OMB BULLETINS 1979

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200130001-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 51
• Document Creation Date: December 27, 2016
• Document Release Date: July 18, 2013
• Sequence Number: 1
• Publication Date: March 19, 1979
• Content Type: REPORT

OMB BULLETIN No. 79-7
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La .1ass.-11 Lala
STAT provided 'data to OMB re. CIARDS
Copies sent to AO/DCI & OGC Library.
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASH I NGTON D.C. 20503
NAR 1 9 109
BULLETIN NO. 79-7
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information Required for the 1981 Spring
Review
1. Purpose
instructions
estimates of
1979 and
(1981-1983).
Planning
and background. This Bulletin provides
on the preparation and submission of revised
budget authority, outlays, and receipts for
1980 and for the three succeeding years
Budget allowances for 1979 and 1980 and planning ceilings
for 1981-1983 were provided to agencies in formal allowance
letters shortly after the 1980 Budget was transmitted to the
Congress. These 1979-1983 amounts are referred to as the
January planning base in this Bulletin. Agencies should now
revise these estimates, where appropriate, to reflect
changes attributable to reestimates (including revised
economic assumptions), publicly announced Presidential
initiatives, and completed congressional action. This
information will be used to form a revised multi-year
planning base that will be the starting point for the OMB
Spring Planning Review. Agencies are also required to
report on major potential changes to the planning base
estimates.
The 1981 Spring Planning Review will focus on the three-year
planning period, 1981 through 1983. In this connection, the
Office of Management and Budget will be considering a
limited number of major program and budget issues.
Decisions on these issues may warrant further changes to the
revised planning base. Following the Spring Planning
Review, agencies will be sent revised planning ceilings for
1981, 1982, and 1983.
2. Basis for revised estimates. The January planning base
(amounts for 1979 through 1983) will be revised to reflect
changes due to reestimates, publicly announced Presidential
decisions or initiatives, and completed congressional
action. General guidance on the development of multi-year
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,
planning egtimateg is provided in section 23.2 of OMB
Circular Mo. A-11. While information on potential changes
to these estimates is required by this Bulletin, the revised
estimates submitted in response to paragraph 3a below should
not include the effects of such potential changes.
Potential changes will be reported in accordance with
section 3c below.
a. Reestimates. Agencies should adjust the estimates
to reflect changes in spending trends and revisions to
economic, demographic, or other assumptions used in the
January budget. Revised economic assumptions will be
provided, where necessary, by OMB. Agencies should give
particular attention to 1981 outlay estimates and in
instances where the rate of increase in spending from 1980
to 1981 is unjustifiably high, based on historical patterns
and current spending trends, appropriate downward
adjustments should be made.
b. Publicly announced Presidential decisions or
initiatives. Estimates should be revised to reflect changes
since transmittal of the 1980 budget due to:
budget amendments and supplementals transmitted
or approved and pending in OMB (the final
compilation of estimates will be adjusted by
OMB to include only those items that have been
approved by the President).
deferral or rescission proposals transmitted.
releases by the Executive Branch, not
anticipated in the 1980 budget, of amounts
previously reserved under the Impoundment
Control Act.
legislative proposals transmitted, approved, or
publicly supported by the President.
Agency proposals that have not been approved by the
President should not be included in the revised estimates
except as noted above for budget amendments and
supplementals.
c. Completed congressional action. Estimates should be
revised to reflect the effects of:
Mew
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enacted substantive legislation (i.e.,
entitlement and other legislation that has a
direct impact on the planning base).
enacted appropriations.
final action or inaction on proposed
rescissions and deferrals.
delays in acting on Administration-sponsored
legislation (where earlier action had been
assumed in the planning base). In preparing
revised estimates for legislative proposals not
yet enacted by the Congress, agencies should
assume an effective date of July 1, 1979, where
an earlier date had been assumed previously.
Only those changes that follow directly from congressional
action or inaction should be included. Enactment of
discretionary authorizations that the agency believes may
result in later appropriations above the current
Administration request or out-year level should not be
reflected in the revised planning base.
Increases or decreases to 1979 or 1980 program levels due to
congressional action or inaction should be reflected in all
the years covered if the action taken by the Congress
implies continuation of that program level in later years.
3. Materials required.
a. Revised estimates of budget authority, outlays, and
receipts. OMB will provide agencies with three copies of
each of the following computer listings:
Agency Budget Data. This computer listing
contains budget data, by budget account, for
1979 and 1980 (see Exhibit 1). Amounts are
derived from the A and C sections of the
Supplementary Source Document (Standard Form
307).
Agency Long Range Budget Data. This computer
listing contains budget data, by budget
account, for 1981-1983 (see Exhibit 2).
Amounts shown are based on the Agency Planning
Documents submitted to OMB by agencies for
preparation of the 1980 Budget.
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Receipt Account Budget Data. This computer
listing contains receipt account information
for 1978 through 1980 (see Exhibit 3). Only
the 1979 and 1980 data are to be adjusted.
Receipt Account Long Range Budget Data. This
computer listingcontains receipt- account
information for 1981-1984 (see Exhibit 3).
Only the 1981-1983 data are to be adjusted.
The data on these computer listings are consistent with the
estimates contained in the 1980 Budget. Agencies will
revise the data on these listings in accordance with the
guidelines indicated in section 2 of this Bulletin and
return two copies of the marked up computer listings to OMB.
Revisions will be made by striking out any amount to be
changed and entering the revised amount above it in red.
All data are to be reported in thousands of dollars. In
cases where new accounts (or supplementals) must be added to
the computer file, a Supplementary Source Document (Standard
Form 307), Agency Planning Document(see section 23.3 of OMB
circular No. A-11), or Statement or Receipts (SF 108) will
be submitted, as appropriate.
b. Planning base changes. Reports will be prepared in
the format of Exhibit 4 to explain specific items of the
type described in section 2 of this Bulletin that have
affected the agency's January planning base by at least $50
million in any one year. The report will show data for the
budget year (1980) and the three succeeding years
(1981-1983). Information on 1979 amounts should also be
presented when these amounts are materially affected. Care
should be taken to assure that the identified changes are
consistent with the marked up computer listings (see section
3a above).
Reported changes to the January planning base will always
include, at a minimum, changes to budget authority and
outlays. If appropriate, additional information on
obligations may be provided. Receipts information will be
included where appropriate. Data will be presented by
budget account, with a separate entry for each major function
affected in multi-function accounts. The stub entry should
identify whether the change is the result of reestimates,
Presidential decisions, or completed congressional action.
An explanation of the reasons for the change will also be
provided.
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c. Information on potential changes to the revised
plannini base. Agencies will also prepare reports in the
format of Exhibit 5 to identify and describe major agency
proposals that are believed essential, probable
Congressional action and probable reestimates that could
significantly affect the revised planning base. For this
analysis, agencies should identify separately any planned
requests that will alter the estimates for current policy
and any potential congressional changes or probable
reestimates of $50 million or more.
Agency proposals to change the planning base must be limited
to those that are considered essential. Because strong
budget restraint must continue for the foreseeable future,
proposals for new initiatives and other increases in the
planning base must be limited. No increases can be
considered unless they are clearly necessary to meet the
objectives of the Administration.
Because of the necessity for budget restraint, achievable
decreases should be proposed wherever possible including
program reforms, and project cancellation.
Probable congressional action to be reported includes
anticipated action or inaction on Administration proposals,
appropriations and mandatory authorization actions that
could differ significantly from the President's requests,
and congressional initiatives. Probable reestimates include
likely but not yet certain changes in factors that affect
program levels (e.g., expected significant changes in
beneficiary populations).
Whenever possible, data will be provided by budget account
and major function. When two or more functions are affected
by the same proposal, amounts applicable to each function
will be separately identified. In those cases where the
item cannot be tied to an existing account, the account
title and identification code will be omitted, and the
description of the item will be expanded to provide the best
possible identification of the organizational entities and
functional categories affected.
The revised planning base estimate should be consistent with
the revised estimates provided in connection with paragraph
3a above. The report will always include information on
budget authority and outlays. Receipts information will be
included, where appropriate.
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d. Agency Planning Summary. A report, in the format of
Exhibit 6, will he submitted to summarize the revisions to
the January planning base by grouping them first into the
following categories:
- -
reestimates.
Presidential decisions.
completed congressional action.
The report will then provide a bridge between the revised
planning base and the potential planning base by separately
identifying agency proposals, probable congressional action,
and probable reestimates.
The initial entry on the Agency Planning Summary will
reflect the January planning base amounts. The changes
bridging to the revised planning base estimate should be
consistent with the revisions made to the computer listings,
and the potential changes should be consistent with the
information reported under section 3c above.
4. Timing. Agencies will submit the required materials to
OMB no later than April 3.
5. Inquiries. Inquiries and requests for assistance should
be directed to the OMB program division responsible for
reviewing the agency's budget estimates.
James T. McIntyre, Jr.
Director
Attachments
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)
Exhibit 1
Bulletin No. 79-7
Dps0310D **************************************** Amu BUDGET DATA *****************************************pADD 120
02/23/79 SUPPLEMENTARY SOURCE DOCUMENT (IN THOUSANDS OF DOLLARS)
(2:43)**********************************************************************************************************************
AGENCY: Department of Human Services
BUREAU: Food Services
ACCOUNT: Salaries and expenses
OMB DIVISION CODE: HIM
BP-TEAM-ID: 40
ACCT ID CODE: 75-0600-0-1-554 FUN DNG
CT LINE ///
OMB SEQ CODE: 09-10-0600-0-1-554 ION NO ISN SN
-(1)----
A. ANALYSIS OF BUDGET AUTHORITY AND OUTLAYS
CURRENT BUDGET AUTHORITY
FY 1980 -
1979
Estimate
JANUARY BUDGET DATA
1980
Estimate
__(4)...___ ____(5)_ -(6)
3.5:7,
APPROPRIATION (ADJUSTED)
554 4300
DN
01
295,154
316,296
SUPPLEMENTAL FOR WAGE-BOARD PAY
RAISES
554 4410
DN
01
140
0
TOTAL BUDGET AUTHORITY
303,859
3+6T2.96 322, d 96
OUTLAYS
OUTLAYS
554 9000
N
01
292,508
3097460. 350,141
TOTAL OUTLAYS
300,702
340T4414 354 y7
C. CHARACTER CLASSIFICATION
BUDGET AUTHORITY
CONDUCT OF R & D: Applied research,
.322,2 94
Direct Federal programs
554 A-1420-24
01
303,859
316,2%
OUTLAYS
CONDUCT:OF R & D: Applied research,
354/79
Direct Federal programs
554 0-1420-24
01
300,702
310,479
Note: Data for new accounts or supplementals will be reported on a Supplementary Source Document.
See OMR rirrnlar Nn A-11 Fvkihirc 11A-n All olinneroc will fin onrorod in rod and Anrn
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PS0310L
2/23/79
(09'06)
;ENCY:
MEAD:
AGENCY LONG-RANGE BUDGET DATA
SUPPLEMENTARY SOURCE DOCUMENT (IN THOUSANDS OF DOLLARS)
?flSJSCLS SW. I/ ?
PAGE 63
Department of Human Services
Food Services
Salaries and expenses
OMB DIVISION CODE: HIM
BP-TEAM-ID: 40
CCI ID CODE:
MB SEQ CODE:
75-0600-0-1-554
09-10-0600-0-1-554
FUN
CT
ION
DNG
LINE ///
NO ISN SN
. LONG RANGE
BUDGET AUTHORITY AND OUTLAYS
CURRENT BUDGET AUTHORITY
JPPROPRIATION (ADJUSTED) 554 4300 N 01
OUTLAYS
IUTLAYS 554 9000 N 01
FY 1960 - JANUARY BUDGET DATA
1961 . 1982 1963
Estimate Estimate Estimate
357, 2% 371, 196 7412, Vi6
4441491. 444.n294
3(3,296 33,216
-344-r3e4 444-r39s- .4-67?216
Note: Data for new accounts or supplementals will be provided on an Agency
Planning Document. See OMB Circular No. A-11, Exhibit 23. All changes
will be entered in red, and data will be reported in thousands of dollars.
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k
(7)hibit.3
Bulletin No. 79-7
?
. .
8PSRADill
02/15/79
(12'04)
RECEIPT-ACCOuNT BUDGET DATA FILE LISTING - ACCOUNT SEO
The Judiciary
RECEIPT-ACCOUNT
ACT AG Bu TA ACCT
XL: XX XX XX XXXXXX
( ) 02 00 i0 085000
I ) 02 00 10 088900
( ) 02 00 10 101000
( I 02 00 10 102000
1.
8P5R.4318
02/15/79
112:01)
CHAR-CL DIV
XXXX-XX XXX
JTG
JTG
JTG
JTG
PL
FCT L T SN TP
XXX X X XX
R 01
R 01
R Oi
R 01
PAGE 4
AMOUNTS
(NOT USED->
xxXXXXXxXXxX XXXxxxXXXxxx xX).;:xxxxxxxX XXXxxxXXXxxX
0/70 4170
391 -4130. -IBS 0
/2,4o0 /2,400
3.292 .42,J100-. -B-r44140- 0
91 90 90 0
19 19 19 0
RECE1PT-ACCOUNT LONG-RANGE BUDGET DATA FILE LISTING - ACCOUNT 5E0
The Juiliciary
RELEIPI-ACCOUNT P
AG uu TA ACCT CHAR-CL DIV FCTI T SN TP
xx XX XX XXXXXX XxXX-XX XXX XXX X X XX
I 3 02 00 0 085000 JTG L Oi
1 ) 02 00 10 086900 JTG L 01
) 02 00 10 101000 JTG L 01 0
Note: D.) not adjust past year (PY) or 1984 (BY+4) data.

PAGE 4
AMOUNTS

XXXXXXXXXXXX XXXXXXXXXXXX XXXXXXXXXXXX XXXXXXXXXXXX
4 zo 420 Mw
340 -390 440- 390
/2,1100 /2, goo /2,4 oo
-2.,42e- -3-,-440- 3.510
90 90 90 90
1979 and 1980 data for new receipt accounts, supplementais, or legislative
proposals will be provided on a new SF 108. See OMB Circular No. A-11,
Exhibit 22B. The impact of such or000sals on 1981-1983 should be noted
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Exhibit 4
Bulletin No. 79-7
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Date: March 17
PLANNING BASE CHANGE
DEPARTMENT OF HUMAN SERVICES
(In millions of dollars)
Account title: Salaries and expenses (Food Services)
Account identification code: 75-0600-0-1-554
1981
1982
1983
January planning base 1/
Change to planning base 2/
Presidential decision
1980
BA
316.3
43.7
Outlays
310.0
31.8
BA
316.3
43.7
Outlays
316.3 ?
43.7
BA
316.3
43.7
Outlays
316.3
43.7
BA
316.3
43.7
Outlays
316.3
43.7
Revised planning base
382.3
382.3
363.3
382.3
351.0
382.3
363.3
363.3
Explanation of change:
[Describe the nature of each change.] Budget amendment submitted to Congress on February 27 reflecting
the President's plan to consolidate all food programs into the Department of Human Services (Reorgani-
zation Plan No. 7 of 1979).
1/ This amount will be consistent with the estimate for the account shown in the 1980 Budget or, if
appropriate, as revised by the allowance letters.
2/ Show separately Presidentially approved changes, congressional action, and reestimates. If the change
involves more than one function, a separate line should be provided for each major function.
/
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k 1 Bulletin No. 79-7 '1/4-,
Date: March 17
ANALYSIS OF POTENTIAL CHANGES
TO THE REVISED PLANNING BASE
DEPARTMENT OF HUMAN SERVICES
(In millions of dollars)
Account title: Salaries and expenses (Food Services)
Account identification code: 75-0600-0-1-554
1
1980 1981 982 1983
BA Outlays BA Outlays BA Outlays BA Outlays
Revised planning base 1/ 382 351 382 363 382 363 382 363
Potential change 2/
Probable congressional action 55 30 55 50 55 55 55 55
Total 437 381 437 413 437 418 437 418
Explanation of change:
''Describe the nature of each change.] The House Human Resources Committee typically has increased authorization
levels by about 20%. While the appropriations subcommittee does not fully fund the program, the increased
authorization leads to appropriations increases. The 1979 Act provides for an increase to the 1980 authorization
of $76 million of the 1980 budget authority requested. The appropriations committees may fund $55 million of
the increase. The House Human Resources Committee will act upon the subcommittee markup of HR 1010 next week.
1/ This amount will be consistent with the revised planning base estimate reported on Exhibit 4.
2/ Show separately potential changes related to agency proposals, congressional action, and
potential reestimates. If the change involves more than one function, a separate line
should be provided for each major function.
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Date: March 17
AGENCY PLANNING SUMMARY
DEPARTMENT OF HUMAN SERVICES
(In millions of dollars)
1980
Planning Period
1981
1982
1983
BA
Outlays
BA
Outlays
BA
Outlays
BA
Outlays
eiNUARY PLANNING BASE
20,531
18,404
23,000
21,600
23,300
22,400
24,000
22,600
Changes resulting from:
Reestimates
32
21
32
32
32
32
32
32
Presidential decisions
217
210
220
215
220
217
220
222
Completed congressional
action
15
13
15
14
15
15
15
15
WISED PLANNING BASE
20,795
18,648
23,267
21,861
23,567
22,664
24,267
22,869
Changes resulting from:
Agency proposals
63
52
115
88
115
100
115
110
Probable congressional
action
542
527
542
537
542
537
542
537
Probable reestimates
)TENTIAL PLANNING BASE
21,400
19,227
23,924
22:486
24,224
23,301
24,924
23,516
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OMB BULLETIN No. 79-6
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sorz/
Copies sent to AO/DCI & OGC Library.
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20903
BULLETIN NO. 79-6
January 9, 1979
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Data on acquisition, operation, or use of
automatic data processing and telecommunications
systems.
1. Purpose. This Bulletin provides instructions for
updating information on automatic data processing (ADP) and
telecommunications systems submitted to the Office of
Management and Budget (OMB) under section 43 of OMB Circular
No. A-11 and for providing that information to OMB and the
Congress.
'
2. Background. The Federal Government is placing
increasing reliance on data processing and
telecommunications technology to support government
programs, improve the delivery of services to the public,
and reduce the costs of government. In order to assure that
these resources are being effectively and efficiently
acquired and utilized, OMB Circular No. A-11, Section 43,
requires each agency to submit separate materials on its
requirements for automatic data processing and
telecommunications resources as part of its budget request.
These materials are reviewed during the preparation of the
Presidential budget. Various committees and individual
Members of Congress have expressed concern about the
increasing level of Federal expenditures for data processing
and telecommunications activities and have requested
agencies to provide information to the Congress on the
purposes for which computers are used, how they are used and
the level of expenditures requested for these activities.
3. Coverage. These instructions apply to all agencies in
the Executive Branch whose budgets are subject to
Presidential review in accordance with Section 11,1 of OMB
Circular No. A-11 when the agency is required to submit
materials in accordance with section 43 of that Circular.
(:) 4. Material required. Upon receipt of the President's
budget determinations by the agency, materials required
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under section 43 of Circular No. A-11 will be revised to
bring them into accord with the actions taken by the
President. When requested by OMB representatives, materials
for printing (e.g., program and financing schedules) and
supplementary source documents will also be revised to
reflect the President's determination regarding automatic
data processing and telecommunications. All revisions will
be made in accordance with DMB Circular No. A-11, Section
11.8, "Conforming to determinations." A copy of the revised
materials will be forwarded to OMB immediately. This
material should include:
-- a report on ADP systems,
-- a report on telecommunications services or
facilities.
a. Report on ADP. The following materials are required
in the submission of the ADP report:
A report on Obligations and Inventory of ADP
Systems, Exhibit 43A of OMB Circular No. A-11;
and'
A narrative report that describes the agency's
ADP requirements from fiscal years 1979 through
1984 including a description of the specific
resources, the programmatic purpose for which
they will be used, how those resources will be
used, and the benefits to be derived from
utilization of those resources.
All anticipated procurements from FY 1979
through FY 1984 where the estimated system life
costs exceed $1,000,000 should be listed and
described in the narrative.
A detailed breakout of interagency payments
shown in the FY 1978 column of the report on the
obligations and inventory of ADP systems will
include:
o a list of the agencies to whom payments are
made, the amounts ($ in thousands) and a
short explanation of the payment, (e.g.,
INFONET, FEDSIM, time-sharing); and
o a list identifying the agencies for which
offsetting collections were received, the
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amount of the collection ($ in thousands)
and a short explanation of the offsetting
collection (e.g., timesharing, programming
services, etc.).
b. Telecommunications Report. The following materials
are required in the submission of the telecommunications
report:
A report on Obligations for Telecommunications
Systems; Exhibit 43B of OMB Circular No. A-11;
and
A narrative report that describes the agency's
telecommunications requirements from FY 1979
through FY 1984 including a description of the
specific telecommunication resources, the
programmatic purpose for which they will be
used, how those resources will be used, and the
benefits to be derived from utilization of those
resources.
All anticipated procurements from FY 1979
through FY 1984 where the estimated system life
costs exceed $1,000,000 should be listed and
described in the narrative.
Certain telecommunications networks, services,
and facilities are exempt from the scope of the
exhibit 43B. All telecommunications systems
which an agency has exempted should be
specifically identified. The appropriate
exemption(s) for each system should also be
identified. Systems may be exempted when they
are:
(1) dedicated to the support of critical command
and control missions or military and/or
foreign intelligence operations;
(2) integral to weapons systems (e.g., shipboard
and aircraft communications systems);
(3) in support of radar or navigational systems;
(4) operated outside the .continental United
States; and/or
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(5) primarily in support of tactical operations,
police vehicular communications operations,
crisis or emergency operations, or telemetry
operations.
5. Budget Justification. In furnishing supplementary
information to the Congress on appropriation requests and
other budgetary matters, agencies may be requested to submit
exhibits and narrative justifications for data processing
and telecommunications systems. Data submitted will be
consistent with the revisions made following the receipt of
Presidential determinations.
Agency officials will be prepared to testify on automatic
data processing and telecommunications systems and their
impact on agency budget requests during hearings before
Congressional appropriations and other committees.
6. Inquiries. Questions regarding revisions to materials
required under sectl.on 43 of OMB Circular No. A-11 should be
addressed to the Information Systems Policy Division.
Questions.regarding revisions to materials for printing and
supplementary source 'documents should be addressed to the
OMB program division responsible for reviewing the agency's
budget estimates.
9111
D e
lidoectorlref
J es T. McIntyre,
?
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OMB BULLETIN No. 79-5
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Distribution: I - AO/DCI
I - OGC Library, Att: Stephanie
1 - OLC
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20303
December 27, 1978
BULLETIN NO. 79-5
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Legislative proposals authorizing new budget
authority for submission to the 96th Congress,
1st Session
1. Purpose. This Bulletin provides instructions for the
preparation and submission to the 1st session of the 96th
Congress of legislative proposals authorizing additional
appropriations or providing new budget authority outside
of appropriation Acts. These special instructions are
necessitated by section 607 of the Congressional Budget
Act of 1974 (P.L. 93-344). They supplement and, in some
respects, supersede the instructions in OMB Circular No. A-19
regarding submission of annual agency legislative programs
2. Rescission. This Bulletin supersedes and rescinds OMB
Bulletin No. 78-2, dated October 21, 1977.
3. Background. P.L. 93-344 requires year-ahead requests
for authorization of new budget authority.
In particular, section 607 of P.L. 93-344 states: "Not-
withstanding any other provision of law, any request for
the enactment of legislation authorizing the enactment of
new budget authority to continue a program or activity for
a fiscal year (beginning with the fiscal year commencing
October 1, 1976) shall be submitted to the Congress not
later than May 15 of the year preceding the year in which
such fiscal year begins. In the case of a request for the
enactment of legislation authorizing the enactment of new
budget authority for a new program or activity which is to
continue for more than one fiscal year, such request shall
be submitted for at least the first 2 fiscal years."
4. Legislative proposals _providing authorizations to con-
tinue programs or activities into fiscal year 1980 and/or
1981.
a. Proposals for agencies and programs that are cus-
tomarily authorized on an annual basis (e.g., NASA, NSF,
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2
State, Justice, Peace Corps, military procurement and
construction) should cover, in the same bill, proposed
language for fiscal year 1981 and resubmittals or revisions
of previously proposed authorizations for fiscal year 1980.
Subsequent years should also be included if agencies deem
it desirable and feasible.
b. Other legislative proposals to extend authoriza-
tions for the enactment of new budget authority expiring
at the end of fiscal year 1980 should cover, in the same
bill, fiscal year 1981 and such subsequent years as is
customary or deemed desirable for the particular program
or activity involved.
c. Under section 607, legislative proposals to extend
authorizations scheduled to expire at the end of fiscal
year 1979 should have been transmitted to the 95th Congress.
If such proposals were not transmitted or were not enacted,
new or revised proposals with language covering fiscal year
1980 should be included in the same bill as proposals for
fiscal year 1981 and subsequent years.
5. Legislative proposals providing authorizations for new
programs or activities.
a. Proposals authorizing enactment of budget authority
for a new program or activity should include at least two
fiscal years, unless such new program or activity is pro-
posed to be effective for only one fiscal year and to
terminate at the end of that year.
b. Any such proposals which provide for authorizations
to begin in fiscal year 1981 should be prepared for submis-
sion to the Congress no later than May 15, 1979.
c. Any such proposals which provide for authorizations
to begin in fiscal years 1979 or 1980 should be submitted
to the Congress immediately after clearance is given in
accordance with OMB Circular No. A-19.
6. General instructions for legislation authorizing new
budget authority.
a. In keeping with the intent of section 401 of
P.L. 93-344, proposals including contract authority or
borrowing authority should provide that such authority is
to be effective only to such extent or in such amounts as
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are provided in appropriation Acts. Backdoor financing
provisions may be proposed only when the exceptions set
forth in section 401(d) of P.L. 93-344 apply.
b. As a general rule, bills submitted to the Congress
authorizing new budget authority for the current fiscal
year or budget year will contain specific dollar amounts
for those years. These amounts should be those approved
for the 1980 Budget. For subsequent years, the bills
should include "such sums as may be necessary" authoriza-
tions unless the agency and OMB agree that special cir-
cumstances warrant inclusion of specific amounts.
(1) Where specific amounts are included for
years beyond the budget year, those amounts should be
consistent with the five-year projections of budget
authority printed in the 1980 Budget pursuant to
P.L. 93-344. Such amounts will not include allowances
1 for future pay increases or for inflation, except where
existing law or legislation proposed in the 1980 Budget
provides automatic cost-of-living adjustments or other
modifications in certain beneficiary programs. (For
further explanation of these amounts see section 23.2
of OMB Circular No. A-11.)
0 (2) Authorizing legislation covering principally
salaries and administrative expenses which heretofore has
been enacted without specific dollar amounts may continue
to be proposed for "such sums as may be necessary" for all
fiscal years; including the current and budget fiscal
years. .
c. Agencies should draft their authorizing bills to
incorporate the highest feasible level of aggregation for
new budget authority.
7. Required materials.
a. Fiscal year 1980 authorization extensions. As
indicated in paragraph 3, proposed legislation authorizing
the continuation of existing programs in fiscal year 1980
should have been submitted to the Congress not later than
May 15, 1978. In cases where the 95th Congress did not
enact fiscal year 1980 authorizations, new or revised
authorizations should be submitted to the 96th Congress,
1st session, at the same time as the 1980 Budget.
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Accordingly, each agency will submit to OMB no later than
January 15, 1979, six copies of drafts of proposed author-
izing legislation to extend programs and activities that
are authorized through fiscal year 1979, but for which it
will be necessary to propose new or revised authorizations
for fiscal year 1980 and subsequent years (see paragraphs
4a and 4c).
b. Fiscal year 1981 authorization extensions. As
also indicated in paragraph 3, proposed legislation
authorizing the continuation of existing programs in
fiscal year 1981 must be submitted to the Congress not
later than May 15, 1979. To meet this deadline, suffi-
cient time must be provided for the central legislative
clearance and coordination process.
Accordingly, each agency will submit to OMB as early as
possible but no later than February 28, 1979, six copies
of legislative proposals for programs and activities
that are authorized through fiscal year 1980, but for
which an authorization request is necessary for fiscal
year 1981 and subsequent years (see paragraph 4b).
These draft legislative proposals should include "such
sums as may be necessary" authorizations, unless the
agency and OMB agree that special circumstances warrant
inclusion of specific amounts. These figures should be
the amounts agreed on as a result of the 1980 Budget
review and should be consistent with the five-year
projections included in the 1980 Budget.
c. Authorizations of new programs or activities.
In cases where decisions have been made during the 1980
Budget review calling for authorizing legislation for
new programs or activities proposed to begin in fiscal
year 1981, draft bills reflecting those decisions should
be submitted to OMB no later than February 28, 1979, as
in paragraph 7b. Those proposed to begin in fiscal
years 1979 or 1980 should be submitted, without amounts
filled in, as in paragraph 7a, by January 15, 1979.
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5
8. Other legislative proposals. Agencies are reminded of
the importance of submitting at the earliest possible date
their other legislative proposals for consideration by the
next session of Congress. These proposals should be sub-
mitted to OMB in accordance with the instructions set forth
in section 6 of OMB Circular No. A-19.
9. Inquiries. Inquiries and requests for assistance with
respect to the requirements contained in this Bulletin
should be addressed to the Assistant Director for Legisla-
tive Reference (395-4864).
10. Effective Date. This Bulletin is effective immediately
and will remain in effect until rescinded.
(7taimAte
eiMes T. McIntyre, Jr.
rector
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OMB BULLETIN NO. 79-4
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?
DDA assigned action.
Copies sent to AO/DCI & OGC Library
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EXECUTIVE OFFICE OF THE PIRESHAKNT
OFFICE OF MANAGEMENT AND BUDGET
0 WASHINGTON. D.C. 20503
BULLETIN NO. 79-4
November 13, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information on improvements in financial management
1. Purpose. This Bulletin requests information on agency
financial management improvements during fiscal year 1978.
2. Accomplishments and plans. Agency feedback on significant
improvements in financial management is a primary source of
information for evaluating progress under the Joint Financial
Management Improvement program. Of equal importance is the
need for all of us to know the extent to which plans for the
period were carried out, and to identify planned future actions.
Outstanding achievements and major undertakings will be summa-
rized and published in the Annual Report of the Joint Program,
so that a noteworthy experience in one agency can be shared
with the rest of the financial management community. In so
doing, we hope to minimize duplicate and overlapping efforts
among the agencies. Agencies should give emphasis to any
problems that may be delaying the timely development and
updating of systems intended to serve the needs of management
more effectively. Attention should also be given to problems
involving delays in submitting accounting systems to the
Comptroller General for his approval as required by law.
3. Reporting requirements. All agencies should submit data
in accordance with the guidelines set forth in the attachment.
Please submit an original and two copies not later than
January 5, 1979. Inquiries and submissions should be
addressed to:
Executive Director
Joint Financial Management Improvement Program
666 Eleventh Street, N.W. Suite 705
Washington, D. C. 20001
Attachment
fete
mes T. McIntyre, J
irector
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(r.) GUIDELINES FOR FINANCIAL MANAGEMENT IMPROVEMENT REPORTS
Each agency should submit a financial management improvement report in
accordance with the attached formats. The report will consist of three
parts: Significant Accomplishments, Major Undertakings, and Status of
Accounting System Approval and Implementation.
Schedule A - Significant Accomplishments
Each agency should describe its most significant financial management
improvements that were completed during fiscal year 1978. Improvements
installed during prior years, properly identified as such, may also be
included provided the resulting operating and managerial gains were
initially realized during the period which this report covers. All
accomplishments should be identified on the Schedule with one of the
following categories:
--Accounting
--Auditing
--Automatic Data Processing (ADP)
--Budgeting
--Cash Management
--Payroll
--Specialized Systems and Other
More than one accomplishment may be reported on a single page. However,
each category should begin on a new page. The narrative presentation
should include a concise description of the accomplishment, the
implementation or completion date, cost savings, benefits, and the name
and telephone number of an individual to whom requests for more specific
information on the improvements can be directed.
Schedule B - Major Undertakings
This Schedule should be used to report all major undertakings--
presently in process as well as planned. The reporting instructions are
identical to Schedule A with the following exceptions:
--Prepare this Schedule in two sections--one for major undertakings
in process and the other for planned major undertakings.
--For in-process undertakings show the target completion or
implementation dates. For planned undertakings show the target
initiation dates and completion or implementation dates.
--For those undertakings for which target dates have slipped more
than 6 months, as compared to the dates reported in FY 1977
reports, explain the reason(s) for the delay or problems
encountered.
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Schedule C - Status of Accounting System Approval and Implementation
This section of the report identifies the status of accounting systems
approval by the General Accounting Office and implementation of the
approved systems design. No report is required for any systems design
that has been approved by GAO and fully implemented before October 1,
1977.
Column (1). Reportable accounting systems will be categorized as to the
stages of approval and implementation, namely: .
Stage I- Working on principles and standards: List all systems for
which principles and standards have not been approved.
Stage II- Working on systems design: List all systems for which
principles and standards have been approved but systems
designs have not been approved.
Stage III- Implementing approved system: List all systems for which
principles and standards and systems design have been
approved but for which the approved systems have not been
implemented. List also all systems for which approved
systems were implemented during fiscal year 1978.
Column (2). Show the dates of approval of the principles and standards.
There should be no entry for systems reported under Stage I. If princi-
ples and standards have been approved, the system should be reported in
Stage II.
Column (3). Show the dates of approval of systems design. There should
be no entry for systems reported under Stage II. If systems design has
been approved, the system should be reported under Stage III.
Column (4). Show the dates when principles and standards or systems
design, as appropriate, were formally submitted for approval. No entry
is required for Stage III.
Column (5). Show the target dates, as appropriate, for formal submis-
sion of principles and standards or systems design for approval or
implementation of the approved systems. For Stage I items, show two
dates--one for principles and standards and the other for systems
design; the former should be identified with a "P" and the latter with
an "S". If implementation was completed during fiscal year 1978, enter
the date followed by "(ACTUAL)" for Stage III items.
Column (6). Show the target dates that were reported in the Financial
Management Improvement Report for FY 1977.
Column (7). If there is more than a 6-month difference between the
dates in Columns (5) and (6), explain the reason for the delay or
problem(s) encountered. Use additional sheets, if necessary.
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FINANCIAL MANAGEMENT IMPROVEMENT REPORT
FOR FISCAL YEAR 1978
SIGNIFICANT ACCOMPLISHMENTS
Agency and Major Subdivision:
Accomplishment Category:
Description of Accomplishments
Briefly describe improvements; include implementation date, cost
savings, benefits, and name and telephone number of person to contact
for further information.
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FINANCIAL MANAGEMENT IMPROVEMENT REPORT
FOR FISCAL YEAR 1978
MAJOR UNDERTAKINGS
Agency and Major Subdivision:
Accomplishment Category:
Description of Undertakings
Briefly describe future improvements, target date for implemen?
tation, potential cost savings, benefits, and name and telephone
number of person to contact for further information. Prepare this
Schedule in two sections--one for major undertakings in process and
the other for planned major undertakings.
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\ I
FINANCIAL MANAGEMENT IMPROVEMENT REPORT FOR FY 1978
STATUS OF ACCOUNTING SYSTEMS APPROVAL AND IMPLEMENTATION
As of September 30, 1978
Agency and Major Subdivision:
Schedule C
Accounting System
Date of
Approval
Principles
and
Standards
Date of
Approval
Systems
Design
Date
Submitted
. but
Unapproved
Present
Target Date
. for ,
Submission/
Implementation
Target Date
Reported in
FY 1977
Report
Remarks
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Stage I-
4 .
4 4 ? -
Working on
moccomoopoodocccoucomma
Principles and
? ?
Standards:
0 ?
?
? ?
XXXXXIMUOCXXXXXXXXXXXXXXXXXX
X ? ?
ifr? . ?
? 41
?
Stage II -.
KXXXXXXXYYXXXX
Working on
XXXXXXXXXXMLXX
Systems Design:
XX30(XX)000XXXXX
,OULXXXXXXXXXXX
XXXXXXXXXXXXXX
KXXXXXXXXXXXXX
oocaoQooOoa
ramoccuomma
Stage III -
)00D0000000000(
Implementing
MCXXXXXXXXXXXX
Approved System:
)CXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXXXXXMX
100000OD0CXXXICC
IODUCCXXXXXEKXX
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OMB BULLETIN No. 79-3
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BMG has action.
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASH I NGTON D.C. 20503
BULLETIN NO. 79-3
November 6, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs for fiscal year 1979
1. Purpose. This Bulletin provides instructions for the
submission of an analysis of increased pay costs for fiscal
year 1979 and guidance on the possible absorption of such
costs and on the pay supplementals required.
2. Background. Office of Management and Budget (OMB)
Circular No. A.-11 (sections 13.4(b) and 32.7(b)) instructed
agencies to include amounts for the October 1978 pay raise
in their 1979 and 1980 budget estimates, if the new pay
(r2 rates were known at the time of submission. If the rates
were not known at that time, agencies should adjust their
budget schedules to include the additional 1979 and 1980
amounts required for the pay raise when they are informed by
OMB of their 1980 budget allowances.
The information submitted pursuant to this Bulletin will
provide the basis for requests to the Congress in the 1980
Budget for the 1979 pay supplementals.
3. Coverage. These instructions apply to the fiscal year
1979 costs of:
a. Civilian personnel pay raises effective in October
1978 ?under Executive Order 12087 issued pursuant to P.L.
91-656, and comparable raises granted by administrative
action.
b. Military personnel pay raises effective in October
1978 under Executive Order 12087 issued pursuant to P.L.
90-207.
c. Actual wage board pay raises currently effective in
fiscal year 1979 and granted under 5 U.S.C. 5341, together
with additional raises estimated to be granted under the
same authority through September 30, 1979. (Note: The
Treasury, Post Office, and General Government Appropriation
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Act, P.L. 95-429 prohibits the use of funds under that Act
or any other appropriations Act to fund increases in wage
board pay rates authorized by 5 U.S.C. 5343 that exceed 5.5%
in fiscal year 1979.
4. Absorption policy. The amount of the 1979 pay increase
costs specified above will be computed on the basis of the
latest approved 1979 program levels.
Agencies will absorb these increased pay costs to the
maximum extent possible by:
a. Using all available resources within the account to
cover increased pay costs, including savings obtained from
1979 reductions in:
o personnel (resulting from the effects of section 311
of P.L. 95-454);
o administrative travel costs (OMB Bulletin No.
78-18); and other operating costs.
b. Using existing transfer authority to maximize
absorption when resources within an account are insufficient
to meet such costs.
c. Seeking additional transfer authority between
appropriation accounts within the same agency. (See
paragraph 7.)
Each agency will apply the principles set forth in OMB
Circular Nos. A-44 and A-64 to achieve economies through
cost reduction, position management, and other management
improvement programs. Reapportionment requests should be
submitted in accordance with paragraph 6 below to apportion
any previously deferred funds (line 10 of S.F. 132) or
unapportioned balances of revolving funds (line 11 of S.F.
132) that may now be used to meet increased pay costs.
Pay supplementals should be proposed only when the head of
the agency has determined that full absorption is not
possible. Available resources will be applied first to
program increases for uncontrollable items that qualify for
deficiency apportionment, to the extent that the total
amount of these program increases can be absorbed. Any
available resources remaining should then be applied to
cover the various types of increased pay costs (i.e.,
civilian statutory pay systems), wage board, administrative
action, and military pay systems in the following order of
priority:
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(1) Any type of increased reimbursement to other
accounts due to increased pay costs (including payments to
revolving funds).
(2) Any type of increased pay cost that can be
absorbed in full.
(3) Any type of increased pay cost that cannot be
absorbed in full.
S. Preparation of required materials. Each agency is
required to submit to OMB by November 29, 1978, an analysis
of increased pay costs for fiscal year 1979. The analysis
will be prepared in accordance with the instructions in
Attachment A and submitted in the format of the related
Exhibit. In all cases, the amount that the agency intends
to request for the pay raise supplemental should be included
in the budget determination print submission. Agencies
whose budget determination print submission will be due in
OMB prior to November 29, should perform the pay analysis in
advance of that date so that their submission includes the
amounts to be requested for the pay raise supplemental.
In addition to the required analysis, the agency submission
will include:
a. A narrative explanation of the methods used in
computing the increased pay costs.
b. Proposed appropriation language, including that
required to change limitations or to provide extended
availability for multiple-year and no-year accounts (i.e.,
"to remain available for obligation until...").
Guidelines to be used in drafting proposed appropriation
language are presented in Attachment B.
6. Apportionment and reapportionment requests. Agency
requests for reapportionment to reflect increased pay costs
for FY 1979 will be submitted (as necessary) in accordance
with Part IV of OMB Circular No. A-34. Requests for
"deficiency" apportionments that anticipate a need for pay
supplementals are authorized by section 107 of P.L. 95-482
and must be accompanied by three copies of the agency head's
statement of necessity, as required by 31 U.S.C. 665(e)(1).
The agency head's statement will be worded as follows:
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"I hereby determine that it is necessary to request
apportionment (or reapportionment) of the
appropriation '(appropriation title)' on a basis
that indicates the necessity for a supplemental
estimate of appropriations for pay increases in
accordance with section 107 of P.L. 95-482."
When a group of such requests is transmitted at one time, a
single certification may be used for all requests.
7. Supplemental appropriations for 1979. The proposed
appropriation language and analysis required under paragraph
5 will serve as the basis for the request for 1979 pay
supplementals. Upon approval by OMB of amounts of
supplemental appropriation requests, agency budget schedules
will be adjusted as necessary. Program supplementals will
be handled separately, in accordance with the regular
procedures of OMB Circular No. A-11.
If an agency is seeking a supplemental to be derived by
transfer between appropriation accounts (see paragraph 4c)
that involves:
- no withholding or delaying of the availability of
funds, no deferral report is required. (In these
cases, available resources should be apportioned in
the losing accounts so that the funds to be
transferred are available in the last half of the
fiscal year.)
- withholding or delaying the availability of funds
(in order to preserve the funds for transfer), a
deferral report (see OMB Bulletin No. 75-15) is
required and should be submitted, as appropriate,
with the supplemental request.
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funds that cannot be used in the losing account
regardless of whether the Congress accepts the
transfer request, a rescission proposal is to be
submitted once a definite amount of excess funds is
known. When such i?difirlite amount is not known at
the time the supplemental is requested, OMB should
be notified of these circumstances. In those cases,
the rescission proposal (and the related request for
withholding) should not be submitted until a
definite amount of excess funds is known by the
agency.
mes T. McIntyre, r.
irector
Attachments
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ATTACHMENT A
Bulletin No. 79-3
Analysis of Increased Pay Costs for
Fiscal Year 1979
Each agency will submit by November 29, 1978, an analysis of
increased pay costs for fiscal year 1979 resulting from the
pay raises specified in paragraph 3 of this Bulletin. An
original and two copies of this analysis will be prepared
for fiscal year 1979 in the format illustrated by the
Exhibit. The analysis will be accompanied by the narrative
explanation and appropriation language required in paragraph
5 of this Bulletin.
For purposes of this analysis, amounts for allocation
accounts (transfer appropriation accounts) will be
incorporated in the amounts shown for the parent account
rather than in the amounts shown for the receiving agency.
Each agency receiving an allocation will furnish to the
agency responsible for the parent account the data necessary
to prepare the analysis (including justifications) by
November 15, 1978 unless other arrangements have been made
by the agencies concerned. Allocation accounts will be
considered a source of transfer only by the parent agency.
Advances or reimbursements between Government accounts
should be treated in the following way:
- The performing agency will include the associated
increased pay costs in columns 2 and 3 of their analysis.
(See attached exhibit). These costs will also be included
in column 5, treated as a part of the performing agencies'
absorption. (See instructions for entries under column 5
below.)
- The ordering agency will consider these increased
pay costs as a part of ordinary expenses and will fl
include them in columns 2 and 3 of their analysis, since
such costs relate to employees of the performing agency.
The ordering agency will absorb, to the maximum extent
possible, the payments to other accounts or agencies for ..he
increased pay costs through administrative action and will
report the portion of the payment for increased pay costs
that cannot be absorbed through administrative action.in
column 4 of the analysis. (See instructions for entries
under column 4 below.)
Where more than one type of pay increase is involved
civilian statutory pay systems, wage board, administrative
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2
action, or military pay systems), the amounts applicable to
each will be reported separately in columns 2 through 4 of
each analysis. Increased pay costs for allocation accounts
will be included, by type of pay raise, in the amounts shown
for the parent account in columns 2 through 4. In columns 5
through 8, the amounts for each account will be reported in
total (i.e., without separately identifying the amount
associated with each type of pay increase or allocation
account).
The final entry
pay increases" and
agency for columns
The analysis will
described below:
in each table will be labeled "Total, all
will show the total amounts for the
2 through 8.
be prepared on 8" x 13" paper, as
Column 1. List under each bureau or organizational unit
to which separate appropriations or funds are available, the
title of each account (other than allocation accounts) out
of which any increased pay costs are paid directly. These
will include revolving and management funds (excluding
consolidated working funds) and trust funds. Account titles
will be listed in the order in which they appear in the
budget. At least one line should be left between account
titles.
Increased pay costs under civilian statutory pay systems
will be entered without further identification. Other types
of pay increases (i.e., wage board, administrative action,
and military pay systems) will be identified in the stub
column under each account where appropriate.
Column 2. Enter the direct cost of pay raises for
employees paid from the reporting account whether or not the
costs result from the performance of reimbursable work.
Agencies should be careful to include any additional
payments that are normally associated with object class 11,
such as overtime, Sunday premium pay, etc. If the increased
pay cost is disproportionately high in relation to the base
for any account, the reasons should be fully set forth in
the narrative explanation. Do not report in this column
advances or reimbursements to other accounts for work or
services. (To the extent they cannot be absorbed through
currently authorized agency administrative action, they are
to be reported in column 4.)
Column 3. For each listed account, report the added
costs?ETgt are indirectly related to the pay raise, whether
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or not the costs are reimbursable.
related costs include such items
contributions, employer FICA taxes,
to employee life insurance premiums
are based on employees' salaries.
3
For this purpose, the
as Government retirement
Government contributions
, and other payments that
Do not report in this column advances or reimbursements paid
to other accounts for work or services. (To the extent they
cannot be absorbed through currently authorized agency
administrative action, they are to be reported in column 4.)
Column 4. Enter the portion of the increased pay costs
to be paid as advances and reimbursements to other accounts
that cannot be absorbed through administrative action. In
most cases this column should be blank, since payments to
ErEHHr accounts will be considered for absorption ahead of
the increased pay cost of the reporting account.
Column 5. Report, in total for each account, the
portion of the increases shown in columns 2 and 3 that can
be absorbed through currently authorized agency
administrative action. This will include absorptions
through transfers from other accounts and amounts to be
covered by reimbursements from other accounts.
Column 6. Report, in total for each
portion of tHe increased costs in columns 2, 3,
could be absorbed if the Congress provides
increase limitations on administrative expenses
services.
account, the
and 4 that
authority to
or personal
Column 7. Total of columns 5 and 6.
Column 8. This column should equal the sum of columns
2, 3, and 4 minus column 7, and will represent the
additional appropriation considered necessary for the
account as a result of the pay raises reported.
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ATTACHMENT B
Bulletin No. 79-3
Guidelines for Drafting Proposed Appropriation Language
for Pay Supplementals for Fiscal Year 1979
Indentation, punctuation, and capitalization will conform
with the presentation used in Part III, Section II of the
1979 Budget Appendix (pp. 1050-1054).
Organization titles and breaks, including the appropriation
account title will generally conform to the fiscal year 1979
appropriation bills as enacted.
All new items not included in the 1979 appropriation bills
(e.g., chapter, organizations, accounts, or appropriation
language phrases) will be underscored.
Sample formats illustrating the above guidelines follow:
,DEPARTMENT OF GOVERNMENT
Office of the Secretary: "Salaries and expenses", $170,870;
Bureau of Economic Development: "Salaries and expenses",
$314,880;
"Inspection services", $213,590 to remain available
until March 30, 1980;
Development Trust Fund: "Limitation on general operating
expenses" (increase of $1,330,000 in the limitation on
general operation expenses);
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NOTES: a. Amounts are in dollars.
b. Actual size of this form
is 8 x 13 inches.
Organizational unit
and account title
(1)
ANALYSIS OF 1979 INCREASED PAY COSTS
DEPARTMENT OF GOVERNMENT
Increase in direct
pay and other related
cost of this agency
Direct Related
pay cost
(2)
Office of the Secretary:
Salaries and expenses 197,420
Wage board 31,500
Bureau of Economic Development:
Salaries and expenses 949,160
Inspection Services 176,000
Development Trust Fund 1,240,000
Government Corporation:
ABC Revolving Fund (adm.
action) 1,065,000
Total:
Civ. stat. pay systems 9,336,400
Wage board 142,500
Adm. action 1,065,000
Total, all pay increases 10,543,900
Amounts to be
paid to other
accounts that
are not absorbed
administratively
Net absorption
Possible Requiring
by admin-; increase
istrative in limi-
action tation
(3)
(4)
(5)
(6)
18,700
? ? ?)
79,7001/
6 9
2,950
.)
89,220
723,500
16,540
21,050
? ? ?
- ? .
111,600
21,600
1,330,000
100,110
? ?
865,110
300,000
872,660
42,310)
13,250
100,110
986,020
42,310
5,246,660
1,701,600
EXHIBIT
Bulletin No. 79-3
Total
Additional
appropria-
tion
required
(7)
(0)
79,700
170,870
723,500
314,880
? ? ?
213,590
1,351,600
1,165,110
? ? ?
6,948,260 4,623,970
1/ Includes $15,000 to be transferred from "Salaries and Expenses, Bureau of Safety" under P.L. . (Cite existing authority)
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111V111 RI 71 1 i n Mn 70-7
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Li October 19/b
Distribution made as follows:
1 - C/BMG
1 - C/AG
1 - DDA w/routing slip
1 - DDS&T w/o slip
1 - DDO w/o slip
1 - D/NFAC w/o slip
1 - D/PErs w/o slip
1 - All Group Chiefs/Return to Reading File
1 - AO/DCI
1 - OGC,Library
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 79-2
October 27, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Limitation on Federal Civilian Hiring
1. Purpose. This Bulletin provides guidance with respect
to the limitation on hiring ordered by the President. It
also provides, instructions for appeals in a limited number
of situations where exceptions to the hiring limitation may
be warranted.
2. Background. In his recent memorandum the President
stated that he is imposing a limitation on hiring as an
4!) integral part of his efforts toward achieving one of the top
priority goals of his administration; restraining inflation.
His review of the FY 1980 Budget will include a thorough
evaluation of agency personnel requirements to ensure that
efficient operation of the Government will be achieved with
a minimum level of Federal employment. His intention in
imposing this limitation on hiring is to limit growth in the
Federal workforce. The limitation also recognizes the need
to reduce total Federal employment to the level that existed
on September 30, 1977 as required by Section 311 of the
Civil Service Reform Act of 1978.
3. Limitation on hirin . Pursuant to the President's
memorandum, each agency will establish controls to limit the
number of appointments to full-time permanent positions to
not more than 50 percent of the number of vacancies
occurring on or after October 25, 1978. A vacancy in
existence as of October 24, 1978 can only be filled by use
of one of the permitted appointments resulting from new
vacancies, i.e., from among the 50% of the number of new
vacancies occurring.
Except for the exemptions listed below, this limitation
applies to all new hires of full-time permanent Federal
civilian personnel and to transfers of personnel between
Executive Branch agencies. The limitation is effective
immediately and will remain in effect until further notice.
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2.
Where necessary, personnel reallocations should be made
within agencies to meet needs of highest priority and to
assure that vital and basic services are not interrupted.
Contracting with firms and institutions outside the
Government will not be used to alleviate the effect of this
limitation. Nor will persons be hired on a temporary basis
as a substitute for full-time permanent employees to evade
this limitation.
4. Standard exemptions. To preserve the continuity of
Government, the following exemptions to the limitation on
hiring are permitted:
a. at the discretion of the agency head, hiring
necessitated by emergency situations involving the safety of
human life and protection of property,
b. when staffing is essential for maintaining
operations that directly protect human safety,
c. filling of positions under programs that are
presently exempt from employment ceilings,
d. hiring in accordance with firm commitments made in
writing by agency personnel officers, prior to the effective
date of the limitation,
e. hiring by the U.S. Postal Service,
f. reassignments of personnel within an agency,
g.
executive level appointments, and
h. shifting of employees from one agency to another
because of a transfer of functions resulting from
Presidential reorganization action.
5. Appeal of hiring limitation. In a very limited number
of cases, additional exemptions maybe grante&if the Office
of Management and Budget (OMB) determines that such action
is necessary to preserve the continuity of Government by
assuring that essential services are provided and that
fundamental needs and requirements?of law are met. When an
agency head believes that circumstances in an agency warrant
such an exception, an appeal may be made in writing to the
Director of the OMB fully justifying the need for additional
personnel and explaining why intra-agency reallocation is
not feasible.
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6. Effective dates. The instructions in this Bulletin are
effeEITTre--a once and will remain in effect until further
notice.
7. Inquiries. Questions regarding the instructions in this
Bulletin will be addressed to the OMB representatives in
charge of the agency's budget estimates.
J es T. McIntyre,
Director
Attachment
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THE WHITE HOUSE
WASHINGTON
October 26, 1978
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
There is no more important goal for my Administration than
restraining inflation. A crucial part of this effort is
managing government more efficiently. With that goal in
mind, I am imposing an indefinite limitation on the hiring
of Federal civilian workers, as of October 25, 1978.
I ask that you limit the number of new full-time permanent
appointments in your agency to not more than 50 percent
of the new vacancies occurring after October 25, 1978.
In other words, for each two new vacancies, you may appoint
one new permanent employee. You may not fill such vacancies
(.7 as exist on October 24, 1978 except by use of the appoint-
ments permitted as a result of new vacancies.
I am instructing the Office of Management and Budget and
the Civil Service Commission to issue instructions on this
directive. In addition, I delegate authority to the
Director of the Office of Management and Budget to grant
specific exemptions in a very limited number of cases,
when such exemptions are necessary to assure that essential
services are provided and fundamental needs are met.
I ask that, as you carry out this directive, you do it
in a way that protects the operations in your agency that
directly affect the public -- for example, Social Security
claims processing and check issuance, and veterans' benefit
payments. You should absorb as much of the impact as
possible in the support and overhead operations of your
agency.
It is within your power to determine whether the government
succeeds in this part of the battle against inflation.
I urge you to do everything possible to assign your staff
where the need is greatest, so that vital and basic
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services may continue uninterrupted. Contracting with
firms and institutions outside the government must not
, be used to circumvent the intent of this directive.
/ urge you to give this matter your personal attention
and support.
,7??77
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Distribution of OMB Bulletin No. 79-1, 26
Oct 1976 , SUBJECT: Excess and near excess
foreign currencies made to the following.
ki>434/7e
1 copy - OGC Library
1 copy - D/Fin
1 copy - DID/Plans
1 copy - AO/DCI
1 copy - BMG
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C
EXECUTIVE OFFICE OF TI-1 5 PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 79-1 October 11, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess and near excess foreign currencies
1. Purpose. This Bulletin informs the Departments and
agencies of the U.S.-owned foreign currencies that have been
determined by the Secretary of the Treasury to be in excess
or near excess supply.
2. Rescission. This Bulletin supersedes and rescipds OMB
Bulletin No. 78-4 of November 15, 1977. The provisions
contained in this Bulletin remain in effect until September
30, 1980, unless superseded or rescinded at an earlier date.
3. Policy. Specific guidance on the utilization of excess
and near excess foreign currencies is Contained in Office of
Management and Budget (OMB) Circular No. A-20, Revised. In
general, full utilization of excess and near excess foreign
currencies in lieu of U.S. dollars -- consistent with
international agreements and availability of the currencies
-- must be an objective of every agency with transactions in
the respective countries.
4. Excess currencies. Currencies of the following
countries are excess to the Government's normal requirements
for fiscal years 1979 and 1980.
Burma India
Egypt Pakistan
Guinea
5. Near excess currencies. Supplies of currencies
available for U.S. programs for fiscal year 1979 in the
following countries are above immediate needs, but are not
sufficient to be declared excess.
Morocco Tunisia
Poland Yugoslavia
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6. Restrictions on special foreign currency programs.
Special foreign currency program appropriations will be
available for incurring obligations payable in any excess
currencies.
7. Effective date. This Bulletin is effective immediately.
8. Inquiries. Inquiries and requests for assistance should
be addressed to the Office of Management and Budget, Budget
Review Division, Telephone [phone] (code 103, ext. 3830).
= /fies T.T. McIntyre
irector
/
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