necessary because the
information furnished by the :various micrographics production
components at recent meetings on.consolidationi.diffet considerably
from the statistics furnished by these same components to Microfilm
Programs Branch (4PB), ISAS in January 1977.
2. The changes from the original position are as follows:
a. Eliminate any further consideration of consolidating
Office of Finance and Office of Security micrographics
facilities into PUD at this time. This action does not
affect the overall savings, as no savings from these two
components were indicated in the earlier proposal. However,
these offices should continue to receive their film
processing and duplication support from PUD.
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VIONI HU nmiv
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OUDJELI: summary Ir. iasK rorce to Study Re )imendation for
the Cori'Alidation of Micrographics - with Revised
Recommendations
b. Change the location of the proposed Headquarters
facility from the GA-06 location to the space already
being considered for ADSTAR production. Increase the size
of this facility from .2,000 square feet to 2,900 square
feet. These 2,900 square feet do not include approximately
1,200 square feet for the OCR maintenance staff. This
space was not considered as part of the original study,
therefore it does not affect the updated proposal.
c. OCR indicated that at the present time they have
only 13 positions dedicated to micrographics. They did
not include 3 part time positions which are funded for,
nor did they include a systems position which is on their
staffing complement.. Adding the-systems position, and
3 part time positions gives OCR a total of 14 full time
and 3 part time positions vs. the 20 full time and 3 part
time positions they originally reported. This affects the
overall savings of consolidation (see attachment A). OCR
also indicates that they need one position for clerical
and courier support. -Although it is felt that additional
courier support is not necessary, this position remains in
OCR in the updated proposal.
d. DDO's statistics changed in the areas of space
and personnel. They state that they have 1 less full time
employee and 3 less part time employees than previously
indicated. The amount of floor space that DDO is using is
472 square feet larger than previously indicated.
Because of security and compartmentation reasons, it is
felt that DDO would be better served if the 13 part time
positions, and 2 of the full time positions, remained
in the DDO to support the file preparation activities of
the 201 Project and the information retrieval of the
Walnut/Doric-W Project. All micrographics production
would be done by the consolidated facility. There would
be 1,900 square feet of floor space remaining in the DDO.
e. NPIC has already reduced, by 1, the total
positions involved in micrographics production. They feel
they must retain 540 square feet to support their micro-
graphics retrieval efforts. NPIC also feels they would
need to keep 3 of their 6 positions for clerical, T.S.
Control, and courier duties. Considering the volume of
work produced by NPIC, and the fact that there are already
INTERNAL TSE ONLY
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...... r LU -cuay RC vrmendation for
the Coholidation of Micrographic' - with Revised
Recommendations
procedures for handling codeword material by other
components and PPD, and there is already adequate
courier service, it is felt that only 1 position
is necessary for this function. This I position, ?
plus the 540 square feet NPIC indicates it requires,
remains in that component.
f. ODE indicates that only 120 square feet of
floor space would be saved by their component. This
is 240 square feet less than previously indicated
by ODE. This difference is reflected in the updated
proposal.
3. Even with the revisions to the original proposal
there are still significant savings that could be realized
by consolidation of micrographics activities. This proposal
shows savings of 9 full time and 2 part time positions plus
4,058 square feet of floor space. Total savings in annual
operating cost including personnel, space, equipment and
supplies would be $;244,120.20.
Atts.
AD1SThAUVE
PSE ONLY
-3-
STAT.
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