OMB BULLETIN 1978

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200130002-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 150
• Document Creation Date: December 23, 2016
• Document Release Date: July 18, 2013
• Sequence Number: 2
• Publication Date: September 20, 1978
• Content Type: REPORT

OMB BULLETIN No. 78-18
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Ll/ 1.i.11111Jel - fli
Distribution made as follqws'oh.9/27/78:
1 copy - Each Deputy Director
1 copy - AO/DCI
1 copy - OGC Library
1 copy - C/AG
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- ? ?
EXECUTIVE 'OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 78-18
Beptember 20, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Reduction in 1979 administrative travel
1. Purpose. This Bulletin provides instructions to carry
out a Government-wide reduction in administrative travel
during fiscal year 1979. It also requires an initial agency
report on the planned reductions in administrative travel
and a follow-up report on the results of the reduction.
2. Background. ONE Bulletin No. 78-13 instructed the
agencies to minimize travel costs, particularly by reducing
trips to conferences and avoiding first class air travel.
In a further effort to help the fight against inflation, the
President has directed a 20% reduction in administrative
travel in fiscal year 1979 (Attachment A). He has also
reiterated the need to hold all travel, including travel for
program purposes, to essential needs.
3. Coverage. The 20% reduction in administrative travel
applies to each agency that has been provided funds for
travel and transportation of persons (object class 21). It
covers all administrative travel of Executive Branch
personnel, military and civilian, and other persons when
travel expenses are paid by the U.S. Government.
4. Definition. For the purposes of this Bulletin,
administrative travel includes all travel that is not
directly related and essential to the performance of a
Federal program or mission. Examples of administrative
travel are:
mai alb
min Pm'
attendance or participation at conferences,
meetings, or symposia of organizations;
attendance at training courses that are not specific
requirements for job performance;
visits to field offices for general surveillance of
their operations;
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-- routine or periodic trips to attend staff meetings;
-- familiarization trips for new employees; and
-- travel to staff retreats.
Administrative travel that is paid from program funds, such
as the travel of overhead personnel when charged to specific
projects, is included in the definition of administrative
travel.
5. Reporting requirements. As soon as possible after 1979
appropriations are enacted, but no later than November 17
1978, agencies will submit a report on their initial
to reduce administrative travel by 20 percent. Information
will be reported in the format of Exhibit 1 including:
the total dollar amount of administrative travel
included in object class 21 (in terms of
obligations) for 1978 and the amount planned for
1979;
the dollar amount that represents at least a 20%
reduction in administrative travel in 1979; and
a discussion of the adjustments made to 1979 travel
plans to achieve the reduction identifying:
o the specific types of administrative travel that
will be reduced or foregone; and
o the types of programmatic travel exempted from the
reduction.
Agencies should be prepared to provide information on the
status of the reduction during the fiscal year. At the end
of fiscal year 1979 and no later than November 16 1979,
agencies will submit a follow-up report on the actual
results of the travel reduction in the format of Exhibit 2.
6. Use of savings realized from the travel reduction
effort. Each agency wiff-U;e7-the savings from the reduction
in administrative travel to meet increased costs of fiscal
year 1979 civilian and military pay raises effective in
October 1978 and wage board pay raises effective in fiscal
year 1979.
However, where travel reductions result in withholding of
appropriations from obligation, the reporting requirements
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prescribed by the Impoundment Control Act of 1974 apply, as
set forth in OMB Circular No. A-34 and OMB Bulletin No.
75-15. In such cases, rescission proposals or deferral
reports will be prepared and submitted to OMB for inclusion
in a special message on rescissions and deferrals to be
transmitted with the President's 1980 Budget in January,
1979.
7. Inquiries. Inquiries and requests for assistance should
be directed to the OMB representative responsible for
reviewing the agency's budget estimates.
Attachments
/1,1-
es T. McIntyre,
'rector
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? ATTACHMENT A
- ? BULLETIN NO. 78-13
THE WHITE HOUSE
WASHINGTON
SEPI 1978
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reduction in 1979 Administrative Travel Costs
It is extremely important at this time, when we are trying
to hold down inflation: that every effort be made to reduce
Government travel costs. All travel must be limited to the
absolute minimum necessary to carry out your programs.
Specifically, I ask that you reduce fiscal year 1979
administrative travel costs by 20% below the amount
estimated in the 1979 budget transmitted to the Congress.
Administrative travel is defined to include all travel
that is not directly related and essential to the perfor-
mance of a Federal program.'
While I am not directing that travel for program purposes
be reduced by a specific amount, I do-ask that you limit
all travel to purposes that are clearly necessary and
cannot be accomplished effectively in any other way. The
proper ri=n=grmnnt of travel eh--14 pormit r""' "on in
travel budgets for program as well as for administrative
purposes.
I am asking the Director of the Office of Management and
Budget to provide Government-wide instructions to achieve
this reduction.
I count on your full cooperation in directing your agendy
to help reduce the amounts spent for Government's travel.
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DEPARTMENT OF GOVERNMENT
Planned Reductions in 1979 Administrative Travel
(In thousands of dollars)
EXHIBIT 1
BULLETIN NO. 78-18
Total amount (obligations) of travel in object class 21.0 in the 1979 Budget $
Amount (obligations) of administrative travel in object class 21.0:
-- that occurred in 1978
-- planned for 1979
Amount for 1979 that represents at least a 20% reduction
Discussion of the adjustments made to 1979 travel plans to achieve
the reduction.
(Note: Identify separately (a) specific types of
administrative travel to be reduced or foregone; and
(b) types of programmatic travel to be exempted.)
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EXHIBIT 2
BULLETIN NO. 78-18
DEPARTMENT OF GOVERNMENT
Actual Reductions in 1979 Administrative Travel
(In thousands of dollars)
Amount (obligations) of administrative travel reduced
Discussion of adjustments made to 1979 travel plans to achieve the
reduction.
(Note: Identify separately (a) specific types of
administrative travel reduced or foregone; and
(b) types of programmatic travel that were exempted from
reduction.)
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ONM BULLETIN No. 78-17
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J1.1 /Aug /
I - AO/DCI
STAT 1 - OGC Library, Att:
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-17 August 30, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Revision of Multi-Year Planning Estimates and Long-
Range Projections
1. Purpose and Background. This bulletin provides
instructions for the preparation of materials containing
multi-year planning estimates and long-range projections.
Section 23.1 of OMB Circular No. A-11 provides general
instructions concerning multi-year planning estimates and
long-range projections, and advises agencies that they will
be provided with a computer listing (the Long-Range Data and
(:, Update Form) to be used to prepare their initial submissions
of these estimates and projections. These estimates and
projections should reflect the cost of programs and
initiatives that have been approved by the President. The
effect of unapproved initiatives proposed by the agencies
in their 1980 budget requests should not be included for
this initial reporting purpose.
2. Basis for the revised estimates and projections. Amounts
for 1978-83 wifl be revised to reflect changes due to
reestimates, approval of Administration initiatives, and
congressional action or inaction and to project the
budgetary effects through 1984.
a. Reestimates. Agencies should adjust the estimates
and projections where appropriate to reflect significant
changes in spending trends and other actions or events. The
new amounts should be based on revised economic assumptions,
which will be supplied by OMB.
b. Administration initiatives. Agencies should revise
the estimates and projections to reflect significant changes
due to:
(1) budget amendments and supplementals transmitted
to Congress, or approved by OMB for transmittal;
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(2) deferral or rescission proposals transmitted;
(3) legislative proposals transmitted or explicitly
supported by the President that affect budget authority,
outlays, or receipts; and
(4) other initiatives approved by the President.
C. Congressional action or inaction. Agencies should
revise estimates and projectionsto reflect changes due to
Congressional action or inaction, including enacted
appropriations, delayed enactment of proposed legislation,
enacted authorizations, and action or inaction on deferrals
and rescissions. The effect of reduction proposals by the
Administration should be included as proposed, unless delays
in enactment require modification of the estimates or
Congress has taken an action that clearly requires a
revision. Revisions attributable to enactment of
discretionary authorizations for appropriations should
reflect only the amounts that have been specifically
requested or approved by the President to be requested as
appropriations.
In preparing revised estimates for legislative proposals not
yet enacted by the Congress, agencies should assume an
effective date of December 1, 1978, where an earlier date
had been assumed previously unless the likelihood of earlier
enactment is clear or a later enactment is specifically
evident.
3. Materials required.
a. Computer listing. OMB will provide each agency with
four (4) copies of the Longe-Range Data and Update Form
(Exhibit 1). The agencies will return three (3) updated
copies no later than September 20, 1978. This computer
listing will display agency, bureau and account titles. The
line entries will vary depending on the level of
aggregation. Entries generally will follow the level of
detail and format of the Budget Accounts Listing (SAL) of
the Budget of the United States Government for Fiscal Year
1979. The amounts shown under "latest estimates" will be
those used for the Mid-Session Review of the 1979 Budgett-e
July 1978. Detailed instructions for revising the form are
provided in the attachment.
b. Covering memorandum. Agencies will submit th*ee (3)
copies of a covering memorandum that will explain any
significant changes (in excess of $50 million) in the
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estimates from those projected in the Mid-Session Review.
In cases where approved changes in appropriation structure
(see section 11.4 of OMB Circular No. A-11) necessitate the
addition or deletion of line entries, the approved account
title, 11-digit identification code, and the budget
authority and outlays for 1978 through 1984 will be included
in the covering memorandum.
4. Timing. Agencies will submit the required information to
OMB no later than September 20, 1978.
5. Inquiries. Inquiries and requests for assistance should
be directed to the appropriate OMB budget examiner.
Attachment
94..s._ rin.14.t.,A
James T. McIntyre, Jr.
Director
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Attachment
Bulletin No. 78-17
INSTRUCTIONS FOR THE REVISION OF LONG-RANGE DATA
AND UPDATE FORM (Exhibit)
1. Pu9ose. This attachment provides instructions on
revising Long-Range Data and Update Forms to reflect the
current status of amounts for 1978-84.
2. General instructions.
a. As described in paragraph 2 of this bulletin, the
base years, 1978 and 1979, will be updated. The budget
year, 1980, multi-year planning estimates for 1981-82, and
long-range projections for 1983-84 will reflect the future
budget authority, outlays, and offsetting receipts implicit
in the program levels, initiatives, and economy measures
approved by the President, whether publicly announced or
not. No discretionary changes are to be assumed in programs
unless they are the result of explicit Presidential
commitments. The projections should not anticipate future
policy decisions. However, they should reflect any specific
Presidential decisions made for any point in the the
planning period.
b. In general, amounts will not be included for future
(beyond 1979) price increases or Federal pay raises. These
amounts will be computed by OMB and included in an aggregate
allowance, except that:
(1) Beneficiary programs will reflect inflation
adjustments required by law;
(2) Where OMB has approved inclusion of anticipated
future price increases for certain multi-year, fully-funded
major procurement or construction programs (e.g., the space
shuttle; nuclear reactors; major weapons systems; research,
development, testing, and evaluation for major systems; and
strategic petroleum reserves) such anticipated increases
will be reflected in estimates of budget authority, outlays,
and offsetting receipts in accordance with the economic
assumptions supplied by OMB.
c. In general, growth in agency workload will be assumed
to be offset by productivity increases so that related
employment should not increase. Personnel currently
authorized will be utilized to the maximum extent in
staffing new programs and expansions of existing programs.
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A reduced number of personnel should be planned where
workload is stable.
d. Ongoing programs whose authority expires during the
projection period will be projected at the level of the
program in the year prior to its expiration, unless there
are specific policy determinations to the contrary.
Programs that are clearly one-time or temporary, such as
temporary study commissions, should not be reflected beyond
the year of their planned expiration.
e. Projections for benefit payments.
(1) Unemployment insurance benefits estimates should
be consistent with the aggregate unemployment rate
assumptions supplied by OMB.
(2) Medicare and Medicaid program estimates should be
based on HEW forecasts and the latest actual information
available. Assumptions on medical care prices related to
the consumer price index, utilization rates, number of
beneficiaries, etc., will be developed jointly by the agency
and OMB.
,(3) Other benefit payment program estimates
(includling OASDI; ?iiiiiroad retirement; civil and uniformed
servixes retirement; supplemental security income; and
veterans' compensation, pension, and readjustment benefits)
should be calculated by multiplying the expected number of
beneficiaries in each future year by average benefit
payments per beneficiary for each future year. The average
payments should be increased to take into account increases
in the earnings base on which the benefit is computed,
unless existing law or Administration supported legislation
provides otherwise. When existing or proposed legislation
provides for automatic cost-of-living adjustments, the
result should further be multiplied by the consumer price
index or other adjustment factor supplied by OMB. The
effect of proposed legislation should be shown separately.
3. Specific instructions.
a. Lines should not be added to or deleted from the
computer listing. In cases where accounts must be added or
deleted, the information will be included in the covering
,memorandum prescribed in paragraph 3(b) of this bulletin.
b. When entering amounts on the Long-Range Data and
Update Form:
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(:) (1) Annotate the computer printouts provided by OMB
in red.
(2) If the dollar amount for any year is to be
changed, enter the amount in the space immediately below
that number on the line marked "CORRECTIONS." If no change
is needed, leave the space blank on the line below the
number.
(3) Show the amounts in thousands of dollars.
(4) Specify the number of entries made on each
"CORRECTIONS" line in the column titled "#CHG" (number of
changes). Enter "0" if there are no changes.
c. The following abbreviations are used on the form:
(1) BA - budget authority
(2) 0 -- outlays
(3) P.L. BA -- effect on budget authority of proposed
legislation.
(4) P.L. 0 -- effect on outlays of proposed
legislation.
(5) OR -- offsetting receipts, from either
intra-governmental transactions or proprietary receipts.
(6) P.L. OR -- effect of proposed legislation on
offsetting receipts.
d. Proposed legislation, as used here, means "proposed
for later transmittal under proposed legislation." Proposed
legislation in the out-years should be treated in the same
manner as in the budget year, i.e., the changes in budget
authority and outlays attributable to proposed legislation
should be identified separately in the line(s) for proposed
legislation in all of years affected. For example, in the
Exhibit (Health Care Financing Administration), the changes
caused by the proposed legislation are reflected in lines
089100 and 089300.
e. Generally, offsetting receipts have been aggregated
at the agency level and split by subfunctioft and
controllability code. These codes (e.g., (551)(120)) appear
directly to the right of the resource measure abbreviation
(e.g., "BA") on each line of the listing.
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limak
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PAGL 29
LJNG LANGE OATA AND IODATE FORM: FALL IEVIEw AS OF 08/21/7S 0924c
198/
PREPAkEa un.1.9. knovr. I078 1481
L 1979 1950
CIPPENT 1942
LURRENT CURREN'
CURRENT
TELEPHONE: 395 -45,20 1- LURNENT
ESTIMATE ESTIvATE ESTIMATE CURRENT
ESTIMATE CUD:::1
ESTIMATE
G ESTIMATE ESTIMATE
NOTE: IF ANY AmoUNT FIELO .N THIS PRIVTOUI IS CORRECT AS SHOWN. THEN LEAVE BLANK THE CORRESPONDING AMOUNT POSITION ON THE FOLLOW-
ING oUPLIbATE LINE LABELLED *CORPECTICNS*.UTHERHISt. THESE CORRECT AMOUNTS WILL RE RE-tNaKEU NEEDLESSLY. IF ANY AMOUNT IS INCORRECT
AS 611V4N. (HEN 7NTF' THE CO;REET AMOUNT IN THE CORRESPONDING PCSITION ON THE FOLLOWING DUPLICATE LINE LABELLED *CORRECTIONS". EACH
AMOUNT FIELD IS PRECEDED BY A PARENTHESIZED FIELD CODE. THESE Conn ARE FOR KEYPUNCHING PURPOSES (THEY 00 NOT REPRESENT
BUDGET 0414 AMOUNTSI.TMEREFORE. PLEASE IGNORE THEM. COLUMN c SHOWS THE SUBFUNCTION CODE FOR EACH LINE ITEM. FOLLOWING ET IS THE CON-
TR3LL/41E1TV COOE. BE SURE 16 INSERT AMOUNTS IN 1000 AND FILL IN YOUR NAME AND PHONE NUMBER IN THE SPACE PROVIDED ABOVE.TmANK YOU.
ABBREVIATIONS: HA*BUOGET AUTHJLITY: 04OUTLAYS: .1140FF5ETIING RECEIPTS; P.1.4PROPOSED LEGISLATION. SEE 048 BULLETIN 78-17.
4EALTH CARE FINANCING ADMINISTRATIJ4
GRANTS 1 STATES FCR MEDILAW
LATEST ESTIMATE'.
08900064 (4511(120) (261 10699000 1231 11603000 130)
CORRECTIiNS
089000 BA 15111(120)1 (26) 1281 (30)
LATEST LSIIMATES
089100 P.1.841551112651
(26) -5000 1281 240100 (30)
CORRECTIONS
089100 P.L.1141551)(264) 7 1261
LATEST ESTIMATES
089200 0 155111120) (26)
CORRECTIONS
089200 0 15511(120) 2.124)
LAIEST ESTIMA1FS
089300 R.L. r1551)12651 126)
CORRLET1345
080)1) P.L. 41551312651 7 1261
TOIAL BA
TOTAL R.L.04
TOTAL
TOTAL 0.1. 0
TOTAL 84-NET
TOTAL 0-NET
OFFAMING RECEIPTS
LAItsI EA ..... ES
103300 04 1.1511g2451
12756962 1321
(32)
120600 1321
14087542 1141 15429691 (36) 16849453 (38)
(34/
-32000 134) -151000 1361 -342000 1381
1361 138/ ..11?;47.500
O (2s) .-50770 (30) a?oin (32) iashoo 134/ s341070:1 (36) -/3/0171) (38)
10678785 (28)
10687301281
-7000 1211
? 1.31
10699400
-5000
10678765
-2000
10694000
10676765
11603000 (30)
1301
2?0100 1301
-a ova 130)
11603000
260100
11603000
160100
21863100
11863100
126) -7242941 1201 -77E3913 (30)
CORREC(Io4S
1)3300 :1 15911126111 (26)
:ATEST IslIMATES
143400 1...n1551112661 I.
t.-+tSit 4S
aim.4.10
130
24000 1301
0 (30)
12756952 1321
1321
128600 1321
14087542 (34)
1141
-32000 134)
Q1/50.2023 1321.14 Seep
12756952
128600
12756952
129600
12895552
12815552
14087542
-12000
14087342
-32000
14035542
14055542
-11732000 (321 -10165000
1321
47000 132)
15429691 1361 16849453 1381
1361
-151000 1361 -342000 (18)
134) -'320170 1361 -252015101361
15429691
-151000
/5429691
-151000
1 5278691
15278691
1341 -11754000 (M)
134/
49000 (14)
0 1121 () 114)
16849453
-342000
16849453
-142000
16507453
16507453
-114,1000 list
-3 siacov
/16 to 7 Sot,
-3544 ams
Ina -Ina: 000
152000 (163
0 1381
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ams BULLETIN NO. 78-16
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?
Action transferred to OLC 7/13/78
Copies to AO/DCI and OGC Library.
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? EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET. ? ? ?
WASHINGTON. D.C. 20503
BULLETIN NO. 78-16 June 30, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reducing the Number of Executive Branch Reports
to the Congress
1. Purpose. This Bulletin provides instructions for the
identification of possibilities for elimination, consolidation,
or other modification of recurring reports to Congress whether
required by law or by request.
2. Background. The President intends to make recommendations
to Congress for simplifying and improving the flow of information
between the Executive and Congress. The General Accounting
Office is working with staff of Congressional committees to
review executive branch reports to Congress and will inform
OMB of reports it believes can be simplified or eliminated.
(:) Agencies have already provided GAO with summary information
about their reports to Congress. These may be useful in
preparing the materials now required. OMB will forward
to GAO recommendations resulting from each department and
agency review. The President will make his recommendations to
Congress on proposals for change after full coordination and
consultation with the departments and agencies, GAO and the
Congressional committees.
3. Material required. Material should be presented in the
following format:
Statutory Recommended Principal Reason
Report Title Authority* Frequency Change for Recommendation
*Date of original request if not required by statute.
Material should be sent within sixty days of receipt of this
Bulletin to Stanley E. Morris, Deputy Associate Director for
Regulatory Policy and Reports Management, Office of Management
and Budget, Room 10202, New Executive Office Building,
Washington, D.C. 20503.
(:)4. Attachment. Attached is a sheet listing suggested criteria
.for use in review of Reports to Congress.
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5. Notification and inquiries. Please notify Mr. Robert Raynsford
on 395-3814 of the officials in your agency who will be responsible
for this review. Inquiries concerning this Bulletin may also
be directed to Mr. Raynsford.
Attachment
mes T. McIntyre, Jt.
irector
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Attachment
CRITERIA FOR USE IN REVIEW OF REPORTS TO
CONGRESS
I. Possibilities for Simplification
A. Consolidation of Several Reports
B. Reduction in reporting frequency
II. Duplication and Overlap with Other Reports
A. Information provided to Congress by agency in another form
B. Information provided by other agencies or the public
III. Reporting burden and other costs
A. Cost/Burden to reporting agency and other Federal agencies
B. Cost/burden of information collected from outside the
Federal Government
IV. Uses
A. Use to reporting agency
B. Use to Congress in opinion of agency
1. Original rationale for requiring report
2. Is this rationale still valid?
3. Is there some evidence on actual use of information
by Congress?
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aMB BULLETIN No. 78-15
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C
EXECUTIVE OFFICE OF THE PRESIDENT 4
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-15
June 30, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Transferring Certain Circular Responsibilities
from Office of Telecommunications Policy to the
Office of Management and Budget
1. Purpose. This Bulletin transfers responsibility to the
Office of Management and Budget for Office of
Telecommunications Policy Circular 12, "Government
Communications Planning Program," dated October 12, 1973,
(attached including Transmittal Memorandum No. 1, dated
March 4, 1974), and OTP Circular 13, "Federal Use of
Commercial Telecommunications Service, "dated June 21, 1974,
(attached).
2. Background. The Director of the Office of
Telecommunications Policy, in accordance with his
responsibilities under Executive Order 11556, issued various
Circulars concerning the procurement and management of
Federal telecommunications systems. Executive Order 12046
entitled "Relating to the Transfer of Telecommunications
Functions," effective March 26, 1978, assigned OMB the
responsibility for developing and establishing policies for
procurement and management of such systems. Consistent with
these responsibilities, OMB is now reviewing policy issues
related to Federal telecommunications in order to clarify
existing policy guidelines in this area and to develop
policy statements as appropriate.
3. Policy..
a. OTP Circular 12 is cancelled. Revised government
communications planning and reporting requirements will be
developed by OMB in coordination with the National
Telecommunications and Information Administration and the
General Services Administration. Cancellation of OTP
Circular 12 does not relieve agencies of their
responsibility for telecommunication planning, the
coordination of such plans with other agencies as
(:) appropriate, justifying requirements for telecommunication
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resources through the normal, budget process.. and. complying
with all applicable policies in- the acquisition and.
management of. telecommunication.. resources.
b. The provisions of OTP Circular. 13. remain. irr effect..
4. Effective Date. This Bulletim is. effective?immediately.4..
5. Inquiries. Inquiries about this. Bulletim should be
addressed to OMB, Information Systems Policy Division-,
395-3785.
a ?
ames T. McIntyre-, Jr.
irectot
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF TELECCMMUNICATIONS POLICY
Washington, D.C. 20504
October 12, 1973 OTP CIRCULAR NO. 12
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Government Communications Planning Program
1. Purpose. This Circular sets forth policies and establishes
procedures for a coordinated Government planning program for
telecommunications systems and services required by Government
agencies in the conduct of their activities.
2. Objective. The objectives of the coordinated Government
planning program established by this Circular are:
o To promote more effective use of communications
technology, resources, and services by
Government agencies;
o To permit better evaluation of existing and
planned communications systems;
o To help achieve the optimum degree of coordination,
compatibility, and resource sharing in Federal
communications programs; and,
o To promote economy in the Government's use of
communications.
3. Approach. The communications services used by the Govern-
ment can be divided into two general classes.
One is the class of services which are widely used and common
to many agencies, where the efficiency or cost-effectiveness
of the service is a paramount consideration. These services
are most economically provided on a common user basis. The
General Services Administration is responsible for planning
such services.
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OTP CIRCULAR NO. 12
October 12, 1973
The other class of services supports operational functions
in support of particular agency missions, in which cost
considerations must yield to performance or security factors.
These services have some characteristics in common, but often
cannot be adequately satisfied by general purpose systems
designed to provide the most economical bulk services. These
services are most efficiently provided by systems or services
planned by those responsible for the mission.
4. Mission Area Planning. Many communications systems have
unique operational reasons for their existence, but there are
areas in which agencies with similar missions have separate
but similar systems. In each of these areas, a greater
degree of coordinated communications planning is desirable.
Four broad mission areas have been identified, which require
such treatment:
o National Security
o Transportation
O Environment
o Law Enforcement.
To achieve the necessary improvements in Government-wide
planning in these mission areas, the following agencies are
designated to take leading and participating roles in coordinated
communications planning:
National Security - Lead Agency: Department of Defense
as Executive Agent, National Communications System -
Participants: Departments of State, Defense, and
Transportation, Central Intelligence Agency, General
Services Administration.
-2-
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OTP CIRCULAR NO. lz
October 12, 1973
Transportation - Lead Agency: Department of
Transportation - Participants: Departments of
Defense and Commerce, National Aeronautics and
Space Administration.
Environment - Lead Agency: Department of Commerce -
Participants: Environmental Protection Agency,
Departments of Defense, Interior and Transportation.
Law Enforcement - Lead Agency: Department of Justice
Participants: Departments of Treasury and Interior.
Other Executive branch agencies not identified above may be
invited by Lead Agencies to participate as appropriate for
specific purposes.
5. Implementation. Each Mission Area Group will develop an
annual summary plan for its area of responsibility including
appropriate treatment of requirements, system plans, alter-
natives, cost, performance, standards, interconnections, and
other relevant aspects. The General Services Administration
will prepare a comparable plan for general-purpose Government
systems. OTP will provide pertinent planning guidance at
the beginning of each planning cycle. These summary plans
should cover five years from the date of submission and should
be transmitted to the Office of Telecommunications Policy,
Executive Office of the President, Washington, D.C. 20504,
no later than August 15th of each year. OTP will review
these plans to determine compliance with overall Federal
Government telecommunications policy, including evaluation
of whether an appropriate degree of compatibility and resource
sharing is represented in the plans. The determinations made
by OTP on such plans will be reported to the agencies involved
and to the Office of Management and Budget for their consid-
eration with respect to planning, programming, and budgeting,
and to GSA as appropriate for consideration with respect to
their planning and procurement actions.
6. Effective Date. This Circular is effective immediately.
Clay T. Whitehead
Director
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF TELECCHMUNIC.ATIONS POLICY
Washington, D.C. 20504
Circular OTP No. 12
March 4, 1974 Transmittal Memorandum No. 1
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Relationship of GSA FPMR 101-35 to OTP
Circular No. 12
1. Purpose. This Transmittal Memorandum clarifies the
intent of the Circular as a planning document and amplifies
procedures for submission of annual summary plans by Mission
Area groups.
2. Revised instructions.
a. Paragraph 1 is changed to "Purpose and Scope"
and is revised to add the following: It is not intended to
affect existing procurement authorities.
b. Paragraph 5 is amended to add in the 12th line
after "each year," the following sentence: Services,
facilities and systems reported in these plans need not
be reported to the GSA under the reporting requirements
of the applicable FPMR's.
Paragraph 5 is further amended to put a period after
"budgeting" in the 19th line and to change the remainder
to a new sentence reading: Copies of the plans will be made
available by OTP to GSA for consideration with respect to
their planning and procurement actions, and for appropriate
recommendations to OTP with respect to interconnection,
sharing, or cost savings.
Clay T. Whitehead
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OFFICE OF TELECOMMUNICATIONS POLICY
EXECUTIVE OFFICE OF THE PRESIDENT
WASHINGTON. D.C. 20504
June 21, 1974 OTP CIRCULAR NO. 13
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Use of Commercial Telecommunication Service
1. Purpose. This Circular establishes guidelines designed to
clarify the normal Federal role as a user, rather than a provider,
of telecommunication service. The policy emphasizes the need
to place maximum reliance on the private sector in providing
telecommunication services to the Federal Government.
2. Background. It is a long-standing policy of the Federal
Government to rely on the private enterprise system to satisfy
its needs. In the area of telecommunications, this policy has
generally been followed. However, in the absence of further
guidance, agencies have been free to choose between two different
approaches:. the procurement or lease of telecommunication
facilities (which are then used to produce a service), or the
direct purchase of telecommunication service. Both approaches
depend on the private sector, but the nature of dependence is
distinctly different.
Agencies which procure facilities, rather than. services,
are forced to maintain staffs with all of the expertise
necessary to develop the detailed system design. The service
approach, while not eliminating the need for in-house telecom-
munication staffs, will shift more of the burden for system
design and detailed equipment specification to the private
sector. The level of in-house design-oriented expertise
necessary to insure that proposed service offerings are sound.
depends on type and frequency of procurement actions in which
the agency is engaged.
The following statement of policy is designed to distinguish
between these two approaches and to emphasize that purchasing
service directly is preferred.
3. Policy. The Federal Government places heavy reliance
on the private sector in providing telecommunication service
for its own use. This means that all functions normally
associated with providing the service shall be performed by
the private sector. These functions include design, engineering,
system management and operation, maintenance and logistical
support.
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OTP CIRCULAR NO. 13
June 21, 1974
In order to emphasize the government's proper role as a
user, any proposal designed to provide needed telecommunication
service, which requires the Federal Government to perform any
of the "provider" functions such as those listed above, shall
be adopted only if commercial service is:
1) not available to the user during the time needed;
2) not adequate from either a technical or operational
standpoint; or
3) significantly more costly.
A non-commercial service approach is acceptable if such
an approach will result in significant savings over an otherwise
acceptable commercial service offering. To be considered
significant the savings must exceed 10% of the cost of the
commercial service. The cost estimate of the non-commercial
approach must include, as a minimum, all of the factors called
out by OMB Circular A-76. If the proposed approach involves
heavy investment, rapid obsolescence or uncertain requirements,
the minimum savings threshold should be increased to reflect
these factors.
4. Administration and Scope. This policy applies to the
telecommunication activities of the Executive Branch which
take place in the United States, its territories and possessions,
the District of Columbia or the Commonwealth of Puerto Rico.
Agency heads are responsible for the implementation of
this policy within their own organization. However, in the
case of requirements which, under current authorities, must
be submitted to the General Services Administration, it is the
responsibility of GSA to determine the appropriate use of
commercial service in accordance with this Circular. A report
describing the implementation of this Circular shall be provided
to OTP by each agency within six months of the policy issuance
date.
S. Authority. This Circular is issued pursuant to the
responsibilities set forth in Executive Order 11556.
Clay T. Whitehead
Director
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OMB BULLETIN No. 78-14
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-14
May 26, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information required for the Mid-Session Review of
the 1979 Budget
1. purpose. These instructions cover the preparation and
submission of information required for the Mid-Session
Review of the 1979 Budget and to bring the multi-year
planning base up to date. OMB plans to transmit the Mid-
Session Review to the Congress by July 1, 1978.
2. Background. For the purpose of preparing the Review,
OMB must obtain:
- ???
- SIM
revisions in the estimates of budget authority,
outlays, and offsetting receipts for 1978 and 1979
that were contained in the March 13 update of the
budget;
revised estimates of budget authority, outlays, and
offsetting receipts contained in the 1979 Budget for
the 1979-81 planning base and projections for the
.two succeeding years (1982-83) for each account; and
estimated outlays for the years 1980-83 from
balances of budget authority estimated for
controllable programs at the end of 1979.
The Mid-Session Review will present the current status of
the President's Budget, including estimates for Government-
owned entities outside the budget totals. The detailed
information contained in the Review, together with
supporting data, wall be used by the Congress in connection
with its budget scorekeeping responsibilities and for the
development of the second concurrent resolution.
Agencies should pay particular attention to current spending
trends to ensure that outlay estimates are realistic. The
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March 13 update of the 1979 Budget reduced estimates of 1978
spending by a net $8.7 billion. Even with this sizeable
reduction, it appears that certain programs may require
further downward adjustments to their 1978 estimates. These
overestimates in 1978 spending also raise questions about
the validity of the 1979 estimates. Agencies, especially
those whose 1978 estimates have been adjusted downward since
January, should pay particular attention to revising their
1979 estimates to eliminate potential outlay shortfalls.
The same attention applied to revising the 1978 and 1979
estimates should also be carried through to the 1980 and
1981 planning base estimates and the projections out to
1983.
3. Materials required. OMB will provide for agency use
three (3) copies of the Supplementary Source Document (SSD)
file for 1977-79, the Receipt Account Data file for 1977-79,
and the Long-Range Data and Update Form for 1979-83. In
addition, some agencies will receive three (3) copies of a
file with information on unexpended FY 1979 balances based
on data contained in the 1979 Budget. The agencies should
use this information in the following manner:
a. Supplementary Source Document (SSD) file. This file
contains the SSD Secticirr-A amounts (analysis of budget
authority and outlays) from the March 13 update of the 1979
Budget. SSD sections B and C (distribution of outlays and
character classification) were not revised for the March 13
update; the SSD file contains the original 1979 Budget
amounts for these sections. It will be used as the basis
for agency review and submission of data for revising the
first year of the multi-year planning base and in preparing
the Mid-Session Review.
The file should be annotated as follows:
(1) For accounts to which no changes are necessary,
the file should be marked with a check (,/) in the left
margin opposite the 11-digit identification code.
(2) Changes to the 11-digit identification code may
be required as follows, due to a change in the transmittal
status of proposed amounts (see OMB Circular No. A-11,
section 21.4):
-- All enacted supplementals should be merged with
other enacted amounts.
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The transmittal status for amounts in the
budget that were proposed for later transmittal
under proposed legislation (transmittal code 2)
should be reviewed. If only the authorizing
legislation has been transmitted, the
transmittal code 2 should be retained,
regardless of whether authorization has been
enacted. If the authorization request has been
enacted and the appropriation request
transmitted, the transmittal code should be
changed to "Supplemental under existing
legislation" (transmittal code 1).
The three rescission proposals that were
included in the 1979 Budget and were later
accepted by the Congress should now be merged
with other enacted amounts. Any new
"rescission pending" items should be added (see
(5) below).
(3) Changes in the budget estimates should be made
in red by drawing a single line through the earlier entry
and legibly recording above it the current entry.
(4) Enacted pay supplementals and their associated
outlays should be merged into the "Appropriation" and
"Outlays" entries (lines 40 or 43 and 90 of the SSD, Section
A).
(5) For accounts not currently in the file,
agencies will provide data through submission of an original
and one (1) copy of the SSD (S.F. 307) prepared in
accordance with instructions contained in sections 33.1-33.4
of OMB Circular No. A-11, Revised. The first amount column
will be left blank, and the remaining columns headed "1978"
and "1979" will be completed.
(6) Care should be taken to assure that the SSD B
and C sections agree with SSD section A.
b. Receipt account data file. This file is a computer
listing of receipt data included in the March 13 update.
Accuracy of the data will be verified and the left margin
annotated in the same manner as for the SSD file (see
paragraph 3a). Revised amounts will be entered in red.
c. Long-Range Data and Update Form. This listing
displays agency, bureau, and account titles, with line
numbers identifying each account (see Exhibit 1). These
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data represent the March 13 update estimates for 1979 and
the January Budget projections for 1980-1983.
Agencies should enter in red on this listing reestimates of
1979-83 amounts. The 1979 reestimates should be those
reported to update the Supplementary Source Document File
(see paragraph 3a). The 1980-81 estimates should reflect
the current planning base, taking into account all publicly
announced Presidential policies since the 1979 Budget was
issued. The 1982-83 projections should indicate the degree
to which the President's current 1979-81 budget plans commit
financial resources of subsequent years. These estimates
and projections will be prepared in accordance with the
instructions in Attachment A.
d. End of year unexpended balances file. This file is
a computer listing containing estimates of unexpended
balances of controllable programs as reflected in the 1979
Budget. Agencies will revise the amounts for 1979 and
estimate the spendout of these balances in future years in
accordance with the instructions in Attachment B and in the
format of Exhibit 2.
e. Transmittal letter. Agencies will submit an
original and one copy of a transmittal letter. This letter
will include a brief narrative explanation of major changes ?
(in excess of $50 million) to the estimates of total budget
authority, outlays, and receipts, and should identify the
addition or deletion of accounts from the long-range
projections file, as required in Attachment A. Since the
report to Congress for the Mid-Session Review will discuss
major changes in the estimates for 1978-83, the transmittal
letter must cover all such changes for this period.
Agencies will include with the transmittal letter an
Analysis of Changes table prepared in the format of Exhibit
3. This table will provide a bridge from the 1979 Budget to
the March 13 estimates and from the March 13 estimates to
the current estimates for 1978-81. The table will
separately identify all major changes included in the
narrative explanation portion of the transmittal letter.
Other smaller changes may be combined in an "All other
changes, net" entry.
4. Basis for the revised estimates. Amounts for 1978-83
will be revised to reflect changes due to reestimates.,
publicly-announced Administration proposals, and
congressional action or inaction.
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a. Reestimates. Agencies should review the estimates
and make adjustments where appropriate to reflect current
spending trends and other actions or events that affect the
estimates. The new estimates should also reflect any
changes in economic assumptions since transmittal of the
previous estimates. Economic assumptions to be used in
preparing new estimates will be provided by OMB by June 1.
b. Administration initiatives. Estimates should be
revised to reflect changes due to:
(1) budget amendments and supplementals
transmitted, or approved and pending in OMB (the final
compilation of estimates will be adjusted by OMB to include
only those items that have been approved by the President);
(2) deferral or rescission proposals transmitted;
(3) legislative proposals transmitted or publicly
supported by the President that affect budget authority,
outlays, or receipts; and
(4) other initiatives approved by the President
0 (specifically including urban initiatives for which funds
have not yet been requested).
c. Congressional action or inaction. Revisions to the
estimates should reflect changes due to congressional action
or inaction, including enacted appropriations, delayed
enactment of proposed legislation, enacted authorizations,
and action or inaction on deferrals and rescissions. The
effect of reduction proposals by the Administration should
be included as proposed, unless delays in enactment require
modification of the estimates or Congress has taken an
action that clearly requires a revision. Revisions
attributable to enactment of discretionary authorizations
for appropriations should reflect only the amounts that have
been specifically requested or approved by the President to
be requested as appropriations.
In preparing revised estimates for legislative proposals not
yet enacted by the Congress, agencies should assume an
effective date of October 1, 1978, where an earlier date had
been assumed previously unless the likelihood of earlier
enactment is clear.
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6. Timing of submissions. Agencies., should submit two (2)
copies of each of the required materials to OMB no later
than. June 9, 1978-
lires T. McIntyre,
irector
4
Attachment s
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Attachment A
Bulletin No. 78-14
INSTRUCTIONS FOR THE REVISION OF LONG-RANGE DATA
AND UPDATE FORM (Exhibit 1)
1. Purpose. This attachment provides instructions on
revising long-range data and update forms to reflect the
current status of amounts for 1979-83.
2. General Instructions.
a. Planning base estimates for 1979-81 and projections
for 1982-83 will reflect the future budget authority,
outlays, and offsetting receipts implicit in the program
levels, initiatives, and economy measures publicly approved
by the President. No discretionary changes are to be
assumed in programs unless they are the result of specific
public Presidential commitments. The projections should not
anticipate future policy decisions. However, they should
reflect any specific Presidential decisions made for the
planning period that affect later years.
b. In general, amounts will not be included for
anticipated price increases or future Federal pay raises.
These amounts will be computed by OMB and included in an
aggregate allowance. The exceptions to this general rule
are:
(1) Beneficiary programs will reflect inflation
adjustments required by provisions of law.
(2) Where approval has been given to agencies by OMB
for inclusion of anticipated future price increases for
certain multi-year, fully funded major procurement or
construction programs (e.g., the space shuttle, nuclear
reactors, major weapons systems, and strategic petroleum
reserves) and for RDT&E for major systems, such anticipated
increases will be reflected in projections of budget
authority and outlays in accordance with the economic
assumptions supplied by OMB.
c. In general, growth in agency workload will be
assumed to be offset by productivity increases so that
related employment will not increase. Personnel currently
authorized will be utilized to the maximum extent in
staffing new programs and expansions of existing programs,
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and a reduced number of personnel should be planned were
workload is stable.
d. On-going programs whose authority expires during the
projection period will be projected at the level of the
program in the year prior to its expiration, unless there
are specific policy determinations to the contrary.
Programs that are clearly one-time or temporary, such as
temporary study commissions, should be allowed to expire.
e. Projections for benefit payments:
(1) Unemployment insurance benefits. Estimates for
these benefits should be consistent with the aggregate
unemployment rate assumptions supplied by OMB.
(2) Medicare and medicaid. Projections for these
programs should be ?Bised on HEW forecasts and the latest
actual information available. Assumptions on medical care
prices related to the Consumer Price Index, utilization
rates, number of beneficiaries, etc., will be developed by
the agency and OMB.
(3) Other benefit payments (Including: OASDI;
railroad retirement; Civil Service and military retirement;
supplemental security income; and veterans compensation,
pensions, and readjustment benefits). Benefit payments per
beneficiary should be increased to take into account
increases in the earnings base (where applicable) on which
the benefit is computed, unless existing law or
Administration-supported legislation provides otherwise.
The projections should be calculated by multiplying the
expected number of beneficiaries in each future year by
average benefit payments per beneficiary. For those
programs for which existing or proposed legislation provides
for automatic cost-of-living adjustments, the result should
further be multiplied by a Consumer or other Price Index
adjustment factor to be supplied by the Office of Management
and Budget. Proposed legislation to increase or decrease
such benefits should be shown separately.
3. Specific Instructions
a. Lines should not be added to or deleted from the
computer listing. In cases where accounts must be added or
deleted to make the long-range computer data file consistent
with the current master account title file, the agency will
include this information in the transmittal letter described
in paragraph 3(e) of this Bulletin. The information should
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0 include the account title, the 11-digit identification code,
and the estimated budget authority and outlays for 1979
through 1983.
b. When entering amounts on the Long-Range Data and
Update Form:
(1) If the dollar amount for any year is to be
changed, enter the correct amount in the space immediately
below that number on the line marked "CORRECTIONS." If no
change is needed, leave the space blank on the line below
the number;
(2) Show the amounts in thousands of dollars;
(3) Specify the number of entries made on each
"CORRECTIONS" line in the column titled "NUMBER OF CHANGES."
Enter "0" if there are no changes.
c. The following abbreviations are used on the form:
(1) BA -- budget authority
(2) OUTLAYS -- outlays
(3) PROP LEG (BA) -- effect on budget authority of
proposed legislation
(4) PROP LEG (0) -- effect on outlays of proposed
legislation
(5) OFF REC -- offsetting receipts, from either
intra-governmental transactions or proprietary receipts.
(6) PROP LEG (OR) -- effect of proposed legislation
on offsetting receipts.
c. Proposed legislation, as used here, means "proposed
for later transmittal under proposed legislation". Proposed
legislation in the out-years should be treated in the same
manner as in the budget year, i.e., the changes in budget
authority and outlays attributable to proposed legislation
should be identified separately in the line(s) for proposed
legislation in all of years affected. For example, in
Exhibit 1 (Office of Education) the changes caused by the
proposed legislation are reflected in lines 093000 and
093200.
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e _Generally, offsetting. mcepit have-been. a-ggregated
the: ?agency level ?and split by subfuriction and
contirolthabiLity -code. _These codes ?Ce-..9.. .(.501).(265.)) appear
directly to 'the xi:gift of the -resource :measure abbreviation
g.,. "r331) ?kon teach :line :of the Listing-.
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Attachment B
Bulletin No. 78-14
INSTRUCTIONS FOR REPORTING
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
1. Purpose. This attachment provides instructions for
preparing the report on estimated spendout of 1979 balances
of controllable programs.
2. Coverage. An analysis sheet in the format of Exhibit 2
will be prepared only by agencies that will have unexpended
balances (the sum of obligated and unobligated balances) at
the end of 1979 in excess of $100 million. A one line
agency total for such balances will be entered on the
analysis sheet, with additional detail required for:
a. bureaus with account balances at the end of 1979 of
more than $1 billion;
b. appropriation accounts with 1979 year-end balances
of more than $100 million; and
c. accounts with balances of standtby and back-up
authority; i.e., authority (e.g., for bank deposit
insurance) that would not be used except to meet conditions
or circumstances that may not occur.
When the detail required by 2a-c does not add to the agency
total, an "all other" line will be provided for the
remainder.
3. Basis for the estimates. The report will relate to
"controllable" programs only (i.e., those shown in the
attached "Balances and Outlays from Balances" computer
listing). Programs classified as "open-ended programs and
fixed costs" in Summary Table 14 of the 1979 Budget are
specifically excluded; therefore, the report will not
contain all balances.
For the purpose of this report, the term "spendout" means
gross disbursements; it is not synonymous with the term
"outlays", which means checks issued, net of receipts and
disbursements. It is essential that the spendout report
disregard receipts and reimbursements and record gross
disbursements against unexpended balances. This distinction
is particularly important for revolving funds or accounts
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where reimbarsements repzesent a majon aspect of the
financial.program.
In estimating: the. amount. of. spendout. of_1979 balances in
each: of the fiscal_ years 1980-1-982, the following
assumptions should be used:
a. Obligated balances carried forward at the end of
1979 generally will be spent out in. 1980. Important
exceptions are accounts having a long time lag between
obligation and disbursement; e.g., construction and major
procurement programs.
b. Unobligated balances will be obligated before new
authority, and they generally will be spent out within a
year after the obligation is incurred, except as noted in
paragraph.3a above. Estimates of the spendout of these
balances can usually be based on assumptions concerning
obligation levels in 1980 and each year thereafter.
Important exceptions include. some "earmarked" funds (i.e.,
dedicated, revenues), which will have to be reviewed
spearately, and accounts with balances of:
funds that will lapse;
authority to borrow; Or
contract authority.
4. Required information. Affected agencies will be
furnished information from the 1979 budget data file on
estimates of unexpended balances and spendout of balances
for 1977, 1978 and. 1979. Specific instructions for
completing. the report in the format of Exhibit 2, are set
forth below.
Description (col. 11.--This
applicable stub entries contained
provided by OMB, together with
are deemed' desirable.
January budget estimate (col.
contain the applicable amounts
listing.
column. should include the.
in the computer listing
such. additional entries as
al.?This column should
provided in the computer
Current estimate (col. 21.?The latest estimate of 1979
balances is equal to the January budget estimate modified to
reflect subsequent changes due to congressional action (or
inaction), reestimates, and. Administration initiatives.
"Mom,
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3
These amounts must be consistent with the effects of any
1978 or 1979 changes reported elsewhere for the Mid-Session
Review. Assuming no changes in estimates of expiring
authority and of receipts and reimbursements, changes in
estimates of budget authority and outlays will have a direct
effect on the estimate of the unexpended balance (i.e., an
increase in budget authority without a corresponding
increase in outlays will result in an equal increase in
unexpended balances, while an increase in outlays without a
corresponding increase in budget authority will result in an
equal decrease in unexpended balances).
Spendout from 1979 balances in 1980-83 (cols. 4-7).--
Enter the amount of spendout of 1979 year-end balances,
estimated for each of the fiscal years 1980-1983.
1979 balances as of 9 30 83 (col. H.?The amount of
1979 balancesremaining unexpended at the end of 1983 will
include the balances of stand-by and back-up authority that
will not be used in the foreseeable future. Expiring
balances will be excluded. Footnotes will be included to
explain any balances in excess of $50 million. The
explanation for amounts applicable to stand-by or back-up
authority need be only "standby authority" or "backup
authority" as appropriate.
1979 balances expiring in the 1980-1983 period
(col. 9).--Enter the amount of 1979 balances that will
expire unused in any of the fiscal years 1980-1983.
Footnotes-cilia?be included to explain any such balances over
$50 million. The amount in column 3 should be equal to the
sum of the amounts in columns 4-9.
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%,"
PAGE 4
?
0
LONG RANG,. DATA MO UPDATE FORM: IJ-S ESS ION REV IS AS /F 05/22/78 11:21
PREPARED BY: soh.%) Q. Enav, wet
SUB CON
TELEPHOVE : 61-r.15o FCN TRI
EAR4 86R
OF
CHANGES
1979
LURRENT
EST IMATE
1980 1981
CUIRENT CURRENT
ESTIMATE ST !MATE
1982
CURRENT
EST I MA 1 a
1983
CUP RENT
EST19/1TE
NOTE: THE 1.979 DATA CONTAINED IN THIS FORM REPRESENT THE MARCH 13 UPDATE ESTIMATES. THE JAIA SHOWS FOR THE nOUTYEARSK 11980 THQOUGN
19631 ARE THE JANUAPY BUDGET PROJECTIONS. IF ANY AMOUNT IS INCORRECT AS SHOWN, THEN ENTER THE CORRECT AMOUNT IN THE CORRESPONDING
POSITION ON THE FOLLOWING DUPLICATE LINE LABELLED "CORRECTIONS". IGNORE THE PARENTHESIZED FIELD COCES PRECEDING EACH AMOUNT FIELD,
THEY ARE USED FOR KEYPUNCHING (THEY OC NOT REPRESENT BUDGET DATA). THE SUBFUNCTION ANU LINTROLLABILITY CIDES ARE SHOWN FOR EACH LINE
ITEM IN COLUMNS 3 AND 4. BE SURE TO INSERT AMOUNTS IN $10005 AND FILL IN YOUR NAME ANU PHONE NUM9EP IN THE SPACE PROVIDED ABOVE.
INSTRUCTIONS ARE PROVIDED IN OMB BULLETIN NO. 78-14. IF YOU HAVE ANY QUESTIONS NOT COVEAEO ifY THESE INSTRUCTIONS:
AGENCIES...CONTACT YOUR OMB EXAMINERS. IMB EXAMINERS...CALL HUGH CONNELLY AT EXTENSION 4520. THANK YOU.
LABOR, VETERANS C EDUCATION DIVISION
DEPARTMENT OF HEALTH, MCAT ION, AND WELFARE
OFFICE OF EDUCATION
ELEMENTARY
LATEST ESTIMATES
092900
AND SECONDARY t DU CA T ION
4A
CORRECTIONS
092900 IA
1501/1265/ 1281 3394720 130/
(5011(265) 0 1281 1301
(28) 400000 (30)
.2 (28) 3000001301
(28) 3003492 (30)
1301
28000 (301
LATEST ESTIMATES
093000 PROP .LEG.13A15131. / (265)
CORRECT IONS
093000 PROP .LEG.BA( 501) 1265/
LATEST ESTIMATES
093100 OUTLAYS (501.1(265)
CORRECT IONS
093100 1U ILAYS 15011(265) 1? (28)
LATEST ESTIMATES
093200 PPM, .LEG.0 15011(265) (23)
COP RIC TIONS
093200 PP1P .L1.5.0 (5011(265)
TOTAL BA
TOTAL PROP.LEG.BA
MR( 3UTLAYS
TOTAL PROP .1 EG.0
3394720 1321
132/
400000 (32)
35o 000 ( 32)
3265300 (32)
.339 cowl 321
284 700 1321
3194720 (34)
1341
400000 (34)
4341
3354600 (34)
(34)
364200 (34)
(28) 4007,1/ (30) 0755 WO 132) 360 9,00
33S4720
400000
3003442
28C00
3394 720
400000
1265300
284 700
,3374 720
400000
$354600
164,00
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3394720 1361 339472C
1361
400000 (36) 400000
136/
3382330 (36) 3390900
(36)
389000 (36) 396500
3750001361 3 90500
3394720
400000
3382300
3)39000
3394720 r
400000
3390900;1 fr.
3965000; n
?
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ESTIMATED SPENDOUT OF BALANCES triCONTROLLABLE PROGRAMS
FROM 1979 END-OF-YEAR UNEXPENDED BALANCES OF BUDGET AUTHORITY
Description
(1)
1979 ending balances
January
Budget Current
estimate
(2)
estimate
(3)
(in millions of dollars)
Spendout from 1979
balances in:
1980 1981 1982 1983
(4) (5) (6) (7)
1979
balances as of
9/30/83
(8)
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1979 balances
expiring in the
1980-83 period
(9)
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Department of Government
Analysis of Changes 1/
(in millions of dolLars)
1989 1979 1980 1981
BA 0BA 0 BA 0 BA 0
_ _ _
1979 budget estimate
Administration initiatives:
Program A
Program B
(etc.)
Reestimates:
Program C
Congressional action:
Program A
All other changes, net:
March 13 update
Administration initiatives:
Program B
Reestimates:
Program A
Congressional action:
Program D
All other changes, net:
Current estimate
1/ List major changes of $50 million or more by specific programs within the change categories.
Include and specify in the "Reestimates" category any adjustments for outlay shortfalls.
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GMB BULLETIN NO. 78-13
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4.x nay a.> I o
STAT
Action assigned to DDA
1 - AO/DCI
1 - OGC Library, Att
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF NIANAGIIMENT AND BUDGET
WASHINGTON, D.C: 20503
BULLETIN NO. 78-13 May 11, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of official travel
1. Purpose. This Bulletin provides guidance on the
management and control of official travel to minimize travel
costs paid by the U. S. Government. It requires agencies to
develop and issue travel instructions consistent with the
policy outlined in the Bulletin.
2. Background. The guidance in this Bulletin emphasizes
Administration concern that unnecessary use of first class
air accommodations be eliminated, as prescribed by a recent
amendment to the Federal Travel Regulations issued by the
General Services Administration (FPMR 101-7, Temp. Reg. A-
ll, Supplement 5). The Bulletin also consolidates guidance
previously prescribed by the Office of Management and Budget
(OMB) Bulletin No. 76-9, dated December 4, 1975 and
Supplements 1 and 2, dated January 26, 1976, and July 30,
1976, respectively, and by the OMB Memorandum to the Heads
of Executive Departments and Establishments, dated August
17, 1977, concerning Federal participation in conferences,
conventions, and symposia.
3. Coverage. This Bulletin covers foreign and domestic
travel. It applies to the travel of all Government
personnel, military and civilian, as well as to travel of
contractor personnel and other persons when travel expenses
are reflected in costs paid by the Government.
4. Policy. Agencies will authorize only that amount of
travel necessary to accomplish the purposes of the
Government effectively and, in each case, at minimum cost.
In efforts to eliminate nonessential travel and minimize
travel costs, agencies will give special emphasis to curtail
the use of first class air travel and travel related to
conferences, as follows:
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a. Air travel.
(1)Heads of agencies will give personal attention to
assure effective implementation of restrictions on
authorization, approval, and use of first class air
accommodations and semi-annual reporting requirements as
prescribed by a recent amendment to the Federal Travel
Regulations issued by the General Services Administration. (GSA).
(2) The Secretary of Defense and the Secretary of State
will amend their respective regulations on official travel
of military and foreign service personnel to be consistent
with the restrictions on use of air travel contained in the
amended GSA Federal Travel Regulations.
b. Travel related to conferences. Agencies will
restrict Federal participationin conventions, symposia and
conferences, as prescribed by the OMB Memorandum to Heads of
Executive Departments and Establishments, dated August 17,
1977, in Attachment A. Accordingly, travel related to
attendance at conferences will be authorized and paid for by
the Federal Government only to the extent that Federal
participation is in line with the guidance in the OMB
Memorandum.
5. Methods and Procedures for Control of Official Travel.
Heads of agencies will issue instructionssetting forth
methods and procedures to eliminate nonessential travel and
to minimize travel costs in accordance with the guidance in
Attachment B and agency travel experience.
6. Effective Date. This Bulletin is effective immediately.
Attachments
O:77 ? ::91,
es T. McIntyre, r.
Director
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
August 17, 1977
Attachment A
Bulletin No.78-13
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Government-sponsored attendance at conferences
As part of our efforts to increase efficient operations
in the Federal Government, attention must be given to
overhead costs that may be of questionable value. One
area deserving attention is the cost of attendance by
Federal employees at conventions, symposia, and
conferences.
Participation by Federal employees in conferences that
is not essential to the accomplishment of agency
missions must be avoided, because attendance results in
substantial cost to the Government. This includes con-
ference fees; travel expenses; compensation for employees
while attending conferences; and hidden costs, such as
the loss of time that would have been spent by employees
on accomplishing specific program assignments.
To reduce costs in this area, each agency should
immediately review its criteria for authorizing
attendance at such meetings. You should assure that
the criteria are consistent with this Administration's
policy of restricting Government-sponsored participation
in conferences to the minimum necessary to accomplish
agency missions.
More specifically, please apply the following guidelines
to your agency's 1978 and future plans for employee
participation in symposia and conferences.
-- Attendance should be limited to meetings where:
o there is a direct benefit to the achievement
of an objective related to the agency's
mission and
? fees are in line with actual costs.
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2
Speaking engagements should not be accepted for
meetings where fees for Government employees are
not in line with actual costs.
Attendance should not be authorized when the primary
benefit is to the Mividual employee rather than to
the accomplishment of the agency's mission.
Attendance should not be authorized in lieu of
personnel benefitsTincentives, or rewards for past
or present performance.
Where attendance is appropriate, efforts should be
made to minimize associated travel expenses by
designating as participants employees who are
located at or near meeting sites.
The number of participants from an agency should be
limited to the minimum required to relate the infor-
mation obtained from the meeting to the achievement
of the agency's mission.
In addition, I urge that particular attention be given to
meetings held overseas. Procedures should be designed to
hold U.S. attendance at overseas meetings to the absolute
minimum, by assuring a thorough screening of all requests
in accordance with the guidelines outlined above.
The President expects that your 1979 budget requests will
reflect these policies. Office of Management and Budget
staff have been instructed to focus on this as they
review your requests.
Bert Lan de
Director
?????-???
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V
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Bulletin No. 78- 13
Methods and Procedures for Curtailment
of Official Travel and Reduction of Travel Cost
Heads of agencies will issue instructions setting forth
methods and procedures to eliminate nonessential travel and
to minimize travel costs in accordance with this Attachment
and agency travel experience. The agency travel
instructions will be based upon the following methods and
procedures for the management and control of official travel
and the reduction of travel costs.
Agencies are also reminded that they may use subobject
classes within object class 21, travel and transportation of
persons, for management and control of official travel,
provided that these subobject classes are established in
accordance with the instructions in OMB Circular No. A-12,
Revised, dated July 21, 1977.
General Guidance.
Agency travel instructions will require careful examination
of all official travel requests to assure that:
the purpose of travel is essential for accomplishment
of agency programs and missions; and
the most economical means of transportation available
to accomplish the purpose of official travel is used.
Travel instructions should also emphasize that:
miles traveled and time in travel status be reduced;
travel associated with conferences be reduced; and
-- use of first class air travel be severely restricted.
In addition, the travel instructions should specify that the
expenses incurred by each traveler on official business will
be those of a prudent person traveling on personal business.
Specific Methods and Procedures for Control of Travel.
In developing travel instructions, agencies should consider
the following specific ways in which travel costs can be
minimized and nonessential travel eliminated.
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2
1. Control of program-related travel.
a. Review and revise all specific travel
authorizations for travel associated with agency program
operations, inspection or evaluation to:
Limit the number of trips, numbers of individuals
traveling, points to be visited, itineraries, and
duration of travel to matters that are essential
to performance of agency missions and cannot be
handled by mail or telephone.
Assure, to the
performed for
visits to more
without return
extent possible, that travel is
more than a single purpose and
than one city are made in series
to home station.
Include the following statement for certification
by the approving official: "I certify that the
travel herein was reviewed and determined to be
essential for the accomplishment of agency
programs and missions."
b. Rescind all current blanket or continuous travel
authorizations as of a specified date and reissue these
types of travel authorizations only for the minimum period
necessary for mission accomplishment and not to exceed 90
days in any reapproved base.
c. Review contract provisions and procedures to
assure that travel by contractors whose travel costs are
directly reflected in prices paid by the Government is held
to that which is essential, and cost of such travel is
minimized.
d. Review individual travel assignments.
In view of the extensive travel costs for change
of station travel, review policies and procedures
affecting employee transfers between official
duty stations to reduce such transfers to those
essential for mission accomplishment.
Examine travel assignments
to assure that travel is
at stations that are in
travel destinations.
Establish procedures to
closely, particularly any
at official stations
performed by employees
closest proximity to
control local travel
authorization for local
\
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3
travel from an employee's home to a temporary
duty station location within the permanent duty
station area.
2. Control of travel associated with conference
attendance. Travel related to conventions, symposia and
conferences should be authorized only to the extent that
Federal participation is consistent with the guidelines in
the OMB Memorandum to the Heads of Executive Departments and
Establishments, dated August 17, 1977. The following
methods and procedures should be used to control travel
related to conferences.
Use teleconferencing, whenever appropriate, in lieu
of conference attendance.
Wherever possible, use local training courses to
eliminate or minimize travel costs.
Limit attendance at conferences--when attendance is
determined to be necessary for accomplishment of
agency missions--to a single individual responsible
for summarizing and reporting the results to other
staff members.
Establish procedures to screen all requests for
foreign travel to reduce U.S. attendance at foreign
conferences to an absolute minimum, and where
appropriate, to use U.S. personnel located at or near
the conference site.
Where attendance is appropriate, efforts should be
made to minimize travel expenses by designating
employees located at or near meeting sites to be
participants.
3. Selection of means of transportation.
a. Eliminate use of first class air travel where a
less expensive class of travel is available and serves the
purpose of official travel. Inform all personnel whose
official travel is subject to GSA Federal Travel Regulations
that pursuant to an amendment effective April 1, 1978:
only the agency head or deputy is permitted under
limited circumstances to authorize or approve the
use of first class air accommodations in specific
instances; and
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4
the individual traveler is made personally
responsible for the additional cost of first
class air travel when less than first class
accommodations should have been used.
b. Select the method of transportation which will
result in the the greatest advantage to the Government
considering the cost of per diem, overtime, and lost work
time as well as actual transportation costs. Where a
traveler, for personal reasons, prefers a method of
transportation which does not result in the greatest
advantage to the Government, consideration should be given
to granting annual leave, if additional travel time is
involved, and to permitting the traveler to pay the net cost
differential that may result if his personal travel
preferences are accommodated.
c. All authorizing officials and travelers should be
aware of the substantial savings available by utilizing the
General Services Administration's interagency motor pool
vehicles and commercial vehicles under Federal Supply
Service contracts. Because commercially rented vehicles not
under contract are the most costly, their use for official
business should be restricted to the most unique situations.
Before authorizing use of commercial rental vehicles, not
under contract, consideration should be given to requiring
authorizing officials to certify on travel orders that use
of other methods of transportation will not be more
advantageous to the Government.
d. Assess alternative modes of travel by common
carrier to assure selection of most efficient method when
all costs have been considered. For example, in some travel
situations, especially between points in the Northeast
Corridor (Washington, D.C. - New York - Boston), Amtrak
Metroliner Reserve service may be the most advantageous
method of travel when the total downtown-to-downtown travel
costs are considered.
e. Use special excursion fares that are available
from all common carriers of passengers. Discounts range
from 30 to 45 percent below normal coach fares but are
subject to individual carrier restrictions. While these
special fares are designed to promote vacation and personal
travel, they may be used for official Government travel.
Carriers should be consulted as to the availability of these
lower rates.
\
????=10'
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OMB BULLETIN No. 78-12
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CIA-RDP06M00944R000200130002-0
STAT
No action required - please see attached memo.
Copies sent to: AO/DCI
OGC Library,
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? _
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STAT
STAT
17 May 1978
MEMORANDUM FOR THE RECORD
SUBJECT: OMB Bulletin NO. 78-12
1.(A/IU0) CIA is exempted from formal suhnission of the one-time
report on Fiscal Year 1978 Resources for Management Analysis and Associated
Administrative Management Activities, based on my agreement with
Nanette Blandin.
2.(A/IU0) On 25 April 1978, I called Nanette and explained that
a CIA report to Bulletin NO. 78-12 would be classified and thus not available ?
for inclusion in any overall reporting of OMB Management Improvement and
Evaluation Division. She reviewed the report format and agreed that dis-
closure of CIA data would violate Section 6 of the CIA Act of 1949.
Nanette also agreed that she probably did not need this data for her review,
but she might in the future and she wanted to check with
before she gave me a definite answer. Prior to the 4 May deadline, I
confirmed with Nanette that she expected no formal answer from us and she
would let me know if she needed similar information for her program and
budget review. I agreed we would provide similar data in a simpler
format if she needed this in the future. She opined that she did not
expect to ask for this, but Bulletin No. 78-12 had never floated to the
top of Arnie's in-box. I confirmed that we were submitting no report and
would do nothing unless we get a future OMB request for similar data. At
this juncture, freedom and justice won a round from bureaucratic paper-
Shuffling.
Orig - Compt. Record Copy
1 - Campt.
1 - Deputy afflict.
1 - Compt. Reading
1 - BMG Chrono
STAT 0/Compt./BMG
17 May 78 (BMG/8)
?
1*,
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-12
April 17, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Fiscal Year 1978 Resources for Management Analysis
and Associated Administrative Management
Activities
1. purrse. This Bulletin provides instructions for
submitting information on agency resources devoted to
management analysis and associated administrative management
activities in fiscal year 1978.
2. Background. The Office of Management and Budget needs
to collect and analyze information from time to time on the
levels of expenditures devoted to various types of
management activities within executive departments and
agencies. For example, Bulletin No. 77-8 requested such
information on program evaluation activities.
3. Coverage. These instructions apply to each executive
department and independent agency with full-time permanent
employment of 800 or more as of September 30, 1977.
4. Definitions.
a. Management analysis activities include:
(1) Planning, developing, assessing, and modifying
Organizational
relationships;
structures and
Operating procedures;
-- Internal regulations, instructions, and
delegations of authority; and
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-
-- Management information and control systems
(but not including normal operation and
maintenance of such systems).
(2) Conducting or guiding
-- Assessments of operating efficiency Or
effectiveness; and
-- Analyses of specific administrative needs.
(3) Assessing worker productivity, achievement of
performance objectives, and other quantitative measures of
operational efficiency and effectiveness.
b. Associated administrative management activities
include:
(1) Establishing and maintaining systems for:
-- Controlling agency forms, directives, and
records;
-- Providing administrative control and
support for advisory and interagency
committees; and
-- Controlling
arrangements.
management consultant
(2) Coordinating Federal Reports Act procedures,
items for the Federal Register, and interagency agreements.
(3) Providing technical assistance to other
personnel of the agency in developing forms, reports, and
records.
(4) Such other activities as are commonly included
in the terms klaperwork management, records management, forms
management, directives management, and committee management.
c. Management and organization unit. Any unit in a
department or agency whose primary responsibility is to
carry out management analysis or associated administrative
management activities. (The terms manavement evaluation and
management systems are sometimes used in reference to these
units.)
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5. Reporting Requirements. Departments and agencies shall
submit a report in accordance with the attached instructions
to OMB, attention: Management Improvement and Evaluation
Division by May 4, 1978. This is a one-time report.
6. Rescission. This Bulletin is rescinded following
receipt of the May 4, 1978 report.
7. Inquiries. Inquiries and requests for assistance should
be addressed to the Management Improvement and Evaluation
Division, Office of Management and Budget (395-5193).
Attachment
J1141:4-'
es T. McIntyre, Jr.
Director
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CI
Attachment 1
Bulletin No. 78-12
INSTRUCTIONS
An original and one copy of the report on management
analysis and associated administrative management resources
will be prepared on letter size sheets (8 X 10-1/2) and
submitted in the format of the attached exhibit, as
prescribed below.
-- Date. Enter the date of preparation.
-- Contact. Enter the name and telephone number of a
person who can answer questions about the information
provided.
Part I - RESOURCE SCHEDULE.
Department/Agency/Bureau - Enter the reporting department or
independent agency. For Cabinet departments only: enter
each bureau or comparable organizational unit for which
separate management analysis and associated administrative
management resources can be identified, a consolidated line
entry for any other organizational units (if applicable),
and a line entry for the total department. Leave at least
one space between each line.
Resources of Management and Organization Units - For each
line entry, enter the total resources of management and
organization units. If an agency or bureau contains more
than one unit meeting the definition, enter the total for
all such units.
Staff Years - Enter the estimated staff-years devoted to
management analysis or associated administrative management
activities, as appropriate, by full-time permanent agency
personnel during FY 1978.
Expenses - Enter the total estimated Fy 1978 obligations for
personnel compensation, personnel benefits, contracts,
grants, transportation, rent, communications and utilities,
printing and reproducing, other services (such as ADP),
supplies and materials, equipment, and any other
administrative expenses directly related to the performance,
commissioning, or oversight of management analysis and
associated administrative management activities.
C Significant obligations for any expenses other than
salaries, personnel benefits, and travel should be
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identified briefly in the narrative. Note: All obligations
are to be entered in thousands of dollars.
Management Analysis Activities Not Performed ty Management
and Organization Units - Enter the staff-years devoted to
management analysis activities by full-time agency personnel
who are not members of management analysis units -- for
example, staff assistants to administrative officers in
field organizations. Enter the total estimated FY 1978
obligations for management analysis activities conducted by
such personnel. Do not include associated administrative
management activities in these totals.
Part II - NARRATIVE STATEMENT.
A brief statement should describe in general terms the
principal management analysis projects being undertaken in
FY 1978. It should highlight any major changes in emphasis
or approach that have taken place recently or are planned
for the future, including significant increases or decreases
in resource levels. In most instances, the narrative for
individual bureaus should be restricted to two or three
paragraphs, and departmental summaries should not exceed two
pages.
The narrative should also answer the following questions:
(1) Are there any activities considered "management
analysis" or "administrative management" in the department
or agency that are not included in the definitions of this
Bulletin? If so, what are they?
(2) Are management analysis and associated administrative
management activities the responsibility of the same or of
different units? Explain.
(3) What percentage of the resources (staff years and
expenses) of management and organization units are devoted
to program evaluation, as defined by Bulletin No. 77-8?
(Attachment 2 to this Bulletin provides the definition.from
Bulletin No. 77-8.)
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C_)
)
Date:
Contact:
EXHIBIT 1
Bulletin No.78-12
FY 1978 MANAGEMENT ANALYSIS AND ASSOCIATED ADMINISTRATIVE MANAGEMENT RESOURCES
(Dollars in Thousands)
Part I. RESOURCE SCHEDULE
RESOURCES OF MANAGEMENT AND ORGANIZATION UNITS
MANAGEMENT ANALYSIS
Associated Administrative
ACTIVITIES NOT PERFORMED
BY MANAGEMENT AND
Department/Agency/
Management Analysis
Management
ORGANIZATION
UNITS
Bureau
Staff Years Expenses
Staff Years Expenses
Staff Years
Expenses
(FTP) ($)
(FTP) ($)
(FTP)
($)
Part II. NARRATIVE STATEMENT
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Attachment 2
Bulletin No. 78-12
DEFINITION OF PROGRAM EVALUATION
The following definition is repeated from Bulletin No. 77-8.
Program evaluation. The formal assessment, through
objective measurements and systematic analyses, of the
manner and extent to which Federal programs (or their
components) have achieved or are achieving their objectives,
or are producing other significant effects of either a
desirable or undesirable character, in order to assist
future policy and management decisions.
a. The following will be considered as Federal program
evaluation activities for the purposes of this Bulletin.
(1) Formal studies, surveys, and data analyses for
the purpose of determining the effectiveness, efficiency, or
impact of a national or regional program.
(2) Systematic assessment of demonstration programs
or projects which are expected to have major implication for
programs of national or regional scope; except that
evaluation activities which are an inttinsic part of the
program operations or management should not be reported.
(3) Formal studies, surveys, and data analyses for
the purpose of assessing program management processes,
procedures, intervention techniques, workload distribution,
or productivity.
(4) Assessment and development of program designs to
assure that programs, once operational, can be successfully
evaluated.
(5) Design, development, and field testing of new
program evaluation methodologies.
(6) Synthesis and further analysis of results
obtained by several previous program evaluation efforts.
(7) Collection of initial data to help in evaluation
design and provide a baseline for subsequent evaluations.
b. The following will not be considered as program
Cevaluation activities for the purposes of this Bulletin.
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(1) Design, development, and operation of general
data systems or management information systems.
(2) Continuing collection of routine data and general
purpose statistics.
(3) Analysis of existing or proposed policies where
no programs yet exist (even though authorized) for purposes
of appraising the likely costs and effects of feasible
alternatives. Although such analyses are often called
"evaluations," they are prospective in character; whereas
program evaluation is retrospective, aimed at determining
what has actually occurred as the result of past program
actions.
(4) Basic research and studies intended to increase
or foster general knowledge development, but which are not
expected to be used specifically and primarily in policy and
management decisions.
(5) Routine, day-to-day monitoring of program
operations which is an intrinsic part of program
administration.
C)
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. OMB BULLETIN NO. 78-11
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OGC
Action assigned to DDA/OP
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-11 May 5, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Guidelines for the Use of Consulting Services
1. Purpose. The Bulletin establishes policy and guidelines
to be followed by executive branch agencies in determining
and controlling the appropriate use of consulting services
obtained from individuals and organizations.
2. Background. The President, in a memorandum of May 12, 1977
(Attachment A) asked the heads of agencies to review the
consulting service arrangements of their organizations to assure
that they were both appropriate and necessary. As requested,
the agencies reported the results of their review to the
Director, Office of Management and Budget (OMB), along with
the criteria used in determining when it is appropriate to use
consulting services. While many agencies have excellent manage-
ment controls to assure that abuses do not occur, there was
a lack of uniformity of definition, criteria, and management
controls among the agencies.
Based largely upon the data received from the agencies, this
Bulletin establishes a standard definition, uniform criteria
for determining the appropriate use of consulting services,
and outlines management controls required of the agencies.
3. Coverage. The provisions of this Bulletin apply to con-
sulting services obtained by the following arrangements:
(a) Personnel appointment;
(b) Procurement contract; and
(c) Advisory committee membership (not otherwise covered).
When one of the above arrangements for consulting services
is entered into, any applicable statutory requirements, such
as those in 5 U.S.C. 3109 for personnel appointments will govern.
4. Definition. As used for administrative direction in this
Bulletin, Consulting Services means those services of a purely
advisory nature relating to the governmental functions of agency
administration and management and agency program management.
(See Attachment B for examples of the type of services to which
this Bulletin does and does not apply.)
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These services are normally provided by persons and/or organ-
izations who are generally considered to have knowledge and
special abilities that are not generally available within
the agency. The form of compensation is irrelevant to the
definition.
5. Basic Policy
a. Consulting services will not be used in performing work
of a policy/decisionmaking or managerial nature which is the
direct responsibility of agency officials.
b. Consulting services will normally be obtained only on
an intermittent or temporary basis; repeated or extended
arrangements are not to be entered into except under extra-
ordinary circumstances.
c. Consulting services will not be used to bypass or
undermine personnel ceilings, pay limitations, or competitive
employment procedures.
d. Former Government employees per se will not be given
preference in consulting service arrangements.
e. Consulting services will not be used under any circum-
stances to specifically aid in influencing or enacting
tion.
f. Grants and cooperative agreements will not be used
as legal instruments for consulting service arrangements.
6. Guidelines for use of Consulting Services. Consulting
service arrangements may be used, when essential to the mission
of the agency, to:
a. Obtain specialized opinions or professional or techni-
cal advice which does not exist or is not available within
the agency or another agency.
b. Obtain outside points of view to avoid too limited
judgment on critical issues.
c. Obtain advice regarding developments in industry,
university, or foundation research. .
d. Obtain the opinionof noted experts whose national or
international prestige can contribute to the success of important
projects.
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e. Secure citizen advisory participation in developing
or implementing Government programs that by their nature or
by statutory provision call for such participation.
7. Management Controls
a. Each agency will assure that for all consulting service
arrangements:
(1) Every requirement is appropriate and fully justi-
fied in writing. Such justification will provide a statement
of need and will certify that such services do not unnecessarily
duplicate any previously performed work or services;
(2) Work statements are specific, complete and specify
a fixed period of performance for the service to be provided;
(3) Contracts for consulting services are competitively
awarded to the maximum extent practicable to ensure that costs
are reasonable;
(4) Appropriate disclosure is required of, and warning
provisions are given to, the performer(s) to avoid conflict of
interest; and
(5) Consulting service arrangements are properly
administered and monitored to ensure that performance is
satisfactory.
b. Each agency will establish specific levels of delega-
tion of authority to approve the need for the use of consulting
services, based on the policy and guidelines contained in this
Bulletin. Approval of all consulting service arrangements
should be required at a level above the organization sponsoring
the activity.
c. OMB Circular No. A-63, Advisory Committee Management,
governs policy and procedures regarding advisory committees
and their membership.
d. The Federal Personnel Manual (FPM), Chapter 304, governs
policy and procedures regarding personnel appointments.
e. Until the Federal Acquisition Regulation is published,
the Federal Procurement Regulation and the Armed Services
Procurement Regulations govern policy and procedures regarding
contracts.
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8. Data Requirements. By October 1, 1978, the following
data systems will have the capability to provide information
on consulting service arrangements within the executive branch:
a. Central Personnel Data File (CPDF), operated by the
Civil Service Commission, will have data on personnel appoint-
ments, segregating consultants, experts, and advisory committee
members (as defined in OMB Circular No. 63).
b. Federal Procurement Data System (FPDS) will have data
on contract arrangements.
c. Advisory committee data will continue to be maintained
in accordance with OMB Circular No. A-63.
9. Reporting Requirements. Agencies will submit a report
to the Office of Federal Procurement Policy, OMB, on June 30,
1978. The report will be submitted in the format of the
Exhibit as follows. For each type of consulting service
arrangement in effect as of June 1, 1978, specify:
a. The number of such arrangements; and
b. The total dollars (in thousands) in terms of outlays.
This is a one-time report
10. Effective date. This bulletin is effective immediately.
11. Rescission. This Bulletin is rescinded following incorpora-
tion of basic policy, guidelines, and management controls into
agencies' policies and procedures, the submission of the
required data due on June 30, 1978, and implementation of the
data system requirements due October 1, 1978.
12. Inquiries. All questions or inquiries should be submitted
to the Office of Management and Budget, Administrator for
Federal Procurement Policy. Telephone Number [phone].
d'i;;
ames T. McIntyre, J
Director
Attachments
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. -
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THE 'WHITE HOUSE
WASHINGTON
May 12, 1977
.MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
In a continuing search for ways to improve the efficiency
and effectiveness of the executive branch, I have become
aware of a need for improved management of the excessively
large volume of consulting and expert services used by the
Federal Government. A recent survey by a Senate subcommittee
of the use of personal and non-personal consultant and expert
services identified more than 30,000 contract arrangements
and 10,777 individual appointments. Additionally, there
are such services provided by grant arrangements and through
advisory committee memberships.
There has been, and continues to be, evidence that some
consulting services, including experts and advisors, are
Cbeing used excessively, unnecessarily, and improperly.
This must be corrected without delay.
Some areas of concern include:
Use of consultants to perform work of a policymaking
or managerial nature which should be retained directly by
agency officials.
-- Repeated appointments or contract extensions which
raise questions whether the work is better suited to other
more appropriate arrangements.
-- Use of consultants to provide studies and analyses
which have no useful impact on agency operations, either
because the subject itself is non-essential or because there
are no disciplined agency procedures to (a) check priorities.
and (b) insure follow-up on the results.
-- Use of consultant arrangements as a device to
bypass or undermine personnel ceilings, pay limitations, or
competitive employment Procedures.
-- "Revolving door" abuses whereby former Government
employees may be improperly favored for individual or
contracted consulting arrangements.
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Intra-agency duplication of consultant efforts,
especially in large, multi-agency departments such as Defense
and Health, Education and Welfare, because there is no central
coordination of consulting efforts or dissemination of results.
-- Conflicts of interest between consultants' advice
and their other outside financial interests and affiliations.
In order to improve theuse of consultants, I want you to:
1. Review all data that is available or can be readily
assembled to describe:
-- The principal purposes for which consulting
services are being used;
-- The types of consulting arrangements being
used (Civil Service Commission appointment, contract,
grant, advisory committee membership, other); and
-- The number of such arrangements in effect and
total dollars involved.
the
.2.
criteria
abuses.
Review and revise the management controls and decision
used for consultants which will effectively prevent
3. Eliminate those consultant arrangements found to be
neither appropriate nor necessary.
4. Report the results of the above items to the Director
of the Office of Management and Budget by June 30, 1977.
I am asking the Director of the Office of Management and Budget
to review your reports and, where appropriate, to suggest
additional measures that you might apply to strengthen your
management control of the purposes and arrangements for
consulting and expert services.
"'"C71/77/7
???
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Attachment B
This attachment contains some, but not all, examples of the type
of services to which this Bulletin does and does not apply.
Services Included
- Advice on discriminatory practices in labor;
- Advice on organizational structure and management methods;
- Advice on artistic and cultural matters;
- Advice on and analysis of electric power projects;
- Evaluation of the effectiveness of agency publications;
- Advice on mail handling procedures;
- Advice on plans for conducting census enumerations;
- Analysis of the impact of a program;
O - Advice on maritime labor policy and maritime market
development;
Advice on legal and technological problems
trademark examinations;
Policy and program analysis evaluation and
- Services of grant peer review panelists;
Services Excluded
- Commercial and industrial products and
Circular No. A-76);
in patent and
advice;
services (see OMB
- Conduct of research (see OMB Circular No. A-11)
- Performance of operating functions and supervision of those
functions;
- Automatic data processing/keypunching services;
- Information system development;
C.) Audits made by Certified Public Accountants;
Architect and engineering services and other associated
services directly related to a particular structure;
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Purchase of real or personal property;
Stenographic services;
Direct operation and management of Government-owned
facilities;
Installation or testing of equipment;
Services performed by technicians or non-professional
persons to meet unusual or peak work demands;
Consultant-type services provided by one Federal entity
for another Federal entity under a Memorandum of Under-
standing or similar arrangement;
Physicians, dentists, nurses, and other health
fessionals providing medical services;
Employee training and executive development;
Legal research services that do
recommendations;
care pro-
not include advice or
Editing and proofreading services;
Educational-vocational guidance
- Court reporting;
- Translation services;
counseling for veterans;
Advisory services provided directly to the public or
foreign governments as part of an agency's programs of
assistance.
Geological, archeological, and cadastral surveys.
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CONSULTING SERVICE ARRANGEMENTS
(NAME OF DEPARTMENT OR AGENCY)
Types of Consultant
Arrangements:
1. Personnel
Appointments
2. Procurement
Contracts
3. Advisory Committee
Memberships
Total
Exhibit
No. ($ in thousands)
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
March 23, 1978 .
BULLETIN NO. 78-10
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Software Exchange Program
1. Purpose. This Bulletin is issued to emphasize the
importance of agency cooperation in the Federal Software
Exchange Program.
2. Background. In February 1976 GSA established the
Federal Software Exchange Program. Under this program, any
Federal agency which develops a computer program having
utility in other Federal agencies is required to provide
descriptive information and a copy of the program to the
centrally operated exchange. The descriptions provided by
the agencies are periodically published as a catalog and
this compilation is available to prospective "customer"
agencies which might have a need for similar computer
programs.
On January 13, 1978, the General Accounting Office issued
Report Number FGMSD 78-11 entitled "The Federal Software
Exchange Program--A Small Step in Improving Computer Program
Sharing." Agency staff members who have primary
responsibilities for automatic data processing activities
should review this report.
3. Policy. The Office of Management and Budget fully
supports this program and urges agency heads to assure that
agency staff cooperate with the General Services
Administration to increase software sharing, avoid
unnecessary duplication and expense through the exchange,
and utilize other mechanisms which have been established by
GSA for these purposes.
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4. Inquiries. Inquiries .about this Bulletin should be
addressed to the Officeof Management and Budget,
Information Systems Policy Division, telephone [phone].
Inquiries regarding the Federal Software Exchange should be
addressed to the manager, 703-557-4655 or 8-577-4655. For
further information on .the exchange, consult Federal
Property Management Regulation 101.32.16, issued by GSA.
,3f
ames T. McIntyre, Jr.
Acting Director
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_ OA BULLETIN No. 78-10
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Copies sent to: AO/DCI
STAT OGC Library,
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
March 23, 1978 .
BULLETIN NO. 78-10
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Software Exchange Program
1. Purpose. This Bulletin is issued to emphasize the
importance of agency cooperation in the Federal Software
Exchange Program.
2. Background. In February 1976 GSA established the
Federal Software Exchange Program. Under this program, any
Federal agency which develops a computer program having
utility in other Federal agencies is required to provide
descriptive information and a copy of the program to the
centrally operated exchange. The descriptions provided by
the agencies are periodically published as a catalog and
this compilation is available to prospective "customer"
agencies which might have a need for similar computer
programs.
On January 13, 1978, the General Accounting Office issued
Report Number FGMSD 78-11 entitled "The Federal Software
Exchange Program--A Small Step in Improving Computer Program
Sharing." Agency staff members who have primary
responsibilities for automatic data processing activities
should review this report.
3. Policy. The Office of Management and Budget fully
supports this program and urges agency heads to assure that
agency staff cooperate with the General Services
Administration to increase software sharing, avoid
unnecessary duplication and expense through the exchange,
and utilize other mechanisms which have been established by
GSA for these purposes.
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2
4. Inquiries. Inquiries .about this Bulletin should be
addressed to the Office . of Management and Budget,
Information Systems Policy Division, telephone [phone].
Inquiries regarding the Federal Software Exchange should be
addressed to the manager, 703-557-4655 or 8-577-4655. For
further information on .the exchange, consult Federal
Property Management Regulation 101.32.16, issued by GSA.
ames T. McIntyre, Jr.
Acting Director
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flUrn DT TT T rrpT7 "on '70 CI
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24 Feb 1978
Distribution made as follows:
1 - AO/DCI
1 - OGC Library
STATpei
No action
?
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EXECUTIVE OFFICE OF THE PRESIDENTv
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. O.C. 20503
BULLETIN NO. 78-9
February 24, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Revision of long-range estimates and the multi-year
budget planning base
1. Purpose and background. This Bulletin provides instruc-
tions on the preparation and submission of revised long-range
estimates of budget authority and outlays, which will be used
in updating the multi-year budget planning base.
General policies and guidance on the transition to a multi-
year budget planning system are contained in OMB Bulletin No.
78-7. The planning targets for the three years beyond the
budget year (1980-1982) provided to agencies in the 1979
allowance letters are the January planning base. This
planning base will be revised to reflect changes attributable
to completed Congressional action, reestimates (including
revised economic assumptions), ahd announced Presidential
initiatives. The 1980 Spring Planning Review will focus on a
three-year planning period using the revised planning base as
a starting point.
OMB will be holding discussions with agency officials
concerning a limited number of major program and budget issues
that might result in later Presidential initiatives. While
these initiatives would, when approved, change the planning
base further, the revised planning base estimates submitted in
response to this Bulletin should not include the effects of
such potential changes. These wilrie considered and, where
appropriate, included during the course of the Spring Planning
Review. Agencies will be sent revised planning ceilings for
1980, 1981, and 1982 following the Spring Planning Review
decision process.
2. Basis for revised estimates. The long-range estimates and
January planning base will be revised to reflect changes due
to reestimates, publicly announced Administration proposals,
and completed Congressional action in accordance with the
following guidelines:
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2
Reestimates. Agencies should review the estimates of
outlays and indefinite budget authority and make
necessary adjustments, particularly where significant
changes are occurring in current spending trends.
Reestimates should also reflect revisions to the
economic, demographic, or other assumptions used in
the January budget. Revised economic assumptions will
be provided, where necessary, by OMB.
Presidential initiatives. Estimates should be revised
to reflect changes in publicly announced budget plans
or requests due to:
O budget amendments and supplementals transmitted,
or approved and pending in OMB (the final com-
pilation of estimates will be adjusted by OMB to
include only those items that have been approved by
the President);
O deferral or rescission proposals transmitted; and
O legislative proposals transmitted, approved, or
publicly supported by the President.
Agency proposals that have not been approved by the
President should not be included in the revised
estimates.
Congressional action. Include the effect of mandatory
changes due to: (1) enacted substantive legislation
(entitlement and other legislation that has a direct
impact upon the planning base), (2) completed appro-
priation action, (3) the effects from delays in acting
on Administration sponsored legislation assumed in the
planning base (if applicable), and (4) final action or
inaction on rescissions and deferrals. Only those
changes that follow directly from Congressional action
or inaction should be included. (Enactment of
discretionary authorizations that the agency believes
may result in later appropriations above the current
Administration request or out-year level should not
change the long-range estimates or planning base.)
In preparing revised estimates for legislative
proposals not yet enacted by the Congress, agencies
should assume an effective date of July 1, 1978, where
an earlier date had been assumed previously.
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Increases or decreases to 1978 or 1979 program levels
due to Congressional action or inaction should be
reflected in all the years covered if the action taken
by the Congress implies continuation of that program
level in later years.
3. Materials required.
a. Revised long-range estimates. OMB will provide
agencies with three copies of the Long-Range Data and Update
Form (Exhibit 1) containing budget data for 1977-1982 that is
generally consistent with the long-range estimates in the 1979
Budget. In some cases, however, the data for 1978 and 1979
will have been adjusted in connection with the spring budget
update provided to Congress to reflect major changes
(reestimates, Congressional action, Presidential initiatives)
made subsequent to the January budget. The Long-Range Data
and Update Form displays agency, bureau, and account titles,
with line numbers identifying each account. The line entries
present budget authority and outlays at the account level.
The estimates should indicate the degree to which the budget
plans for the agency that have been approved by the President
commit financial resources. Revisions of these data will be
prepared in accordance with the instructions contained in
Attachment A and the guidelines provided in section 2 of this
Bulletin.
b. Agency Planning Summary. A report in the format
Exhibit 2 will summarize revisions to the long-range estimates
contained in the 1979 Budget by grouping them into three
categories:
Presidential decisions;
Congressional action; and
Reestimates.
The initial entry in Exhibit 2 will reflect the amounts shown
in the letter sent to each agency containing the 1979 budget
allowance and multi-year planning targets.
Care should be taken to assure that the changes included on
the Agency Planning Summary are consistent with the revisions
made to the Long-Range Data and Update Form (Exhibit 1).
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4
c. Planning Base Changes. Separate reports will be
prepared in the format of Exhibit 3 to explain specific items
that have affected the long-range estimates, i.e., the
agency's planning base, by at least $100 million in any one
year. The report will show data for the budget year (1979) and
the three succeeding years (1980-82). Information on 1978
amounts should also be presented when these amounts are
materially affected.
Planning Base Change reports will identify separately changes
resulting from publicly announced Presidential initiatives and
decisions; completed Congressional action; and reestimates
(including the effect of changes in economic assumptions).
Reported changes to the planning base will always include
information on budget authority and outlays. Receipts infor-
mation will be included, where appropriate. Data will be
presented by budget account with a separate entry for each
major budget function affected. The stub entry should
identify whether the change is the result of Presidential
decisions, Congressional action, or reestimates. A brief
explanation of the reasons for the change will also be
provided.
4. Timing. Agencies will submit the required information to
OMB no later. than March 20.
6. Inquiries. Inquiries and requests for assistance should
be directed to the OMB program division responsible for
reviewing the agency's budget estimates.
ork+9
ames T. McIntyre
Acting Director
Attachments
Now"
rfte
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Attacnment A
Bulletin No. 78-9
INSTRUCTIONS FOR THE PREPARATION OF LONG-RANGE ESTIMATES
General Instructions.
1. Estimates will reflect the future budget authority,
outlay, and offsetting receipt amounts implicit in the program
levels, initiatives, and economy measures approved by the
President. No discretionary changes are to be assumed in
programs unless they are the result of specific Presidential
commitments. The projections should not anticipate future
policy decisions. However, they should reflect any specific
Presidential decisions and legislative initiatives that affect
later years even if they do not affect the budget year.
2. In general, amounts will not be included for anticipated
price increases or future FedFii1 pay raises. These amounts
will be determined by 0t4B and included in an aggregate
allowance. The exceptions to this general rule are:
a. Beneficiary programs will reflect legislated inflation
adjustments.
Cb. Where approval has been given by OMB for anticipated
future price increases to be included for certain multi-year,
fully funded major procurement or construction programs (e.g.,
the space shuttle, nuclear reactors, major defense systems,
and costs of strategic petroleum reserves), anticipated
increases will be reflected in projections of budget authority
and outlays in accordance with the economic assumptions
supplied by OMB.
3. In general, growth in agency workload will be assumed to
be offset by productivity increases so that related employment
will not increase.
4. Ongoing programs whose authority expires during the
forecast period will be projected at the level of the program
in the year preceding expiration of the authorization, unless
there are specific policy determinations to the contrary.
Programs that are clearly one-time or temporary, such as
temporary study commissions, should be allowed to expire.
5. Projections for Benefit Payments.
a. Unemployment insurance benefits. Estimates for these
benefits should- be consistent with the aggregate unemployment
rate assumptions supplied by OMB.
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b. Medicare and Medicaid. Projections for these programs
should be based on HEW forecasts of utilization rates, number
of beneficiaries, etc. HEW projections of medical care prices
should be consistent with the overall economic assumptions
provided by OMB.
c. Other benefit payments. (Including: OASDI; railroad
retirement; civil and uniformed services retirement;
supplemental security income; and veterans compensation,
pensions, and readjustment benefits) Benefit payments per
beneficiary should be increased to take into account increases
in the earnings base (where applicable) on which the benefit
is computed, unless existing law provides otherwise. The
projections should be calculated by multiplying the expected
number of beneficiaries in each future year by average benefit
payments per beneficiary. When existing or proposed
legislation provides for automatic cost-of-living
adjustments, the projections should be further multiplied by a
consumer price index or other adjustment factor to be supplied
by OMB. Administration proposals to increase or decrease such
benefits should be shown separately.
Specific Instructions for Updating Computer Forms.
1. All corrections to the form will be entered in red.
2. Lines should not be added to or deleted from the computer
listing. In cases where accounts must be added or deleted to
make the long-range computer data file consistent with the
current master account title file and out-year initiatives, or
where the computer listing does not correctly reflect proposed
legislative items, the agencies will provide a paper to the
OMB program division responsible for reviewing their programs.
This paper should indicate the account title, 11-digit
identification code, and budget authority and outlays for 1978
to 1982.
3. When entering amounts on the Long-Range Data and Update
Form:
a. If the dollar amount for any year is to be changed,
enter the correct amount in the space immediately below that
number on the line marked "CORRECTIONS." If no change is
needed, leave the space blank on the line below the number.
b. Show the amounts in thousands of dollars.
c. Specify the number of entries made on each line in the
column entitled "NUMBER OF CHANGES." (Enter a zero if no
changes are made to a line.)
/
/ N
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3
4. The following abbreviations are used on the form:
a. BA -- Budget Authority.
b. OUTLAYS -- Outlays.
c. OFF EEC -- Offsetting receipts, either from intra-
governmental transactions or proprietary receipts.
d. PROP LEG BA -- Budget authority from proposed
legislation.
e. PROP LEG 0 -- Outlays from proposed legislation.
f. PROP LEG OR -- Offsetting receipts from proposed
legislation.
5. Proposed legislation, as used here, means "proposed for
later transmittal under proposed legislation." The 11-digit
identification code should contain a transmittal code "2."
Proposed legislation in the outyears should be treated in the
same manner as in the budget year, i.e., the changes in budget
authority and outlays attributable to proposed legislation
should not reflect the base estimate but should be identified
O separately in the line(s) for proposed legislation in all of
the years affected. For example, in Exhibit 1 the base
program is shown in lines 92900 and 93100 excluding the
effects of proposed legislation. The effects of the proposed
legislation are shown separately in lines 93000 and 93200.
6. It should be noted that the offsetting receipts lines are
not necessarily shown at the receipt account level. In most
cases they have been aggregated to the agency level and split
by subf unction and controllability code. These parenthesized
codes appear directly to the right of the resources measures
(BA, outlays, etc.) on the listing.
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Declassified in Part - Sanitized Copy Approved for Release 2013/07/18: CIA-RDP06M00944R000200130002-0 (
) Exhibit 1 k
Bulletin No. 78-9,
PAGV
spyc TuNctpas polo uro.!ii_Fosk-IlgRiqq. A5 OF
T ??
?
PREPARE? BYIJOhm 94 frAW;ke-G NumHER 1970 1979 1980 1981 1982
SUB _pm _9F
INRRENT CURRENT
CURRENT
lilt. .
?CURRENT ?CURRENT
FIN IRE CoANGES ACTUAL ESTIPAIE ESTIMATE ESTIMATE EST 1711TE ESTIMATE .
_._ 7= --- ._. --- -- . ----- . -
MOTET IF ANY AmOtiTif FIELD ON'IHIS-PRitirudt IS coRnEct AS SH M
OWN, EN LEAVE IlLAN9 TUE CoARESPONOING ANOW-POSITION ON THE FOLCow-
i--TUTi_DUCLISALLLIEIE_LADELLILL'iLkaatal Ota:,__LE_Ri I_ i Mei LJ S-18 C WI t.l't 5_511011111_111 E_BLEB_TIJE_C 013,EU Amoutiu tu aiguttaig tat
POSIT lilt on ME FOLLOWING DUPLICATE LINE LABELLED "CORRECTIONS". IGNORE THF PARENTHESIZED FIELD'CODES PRECEDING EACH AMOUNT FIELD,
ES,P
1-.2112Y-AKE_ ILE
USECRAEYUKCHINEMMET_00_NO2_2fellESENUMGELPAIAJIAUE.WIEUtiCilqHMALCIINIRENAAOILIAIK_CPO _AREAU441.EP WUJITe
ITEM IN COLUMNS 3 AND 4. nE SURE TO INSERT AMOUNTS IN 110005 AN Ta
O FILL IN YOUR n N
E ANO ONE NUMBER IN O ,
IE SPACE PROVIDED ABODE.
....INstauctintis_Ae!_erympfp_m_umn.ouLLEtihAuseu(______Amu_m_mo,___._foamEsliorilmns_conettorAuEstitisiBuctioms).
?
AGENCIES...CONTACT ynoR Omn EXAMINERS. 1)1411EXAMINERS...CALL INGH CONNELLY AT EXTENSION 4520. THANK YOU. u
i _ - _ . _ _ - - - _
.............. . _ _ _ _ _ _ - - - - - - - - .m.
Am. ow ?? .....
as . g? .m. ..
U.
oFFICE OF E0H7AFION
?--------------
I.
ELC1ENTARy ANn SECONDARY EDUCATION
...LAM( ESTIMATES_
092900 8A 1401112651
coRREETToNs
141113171Si C,
2122072 1261 3190528 1201 ))94120 1301 3394/20 ISO
1781 L32.1
3)94720'1341
(mu
3394/20
1
LAIEST.ESIIMAIES
09)00) PAOPAFGJA1501112651
1261 1201 400000 DOI 400900 1321
400000 I hi
400000
CORRECTIONS
? ___11930ua_EILLIC?t_Ea.AA13DLL12,51.1____a__
t2h1 1211L__950_taiu IS0000 1321
1'341
-- IATESI ASIlmAICS
097100 nulLAyc (501112651
21524/2 (261 25/1600 1201 3003492 1301 3265300 1121
1)54600 1341
1382300
C OR P CC I IBIS
? -__1214L0.1.__AULLAy4 111111 12AS I S
LL_a_1510.40 128L 1301 1121
1341
111.
.._1122SCA3110ALEi .
091200 PRUP.LFG.0 1501112651
1261 1281 29000 (10) 284700 1321
364200 1141
389000
CORRECTIONS
p muzuu mmoTo .177. n 1501'327,51
1.261 /0 OWI nu 3oa2oti T21
144.1
1,_
inIAL 8A
___12/11
2/22072 119052n 1394/20 3394729
1394720
1394220
_400000 _.500000
590000
A 09002
TOTAL OUTLAYS
2352472 2573600 1101492 3265300
3354600
3302300
2.00120_211111 0
301249
38/000
TOTAL OAINE11
2122012 3190520 )T7020 3714/29
3794720
3714/20
2252412. 25/3400 .39309.2. )13D2Qt
1 TEPID? .
Ailivin
?
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,_ PAGE 14
C'Exhibit it ,
Bulletin No. 78-9.
Lp_NO RANG(.0AIA *No urnmg_Fapoi--)Fglqq. ALor
PREPAREU Byt.20442 f1 6/21finaet NoMmER 1974
__ Skin CON or coFtEan
T patoNE Aino FCP4 CHANGES ACTUAL ESTIPATE
T "?
1919
CUR REN I
2411/44/2
1980
CURRENT
ESTIMATE
1981 1982
CORR kt CURRENT
EST !MATE ESTIMATE
fRI NUIE1 IF ANY Amnu41 FIELD ON IHIs PRINTOUT IS CORRECT AS SHoWN, THEN LEAVE niAmk THE CoRRESPUNOING AMOUNT POSITION ON THE Foanw-
1.-Ititi_UUCLJCALI-lin-IABILLIALIGUISILIJSM2J_IE-A9/-31DUIL-11_1121COM LWOW/ t-Ifl2.-ENLEB.J11_MI31(1 01001 MAR CORREIEUHQLat
priSif 1.24 on THE FOLLOWING ouPLICATE LINE LABELLED ',CORRECTIONS". IGNORE THE PARENTHESIZED FIELD?COOES PRECEDING EACH AmouNI FIELD,
? -.I leEY-6ME _USE O.. FOR istaturtc eRES El-U.1306E I .114.1.2.1? _UR .SUDEUtIC.I.Vni. !ULM/1801140a 119.. LODES 492-3U/144._EAR_, (Ma__ _
ITEM IN COLUMNS AND 4. nE SURE 10 INSERT AMOUNTS IN 110005 AND FILL IN YOUR NAME AND PIMINE NUMBER IN THE SPACE pRoyi0E0 ArinvE.
1.-INS MX 1.11N3_2415._2951WID_IN AM0. OVLL Et IN. AUSO _ HOE ___...10(1_41925110Ni.NOLL COY2M2.0l_luE 5E3 WBUC 1 I07151
AGENCIES...CONTACT ynuft 0140 EXAMINERS. Omit EXAmINERS...CALL lAJqII coNNELLY AT EXTENSION 4520. THANA YOU.
, - - - . - - ----- - --?
?
?
--------------
OFFICE OF EDurAIION
El CIFNTARY AND SECONUARY f 00CAT ION
s_LATESI ESTINA1ES. ? .
092900 BA I 4011126S / 2122012 1261 31405213 1241 3394120 1301 3394/20 1121 3394/20-1341 339472"
I.
CORRECTIoNS
4-0.92_200___IA ism t 12GS I CD MAI izel.___ lint . Lin (lil
I
el_LAIEST.ES1INAIE5 a
093003 PAUP.1.10.11A1 501 I 1265 I 1261 1201 400000 1101 400900 1121 400000 a 141 400000 a
? _ _',
?
CORNECTIONS
._01130002ILOO-1/1141A15DLIJ ZAS I a 1.2.61 1211.___150.9.011101 iS00301 112) 1341
?_ LAIEsr AsTimAT(S
091lou nui LAY% 1501112651
CORRLCT 1045
11.02.31.011__OUILAy4 141010641
A_IAJESC_ESIJOAIES_
091200 pRop.LFG.0 1501112650 1261 1281 24000 1301 284/00 1321 364200 1341 389000
23524/2 1261 25/1600 1241
3003442 1301 3263)00 1121
?n .l___________
1374600 1341 33112300
301 1121 1351
CORREC f IONS
w___.09_120,1 Palm 'FE n a sna a Inas I a 1261 __JUL! /0 ego mu 303900.1 Da I 40
101At. 8A 21220/2 1140524 1394/20 1394729 3394720 3394/20
?__--JOIAL "'LDP.-LEG-6k _499000? -4000Q0 00000 ig01302--_-_,
InTAL OUTLAYS 2.152412 25/3600 1041492 3265300 3354600 3382300
? .----10141-PHOL.I.Er n 20090________2BiL90 }OM )(2000 '
TOTAL !MINE' I 2122012 I paca528 3144120 3/94120 3/94720 3/44120
INAL. QUM.TJ 2152.472. _ 25/34CM 30 WI93._ _.3.3391200... 3 / leogg - _.3// 130n -1
.
?
?
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ka,
AGENCY PLANNING SUMMARY
DEPARTMENT OF GOVERNMENT
(in millions of dollars)
Budget Year (1979) BY+1 (1980)
Exhibit 2 0
Bulletin No. 78-9,
Planning Period
BY+2 (1981) BY+3 (1982)
BA OUTLAYS BA OUTLAYS BA OUTLAYS BA OUTLAYS
1979 BUDGET ALLOWANCE AND
MULTI-YEAR PLANNING TARGETS
Changes resulting from:
Presidential decisions
Congressional actioh
Reestimates
REVISED PLANNING BASE
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Account title and identification no.
January planning base 1/
Change to planning base 2/
[Presidential decision]
[Congressional action]
[Reestimate]
Total
Date:
PLANNING BASE CHANGE
DEPARTMENT OF GOVERNMENT
(in millions of dollars)
Exhibit
Bulletfi
No. 78-9
Planning Period
Budget Year (1979) BY+1 (1980) BY+2 (1981) BY+3 (1982)
BA OUTLAYS BA OUTLAYS BA OUTLAYS BA OUTLAYS
Explanation of change:
[Briefly describe the nature of the change.]
1/ Show the amount included in the base for the item as derived from the January planning
base amounts.
2/ Show separately Presidentially approved changes, Congressional action, and reestimates.
If the change involves more than one function, a separate line should be provided for each
major function.
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CI
cO/A/F-e)
p iert-
ficibe-27-
4izebli last
OG oetti'd'
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20509
BULLETIN NO. 78-8
January 31, 1978
TO TEE READS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Agency advertising outlays
1. Purpose. This Bulletin provides instructions for
reporting data on agency advertising activities performed
under contract with the private sector. The information is
being obtained at the request of the Chairman of the House
Appropriations Committee.
2. Background. In response to a House Appropriations
Committee request, the Office of Management and Budget
issued Bulletin No. 75-14 (dated May 13, 1975), which
instructed agencies to submit outlay data on their FY 1975
advertising activities. The Appropriations Committee found
that information to be helpful and has asked for an update
on outlays for advertising that is contracted out, including
the names of advertising firms with principal contracts.
This Bulletin is designed to fulfill the Committee's current
request.
3. Definitions. For the purposes of this Bulletin, the
following definitions will be used.
a. "Advertising" means (1) the action of bringing
information to the attention of the public, especially by an
oral or written announcement, for the purpose of inducing a
desired reaction (e.g., enlisting in the Army), advising
potential beneficiaries of rights to which they may be
eligible (e.g., social security, veterans pensions), or
promoting major Federal objectives (e.g., pollution
abatement, sale of savings bonds) and (2) the business of
preparing advertisements for publication or broadcasting
(including all types of media dissemination).
b. "Minority business enterprise" means a business
enterprise that is owned or controlled by one or more
socially or economically disadvantaged persons. Such
disadvantage may arise from cultural, racial, chronic
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economic circumstances or background or other similar cause.
Such persons include, but are not limited to, Negroes,
Puerto Ricans, Spanish-speaking Americans, American Indians,
Eskimos, and Aleuts.
c. "Small business enterprise" means a small business
as defined in 13 CFR, section 121.3-8(e).
4. Coverage. The provisions of this Bulletin apply to all
Executive Branch departments and agencies, including the
Postal Service, with full-time permanent employment of 100
or more in either FY 1977 or FY 1978.
5. Material required. Two types of reports will be
required from each agency covered by this Bulletin:
Separate reports on advertising outlays for FY 1977
and for FY 1978 on total agency advertising
outlays, advertising outlays paid to minority
business enterprises, and advertising outlays paid
to all small business enterprises.
A report listing the names of firms or individuals
to whom the agency has awarded principal
advertising contracts that were in force during FY
1977 or FY 1978 to date.
a. Advertising outlay reports. These reports will be
prepared in accordance with Instructions in section 1 of the
Attachment and will cover all contractual advertising
activities defined in section 2 of this Bulletin. This will
include those activities that provide information to the
public on:
- -
- -
recruitment by Federal agencies of civilian and
military personnel;
public service activities intended to advise those
that are eligible for Federal assistance (e.g.,
food stamps and social security benefits); and
promotion of Government objectives (e.g., pollution
control; forest fire prevention; mailing early; and
sale of U.S. savings bonds, U.S. securities, and
debentures of Government enterprises).
The outlays reported for the above purposes will be limited
to those for advertising that is contracted out. Include
outlays to radio, TV, and the printed media for
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"
announcements, as well as payments to commercial firms
individuals for advertising purposes.
Exclude in-house advertising outlays from the
required under this Bulletin. Also exclude the
advertising that is associated with publication of
rules and requirements in the Federal Register,
contracted out or performed in-house.
3
or
reports
cost of
proposed
whether
Where detailed supporting documentation is not available to
justify estimates for FY 1978, statistical estimates and
approximations may be used. The reports for 1977 and 1978
should each be accompanied by a brief explanatory statement
on the method applied in determining the outlays shown.
b. Principal advertising contractors report. This
report will be prepared in accordance with instructions in
section 2 of the Attachment and will cover all commercial
firms, individuals, and media with a Government advertising
contract in excess of $50,000. The report will identify the
names of all such contractors, whether any are minority
business enterprises, and the period of time for which the
contracts run.
A negative report will be prepared, if an agency subject to
this reporting requirement has not had in force any
contracts in excess of $50,000 during either FY 1977 or FY
1978 to date.
6. Copies and timing. Three (3) copies of the following
reports will be submitted to the Office of Management and
Budget no later than Friday, February 24, 1978:
FY 1977 and FY 1978 reports on total agency
advertising outlays; and
report on principal advertising contractors.
Three (3) copies of the reports on advertising outlays paid
to minority and small business enterprises will be submitted
no later than Friday, March 24 1978.
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Ti
0
4
7. Inquiries. Questions concerning the instructions in
this Bulletin should be addressed to the OMB representatives
in charge of the agency's budget request.
AreiOK.
Atei.,-----
mes T. McIntyre, Jr.
Acting Director
Attachments
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Attachment
Bulletin No. 78-8
REPORTING INSTRUCTIONS
Three (3) copies of the reports reauired under section 5 of
the Bulletin will be prepared by each Executive Branch
department or agency (including the Postal Service) with FY
1977 actual or FY 1978 estimated full-time permanent
employment of 100 or more. The reports will be typed on 8"
x 10-1/2" paper in the format of Exhibits 1 and 2, and will
be submitted to the Office of Management and Budget in
accordance with the following schedule:
- -
By Friday, Febru!Ly 24, 1978: FY 1977 and FY 1978
reports on total agency advertising outlays and the
report on principal advertising contractors.
_By Friday, March 24, 1978: FY 1977 and FY 1978
reports on advertising outlays paid to minority and
small business enterprises.
Detailed instructions on the preparation of the reports
follow:
1. Advertising outlays. Separate reports for FY 1977 and
FY 1978 will be prepared, in the format of Exhibit 1, for
the following categories of agency advertising outlays:
Total advertising outlays,
Advertising
outlays paid to minority business
enterprises, and
Advertising outlays paid to small business
enterprises.
Outlays in each report will be shown in thousands of dollars
and will be based on actual agency outlays for 1977 and
estimated outlays for 1978.
In the case of reports on total agency advertising outlays,
separate reports will be prepared for bureaus or other
principal organizational units when these units have
sizeable advertising programs. In such cases, the name of
the organizational unit will be presented in the heading
under the name of the department.
Following
reports:
are instructions for the specific entries in the
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2
a. Column 1. Description. Show line entries for the
different types of "contracted-out" activities for
advertising as follows:
Line 1 - Media. Enter the outlays paid
directly to radio and television stations,
newspapers, magazines, journals, and other
media for advertising purposes.
Line 2 - Advertising agencies. Enter the
outlays paid to advertising agencies and others
in the Private sector to produce the desired
advertising. Include contractual services for
signs, posters, brochures, and other material
prepared commercially for advertising purposes.
Line 3 - Total. Enter the total outlays (sum
of lines 1 iwa- 2) for contracting out for
advertising.
(NOTE: For the minority and small
reports, entries on lines 1, 2, and 3 will
only outlays paid to minority or small
enterprises, as defined in section 3
Bulletin.)
business
include
business
of the
b. Other columns. On the appropriate line under
columns 2, 3, 4, and 5, report advertising outlays
paid to the media (e.g., radio, TV, and the press),
to advertising agencies, and to a total thereof.
Specific instructions for each column follow:
Column 2 - Agency recruiting. Enter in this
-on the appropriate line, advertising
outlays for the recruitment of civilian or
military personnel.
Column 3 - Public service. Enter in this
column, on the approiTiriite line, advertising
outlays to advise those who are eligible for
Federal assistance. This includes advice to
individuals on programs, such as food stamps,
social security benefits, and employment
services: as well as information to States,
localities, and non-profit institutions.
Column 4 - program promotion. Enter in this
61-LTIVI, on the appropriate line, advertising
outlays to promote major Federal objectives,
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3
such as pollution control; forest fire
prevention; mailing early; sale of U.S. savings
bonds, U.S. securities, and debentures of
Government enterprises; and observance of
Federal holidays and special events.
Column 5 - Total. For each line, enter the sum
of columns 2, 3, and 4 to show the total
outlays for advertising.
c. Explanation. Include a brief explanatory statement
on the method used to determine the outlays
reported for advertising purposes. If reports are
submitted for several organizational units of a
department, present a brief exolanation of the
primary purpose of advertising for each unit.
(Reports are not required by program.)
2. Principal advertising contractois. A report, in the
format of Exhibit 2, will be prepared for each department or
agency that has an advertising contract in force of $50,000
or more during FY 1977 or FY 1978. A negative report will
be submitted if no such contracts were in force.
The names of the principal contractors will be listed in
order of magnitude, with the largest contractors listed
first. An asterisk will be used to denote any minority
business enterprises included in the list. Each advertising
contract of $50,000 or more that has been in force during
1977 or 1978 to date will be identified separately.
The following data will be provided for each contractor:
Contractor. Enter the name of the commercial firm,
individual, or media to which a contract in excess of
$50,000 has been awarded.
Contract no. For each contract of $50,000 or more
awarded to the contractor, enter the number by which the
contract is identified in agency procurement records.
Contract period. For each contract of $50,000 or more,
enter the time period for which the contract was or is
effective.
Amount. Enter the amount for which each separately
identified contract was awarded.
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Description
(1)
Exhibit 1
Bulletin No. 78-8
Fiscal Year [1977] [1978]
ADVERTISING OUTLAYS 1/
(Dollars in thousands)
[Name of department or agency]
Agency Public Program
Recruiting Service Promotion
(2). (3) (4)
Total
(5)
[Name of bureau]
1. Media
2. Advertising
agencies
3. Total
Total, [Department
or agency name]:
1. Media
2. Advertising
agencies
3. Total
Explanation
1/ For the March 24, 1978 submissions, indicate in the
heading whether the report is on outlays to minority
business enterprises or small business enterprises.
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fin
Contractor
Exhibit 2
Bulletin No. 78-8
PRINCIPAL ADVERTISING CONTRACTORS
Fiscal Years 1977 and 1978
Contract No. Contract Period Amount
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p- L72222-5:71-1
?
CTHE WHITE HOUSE ....41e011.4c4;
WASHINGTON
January 12, 1978
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Multi-Year Budget Planning
The demanding task of preparing the Federal Budget for
fiscal year 1979 is almost complete. Your cooperation
in this task has been very gratifying.
During the process of preparing the 1979 Budget, I was
reminded -- as I am sure you were -- that it has become
very difficult for either the Congress or the President
to plan budgets effectively just one year in advance.
Accordingly, I am asking that your Fiscal 1980 Budget
requests be prepared as part of a three-year budget
plan. Work cn these should commence immediately after
the FY 1979 budget is transmitted.
The Office of Management and Budget will give you the
1979 allowances and the planning base estimates for fiscal
years 1,980, 1981, and 1982. These will be based on your
projections for the FY 1979 budget. Then, in the spring,
I will review major FY 1980 budget issues that might sig-
nificantly .:lter the three-year planning base estimate.
Afterwards the Office of Management and Budget will give
you detailed guidance (and if necessary, revised planning
base estimates) as you undertake the preparation of your
fall budget request.
I realize that some issues will occasionally arise during
the year which I-will-not have had a chance 'to consider
in these comprehensive spring _and fall budget reviews.
When this happens I want an analysis of long-term budget
costs to be included among the briefing papers I receive.
Multi-year budget planning should help make our government
work better. I know you will do everything- possible to
see that the transition is smooth.
1
rF: 7 n
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ST
...........,... , , , . . , , . . ... " .
... , , . . .... .. ,. . ...nu
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OFFICIAL ROUTING SLIP
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DATE
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CONCU NCE
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' guidance level. The details of the ?rmat for the
three-year budget are not firm i. it is clear that
more attention must be give o 1981 and 1982 that
our current program gui e provides. If you
wish, I will draft a s lemental guidance memo
to the directorates.
STATIfi
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FOLD E TO RETURN TO SENDS, 0."
FROM: NAME, ADDRESS AND PHONE NO.
DATE
17 Tan 7R
CONFIDENTIAL
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.
TO:
EXECUTIVE SECRETARIAT
Routing Slip
ACTION
INFO
DATE
INITIAL
1
DCI
2
DDCI
3
D/ DCI /IC
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5
DDI
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SUSPENSE
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Remarks:
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Executive Secretary
Date
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ID January 1978 ?- ?
STAT
Distribution made as follows:
copies sent to each Senior Budget Officer
1 copy - AO/DCI
1 copy - OGC Libra
1 copy - BMG
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.1 .
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UNCLASSIFIED 1 1 CONFIDENTIAL 1
SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
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ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached for your information is a copy
of 4 m Bulletin No.78-2 establishing a multi-
year planning system. If you will let us have
your questions, we can raise them when we '
discuss the Bulletin with CMB and IC Staff
examiners.
We will give you any additional guidance
we get as soon as we get it.-
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FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
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? .1
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-7
January 16, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Establishment of a Multi-Year planning System
1. Purpose and Background. The President, in a memorandum
dated January 12, 1978 (Attachment A), asked each agency
head to prepare future budget requests within the context of
a three-year budget plan. In accordance with the
President's direction, these instructions provide guidance
on the transition to a multi-year planning system that will:
Expand the planning horizon to cover the three
years following the budget year and fully integrate
long-range planning into the executive budget
cycle.
Ensure that long-term consequences are identified
and highlighted when decisions are made.
Provide a structure for review and analysis of
long-term programs and tax policy choices.
2. General Policies. These instructions will take effect
upon issuance of the allowance letters forwarded to the
agencies following transmittal of the 1979 Budget.
The budget year amounts included in the 1979 Budget and the
detailed long-range estimates prepared in connection with
the Budget will be the starting point for transition to the
multi-year :planning system. The planning period referred to
in this bulletin covers the three years following the budget
year. The estimates included in this system will provide a
basis for evaluating the long-range effect on the budget
totals of major programs or tax policy initiatives
subsequently proposed to the President. In that connection,
all significant program and tax policy proposals prepared
for the President and/or OMB will include an analysis of
budget costs that identifies the long-term effects of the
proposals.
e mob
ea,
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2
The basic measures that will be used in this new system will
be budget authority, outlays, and receipts. Other measures
of program level, such as total obligational authority or
obligations may also be appropriate as supplements to the
basic measures. Estimates for the years following the
budget year will be prepared in accordance with the
guidelines contained in section 23.2 of OMB Circular No.
A-11.
3. Operation of the Multi-Year Planning System.
a. Budget planning process. During the budget
planning process--especially during spring and fall
reviews--broad fiscal goals beyond the budget year will be
established. Much emphasis will continue to be placed on
decisions for the budget year amounts that will be
transmitted to the Congress and for which appropriations
will be requested. However, long-range implications will he
considered in connection with every issue and decisions will
be made in the context of the entire planning period.
b. Determining the planning base. Following
transmittal of the budget to the Congress in January, OMB
will send each agency an allowance letter containing: (1)
the amounts included in the President's Budget for the
budget year (budget year allowances); (2) planning targets
(generally budget authority) for the three years following
the budget year; and (3) outlay estimates for the three
years following the budget year. The budget year allowances
and long-range planning targets will constitute a planning
base. The outlay estimates are not to be viewed as targets
or ceilings; they should be the spending pattern expected to
result from the planning targets.
In connection with the Spring Planning Review, agencies will
be asked to develop analyses of issues (e.g., proposed
program initiatives, project cancellations, major
reorganizations, and program reforms under development) that
could significantly affect the planning base. These issues
will be presented to the President for decision, as
appropriate. (Detailed instructions on the preparation of
these issue papers will be provided later.) The Spring
Planning Review will culminate in the issuance of 1980
ceilings for fall budget submissions and planning targets
for 1981 and 1982.
c. Changes to the planning base. As Administration
policy is decided, legislation is enacted, and reestimates
are made in the amounts for the approved programs, the
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3
planning base may change. In addition, events may occur
that have the potential for changing the planning base.
These include probable congressional action and
administration proposals under consideration. Changes to
the planning base will be made by means of formal reviews
and updates, and interim reports on significant changes.
(1) Formal revision of the planning base. OMB
will formally reviewand update the planning base at least
three times during the year. These reviews will incorporate
changes to the previous base attributable to completed
Congressional action, Presidential decisions, and, when
necessary, reestimates (including those resulting from
changes in economic assumptions). Information provided by
the agencies in connection with the preparation of the April
and July updates and the spring and fall reviews will
provide the basis for these revisions. Subsequent
instructions will contain specific guidance on revising the
planning base and will also include definitions and further
explanations of the multi-year planning concept.
(2) Interim tracking. Between formal reviews and
updates of the planning base, .'information on significant
changes--actual and potential--will be collected by OMB.
This information will be summarized and presented to the
President to keep him up to date on the latest budget
conditions and provide him with a budgetary framework for
making program and tax policy decisions. Attachment B
includes a list and description of the elements that
normally will be covered in the summary. Agencies will be
provided copies of the planning summaries when transmitted
to the President.
4. Reporting. Agencies will be required to provide
information on significant changes to the planning base
between formal revisions as follows:
a. Analysis of Budget Costs. This report will relate
actual and potential changes to the planning base and help
to ensure that the 'budgetary consequences of the President's
policy choices are made clear. When major program or tax
policy issues are developed and presented to OMB or directly
to the President, either at his request or that of his
advisers, an Analysis of Budget Costs, in the format of
Exhibit 1, will be prepared and included with the program or
tax policy decision memorandum. If issues are presented
directly to the President, a copy of the Analysis of Budget
Costs will be provided promptly to OMB.
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The analysis will identify estimated changes to the planning
base. When options are presented, estimated changes to the
planning base will be provided for each option, and the
assumptions underlying the estimates--economic,
programmatic, etc.--will be discussed. Factors that could
modify these estimates and the potential magnitude of the
variations beyond the three-year planning period should also
be discussed.
b. Additional interim information. The planning
summaries for the President will be compiled, generally,
fron information available internally within OMB. However,
under normal circumstances, agencies usually become aware of
proposed program initiatives, potential events that could
cause significant reestimates, and potential congressional
action at an earlier stage than OMB. Agencies should
initiate reporting of potential changes not reflected in the
planning summaries prepared for the President. In reporting
these potential changes, agencies should use the same
general categories as are included in the planning summary
provided to the President (see Attachment B).
5. Timing. After receipt of the planning base in the
January allowance letter, agencies 'should submit an Analysis
of Budget Costs to OMB whenever decision memoranda or major
policy or tax issues are prepared for the President or OMB.
Additional interim reporting should occur as soon as the
information becomes known.
z.
es T. McIntyre,
cting Director
Attachments
?
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ATTACHMENT A
Bulletin No. 78-7
THE WHITE HOUSE
WAS
JAN 12 1278
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Multi-Year Budget Planning
The demanding task of preparing the Federal Budget for
fiscal year 1979 is almost complete. Your cooperation
in this task has been very gratifying.
During the process of preparing the 1979 Budget, I was
reminded -- as I am sure you were -- that it has become
very difficult for either the Congress or the President
to plan budgets effectively just one year in advance.
Accordingly, I am asking that your Fiscal 1980 Budget
requests be prepared as part of a three-year budget
plan. Work on these should commence immediately after
the FY 1979 budget is transmitted.
The Office of Management and Budget will give you the
1979 allowances and the planning base estimates for fiscal
years 1980, 1981, and 1982. These will be based on your
projections for the FY 1979 budget. Then, in the spring,
will review major FY 1980 budget issues that might sig-
nificantly alter the three-year planning base estimate.
Afterwards the Office of Management and Budget will give
you detailed guidance (and if necessary, revised planning
base estimates) as you undertake the preparation of your
fall budget request.
I realize that some issues will occasionally arise during
the year which I will not have had a chance to consider
in these comprehensive spring and fall budget reviews.
When this happens I want an analysis of long-term budget
costs to be included among the briefing papers I receive.
Multi-year budget planning should help make our government
work better. I know you will do everything possible to
see that the transition is smooth.
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ATTACHMENT B
Bulletin No. 78-7
CATEGORIES OF PLANNING BASE CHANGES
Planning summaries will be prepared for the President
between formal updates of the planning base to keep him
informed of significant changes--actual and potential. The
summaries will include information categorized as follows:
(1) Actual changes:
Presidential decisions. Changes due to budget
amendments and supplementals approved by the
President, pending deferrals or rescissions,
ahd legislative proposals transmitted or
publicly supported by the President.
Congressional action. Changes due to enacted
substantive legislation (entitlement and other
legislation that has a direct impact upon the
planning base), completed appropriation
action, the effects from delays in acting on
Administration-sponsored legislation assumed
in the planning base, and final action or
inaction on rescissions and deferrals. Only
changes to the planning base that follow
directly from congressional action or inaction
should be included under actual changes. For
example, enactment of discretionary
authorizations that require later
appropriations will be included under
potential changes.
Changes to budget year program levels in the
planning base effected by the Congress should
be reflected throughout the planning period if
the action taken by the Congress implies
continuation of that program level in later
years.
- Reestimates. The effect of revised economic,
demographic, or other assumptions.
(2) Potential changes:
- -
Administration initiatives. Agency
legislative Or program proposals and
anticipated Presidential initiatives will be
reported.
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Probable congressional action. Potential
changes attributable to anticipated
congressional action Or inaction on
Administration proposals, later appropriation
actions that may differ significantly from the
planning base, and congressional legislative
initiatives.
Information on the planning summaries will be limited to
those items that would modify outlays or receipts by amounts
greater than $100 million in any period covered. At a
minimum, the planning summaries will include information on
budget authority and outlays. Other measures of program
level will be included, as appropriate. Receipts
information will be provided for items relating to tax
policy proposals.
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ANALYSIS
Issue: Whether to adopt an escalator
EXHIBIT 1
Bulletin No. 78-7
OF BUDGET COSTS
provision in the minimum wage laws.
(in billions of dollars)
1979
1980
1981
1982
Changes to the Planning Base:
Alternatives:
Limit compliance to all firms
with gross sales over:
(1) $250,000
BA
2.4
2.7
3.0
3.2
0
2.2
2.6
3.4
3.2
(2) $500,000 (recommended)
BA
1.8
2.0
2.1
2.2
0
1%7
2.1
2.0
2.3
(3) $700,000
BA
1.3
1.4
1.5
1.5
0
1.3
1.2
1.7
1.5
Basis for Estimates:
The automatic percentage increase in the minimum wage would be derived from
a weighted average of consumer price index changes over the past two years.
The cost estimate, based on the latest official economic forecasts, largely
reflects increased wages to participants in Federal employment programs
geared to the minimum wage--primarily the summer youth and CETA programs.
A lag time of six months was assumed in developing the impact on Federal
payroll salaries indirectly geared to the minimum wage, i.e., low-grade
civil-servants and enlisted personnel. Finally, an additional $100 million
was estimated to be spent in each year for the enforcement of rate
increases.
Factors that could modify the budget impact:
The Bureau of Labor Statistics reports that the C.F.I. has increased at a'
consideraly higher rate over the past several months in contrast to the
longer-term trend of gradually declining rate increases. If this short-
term trend continues over the next six months, then the program cost
estimates would increase by roughly 10% in 1979 and more than 30% in 1982.
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OMB BULLETIN NO. 78-6
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STAT
STAT
? ' -
Distribution made to: ODP
AO/DCI
OGC Library, Att
BMG
DDO
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?? ? ?
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20509
BULLETIN NO. 78-6 December 22, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Data on acquisition, operation, or use of
automatic data processing systems
1. Purpose. This Bulletin provides instructions for
updating information on automatic data processing (ADP)
systems submitted to the Office of Management .and Budget
(OMB) under section 43.2 of OMB Circular No. A-11 and
providing this information to the Congress.
2. Background. Public Law 891.306 (the Brooks Act)
established a framework for the economic and efficient
procurement and utilization of ADP resources. Consistent
with the objectives of that Act, agency plans for ADP must
be accurately reflected in the President's budget
determinations. As a result of Congressional concern about
the increasing level of Federal expenditures for ADP,
various committees of Congress and individual members have
requested that information on the level of ADP expenditures
within each agency be provided to the Congress.
3. coverage. These instructions apply to ?each agency
required to submit a summary report on the acquisition,
operation, or use of ADP systems, pursuant to section 43.2
of Circular No. A-11.
4. Material required. When information is transmitted to
the agency on the President's budget determinations, a
separate amount will be included for ADP. Upon receipt by
the agency, the exhibits and narratives on ADP (required
under section 43.2 of Circular No. A-11) will be revised to
bring them into accord with the action taken by the
President. When requested by OMB representatives, materials
for printing (e.g., program and financing schedules) and
supplementary source documents will also .be revised to
reflect the President's determination with respect to ADP.
Both types of revisions will be made in accordance with
instructions in Circular No. A-11 on "Conforming to
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2
determinations" (section 11.8) and will be submitted to OMB
immediately.
5. Budget justification. In furnishing supplementary
information to the Congress on appropriation requests and
other budgetary matters, agencies may be requested to submit
exhibits and narrative justifications for ADP systems. Data
will be consistent with the revisions made following the
receipt of Predidential determinations.
? Agency officials will be prepared to testify on ADP systems
? and their impact on agency budget requests during hearings
before Congressional Appropriations and other committees.
6. Inquiries. Questions regarding the instructions in thib
Bulletin will be addressed to the OMB program division
responsible for reviewing the agency's budget estimates.
Mr 144
es T. McIntyre, Jr.
Acting Director
?????Y
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OMB BULLETIN 78-5
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a; IlUVCMUCI Syr(
STATDte: DCh/BMO discussed with Np
action required for CIA budget. Data provided
20 Dec 1977 for CIARDS. 12/8/77
Distribution made on 12/23/77:
1 - AO/DCI
STAT 1 - OGC Library, Att:
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-5
November 25, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Preparation and submission of 1979 "current
services" estimates
1. Purpose. These instructions cover the preparation and
submission of "current services" estimates for fiscal years
1978 and 1979. The instructions apply to all agencies of
the Government including the Legislative Branch, the
Judiciary, and off-budget Federal entities.
2. Background. Section 605 of the Congressional Budget Act
of 1974 (P.L. 93-344) requires the President to submit the
proposed budget authority and estimated outlays that would
be included in the 1979 budget if all programs and
activities were carried on at the same level as the fiscal
year In progress (base year, 1978) and without policy
changes. The Act also requires submission of supporting
information such as economic assumptions and program
caseloads.
The Congress -- in particular the Joint Economic Committee,
and the budget committees -- will use the current services
information to assess the size and direction of the budget
and as a base against which alternatives, including the
President's budget proposals, can be evaluated.
3. Basis fox the estimates.
a. Current services base estimates for FY 1978.--The
current services estimates for 1978 will constitute the base
estimates from which the 1979 current services estimates
will be determined and should be derived from the amounts
for 1978 to be included in the 1979 Budget. In estimating
current services outlays, agencies will be expected to
exercise the same care to avoid overestimates (the
"shortfall" problem) that they have been instructed to
exercise in preparing Presidential budget outlay estimates.
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2
(1) The current services estimates should include the
effects of legislation signed into law on or before November
30, 1977. It should be assumed that deferral actions will
continue in effect for the period specified in special
messages transmitted to the Congress under the Impoundment
Control Act of 1974, unless overturned by the Congress by
November 30, 1977. (Agencies will be asked to make
subsequent corrections to reflect congressional action, if
any, during December.)
(2) The estimates should be based on the economic
assumptions provided by OMB in connection with the 1979
budget estimates.
(3) If 1978 appropriations have not been enacted,
alternative bases will have to be used. In the case of
major procurement and construction programs that are largely
governed by amounts containe4 in annual authorizing
legislation, adequate appropriations to permit the orderly
execution of enacted authorizing legislation should be
assumed in the absence of completed appropriation action.
For other programs, estimates will be based on the levels
contained in the continuing resolution in effect on November
30
b. Current services estimates for FY 1979.--The current
services estimates for 1979 should reflect the anticipated
costs of continuing on-going Federal programs and activities
at 1978 current services base levels without policy changes
(i.e., ignoring all pending new legislative proposals,
Presidential and congressional). The estimates should allow
for the expected future implications of current law (as
specified in paragraph 3a(1) above), and for anticipated
changes of a relatively uncontrollable nature (as distinct
from policy changes). More specifically:
(1) Programs that expire under existing laws should
not be assumed to carry forward if the activities or
benefits are clearly temporary or one-time (such as
temporary commissions scheduled to expire). All recurring
programs whose authority is scheduled to expire will be
assumed to continue.
(2) Current services estimates will be based on the
same general level of prices as the budget request.
Estimates will not be adjusted for subsequent price
increases except to the extent required or specifically
permitted by current law, or as approved by OMB for fully-
funded, multi-year major procurement, construction, and
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research and development programs for major systems.
Effects of future Federal pay increases will not be
included in the estimates prepared by agencies; a separate
Government-wide allowance will be developed by OMB.
(3) Estimates for benefit programs that have
legislated cost-of-living increases (such as social security
and food ?stamps) or whose outlays increase automatically
with rising prices (such as medicare and medicaid) should be
adjusted from the 1978 current services base estimates for
(a) changes in beneficiary and average benefit levels due to
economic or demographic factors; (b) the effects of
anticipated inflation (based on price assumptions provided
by OMB); and (c) enacted legislation that changes the
entitlement formula or coverage of the program.
(4) Estimates for benefit programs that do not have
legislated cost-of-living increases under current law (such
as veterans compensation and pensions) should be adjusted
from the 1978 current services base estimates only for (a)
anticipated changes in beneficiary and average benefit
levels due to demographic factors; and (b) enacted
legislation that changes benefit levels or coverage of the
program. Average benefits should not be adjusted for
inflation, since this would require a change in existing
law.
(5) Federal employment will be assumed to remain
level, in general. Productivity increases will be assumed
to offset growth in workload except for major uncontrollable
changes. Other exceptions are permissible only when the
authorizing statutes specifically provide for either rising
or declining employment and must be approved by OMB.
(6) Grants to State and local governments excluding
those for benefit programs (such as those for public service
employment, education, ?or mass transit) should be adjusted
only for the implications of current law and the spend-out
of unexpended balances of budget authority from prior years.
In the case of annual appropriations, assume the same
program level (generally, budget authority) as in the
current services base estimates. Outlays under these
programs should not be adjusted for inflation beyond the
level reflected in the 1979 budget estimates unless such
adjustment is specifically provided for by law.
(7) Estimated budget authority for all other Federal
activities, such as caseload programs, construction,
procurement, operations and maintenance, loans, and
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subsidies, should be held at the 1978 current services base
level unless changes are required by current law or prior
contracts and commitments. Estimated budget authority and
outlays under these programs should not be adjusted for
inflation beyond the levels reflected in the 1979 budget
estimates unless such adjustments are specifically provided
for by law or are approved by OMB for fully-funded, multi-
year major procurement, construction, and research and
development programs for major systems. In general,
estimated budget authority and outlays for major projects
(e.g., the space shuttle and major weapons systems) will be
determined by following the approved construction,
development, and/or procurement schedules. However, in
cases where the approved construction schedule is usually
not met due to constrained appropriation levels, assume the
same budget authority as included in the current services
base year (1978) and outlays that are consistent with that
amount of budget authority for the budget year plus the
appropriate spend-out of balances of prior budget authority.
4. Materials required.
a. Computer listing.--OMB will provide each agency with
three (3) copies of a computer listing in the format of
Exhibit 1. The listing displays agency, bureau, and account
titles and contains budget authority and outlay line entries
labeled "current services," "proposed legislation," and
"discretionary" for 1977, 1978 and 1979. The sum of amounts
entered on these lines in the 1977 "actual" and 1978 and
1979 "last estimate" columns will equal the budget authority
and outlay amounts entered on the "total Presidential
request" lines for these columns. The listing also contains
information pertaining to offsetting receipts. Agencies
will mark up the computer listings in accordance with the
following guidelines and return two (2) copies to OMB:
(1) Corrections will be made by entering the correct
amounts in the 1978 and 1979 "revised estimate" columns
opposite the computer generated amount in the "last
estimate" column. No corrections will be made for "1977
actual" amounts.
(2) The "total Presidential request" is the total
amount of budget authority or outlays requested for the
account in the 1979 budget. The "proposed legislation"
lines consist of items with a transmittal code of "2"--
proposed for later transmittal under proposed legislation.
(See OMB Circular No. A-11, section 21.4.) Amounts printed
in the "last estimate" columns for these lines represent the
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most recent information in the 1979 budget computer file.
Make any corrections necessary to update these amounts on
this listing. Calculations of the current services and
discretionary amounts should be based on the corrected
amounts. Agencies should note, however, that this computer
file will be used only for construction of the current
services data base. Annotations of "Presidential request"
and "proposed legislation" amounts made on this listing will
not be used to update the OMB computer system used to
compile the President's budget. To change Presidential
budget information in the computer system, agencies must
contact the OMB budget examiner concerned with the agency's
budget estimates.
(3) The "current services" figures printed on the
listing are computer generated numbers that arbitrarily
assume that the "discretionary" amount is zero. Ignore
these amounts in estimating the true current services
amounts. Estimates should be based on the instructions
contained in section 3 above.
(4) Changes from an on-going current services base
level that do not require new legislation can be regarded as
the result of "discretionary" policy action. The
"discretionary" amounts for budget authority and outlays are
to be computed as a residual, such that the "current
services" estimate, plus the "proposed legislation," plus
the "discretionary" amount equals the corrected
"Presidential request" for the account. Note that the
computer listing will show no entry for "discretionary"
amounts since this amount has arbitrarily been assumed to be
zero.
(5) The number of changes made to each numbered line
of the listing should be recorded in the column labelled
"number of changes."
(6) Information on offsetting receipts is not
required since the data necessary to generate current
services offsetting receipt amounts is already available in
OMB's computer files.
b. Back-R2 material.--Two (2) copies of analyses of
differences in the format of Exhibits 2 and 3 will be
submitted for program estimates with major budget authority
or outlay differences (more than $100 million) and for the
major benefit programs identified in Attachment A.
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(1) Major differences in program estimates. In the
analysis of differences between current services estimates
and Presidential budget estimates (Exhibit 2), agencies will
explain major differences in budget authority or outlays
(more than $100 million) between:
(a) the 1978 Presidential budget estimate and the
current services base estimate for 1978 and
(b) the 1979 current services estimate and the
1979 Presidential budget estimate.
In the analysis of differences between the 1978 and 1979
current services estimates (Exhibit 3), agencies will
explain major differences between the current services base
estimates for 1978 and the 1979 current services estimates.
Thefl analysis should cite the major reasons for
the differences and identify the amount associated with
each. Explanations need not be provided at the account
level of detail; conventional aggregations (e.g., at a
bureau or major program level) may be used provided they are
not inconsistent with separately identifying benefit
programs as indicated below.
As a rule, differences between the Presidential
budget estimates and current services estimates for programs
other than benefit programs (Exhibit 2) should result only
from:
proposed legislation (Administration
proposals included in the Presidential budget
estimates for 1978 and ?1979 should be
excluded from 1978 and 1979 current services
estimates),
current services estimates ?that reflect the
levels provided in authorizing legislation or
a continuing resolution if the 1978
appropriations have not yet been enacted (as
provided in section 3a above), and
Presidential requests for 1979 budget
authority that call for a different program
level than the estimated 1979 current
services level.
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Differences between the 1978 current services
base and 1979 current services estimates (Exhibit 3) should
be explained in terms of:
the 1979 effects of enacted authorizations,
appropriations, and other legislation;
expiration of temporary programs;
price increases provided for under current
law, or as permitted by OMB for fully-funded,
multi-year major procurement, construction,
and research and development programs for
major systems;
prior year contracts and obligations;
anticipated changes in relatively
uncontrollable programs or offsetting
receipts.
(2) Major benefit programs.--For the benefit programs
identified in Attachment A, agencies must indicate the
number of beneficiaries assumed, on a current services
basis, in 1978 and 1979. A brief explanation of differences
between 1978 and 1979 current services estimates and the
Presidential budget estimates for 1978 and 1979 is also
required. Differences between the budget estimates for 1978
and the current services base estimates should be explained
in terms of the effects of proposed legislation included in
the budget estimates. The budget estimates and the current
services base estimates for 1978 should not differ because
of reestimates. Differences between the 1978 current
services base and 1979 current services estimates may be
explained by identifying changes resulting from (1)
mandatory cost-of-living adjustments, (2) other benefit
increases resulting from existing law, (3) changes in the
number of beneficiaries eligible under existing law, and (4)
higher earnings records for new beneficiaries and, in the
case of budget authority for certain trust funds, higher
receipts. If so requested, agencies should also be prepared
to identify the effect of alternative economic assumptions.
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8
5. Timing of submission. The materials required by section
4 of this Bulletin will be submitted no later than December
20, 1977.
ames T. McIntyre, Jr.
Acting Director
Attachments
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ATTACHMENT A
Bulletin No. 78-5
MAJOR BENEFIT PROGRAMS
Military Retired Pay
Medicare
Medicaid
Social Security (OASDI)
Railroad Retirement
Special Benefits for Disabled Coal Miners
Civil Service Retirement and Disability
Unemployment Trust Fund
Federal Unemployment Benefits and Allowances
Supplemental Security Income
Grants to States for Maintenance Payments
Housing Assistance
Food Stamps
Child Food Assistance
Veterans Compensation
Veterans Pensions
Veterans Readjustment Benefits
r?
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NJ.
- - -
_ - - - -
PREPARED__1(1:
.0-91Pr-co
CU.EW?T_SiBYICES DATA _ANTI .UPDAtE EDF m
Exhibit 1
OMB BUilet in Nst,_ 78.-5 _
NUNBcB 1916. _ _ 1.919 1912 .
?
ST PF1.1 ISED LAST REVISED
. 1Y t D
7,3 - cHANE LA
ACTUAL
Gi_s,.. MATE, E5.7111147E _E $ T / P. ccr E .EST1MATE _ _
----------
.1F-ANY _A_MAVNI FLESDN TSPRIpIT9UT IS .LQ8 EC T A_,S SHCHNI 7.14F4 LEAVE BLANK .111E e068ES.P3N9INq
COLUMN LABELLED "REVISED ESTIMATES. OTHERWISE ,THESL CORRECT AMOUNTS WILL BE RE-ENTERED NEEDLESSLY
INCORRECT AS SHOWN, THEN ENTER THE CORRECT AMOUNT IN THE CORRESPONDING POSIT ION IN THE _f_Q1,1 3WING
. PARENTHESIZED CODES PRECEDING 1978 AND 1979 AMOUNTS ARC FOR KEY PUNCHING PURPOSES ONLY. THEREFOR
c120" J_O_ _ si_ -F_O_R_M_ [kg e RE 50.7-5- /et t Q N . _THE _A_C.ELQUItTs _ ?AERIAL re LI . EQL.L-9.14.1
SIF ICAT ION CODE BE SURE TO INSERT AMOUNTS IN 110005 AND FILL IN YOUR NAME AND PHONE NUMBER IN THE
?
AMOUNT POSIT ION LIC THE FOLLDVIN
. IF ANY AMOUNT EXCEPT 1977 IS
COLUMN LABELLED "ReialEILE5TIMATE5
E. PLEASE 'WIRE THEM. THE PAREN
NG AL 1.5- Me (011.7_ROLL ft Liars CL9 _
SPACE PROVIDE() ABOVE. THANK YOU
(In thousands of dollars)
N.
CFFICE OF TERRITORIAL AFFAIRS
ADMINISTRATION OF TERRITORIES
228300 CURR.SER.8418061 12651
1.
58072
21001
1261
r'L
21001
1281
r31757.7--
Is
228400 DI SCRET. 8418061
228500 CUFR.SER. 0(806)
228600 DI SCRET. 0 (806)
12651
12651
12651
Z.-
2-----
64902
35000
(261???
1261
77,071
1-749"
20027
1281
(28)
128/
7z ?
TOTAL Cu1.R.SER.DA
_ TOTAL. DI gREI,_ _RA _
TOTAL CURR.SER. 0
- _DJ 5.LBE
TOTAL PR ES.REO.BA
0
ANDS_
-12A5-1
U651 I
58072
64902
58072
64902
1.111-711
21001
35000
21001 r
35000"
aat.. _tzett
9458 (25)
*07
.-11,fr_l. I
rb 000
-1.1..Atte
_
er, 1'65
/ 1.0
7i,/1t_
21001
20027
21001?
2002Ve
_90A10
A8250
12.8.1
12fLL
Tic 077--
-
1-7, 011-
- off
II
?
-
a_l_meft/S__,ALQ.
- .18 II SI - tEl.8.170E1 -OF J.11E_ EACLF_IL-15L
. - -22.97/10_ _ _ . - ?S ?.8.A.1.11041_
2.2RP00 PR 9P..i FG.11A18061
ID IN,
r
-
:
.
_ vaize.o. DISC Is E I ? 6418961
229000 CLIPA.SE13. C.L18.0.61_
/29100 PFssIe LU, 0 18061
12A5-/-
1245J -
12651
42.???
1-
0
91_809- ?
. 91242.
509E'
-1261-
- 126.1 .
_1291
1261
121)
(28)
2AL
1281
I110 _
7151,0_0_
CI 54 k E 7 ? U . Ltlattl .
A26.5_1
Ir_
10131J_ _
89 212
9458
HOD
tioa
21061.0
2-00
two
.219200
TOTAL CU}P.SLE.LIA
TCTAL PROP?LEG.Bt
__TLTAL_IIISER1-"T.S
TOTAL CLIFR?SER? 0
.10.1AL 140PsLE.G...G
TOTAL DI SCRET. 0
TOTAL PR ES?PEO.E9
TOTAL PkcS.Rtg..,C
imara.
91800
19171.7- ?
_ __!L80_0
91242,
. 50E8.
98697/
96304
711
!Mtn
88250,,
90610
9165_0
.
100
94.14.2 _ _
_ 73,400__
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Ul
1-1
K'.
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EXHIBIT 1 (Continued)
Bulletin No. 78-5
Abbreviations Used on Current Services
Data and Update Form
CURR.SER.BA
CURR.SER.0
OFF.REC.
Estimated current services budget authority.
Estimated current services outlays.
Offsetting receipts estimated in the 1979
Budget.
PROP.LEG.BA Budget authority under proposed legislation
included in the 1979 Budget.
PROP.LEG.0 Budget outlays under proposed legislation
included in the 1979 Budget.
PROP.LEG.OR Offsetting receipts under proposed legislation
included in the 1479 Budget.
DISCRET.BA Discretionary budget authority.
DISCRET.0
Discretionary outlays.
PRES.REQ.BA - Net budget authority requested in the 1979
Budget.
PERS.REQ.0
Net budget
Budget.
outlays estimated in the 1979
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EXHIBIT 2
Bulletin No. 78-5
DEPARTMENT OF GOVERNMENT
Analysis of Differences
Current Services to Presidential Budget Proposals
(1978 and 1979)
(In millions of dollars)
Current services estimates
Proposed legislation to reduce
BA
0
1978
1979
41,750
31,484
41,825
31,701
costs of Arctic exploration
BA
-119
-241
(beginning 4/16/78)
? 0
-119
-241
Proposed rescission of Arctic
construction funds, currently
BA
220
pending in Congress (R78-12)
0
102
118
Other pending rescissions (3)
BA
7
0
5
2
Proposed increase in iceberg
BA
108
surveillance flights
0
105
Proposed base closing (McMurdo
BA
-83
Sound)
0
-81
Presidential budget estimates
BA
41,858
41,609
0
31,472
31,604
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EXHIBIT 3
Bulletin No. 78-5
DEPARTMENT OF GOVERNMENT
Analysis of Differences
1978 Current Services Base to 1979 Current Services Estimate
(In millions of dollars)
1978 current services base estimate
Budget
Authority
Outlays
41,750
31,484
Benefit payments for disabled
explorers:
Automatic cost-of-living
increases (5.2% in June li78
and 4.9% in June 1979)
100
100
Beneficiaries (average number
assumed to increase from
425,000 to 450,000 in 1979
125
125
Total benefit payments
225
225
Ocean floor exploration program
(outlays from prior-year
balances)
106
Expiration of temporary program
to study animal life in desert
environments
-150
-140
Other changes, primarily outlays from
prior year contracts in water
quality research programs
26
1979 current services estimate
41,825
31,701
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OMB BULLETIN NO. 78-4
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Si BUVUMUer
Distribution made as follows:
1 - AO/DCI
1 - OGC Library
1 - D/Finance
1 - DDO/Compt/EPDS
STAT 1 - BMG,
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EXECUTIVE OFFICE OF THE PRESIDENT
(:)tJ..OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-4
November 15, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess and near excess foreign currencies
1. Purpose. This Bulletin informs the Departments and
agencies of the U.S.-owned foreign currencies that have been
determined by the Secretary of the Treasury to be in excess
or near excess supply.
2. Rescission. This Bulletin supersedes and rescinds OMB
Bulletin No. 77-1 of October 26, 1976. The provisions
contained in this Bulletin remain in effect until September
(:) 30, 1979, unless superseded or rescinded at an earlier date.
3. Policy. Specific guidance on the utilization of excess
and near excess foreign currencies is contained in Office of
Management and Budget (OMB) Circular No. A-20, Revised. In
general, full utilization of excess and near excess foreign
currencies in lieu of U.S. dollars -- consistent with
international agreements and availability of the currencies
-- must be an objective of every agency with transactions in
the respective countries.
4. Excess currencies. Currencies of the following
countries areexcess to the Government's normal requirements
for fiscal years 1978 and 1979.
Burma India
Egypt Pakistan
Guinea
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5. Near excess currencies. Supplies of currencies
available for U.S. programs for fiscal year 1978 in the
following countries are above immediate needs, but are not
sufficient to be declared excess.
Morocco Sudan Tunisia
Poland Syria Yugoslavia
Sri Lanka
6. Restrictions on special foreign currency programs.
Special foreign currency program appropriations will be
available for incurring obligations payable in any excess
currencies.
7. Effective date. This Bulletin is effective immediately.
8. Inquiries. Inquiries and requests for assistance should
be addressed to the Office of Management and Budget, Budget
Review Division, telephone [phone] (code 103, ext. 3830).
rues T. McIntyre
Acting Director
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OMB BULLETIN No. 78-3
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STAT
STAT
Distribution made:
1 - AO/DCI
1 - OGC Library, Att:
1 - OLC
1 - D/Finance
1 - BMC.
0/Comptroller has action
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20509
BULLETIN NO. 78-3 November 3, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs for fiscal year 1978
1. Purpose. This Bulletin provides instructions for the
submission of an analysis of increased pay costs for fiscal
year 1978 and guidance on the possible absorption of such
costs and the pay supplementals required.
2. Background. Office of Management and Budget (OMB)
Circular No. A-11 (sections 13.4(b) and 32.7(b)) instructed
agencies to include amounts for the October 1977 pay raise
in their 1978 and 1979 budget estimates, if the new pay
rates were known at the time of submission. If the rates
were not known at that time, agencies should adjust their
budget schedules to include the additional 1978 and 1979
amounts required for the pay raise upon receipt of
Presidential determinations on the 1979 budget allowances.
The information submitted pursuant to this Bulletin will be
the basis for requests to the Congress (in the 1979 Budget)
for the 1978 pay supplementals.
3. Coverage. These instructions apply to the fiscal year
1978 costs of:
a. Civilian personnel pay raises effective in October
1977 under Executive Order 12010, issued pursuant to P.L.
91-656, and comparable raises granted by administrative
action. (Note that P.L. 95-66 excludes Executive Schedule
salaries from the October 1977 pay raise.) Also included in
this category of pay raise will be U.S. Park Police force
pay raises effective in October 1977 under P.L. 94-533.
b. Military personnel pay raises effective in October
1977 under Executive Ord'er 12010, issued pursuant to P.L.
90-207.
c. Actual wage board pay raises currently effective in
fiscal year 1978 and granted under 5 U.S.C. 5341, together
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with additional raises estimated to be granted under the
? same authority through September 30, 1978.
4. Absorotion policy. The amount of the 1978 pay increase
costs specified above will be computed on the basis of the
latest approved 1978 program levels.
Agencies will absorb these increased pay costs to the
maximum extent possible by:
a. Using all available resources within the account to
cover increased pay costs.
b. Using existing transfer authority to maximize
absorption when resources within an account are insufficient
to meet such costs.
c. Seeking additional transfer authority between
appropriation accounts within the same agency. (See
paragraph 7.)
Each agency will apply the principles set forth in OMB
Circular Nos. A-44 and A-64 to achieve economies through
cost reduction, position management, and other management
improvement programs. Reapportionment requests should be
submitted in accordance with paragraph 6 below to apportion
any previously deferred funds (line 10 of S.F. 132) or
unapportioned balances of revolving funds (line 11 of S.F.
132) that may now be used to meet increased pay costs.
Pay supplementals should be proposed only when the head of
the agency has determined that full absorption is not
possible. Available resources will be applied first to
program increases for uncontrollable items that qualify for
deficiency apportionment, to the extent that the total
amount of these program increases can be absorbed. Any
available resources remaining should then be applied to
cover the various types of increased pay costs (i.e.,
civilian statutory pay systeMs), wage board, administrative
action, and military pay systems in the following order of
priority:
(1) Any type of increased reimbursement to other
accounts due to increased pay costs (including payments to
revolving funds).
(2) Any type of increased pay cost that can be
absorbed in full.
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(3) Any type of increased pay cost that cannot be
absorbed in full.
If all increased pay costs are absorbed through available
resources, any surplus of resources may be applied to other
program increases.
5. Preparation(21 required materials. Each agency is
required to submit to OMB by November 21, 1977, an analysis
of increased pay costs for fiscal year 1978. The analysis
will be prepared in accordance with the instructions in
Attachment A and submitted in the format of the related
Exhibit. In some cases, it may be necessary for OMB to
obtain approximations of these increased pay costs prior to
receipt of the materials due November 21, 1977.
In addition to the required analysis, the agency submission
will include:
a. A narrative explanation of the methods used in
computing the increased pay costs.
b. Proposed appropriation language, including that
required to change limitations or to provide extended
availability for multiple-year and no-year accounts (i.e.,
"to remain available for obligation until...").
Guidelines to be used in drafting proposed appropriation
language are presented in Attachment B.
6. Apportionment and reapportionment requests. Agency
requests for reapportionment to reflect increased pay Costs
for FY 1978 will be submitted (as necessary) in accordance
with Part IV of OMB Circular No. A-34. Requests for
"deficiency" apportionments that anticipate a need for pay
supplementals are authorized by section 107 of P.L. 95-150
and must be accompanied by three copies of the agency head s
statement of necessity, as required by 31 U.S.C. 665(e)(1).
The agency head's statement will be worded as follows:
"I hereby determine that it is necessary to request
apportionment (or reapportionment) of the
appropriation "(appropriation title)" on a basis
that indicates the necessity for a supplemental
estimate of appropriations for pay increases in
accordance with section 107 of P.L. 95-150."
When a group of such requests is transmitted at one time, a
single certification may be used for all requests.
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7. Supplemental appropriations for 1978. The proposed
appropriation language and analysis required under paragraph
5 will serve as the basis for the request for 1978 pay
supplementals. Upon approval by OMB of aMounts of
supplemental appropriation requests, agency budget schedules
will be adjusted as necessary. Program supplementals will
be handled separately, in accordance with the regular
procedures of OMB Circular No. A-11.
NOTE: Reporting requirements under the Impoundment Control
Act as they relate to supplementals to be derived by
transfer have been changed. If an agency is seeking a
supplemental to be derived by transfer between appropriation
accounts that involves (see paragraph 4c):
- no withholding or delaying of the availability of
funds, no deferral report is required. (In these
cases, available resources should be apportioned in
the losing accounts so that the funds to be
transferred are available in the last half of the
fiscal year.)
- withholding or delaying the availability of funds
(in order to preserve the funds for transfer), a
deferral report (see OMB Bulletin No. 75-15) is
required and should be submitted, as appropriate,
with the supplemental request.
- funds that cannot be used in the losing account
regardless of whether the Congress accepts the
transfer request, a rescission proposal is to be
submitted once a definite amount of excess funds is
known. When such a definite amount is not known at
the time the supplemental is requested, OMB should
be notified of these circumstances. In those cases,
the rescission proposal (and the related request for
withholding) should not be submitted until a
definite amount of excess funds is known by the
agency.
mes T. McIntyre
Acting Director
Attachments
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ATTACHMENT A
Bulletin No. 78-3
Analysis of Increased Pay Costs for
Fiscal Year 1978
Each agency will submit by November 21 1977, an analysis of
increased pay costs for FY 1978 resulting from the pay
raises specified in paragraph 3 of this Bulletin. An
original and two copies of this analysis will be prepared
for fiscal year 1978 in the format illustrated by the
Exhibit. The analysis will be accompanied by the narrative
explanation and appropriation language required in paragraph
5 of this Bulletin.
For purposes of this analysis, amounts for allocation
accounts (transfer appropriation accounts) will be
incorporated in the amounts shown for the parent account
rather than in the amounts shown for the receiving agency.
Each agency receiving an allocation will furnish to the
agency responsible for the parent account the data necessary
to prepare the analysis (including justifications) by
November 14, 1977, unless other arrangements have been made
by the agencies concerned. Allocation accounts will be
considered a source of transfer only by the parent agency.
Advances or reimbursements between government accounts
should be treated in the following way:
- The performing agency will include the associated
increased pay costs in columns 2 and 3 of their analysis.
(See attached exhibit). These costs will also be included
in column 5, treated as a part of the performing agencies'
absorption. (See instructions for entries under column 5
below.)
- The ordering agency will consider these increased
pay costs as a part of ordinary expenses and will not
include them in columns 2 and 3 of their analysis, since
such costs relate to employees of the performinK agency.
The ordering agency will absorb, to the maximum extent
possible, the payments to other accounts or agencies for the
increased pay costs through administrative action and will
report the portion of the increased pay costs that cannot be
absorbed through administrative action in column 4 of the
analysis. (See instructions for entries under column 4
below.)
Where more than one type of pay increase is involved (i.e.,
civilian statutory pay systems, wage board, administrative
C.
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2
action, or military pay systems), the amounts applicable to
each will be reported separately in columns 2 through 4 of
each analysis. Increased pay costs for allocation accounts
will be included, by type of pay raise, in the amounts shown
for the parent account in columns 2 through 4. In columns 5
through 8, the amounts for each account will be reported in
total (i.e., without separately identifying the amount
associated with each type of pay increase or allocation
account).
The final entry in each table will be labeled "Total, all
pay increases" and will show the total amounts for the
agency for columns 2 through 8.
The analysis will be prepared on 8" x 13" paper, as
described below:
Column 1. List under each bureau or organizational unit
to which separate appropriations or funds are available, the
title of each account (other than allocation accounts) out
of which any increased pay costs are paid directly. These
will include revolving and management funds (excluding
consolidated working funds) and trust funds. Account titles
will be listed in the order in which they appear in the
budget. At least one line should be left between account
titles.
Increased pay costs under civilian statutory pay systems
will be entered without further identification. Other types
of pay increases (i.e., wage board, administrative action,
and military pay systems) will be identified in the stub
column under each account where appropriate.
Column 2. Enter the. direct cost of pay raises for
employees paid from the reporting account whether or not the
costs result from the performance of reimbursable work.
Agencies should be careful to include any additional
payments that are normally associated with object class 11,
such as overtime, Sunday premium pay, etc. If the increased
pay cost is disproportionately high in relation to the base
for any account, the reasons should be fully set forth in
the narrative explanation. Do not report in this column
advances or reimbursements to other accounts for work or
services. (To the extent they cannot be absorbed through
currently authorized agency administrative action, they are
to be reported in column 4.)
Column 1. For each listed account, report the added
costs that are indirectly related to the pay raise, whether
??????
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or not the costs are reimbursable. For this purpose, the
related costs include such items as Government retirement
contributions, employer FICA taxes, Government contributions
to employee life insurance premiums, and other payments that
are based on employees' salaries.
Do not report in this column advances or reimbursements paid
12 other accounts for work or services. (To the extent they
cannot be absorbed through currently authorized agency
administrative action, they are to be reported in column 4.)
Column 4. Enter the portion of the increased pay costs
to be paid as advances and reimbursements to other accounts
that cannot be absorbed through administrative action. In
most cases this column should be blank, since payments to
other accounts will be considered for absorption ahead of
the increased pay cost of the reporting account.
Column . Report, in total for each account, the
portion of the increases shown in columns 2 and 3 that can
be absorbed through currently authorized agency
administrative action. This will include absorptions
through transfers from other accounts and amounts to be
covered by reimbursements from other accounts.
Column 6. Report, in total for each account, the
portion of the increased costs in columns 2, 3, and 4 that
could be absorbed if the Congress provides authority to
increase limitations on administrative expenses or personal
services.
Column 1. Total of columns 5 and 6.
Column 8. This column should equal the sum of columns
2, 3, and 4 minus column 7, and will represent the
additional appropriation considered necessary for the
account as a result of the pay raises reported.
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NOTES: a. Amounts are in dollars.
b. Actual size of this form
is 8 x 13 inches.
Organizational unit
and account title
ANALYSIS OF 1978 INCREASED PAY COSTS
DEPARTMENT OF GOVERNMENT
Increase in direct Amounts to be
pay and other related paid to other
cost of this agency accounts that
Direct Related are not absorbed
pay cost administratively
Net absorption
Possible Requiring
by admin- increase
istrative in limi-
action tation
Total
EXHIBIT ?
Bulletin No. 78-3
Additional
appropria-
tion
required
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Office of the Secretary:
Salaries and expenses
197,420
18,700
. .)
79,70011
. . .
79,700
170,870
Wage board
31,500
2,950
? ? -)
Bureau of Economic Development:
Salaries and expenses
949,160
89,220
723,500
? ? ?
723,500
314,880
Inspection Services
176,000
16,540
21,050
213,590
Development Trust Fund
1,240,000
111,600
21,600
1,330,000
1,351,600
Government Corporation:
ABC Revolving Fund (adm.
action)
1,065,000
100,110
865,110
300,000
1,165,110
Total:
Civ. stat, pay systems
9,336,400
872,660
42,310)
Wage board
142,500
13,250
Adm. action
1,065,000
100,110
Total, all pay increases
10,543,900
986,020
42,310
5,246,660
1,701,600
6,948,260
4,623,970
1/ Includes $15,000 to be transferred from "Salaries and expenses, Bureau of Safety" under P.L.
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ATTACHMENT B
Bulletin No. 78-3
Guidelines for Drafting Proposed Appropriation Language
for Pay Supplementals for Fiscal Year 1978
Indentation, punctuation, and capitalization will conform
with the presentation used in Part III, Title II of the 1978
Budget Appendix (pp. 893-897).
Organization titles and breaks, including the appropriation
account title, will conform to the fiscal year 1978
appropriation bills as enacted.
All new items not included in the 1978 appropriation bills
(e.g., chapters, organizations, accounts, or appropriation
language phrases) will be underscored.
Sample formats illustrating the above guidelines follow:
DEPARTMENT OF GOVERNMENT
Office of the Secretary: "Salaries and expenses", $170,870;
Bureau of Economic Development: "Salaries and expenses",
$314,880;
"Inspection services", $213,590 to remain available
until March 3Q, 19BY:
Development Trust Fund: "Limitation on general operating
expenses" (increase of $1,330,000 in the limitation on
general operation expenses);
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OMM BULLETIN No. 78-2
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STAT OX Library, Att:
OLC
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IF...a- ars
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 78-2
October 21, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Legislative proposals authorizing new budget
authority for submission to the 95th Congress,
2nd Session.
1. Purpose. This Bulletin provides instructions for the
preparation and submission to the 2nd session of the 95th
Congress of legislative proposals authorizing additional
appropriations or providing new budget authority outside of
appropriation Acts. These special instructions are
necessitated by section 607 of the Congressional Budget Act
(:: of 1974 (P.L. 03-3)44). They supplement and, in some
respects, supersede the instructions in OMB Circular No.
A-19 regarding submission of annual agency legislative
programs.
2. Rescission. This Bulletin supersedes and rescinds OMR
Bulletin No. 76-7, dated November 12, 1975.
3. Background. P.L. 0i-344 requires year-ahead requests for
authorization of new budget authority.
In particular, section 607 of P.L. 43-344 states:
"Notwithstanding any other provision of law, any request for
the enactment of legislation authorizing the enactment of
new budget authority to continue a program or activity for R
fiscal year (beginning with the fiscal year commencing
October 1, 1976) shall be submitted to the Congress not
later than May 15 of the year precedinr 'the year in which
such fiscal year begins. In the case of a request for thi-
enactment of legislation authorizing the; enactment of new
budget authority for a new program or activity which is to
e.ontinue for more than one fiscal yPar, such request shall
be submitted for at least the first 2 fiscal years."
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4. Legislative proposals providing authorizations to
continue programs or activities into fiscal year 1979 and/or
1980.
a. Proposals for programs that have customarily been
authorized on an annual basis (e.g., ERDA, NASA, NSF, Peace
Corps, military procurement and construction) should cover,
in the same bill, proposed language for fiscal year 1980 and
resubmittals (if deemed advisable) or revisions of
previously proposed authorizations for fiscal year 1979. If
proposals for fiscal year 1979 have not yet been
transmitted, they should be included with the proposed
language for fiscal year 1980. Subsequent years should also
be included if agencies deem it desirable and feasible.
b. Other legislative proposals to extend authorizations
for the enactment of new budget authority otherwise expiring
at the end of fiscal year 1979 should cover, in the same
bill, fiscal year 1980 and such subsequent years as is
customary or deemed desirable for the particular program or
activity involved.
c. Under section 607, legislative proposals to extend
authorizations scheduled to expire at the end of fiscal year
1978 should have already been transmitted to the Congress.
If such proposals have not yet been transmitted, if it is
deemed advisable to resubmit such proposals previously
transmitted, or if revisions are necessary to previously
proposed authorizations, language covering fiscal year 1979
should be included in the same bill as proposals for fiscal
year 1980 and subsequent years.
5. Legislative proposals providing authorizations for new
programs or activities.
? a. Proposals authorizing enactment of budget authority
for a new program or activity should include at least two
fiscal years, unless such new program or activity is
proposed to be effective for only one fiscal year and to
terminate at the end of that year.
b. Any such proposals which provide for authorizations
to begin in fiscal year 1980 should, to the maximum extent
feasible, be prepared for submission to the Congress no
later than May 15, 1978.
c. Any such proposals which provide for authorizations
to begin in fiscal years 1978 or 1979 should be submitted to
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the Congress immediately after clearance is given in
accordance with OMB Circular No. A-19.
6. General instructions for legislation authorizing new
budget authority.
a. In keeping with the intent of section 401 of P.L.
93-344, proposals covering authority heretofore provided in
the form of contract authority and borrowing authority
should provide that such authority is to be effective only
to such extent or in such amounts as are provided in
appropriation Acts. Backdoor financing provisions may be
proposed only when the exceptions set forth in section
401(d) of P.L. 93-344 apply.
b. As a general rule, bills submitted to the Congress
authorizing new budget authority will contain specific
dollar amounts for each year included. These amounts should
be those agreed on in connection with the policies and
program levels approved for the 1979 Budget, including
Presidential decisions on program changes for fiscal year
1980 and beyond.
(1) The specific amounts should be consistent with
the five-year projections of budget authority printed in the
1979 Budget pursuant to P.L. 93-344. Such amounts will not
include allowances for future pay increases or for
inflation, except where existing law or legislation proposed
in the 1979 Budget provides automatic cost-of-living
adjustments or other modifications in certain beneficiary
programs. (For further explanation of these amounts see
sections 23.2 and 23.4 of OMB Circular No. A-11.)
(2) If special circumstances warrant it, a "such
sums as may be necessary" authorization may be proposed in
addition to the specific dollar amount authorization,
subject to approval in the legislative clearance process
described in OMB Circular No. A-19.
(3) Authorizing legislation covering principally
salaries and administrative expenses which heretofore has
been enacted without specific dollar amounts may continue to
be proposed for "such sums as may be necessary."
(4) Authorizing legislation providing for new
programs and activities not decided on in the 1979 Budget
will be handled on a case-by-case basis.
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c. Agencies should draft their authorizing bills to
incorporate the highest feasible level of aggregation for
new budget authority.
7. Reauired materials.
a. Fiscal Year 1979 authorization extensions. As
indicated in paragraph 3, proposed legislation authorizing
the continuation of existing programs in fiscal year 1979
should have been submitted to the Congress not later than
May 15, 1977. In cases where this could not be done or
where the 95th Congress is not expected to act in the 1st
session on fiscal year 1979 authorizations which were
submitted, new or revised authorizations should be submitted
to the 95th Congress, 2nd session, at the same time as the
1979 Budget.
Accordingly, each agency will submit to OMB no later than
December 15, 1977, six copies of drafts of proposed
authorizing legislation to extend programs and activities
that are authorized through fiscal year 1978, but for which
it will be necessary to (a) resubmit previously proposed
authorizations or propose new or revised authorizations for
fiscal year 1979 and (b) propose new authorizations for
fiscal year 1979 and subsequent years (see paragraphs 4a and
4c).
Since the specific amounts of the authorizations to be
included cannot be determined until after decisions are made
in connection with the 1979 Budget, the draft bills as
submitted to OMB should contain blank spaces for these
amounts. When the 1979 Budget decisions are final, OMB and
the agencies will jointly agree on the figures to be
inserted.
b. Fiscal year 1980 authorization extensions. As also
indicated in paragraph 3, proposed legislation authorizing
the continuation of existing programs in fiscal year 1980
must be submitted to the Congress not later than May 15,
1978. To meet this deadline, sufficient time must be
provided for the central legislative clearance and
coordination process.
Accordingly, each agency will submit to OMB as
possible but no later than February 28, 1978, six
legislative proposals for programs and activities
authorized through fiscal year 1979, but for
authorization request is necessary for fiscal year
subsequent years (see paragraph 4b).
early as
copies of
that are
which an
1980 and
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5
Specific amounts should be included in these draft
legislative proposals. These figures should be the amounts
agreed on as a result of the 1979 Budget review and should
be consistent with the five-year projections included in the
1979 Budget.
c. Authorizations of new programs or activities. In
cases where decisions have been made during the 1979 Budget
review calling for authorizing legislation for new programs
or activities proposed to begin in fiscal year 1980, draft
bills reflecting those decisions, including authorization
amounts consistent with the five-year projections included
in the 1979 Budget, should be submitted to OMB no later than
February 28, 1978, as in paragraph 7b. Those proposed to
begin in fiscal years 1978 or 1979 should be submitted,
without amounts filled in, as in paragraph 7a, by December
15, 1977.
Any other authorization proposals for new programs or
activities should be submitted to OMB in a timely manner to
permit the earliest possible submission to the 95th
Congress.
8. Other legislative proposals. Agencies are reminded of
the importance of submitting at the earliest possible date
their other legislative proposals for consideration by the
next session of Congress. These proposals should be
submitted to OMB in accordance with the instructions set
forth in section 6 of OMB Circular No. A-19.
9. Inouiries. Inquiries and requests for assistance with
respect to the requirements contained in this Bulletin
should be addressed to the Assistant Director for
Legislative Reference (395-4864).
10. Effective Date. This Bulletin is effective immediately
and will remain in effect until rescinded.
d Pig
14-,fi
J mes T. McIntyre, Jr.
Acting Director
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