OMB BULLETINS 1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200120002-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 118
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 2
• Publication Date: September 30, 1980
• Content Type: REPORT

. ? OMB BULLETIN No. 80-15 ?
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
?n..,
Distribution made as follows on 10/10/80:
1 - C/BMG
1 - AO/DCI
1 - CCC Library
STAT No reason to distribute elsewhere,
10/8/80
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
to
40
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. O.C. 20503
BULLETIN NO. 80-15
September 30, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Absorption of Increased Per Diem and Mileage Costs
1. Purpose. This Bulletin provides instructions for absorption of
increased costs that may occur as a result of the increased maximum
rates for per diem and actual subsistence expenses and mileage
allowances of Government people on official travel.
2. Background. Public Law 96-346, September 10, 1980, increased
the reimbursement levels for authorized expenses of Federal
civilian employees traveling on official business for the
Government. Specifically, the new law raises:
the maximum per diem rate;
the actual expense reimbursement maximum for travel to
designated high rate geographical areas;
the maximum rate for travel outside the United States; and
the maximum allowance for the use of privately owned
automobiles, motorcycles, and airplanes by Federal employees
while on Government business.
3. Absorption Policy. The Congress has made clear its intent that
no additional budget requests be made for the increases permitted
by P.L. 96-346. Therefore, requests for increased appropriations
in the form of supplementals Or budget amendments to cover these
costs will not be considered. Moreover, increases in estimates for
the 1982 Budget to cover these costs will not be allowed.
Agencies will fully absorb any increased costs resulting from P.L.
96-346 within amounts already requested by:
a. Reducing the number of trips and the duration of travel.
. .
b. Reducing other operating expenses. (Each agency will apply
the principles set forth in OMB Circular Nos. A-117 and A-64
to achieve economies through cost reduction, position
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
management, and other manayement improvement programs.
Reapportionment requests may be submitted in accordance with
Part IV of OMB Circular No. A-34 to apportion any previously
deferred funds, line 10 of S.F. 132, or unapportioned
balances of revolving funds, line 11 of S.F. 132, that may
now be needed to meet increased per diem and mileage costs.)
4. Inquiries. Inquiries should be directed to the OMB
representative responsible for reviewing the agency's budget
estimates.
James T. McIntyre, Jr.
Director
fl
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20:13
Bulletin No. 80-14, Supplement No. 1
August 20, 1982
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Agency Operations in the Absence of Appropriations
1. Purpose. This supplement updates OMB Bulletin No. 80-14,
dated August 28, 1980, and requires the submission of contin-
gency plans for review by OMB. The purpose of the review is
to assure adequate contingency planning and Government-wide
compliance with the provisions of the Antideficiency Act.
2. Background. OMB Bulletin No. 80-14 instructed agencies to
develop plans for an orderly shutdown in the event of a
funding hiatus. It became necessary to carry out these plans
during the November 1981 hiatus. In reviewing that experience
and the operational plans in effect during the period immedi-
ately preceding enactment of the March 31, 1982 Continuing
Resolution, certain difficulties were observed:
some agencies have not fully complied with the
requirements of OMB Bulletin 80-14, and do not have
fully operational contingency plans;
disparities appear to exist between some agencies as
to the definition of activities necessary to protect
life and property; and
disparities appear to exist between some agencies as
to the time necessary to complete the orderly shutdown
of nonexcepted activities.
3. Actions required:
a. Amend the date that appears in section 2 to
January 16, 1981.
b. Delete the last sentence of subsection 3.c.
c. Add subsection 3.d. as shown in the attachment.
Attachment
?j AgivAdatl
David A. Stockman
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment
Material to be added to
OMB Bulletin No. 80-14,
Section 3
d. Reporting. The plans required in subsection c will
be submitted to OMB by September 15, 1982.
The following information will be provided with the plans:
(1) Estimated time to the nearest one-half day to
complete the shutdown in accordance with the plan.
(2) Number of employees expected to be on-board
before implementation of the plan.
(3) Total number of employees to be retained under
the plan because (a) they are engaged in military, law
enforcement, or direct health care activities, or (b) their
compensation is financed by other than annual appropriations.
(4) Number of employees, not otherwise exempt, to be
retained to protect life and property.
Within the guidance established by the Attorney General's
opinion of January 16, 1981, and this bulletin, agency heads
are to make such determinations as are necessary to operate
their agencies during an appropriations hiatus, and to do so
pursuant to normal agency processes for the resolution of
issues of law and policy. Questions that cannot be deter-
mined by an agency should be addressed to OMB. ' All
unresolved questions relative to the construction of the
Antideficiency Act will be jointly referred to the Office of
Legal Counsel of the Department of Justice.
If it is estimated that more than one-half day will be needed
to complete the shutdown or that the number of employees to
be retained to protect life and property will exceed five
percent of the number of employees on board at the beginning
of the hiatus less those exempt for reasons specified in item
(3) above, agencies will submit policy statements and legal
opinions supporting those estimates.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
Bulletin No. 80-14
August 28, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Shutdown of Agency Operations Upon Failure by the
Congress to Enact Appropriations
1. Purpose and Covera9e. This Bulletin provides policy
guidance and instructions for actions to be taken by
Executive Branch agencies when failure by the Congress to
enact either regular appropriations, a continuing resolution,
or needed supplementals results in interruption of fund
availability. This Bulletin does not apply to specific
appropriations action by the Congress to deny program
funding. In the instance of partial funding interruptions,
e.g., failure of the Congress to act on program
supplementals, special procedures beyond those outlined in
-1--\ this Bulletin may be warranted. In such cases, OMB
\..../ representatives responsible for the affected agency's budget
estimates should be consulted.
2. Background. The Attorney General issued an opinion on
April 25, 1980 that the language and legislative history of
the Antideficiency Act (31 USC 665) unambiguously prohibits
agency officials from incurring obligations in the absence of
appropriations. The essential elements of the Attorney
General's advice are that:
a. In the absence of new appropriations, Federal
officers may incur no obligations that cannot lawfully be
funded from prior appropriations unless such obligations are
otherwise authorized by law.
b. Under authority of the Antideficiency Act, Federal
officers may incur obligations as necessary for orderly
termination of an agency's functions, but no funds may be
disbursed.
c. Under its enforcement responsibilities, the Depart-
ment of Justice will take actions to apply the criminal
provisions of the Antideficiency Act in the future when
violations of the Act are alleged under such circumstances.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1 L.
3. Actions required. Agencies faced with funding
interruptions must take steps to forestall interruptions in
operations and assure that they are in a position to limit
their activities to those directly related to orderly
shutdown of the agency.
a. Reallocation of funds prior to shutdown. Prior to
initiation of orderly shutdown activities, agency heads will
limit their operations to minimum essential activities and
will reallocate to the extent permitted by law all available
funds in order to forestall the fund interruption date as
long as possible. Reallocation of funds will be made subject
to the following requirements:
(1) Reallocation below the appropriation and fund
account level will be accomplished by telephonic revision to
allotments and suballotments (such revisions will be
documented and immediately reflected in formal written
changes to the regular allotment/suballotment documents).
(2) Agencies that have specific statutory authority
to reallocate and transfer funds between appropriation and/or
fund accounts will effect the transfers in accordance with
current standard fiscal procedures. Such transfers generally
will be effected on Standard Form (SF) 1151, "Nonexpenditure
Transfer of Funds" (see OMB Circular No. A-11, section 21.2,
for a description of when expenditure transfers might be
required). This Bulletin does not convey new authority to
transfer funds.
(3) For this purpose adjustment to amounts contained
in OMB apportionments may be made without submission of a
reapportionment request.
b. Orderly shutdown activities. When all available
funds, including reallotted/reallocated funds, are exhausted,
orderly shutdown activities must begin. Each agency head
must determine the specific actions that will be taken;
however, all actions must contribute to orderly shutdown of
the agency and give primary consideration to protecting life
and safeguarding Government property and records. Such
actions should be accomplished in a way that will facilitate
reactivation when funds are made available. Agency heads
will notify OMB, OPM, Treasury, and GSA immediately when
shutdown activities are being initiated. These central
agencies will be responsible for notifying their own regional
offices, except as noted in paragraph (3).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
(1) Appropriations and funds.
limit obligations incurred e- *e.
minimum level er
ltfe . p
actions; to process the personnel payroll for the periods
prior to fund interruption; and to provide for orderly
transfer of custody of property and records to the General
Services Administration (GSA) and the Office of Personnel
Management (OPM) for disposition.
(2) Personnel and personnel records. Necessary
personnel actions will be taken to release employees in
accordance with applicable law and Office of Personnel
Management's regulations. Preparation of employee notices of
furlough and processing of personnel and pay records in
connection with furlough actions are essential shutdown
activities. Agencies should plan for these functions to be
performed by employees who are retained for orderly
termination of agency activities, as long as those employees
are available. As soon as agencies determine the date after
which they will no longer be able to maintain custody of
personnel records, they should notify the Office of Personnel
Management to arrange for orderly transfer of custody of the
personnel records to OPM and GSA, jointly, for caretaking and
protection of the records. If necessary to protect the
interests of individual employees during the period when all
employees of the agencies are on furlough, OPM will provide
access to the appropriate personnel records to retrieve
Information and/or process personnel actions, e.g.,
separation-transfer of an employee who secures employment in
anoLher agency. Guidance for planting such actions and
relevant questions and answers as to employees' benefits will
be provided separately by OP?.
(3) Property and nonpersonnel records. Inventories
ropey aTt. tecards will toe made to assure protection of
tne Government's interests anti the claims of affected private
entities and individuals (including vendors and beneficiaries
of Federal programs). Upon determination that agency funds
are no longer available, agency officials should contact the
appropriate Regional Administrators, General Services
Administration, for assistance in determining the disposition
of agency records, real and personal property, and
outstanding requisitions, contracts, grants and related
items. Detailed guidance on such matters are contained in:
41 CFR 101-11.4; Dispositions of records.
41 CFR 101-43 and 101-47; Disposition of personal
property and real property.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
4
FPMR 101-36.5, 101-37.203(c), and 101-37.307-1;
Dispositions of automatic data processing,
communications, and telephone equipment.
GSA motor pool accounting and record system
operations guide; Disposition of motor vehicles.
The transfer to the General Services Administration of
property and records shall not be made until 30 days have
elapsed from the start of shutdown activities and then only
after a determination is made that the funding hiatus will
continue indefinitely.
c. Planning. Agency heads should develop plans for an
orderly shutdown that reflect the policy and guidance
provided in this Bulletin. Such plans necessarily will be
tailored to each agency's needs in recognition of the unique
nature of its funding sources, missions, and authorities.
While every agency should have a plan, the scope and detail
of the plan should be commensurate with the likelihood that
shutdown will be necessary and with the complexity of
shutting down the agency.
4. Effective dates. The instructions in this Bulletin are
effective immediately and remain in effect until rescinded.
5. Inquiries. Budgetary questions should be directed to the
OMB representatives responsible for review of each agency's
budget estimates.
Fiscal procedures questions should be directed to the
Division of Government Accounts and Reports, Bureau of
Government Financial Operations, Department of the Treasury,
Treasury Annex #1, Washington, D.C. 20226 (Telephone:
[phone]).
Agency officials may obtain additional' information and
technical assistance on personnel matters by contacting their
agency officer at the Office of Personnel Management.
Property and nonpersonnel records disposition questions
should be directed to Office of Plans, Programs, and
Financial Management, General Services Administration,
Washington, D.C. (Telephone: [phone]).
J es T. McIntyre, Jr.
rector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
4.?
'Am)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
Bulletin No. 80-13
August 4, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Budget Estimates for Consulting Services
1. puqose. This Bulletin provides instructions for the
submission of budget estimates for consulting services along
with each agency's 1982 budget request. It also requires the
agencies to submit to OMB copies of the reports to be submitted
to Congress pursuant to Section 307 of Public Law 96-304.
2. Background. Recently, Executive, Congressional, and public
concern that the use of consulting services may be excessive
has intensified. OMB Bulletin No. 80-9, issued in April 1980,
directed certain agencies to reduce consulting services for
1981 by 15%. OMB Circular No. A-120, issued in April 1980,
expanded, and made permanent, guidance previously issued on an
interim basis. In early July, agency heads received from OMB
notice of the President's concern on this matter.
Section 307 of Public Law 96-304 requires each agency to submit
annually to the Congress, as part of its budget justification,
information on the use of consulting services, beginning with
the 1982 Budget.
3. Coverage. These instructions apply to the agencies in the
Executive Branch whose budgets are subject to Presidential
review (see OMB Circular No. A-11, section 11.1).
4. Definitions. Consulting services as defined in OMB
Circular No. A-120, are those services of a purely advisory
nature relating to the governmental functions of agency
administration and management, and agency program management.
Refer to the circular for a more detailed discussion.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
5. Required actions.
a. Agencies that incurred or plan to incur obligations for
consulting services in the past year, current year, or budget
year will submit material, as described below, with the initial
1982 budget requests required by section 11.3 of OMB Circular
No. A-11 to be submitted to OMB in September 1980.
b. Agencies that have not incurred and do not plan to
incur obligations for consulting services in the three years
covered will submit a statement to that effect as part of the
summary and highlight statement required by section 22.1 of OMB
Circular No. A-11.
c. Copies of the reports required to be submitted to
Congress by subsections (a) and (b) of section 307 of Public
Law 96-304 will be submitted to OMB not later than 15 days
prior to their submission to Congress.
6. Materials required for budget estimates. The following
will be submitted as supplementary summary material in the
zero-based budget justifications prescribed in Section 24 of
OMB Circular No. A-11:
a. A summary tabulation will be prepared in the format of
the attached exhibit. Each account with obligations for
consulting services will be shown separately and separate line
entries will be listed for each type of consulting service;
i.e., contractual service, personnel appointment, or advisory
committee.
b. Concise narrative statements justifying the need for
consulting services will accompany the summary tabulation. The
following guidelines will be followed in preparing these
statements:
(1) Separate statements--identified by account
identification number and title--will be prepared for each
account with obligations for consulting services in the budget
year.
(2) The statements will identify major programs within
an account that require the use of consulting services and the
amount of obligations for consulting services associated with
each such program in the budget year.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
(3) In general, the justifications snould include a
concise discussion of the benefits to be derived from using
consulting services and the impact if they are not used,
alternatives considered and why they were rejected, and reasons
for significant differences in amounts of obligations for
consulting services from year to year.
7. Inquiries. Inquiries should be directed to the OMB
representative responsible for reviewing the agency's budget
estimates.
(E)?100,4mit,
J es T. McIntyre, J .
rector
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
DEPARTMENP OF GOVERNMENT
Consulting Services
Agency contact: G. Moore
Phone: [phone]
Account
Identification 1/
Number Account Title Type
Obligations
(in thousands)
Workdays
(Personal Appointments
Only)
PY
CL
BY
PY
CI
BY
16-1166-0-1-755 Salaries and Expenses C
16-1166-0-1-755 Salaries and Expenses P
16-3044-0-1-452 Construction C
100
8
255
85
6
210
75
6
215
25
20
20
TOtal
2,526
2,022
1,822
175
140
120
ICOALS
Contractual services
2,500
2,000
1,800
Personnel appointments
16
12
12
175
140
120
Advisory munittee expenses
10
10
10
TOtal - all types
2,526
2,022
1,822
175
140
120
y Indicate: "C" for contractual services; "P" for personnel appointments; "A" for
advisory uolunittee obligations.
[Note: Narrative summary statements will be attached.]
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
nmn WHIPTTN Nn. Rn-12
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
-311 July 1YOU
No action required
Copies sent to OGC Library and AO/DCI
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
rs
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 80-12
July 30, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Budget Execution Procedures for Federal Credit
Programs
1. Purpose. This Bulletin provides instructions on budget
execution for all Federal credit programs that are subject to
annual limitations. It provides instructions for apportion-
ment, reapportionment, budget execution, systems for adminis-
trative control, and reports on violations of Section 3679 of
the Revised Statutes (31 U.S.C. 665) for the annual
limitations.
Instructions for apportionment and budget execution of the
related appropriation or fund account are provided in OMB
Circular No. A-34, as revised.
2. Background. Beginning with fiscal year 1981, many
Federal credit programs will be controlled by separate annual
limitations enacted through the appropriations process.
Section 31.5 of Circular No. A-11 requires that for each
appropriation or fund account that covers a direct loan or
loan guarantee program, limitations on the amounts of those
credit programs for the budget year must be proposed for
inclusion in appropriation language unless specifically
exempted by OMB.
3. Coverage. All credit programs for which there are
enacted annual limitations on the amounts of direct loans or
loan guarantees are covered by the instructions contained in
this Bulletin.
4. Definitions. For the purposes of this Bulletin, the fol-
lowing definitions apply.
a. A direct loan is a disbursement of funds (not in
exchange for goods or services) that is contracted to be
repaid with or without interest, or either of the following
transactions:
-- direct Federal participation in loans privately made
or held; and
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
-- purchase of private loans through secondary market
operations.
A direct loan will be counted against the annual limitation
when the principal amount is obligated. (See Section 5.b.)
b. Gross obligations for direct loans means the amount
obligated during a fiscal year, without reductions for such
items as repayments, prepayments, sale of loan assets,
defaults, or forgiveness.
c. A loan guarantee is an agreement by which the
Government pledges to pay part or all of the loan principal
and interest to a lender or holder of a security, in the
event of default by a third party borrower. For the purposes
of credit control, the term includes agreements in the form
of loan insurance, i.e., a program to pool risks, pledging
the use of insurance premiums, and, under some circumstances,
other resources to secure a lender against default by a
borrower. The term also includes direct Federal loans that
the Government has sold under guarantee or repurchase
agreements.
A loan guarantee is counted against the annual limitation
when a firm commitment is made, i.e., when the Government
enters into a guarantee agreement to become effective at such
time as the lender meets stipulated pre-conditions. A
commitment must be reported for every loan guaranteed, even
though the commitment and the actual guarantee may occur
simultaneously. Where the principal amount of a loan is
partially guaranteed by the Government, only the amount of
the Government's contingent liability is to be counted.
d. Gross commitments for loan guarantees means the
amount committed during a fiscal year, without reductions for
such items as repayments, prepayments, sale of guaranteed
loans, or defaults.
5. Apportionments and reapportionments.
a. Requirements and exemptions. All limitations on
direct loan and loan guarantee activities that are specified
in appropriations will be apportioned unless specifically
exempted by OMB. This apportionment is in addition to the
apportionment of the related appropriation or fund account.
Initial apportionment requests for direct loan and loan
guarantee limitations will be consistent with and will
accompany the apportionment request for the related
appropriation or fund account except in those cases where the
related appropriation or fund account is not apportioned. In
cases where apportionment is required only for the direct
loan or loan guarantee limitation, the apportionment request
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
for the limitation will be submitted to OMB within 10
calendar days after the enactment of the appropriation
containing the limitation or by August 21, whichever is
later.
b. Basis of apportionment. Apportionment action for
direct loan limitations will be based on obligations to be
incurred. For loan guarantee limitations, apportionment
action will be based on commitments to be made.
c. Tyges of apportionment. Direct loan and loan
yuarantee limitations will be apportioned for calendar
quarters (category A apportionments), or, when approved by
OMB, for other time periods; for activities, projects,
objects; or for a combination thereof (category B apportion-
ments). Under no circumstances will amounts be apportioned
for periods longer than the current fiscal year.
When the amount of the limitation that is apportioned is less
than the total amount of the limitation that is specified in
the appropriation language, the unapportioned amount cannot
be used unless the limitation is reapportioned. The lesser
amount apportioned may reflect a restrictive withholding in
the related appropriation or fund; it may reflect a lack of
budgetary resources in the related appropriation or fund; or,
when the limitation is related to a revolving fund, it may be
part of the unapportioned balance of the related revolving
fund. In those instances where the lesser amount apportioned
for direct loans reflects a restrictive withholding in the
related appropriation or fund account, the restrictive with-
holding will be reported on the apportionment form of the
related appropriation or fund as "deferred" or "withheld
pending rescission," as required by OMB Circular No. A-34.
In no instance, however, is a proposed rescission or deferral
report required for the credit apportionment itself.
In any case, the apportionment for the limitation will show
the unapportioned amount as the "unapportioned balance of
limitation."
d. Reapportionment. Requests for reapportionment will
be submitted to OMB as soon as a change in the previous
apportionment of the limitation becomes necessary due to
changes in amounts available, program requirements, or other
factors, e.g., preconditions of guarantee commitments not
met. Such requests should be submitted to OMB for action in
a timely manner because apportionment action for a specific
time period may not be changed after the end of the period.
e. Procedures. Requests for apportionment or reappor-
tionment ot credit limitations will be prepared in accordance
with the instructions contained in Attachment A.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
4
An original and one copy of any apportionment schedule for
each credit limitation will be submitted directly to OMB.
The original of the first sheet of the report will be signed
by an officer duly authorized by the head of the agency. If
the related appropriation or fund account is apportioned, the
apportionment request of the credit limitation should be
attached to the apportionment request of the related
appropriation or fund account.
6. Reports on budget execution for credit limitations.
Unless otherwise specified by OMB, separate budget execution
reports will be prepared in accordance with the instructions
in Attachment B for all limitations on direct loan and loan
guarantee programs included in appropriations acts. The
budget execution reports for limitations on credit programs
will have the same coverage as the apportionment schedule for
limitations on credit programs. An original of the budget
execution report for limitations on credit programs will be
attached to the budget execution report of the related
appropriation or fund. Both reports will be submitted within
20 days after the close of each calendar month, or such other
period specified by OMB.
7. Administrative control of credit programs. Agency
regulations governing the administrative control of funds
(OMB Circular No. A-34, Part III) for any agency that has
either a direct loan or loan guarantee limitation will be
revised by the agency to include credit control provisions,
and submitted to OMB for review and approval. The credit
control provisions will be designed to:
a. restrict obligations for direct loans to the amount
of the limitation apportioned or the amount of budgetary
resources available, whichever is smaller; and restrict com-
mitments for loan guarantees to the amount of the limitation
apportioned; and
b. enable the agency head to fix responsibility for the
creation of or the making of any direct loan obligation or
loan guarantee commitment in excess of the apportioned or
reapportioned amounts.
8. Reports of violations. Section 3679 of the Revised
Statutes (31 U.S.C. 665) provides that the agency head will
furnish to the President, through the Director of OMB, and to
the Congress, information on violations. Reports are required
wherever an officer or employee of the United States has
authorized or created a direct loan obligation or guarantee
commitment in excess of the amount permitted by the prescribed
and approved administrative control system. The reports on
violations will be in the form prescribed in Part VII of OMB
Circular No. A-34.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
',am?
\
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
o
o
c
9. Inquiries. Inquiries and requests for assistance with
respect to the requirements contained in this Bulletin should
be addressed to the agency's OMB budget examiner.
10. Effective date. This Bulletin is effective August 1,
1980, and applies to Fiscal Year 1981 credit limitations.
Attachments
5
mes T. McIntyre, Jr.
'rector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment A
Explanation of Apportionment and Reapportionment Schedules
for Limitations on Direct Loan and Loan Guarantee Programs
Separate apportionment schedules for each annual limitation on a direct
loan or loan guarantee program will be submitted in the format of
Exhibits 1 and 2, respectively, within 10 calendar days after the
enactment of the appropriation containing the limitation or by August
21, whichever is later.
The apportionment and reapportionment schedule for limitations is
divided into two general sections: "Direct Loan Limitation" or "Loan
Guarantee Limitation," and "Application of Limitation."
Entries will be made in the column "Agency Request" for each applicable
line item. The column "Amount on Latest Credit Apportionment Schedule"
will be left blank on initial apportionment requests. On reapportion-
ment requests, the amounts in the "Action by OMB" column of the most
recently approved credit apportionment schedule will be shown in this
column. The detailed information to be reported on each line of the
form is explained below. All footnotes will be shown on the reverse
side of the schedule or on an attachment.
Amounts should be based on the principal amount of direct loans or
loan guarantees anticipated, except where the principal amount of a
loan is expected to be only partially guaranteed. In such cases, only
the amount of the Government's anticipated contingent liability should
be reflected.
DIRECT LOAN OR LOAN GUARANTEE LIMITATIONS
Line Entry Explanation
Line 1. Limitation on direct loans
or loan guarantees Enter on line 1 the amount of
the limitation on obligations
for new direct loans or com-
mitments for new loan guaran-
tees specified in appropria-
tion acts.
APPLICATION OF LIMITATION
Line 2. Apportionments Enter the amount requested to
be apportioned under category
A, category B, or a combina-
tion thereof. The amount
apportioned will not exceed
the annual limitation enacted
in the appropriations process
but may be less than the
annual limitation.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R00020012006-1
Line Entry Explanation
Category A
Category B
In those instances where the
lesser amount apportioned for
direct loans reflects a
restrictive withholding in the
related appropriation or fund
account, the restrictive
withholding will be reported
on the apportionment form of
the related appropriation or
fund as "deferred" or "with-
held pending rescission," as
required by OMB Circular No.
A-34. In no instance, how-
ever, is a proposed rescission
or deferral report required
for the credit apportionment
itself.
On reapportionment requests,
in the space provided under
the heading "Memorandum:
Obligations incurred," enter
the amount of obligations
incurred on the latest budget
execution report. Likewise,
under the heading "Memorandum:
Commitments made," enter the
amount of commitments made on
the latest budget execution
report.
Enter the amount to be appor-
tioned for each calendar
quarter in the fiscal year.
Apportionments previously
established are not subject
to change after the close of
the period for which the
apportionment is made.
Enter the amounts requested
to be apportioned on a basis,
other than calendar quarters
such as other time periods,
activities, projects, or a
combination thereof. Enter in
the stub column a description
of the type of apportionments
requested.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
Line Entry Explanation
Where insuificient space is
provided on the schedule to
list the categories by which
apportionments are to be made
or where apportionments are
to be made both by activities
(or projects) and by time
periods within the fiscal
year, the distribution of
requested apportionments will
be shown on the back of the
schedule or in an attach-
ment.
Line 3. Unapportioned balance of
limitation
Enter the difference between
the total amount of the
limitation specified in the
appropriation and the amount
of the limitation that is
apportioned above.
For direct loans, this amount
may reflect a restrictive
withholding (proposed rescis-
sion or deferral) in the
related appropriation or
fund; it may reflect a lack
of budgetary resources in the
related appropriation or
fund; or it may be part of
the unapportioned balance of
the related revolving fund.
Line 4. Total direct loan or loan
guarantee limitation Enter the sum of the amounts
on lines 2 and 3. This entry
should be the same as the
amount reported on line 1.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Exhibit 1
Sheet 1 of 6
Fiscal Year 81
APPORTIONMENT AND REAPPORTIONMENT SCHEDULE
FOR CREDIT LIMITATIONS
Agency
Department of the Government
Bureau
Bureau of Loans
Description
Appropriation or Fund Title and
Symbol
88X4437
Amount on Latest' Agency
Credit Apportion-
ment Schedule Request
Action by
OMB
DIRECT LOAN LIMITATION
1. Limitation on direct loan
obligations
APPLICATION OF LIMITATION
Memorandum:
Obligations
incurred
2. Apportionments:
Category A:
O (1) First quarter..
(2) Second quarter.
(3) Third quarter..
(4) Fourth quarter.
Category B:
(1) Project XYZ....
(2)
(3)
(4)
3. Unapportioned balance of
limitation
4. Total, limitation on direct
loan obligations
1,500,000
275,000
275,000
275,000
275,000
200,000
200,000
1,500,000
Submitted. dlien-4-1 8/18/80 Apportioned
(Authorized (Date) (Date)
Officer)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Exhibit 2
Sheet 1 of 6
Fiscal Year 81
APPORTIONMENT AND REAPPORTIONMENT SCHEDULE
FOR CREDIT LIMITATIONS
Agency
Department of Government
Bureau
Bureau of Guarantees
Description
Appropriation or Fund Tit
Symbol
88X4439
le and
Amount on Latest Agency
Credit Apportion-
ment Schedule Request
Action by
OMB
LOAN GUARANTEE LIMITATION
1. Limitation on loan guarantee
commitments
APPLICATION OF LIMITATION
Memorandum:
Commitments
made
2. Apportionments:
Category A:
(1) First quarter..
(2) Second quarter.
(3) Third quarter..
(4) Fourth quarter.
Category B:
(1) Project XYZ....
(2)
(3)
(4)
3. Unapportioned balance of
limitation
4. Total, limitation on loan
guarantee commitments
100,000,000
24,000,000
24,000,000
24,000,000
24,000,000
2,000,000
2,000,000
100,000,000
Submitted%7. 8/18/80 Apportioned
(Authorized (Date)
Officer)
(Date)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment B
Explanation of Budget Execution Reports
for
Direct Loan and Loan Guarantee Limitations
Separate reports on Credit Budget Execution for each annual limitation on
direct loan or loan guarantee programs will be submitted in the format of
Exhibit 3 (for direct loan limitations) or Exhibit 4 (for loan guarantee
limitations). Reports will be submitted within 20 days after the close of
each calendar month, or such other period specified by OMB. Amounts
reported will be rounded to the nearest dollar and will be cumulative from
the beginning of the fiscal year to the end of the period reported. An
amount involving exactly half of a dollar will be rounded to the nearest
even dollar.
The information to be entered on each line of the report is explained
below. All footnotes will be shown on the reverse side of the report or
on an attachment.
Amounts should be based on the principal amount of direct loans or loan
guarantees, except where the principal amount of a loan is only partially
guaranteed. In such cases, only the amount of the Government's contin-
gent liability should be reflected, but the full amount of the loans will
be shown in a footnote.
C
DIRECT LOAN OR LOAN GUARANTEE LIMITATION
Line Entry Explanation
Line 1. Limitation on direct loan or
loan guarantee Enter on line 1 the amount
of the limitation on new direct
loans or commitments for new
loan guarantees specified in
appropriation acts.
STATUS OF LIMITATION
Line 2. New loan obligations
or new loan guarantee
commitments Enter the amount of obliga-
tions incurred or commit-
ments made from the begin-
ning of the current fiscal
year to the end of the report-
ing period.
In the parentheses ( ), enter
the amount of obligations
incurred or commitments made
since the last report.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Line 3. Balance of limitation
available:
Line 4. Balances of limitation
not available:
A. Apportionment of limitation
for subsequent periods
2
For amounts apportioned under 7- '?
category A, enter the differ-
ence between the cumulative
amount apportioned under
category A through the current
quarter and the obligations
incurred or commitments made
under those apportionments
through the end of the
reporting period.
For amounts apportioned under
category B where apportion-
ments are based upon time
periods within the year, enter
the difference between the
cumulative amount appor-
tioned through the current
period and the obligations
incurred or commitments made
under those apportionments
through the end of the report-
ing period.
For amounts apportioned under
category B where amounts are
apportioned for the year as a
whole, this entry will equal
the total amount thus appor-
tioned less the obligations
incurred or commitments made
under those apportionments
through the end of the
reporting period.
For direct loan and loan
guarantee limitations, enter
the amount apportioned by time
periods (in both categories
A and B) that will not become
available until later in the
fiscal year, as approved on
the most recent apportionment
or reapportionment schedule
for the limitation.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
(:) B. Unapportioned balance of
limitation
3
Enter the amount that is
reported on line 3 of the most
recently approved apportion-
ment schedule for the
limitation.
Line 5. Total direct loan or Enter the sum of the amounts
loan guarantee limitation on lines 2 through 4. This
amount should be identical to
the amount on line 1.
When required by OMB, more detailed information will be provided on any
or all of the above items, e.g., showing a distribution of obligations
or commitments between category A and category B apportionments.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
0
Exhibit 3
Sheet 1 of 6
Period ended:
October 31, 1980
REPORT ON CREDIT BUDGET EXECUTION
Agency
Department of Government
Bureau
Bureau of Loans
Appropriation or Fund
Title and Symbol
88X4437
Description
DIRECT LOAN LIMITATION
1. Limitation on direct obligations
STATUS OF LIMITATION
2. New loan obligations ($250,000)
3. Balance of limitation available.
34.
Balance of limitation not
available:
A. Apportionment of limitation
for subsequent periods
B. Unapportioned balance of limitation
5. Total, limitation on direct loan
obligations
1,500,000
250,000
225,000
825,000
200,000
1,500,000
t or* 0 icer)
0
11/10/80
(Date)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1 - ?
txrupit 4
REPORT ON CREDIT BUDGET
Sheet 1 of 6
Period ended:
October 31, 1980
EXECUTION
Agency
Department of Government
Appropriation or Fund
Title and Symbol
88X4439
Bureau
Bureau of Guarantees
Description
LOAN GUARANTEE LIMITATION
1.
Limitation on loan
guarantee commitments
100,000,000
1/
STATUS OF LIMITATION
2.
New loan guarantee
commitments ($8,000,000)
8,000,000
3.
Balances of limitation available
18,000,000
4.
Balances of limitation not available:
A. Apportionment of limitation
for subsequent periods
72,000,000
B. Unapportioned balance of limiation...
2,000,000
5.
Total, limitation on loan guarantee
commitments .
100,000,000
16????????????=0.1601???????00.%?."11,..4?01????
, a,
11/10/80
uthorize ficer) (Date)
TO BE PLACED ON THE REVERSE SIDE
"4-1-"--"--6-01.--i-4-04-????????4-4-aa-4-4-????
1/ Covers the Government's contingent liability for loans that are
partially guaranteed. The full amount of the loans that are partially
guaranteed or planned to be guaranteed is as follows:
Lines
1
and
5
$117,000,000
Line
2
9,000,000
Line
3
20,000,000
Line
4
88,000,000
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
OMB BULLETIN No. 80-11 ? ?
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
STAT
STAT
No action necessary per C/BMG
Copies sent to AO/DCI & OGC Library
1 copy request by RMD
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. .
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
June 19, 1980
BULLETIN No. 80-11
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Fiscal Year 1981 Information Collection Budget
Request
1. Purpose. This Bulletin announces the requirement and
provides instructions and materials for the submission of FY
1981 Information Collection Budgets (ICBs).
2. Background. On November 30, 1979, the President signed
Executive Order 12174, "Paperwork." Section 1-104 of the
Order states "Each agency shall prepare an annual paperwork
[information collection) budget, i.e., an estimate of the
total number of hours required [of the public) to comply with
requests for information. The budget should itemize each
form used, describe its purpose and identify those affected
by it. The Director of the Office of Management and Budget
shall review and may modify each agency's proposed budget.
After the Director has approved an agency's paperwork budget,
it may be increased only by the Director upon request of the
head of the agency."
The Office of Management and Budget first announced specific
requirements for the ICB in a proposed rulemaking, published
in the Federal Register on January 11, 1980. The final
regulation, now under development, will contain a general
requirement for the ICB. OMB has determined, within its
discretion under E.O. 12174, that specific guidance to
agencies for preparation of FY 1981 ICBs can best be
accomplished by way of directive pursuant to this bulletin
rather than by regulation. Accordingly, this bulletin
provides instructions to departments and agencies to prepare
paperwork budgets for FY 1981 and to submit them to OMB for
review and possible modification and revision.
3. Coverage. The requirement for an FY 1981 Information
Collection Budget initially applies to the following
Executive Branch departments and agencies:
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R0002001200021
Department of Agriculture
Department of Commerce
Department of Defense
Department of Education
Department of Energy (incl.. FERC)
Department of Health and Human Services
Department of Housing and Urban Development
Department of the Interior
Department of Justice
Department of Labor
Department of State
Department of Transportation
Department of the Treasury (incl. IRS)
ACTION
Community Services Administration
Environmental Protection Agency
Equal Employment Opportunity Commission
Federal Emergency Management Agency
General Services Administration
National Aeronautics and Space Administration
National Science Foundation
Office of Personnel Management
Railroad Retirement Board
Small Business Administration
Tennessee Valley Authority
U.S. International Trade Commission
Veterans Administration.
4. Considerations for Including Items in the Information
Collection Budget Request. Departments and agencies should
carefully review their Fiscal Year 1981 needs for information
from the public. Such needs should be assessed in terms of
actual uses already or to be made of information collected.
Reporting burdens on the public should be weighed against
such uses. Time and costs to the public for providing
Information should be considered as limited resources.
Consequently, existing information collections and proposed
information collections should be considered important,
necessary and useful prior to inclusion in the department's
or agency's request.
An Information Collection Budget request should be the result
of a careful analysis of total agency information
requirements that arise from: policy formulation and program
management; eligibility for applicants for Federal benefits,
assistance, and services, including grants-in-aid; compliance
with Federal laws, regulations, policies, standards, and
guidelines; evaluations and audits; general purpose
statistical and research programs; and other critical
activities not otherwise covered.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Agency information requirements should normally be satisfied
in the following priority order:
(a) information already available in existing agency files,
records, reports, and other established information files
and holdings;
(b) information available from another agency;
(c) the production or creation of the needed information
internally; and
(d) new information collection from the public.
Occasionally, considerations of cost, response time urgency,
uniqueness of the source of the information sought, or some
other critical factor will alter the above sequence.
Departments and agencies are strongly encouraged to obtain
and review comment from those who provide and use
information. To the extent possible, efforts to obtain such
comment should be described in the transmittal letter (see
paragraph 5).
Departments and agencies that demonstrate a rigorous analysis
of their information needs and that submit requests for
reduced levels of reporting will be given early consideration
for greater administrative autonomy in carrying out
information collections from the public (see Section 1320.29
of OMB's proposed rulemaking published in the Federal
Register on January 11, 1980).
5. Required Materials. After determining that a specific
information collection should begin, continue, or terminate
during the budget year, appropriate details shall be provided
for each information collection on the Supporting
Exhibit, prepared in accordance with Attachment A.
Summary Exhibits I-IV aggregate data contained on the
Supporting Exhibit. They should be prepared in accordance
with instructions in Attachment B.
In addition to the required Exhibits, the head of each
covered department or agency should transmit the request.
The transmittal letter should include the justification for
the level of request, a description of major problems and
CI
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
issues considered during the preparation of the ICB, and the
rationale for significant program changes.
Additional specific information may be required from
agencies by Regulatory and Information Policy (RIP) desk
officers.
6. Submission Dates. Submit an original and two copies of
all the required materials to the Assistant Director, Office
of Regulatory and Information Policy, Office of Management
and Budget, no later than July 1, 1980.
7. OMB Actions on Requests. The Office of Management and
Budget will hold hearings with agencies on their requests
between July 15 and August 15, 1980. There will be hearings
with all agencies, unless OMB and an agency mutually agree a
hearing is unnecessary. Hearings will be scheduled by RIP
staff and will include participation of OMB budget examiners.
Initial allowances will be reviewed by the Director, Office
of Management and Budget, in early September. Initial
allowance decisions will be given to agencies immediately
thereafter. Appeals of initial allowances should be
submitted to RIP within three working days of receipt.
Appeals will be reviewed by OMB staff, and all appeals will
be reviewed by the Associate Director for Management and
Regulatory Policy or the Director, as appropriate. Final
allowances will be issued on or about September 26, 1980.
Allowances will generally be made for the agency as a whole,
except where more specific guidance is warranted.
8. Supplemental Requests. Following issuance of FY 1981
information collection allowances, departments and agencies
shall not undertake an information collection from the public
if such action would cause the agency to exceed its allowance
unless the department or agency has submitted, and OMB
approved, a supplemental request. Supplemental requests may
be submitted to OMB if a department or agency head determines
during the course of the year that a critical information
collection cannot occur without revision to the agency's
allowance. All supplemental requests must be approved by the
department or agency head.
9. Inquiries. Inquiries regarding specific department or
agency concerns should be directed to appropriate RIP desk
officers. General inquiries should be addressed to C. Louis
Kincannon, Office of Regulatory and Information Policy
[phone].
Attachments
mes T. McIntyre, Jr.
'rector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
1
??????
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment A
OMB Bulletin 80-11
Information Collection Budget Request - Supporting Exhibit
Instructions and Format
List in the Supporting Exhibit all information collections
from the public as defined in OMB Circular No. A-40.
Information collections should be listed whether or not they
are subject to OMB review under the Federal Reports Act (44
U.S.C. 3501-3511), i.e., information collections from
statutorily exempt agencies in covered departments and
statutorily exempt activities in covered departments and
agencies should be listed on the Supporting Exhibit.
Information collections that have received waivers from
Federal Reports Act review by the Office of Management and
Budget may be listed at the option of the department or
agency.
At a minimum, all items contained in OMB's March 31, 1980,
inventory of public use reports should be listed on the
Supporting Exhibit. In addition, all grant programs using
OMB Circular Nos. A-102 or A-110 standard application or
financial reporting forms should be listed as separate items,
(.11 but burden estimates (Standard Form 83 (SF83) #15f) are not
required at this time.
Recordkeeping requirements (as defined in Section 1320.41 of
OMB's proposed rulemaking, 45 Federal Register 2594
(1/11/80)) that now carry a burden (SF83#15f) in OMB's
inventory should show that burden. For other recordkeepinn
requirements, burden should be shown if known or if it can be
estimated now. Agencies are encouraged to do this whenever
possible, especially for significant items. OMB anticipates
requiring estimates of the burden of all recordkeeping
requirements submitted for review under the Federal Reports
Act after September 30, 1980. For all remaining
recordkeeping requirements, burden estimates must be provided
by July 1, 1981. OMB recognizes the difficulties faced in
estimating the burden imposed by some kinds of recordkeeping
requirements. OMB will work together with agencies over the
next year in developing satisfactory approaches to these
problems in estimation, and it acknowledges that aspects of
estimates for some individual recordkeeping requirements irmy
not be satisfactorily resolved by July 1, 1981.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Many of the items in the Information Collection Budget
Supporting Exhibit are taken directly from the SF83 and are
shown in the OMB monthly inventory. A recent OMB audit
showed many inaccuracies in the inventory as a result of
errors on submitted SF83s. On August 1, 1980, all agencies
will be asked to verify all inventory items for conversion to
OMB's modified computer system. Because of these
inaccuracies, and in anticipation of the above-mentioned
conversion, please verify the accuracy of all items and, to
the extent possible, use new categories where indicated.
Format
Although all of the information on the Supporting Exhibit is
required to be submitted, minor modifications to the layout
of this Exhibit are permissible.
The listing should be organized by bureau within a major
organizational component and within bureau by:
. proposed to be introduced
. those that will be revised
. others in place.
Specific Instructions for Completing Items on the
Supporting Exhibit
Item #
1. Title of information collection (SF83#4)
self-explanatory.
-
2. Significant: yes/no - significant information collection
means any information collection that the sponsoring agency
or the Office of Management and Budget determines to be of
substantial public, budgetary, or policy importance. [For
1981 Budget, use agency criteria.]
3. OMB # - supply if applicable.
4. Agency form #(s) (SF83#5) - supply if applicable.
5. Purpose of information collection (5F83#6) - show as many
as apply (If more than one type is listed, circle the type
that accounts for the largest share of hours of reporting
burden.):
. application for benefits
. program evaluation
A-2
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. general purpose statistics
. regulatory or compliance
. program planning and management
? research.
Applications for Benefits include all information collections
used in connection with requests to participate in or receive
a grant, financial assistance, or other benefit, including
employment, from a Federal agency or program (do not include
applications for licenses, certificates, etc.).
Program Evaluation is a formal assessment, through objective
measurements and systematic analyses, of the manner and
extent to which Federal programs achieve their objectives or
produce other significant effects and are used to assist
management and policy decisionmaking.
General Purpose Statistics are collected chiefly for public
and general government uses and without primary reference to
specific agency policy or program operations.
Regulatory or Compliance information collections include:
requests or petitions for licenses, allocations, and other
privileges; requests or petitions for exemption or waiver of
standards; monitoring of conduct or attainment of standards;
and related recordkeeping. This category includes, for
example, compliance with civil rights, health, safety,
environmental, energy, and economic standards.
Research includes information collections that are undertaken
without primary and direct reference to program evaluation,
operation, management, or policy.
Program Planning and Management includes all information
collections about program activities. This would include
progress reporting or grants management, financial or supply
management, procurement, quality control, or other
administrative information collections that do not fit in any
category above.
6. Type of respondent (SF834#14a) - show as many as apply
(If more than one type is listed, circle the type that
accounts for the largest share of hours of reporting
burden.):
. individuals or households
. State or local governments
. farms
. businesses or other institutions (except farms).
A-3
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
7. Type of respondent activity - show 3 digit Standard
Industrial Classification (SIC) codes(s) (up to 10) - if over
10, indicate "multiple" or "all." [For FY 1981, supply only
if known or readily available.]
8. Small business or organization: yes/no. Indicate yes if
any of the respondents are small businesses or organizations.
[For 1981 Budget, use agency criteria.]
9. Estimated number of respondents (SF83#15a)
self-explanatory.
10. Estimated total burden (hours) (SF83#15f) means time
required to respond to an information collection including:
time it takes to read or hear the instructions, the time it
takes to assemble any new source materials necessary for
developing the information to be reported, the time it takes
to process the materials and to put them into the format
used, and the time required to report the information. For
anticipated new information collections, burden estimates
should be based upon prior experience with similar
activities, consultations with other agencies that have
sponsored similar activities, or consultations with potential
respondents. In general, agencies should have reasonably
well defined plans for the scope and frequency of significant
reporting requirements that they expect to implement during
FY 1981.
a. FY 1980 - as shown in OMB inventory (as of
March 31, 1980).
b. FY 1980 adjusted - reflects corrections and
changes in use that are not a result of government
action to change a program. Adjustments should only
reflect corrections and changes in use through
September, 1980. Adjustments for corrections and
expected changes in use during FY 1981 should be made
during the course of FY 1981. There are three types
of adjustments:
. correction - error - change in burden from that
formerly recorded because of error.
correction - reestimate - change in burden
resulting from a reestimate based on actual agency
experience.
A-4
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
change in use - change in burden resulting from
factors outside the Federal Government, such as
increasing number of applications, declining
number of firms in an industry, or changes in
population.
Reflect new and revised reporting burdens approved or
to be initiated between March 31, 1980, and
September 30, 1980, and information collections
currently in use but not previously approved by OMB.
c. FY 1981 estimate (October 1, 1980 - September 30,
1981) - proposed by agency. Only program changes
should be reflected in the difference between FY 1980
adjusted and FY 1981 estimate. Program changes
include increases and decreases resulting from
government action:
increase - change in burden resulting from a new
information collection or an existing information
collection changed by action or directive of any
branch of the Federal Government to increase sample
size, amount of information, or frequency of
reporting.
decrease - change in burden resulting from an
expiration or discontinuance of information
collection; or change in burden of an existing
information collection resulting from action, or
directive of any branch of the Federal Government,
such as use of sampling (or smaller samples),
reduction in the amount of information requested
(fewer questions), or reduction in frequency of
reporting.
11. Frequency (SF83#10)- show whether:
nonrecurring - means a collection of information not
more frequently than twice.
recurring - means collection of information more
frequently than twice. Indicate as many as apply.
If more than one type is listed, circle the type that
accounts for the largest share of hours of reporting
burden:
A-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. on occasion
. weekly
. monthly
. quarterly
. semiannually
. annually
. biennially
. other.
12. Degree of compulsory status for respondent (SF83#16A) -
indicate as many as apply (If more than one type is listed,
circle the type that accounts for the largest share of hours
of reporting burden.):
. voluntary
. required to obtain or retain benefit
. mandatory.
Voluntary - response by the public is entirely discretionary
and has no direct effect on any benefit or privilege for the
respondent.
Required to obtain or retain benefit - response by public is
elective, but is required to obtain or retain a benefit.
Mandatory - response by the public is mandated by an express
provision of a statute (cite statute, not regulation). Do
not include replies required to obtain or retain benefits.
13. Federal cost - identify the total cost of the
information collection if it is a separate activity, and
total project cost if the information collection is a
component of a larger activity. Include in the total: the
costs of data collection, instrument and collection design
development, tests, printing forms, mailing list compilation
and maintenance, mailing or enumeration, and editing, coding,
tabulating, analysis and publication of results. The
estimated share of overhead cost should be included. Include
in cost estimates for applications, recordkeeping, or other
administrative plans or forms: the costs associated with
designing, mailing, collecting, processing, and analyzing
information collected. [For FY 1981, supply only if known
or readily available.]
14. Responsible agency official, address, telephone number
(SF8343) - self-explanatory.
A-6
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
15. Abstract - a brief (about 50 words) statement of the
need for each information collection and the uses to be made
of information collected. For new items, include starting
dates. For new nonrecurring items, include ending dates
as well.
Other Instructions
Specific research or program evaluation projects to begin in
FY 1981 may not be identifiable at the time the ICB is being
prepared. OMB recognizes that estimating the reporting
burden in these cases may be difficult. In such instances,
agencies may submit categorical requests for a "level of
effort" for these types of information collections in
addition to requests for specific projects that are
identifiable. A specific rationale must accompany any such
request.
In addition, agencies may request a "contingency" or
"emergency" allocation for regulatory or compliance reporting
or program planning and management reporting. Since such
activities should be identifiable at the time the ICB is
being prepared, such requests should be proposed only when
absolutely essential, should be accompanied by a
justification, and should be listed as the final entry in the
"proposed-to-be-introduced" set.
A-7
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Information Collection Budget ReqUeSt - Supporting Exhibit
October 1, 1980 - Septa:ter 30, 1981
(Organized by bureau, and Within bureau list by: . Proposed to be introduced
. Those that will be revised
. Others in place.)
Title of
Information collection
(SF83#4)
Abstract ?
Department of Goverment/Bureau of Trade
Type of
respondent
Significant (SF831114A)
yes/no Furpcse of SIC endp(o)
information Small business
Agency foci Its) collection or organization
(SF8315) (SF8316) yes/no
683
Application for no
construction grant 63-1rn.66711-123
application
Estimated total burden (Hours)
INtimated (SF83115F )
nuuber of
u FY 1980 ' FY 1981 Frequency
respondents Ft
( 3i15A ) (As of Mar.31) adjusted estizrate (SF83110)
EXAMPLE OF ITEMS
business
SIC 953
Yes
Compulsory
status for
nmspondent
(SF83116A)
Responsible
agency Official,
Address,
Telephone
Federal nuMber
cost (SF83i3)
20,000
10,000 12,000 12,000
on
occasion
for
benefit
John Doe, EOD
$71C Rm. 5, D.C.20211
[phone]
Local Government COnstruction Act (P.L. 12-345) provides $1.211in grants for deserving local government units. Application will Obtain information on
pcoulation, tax base, nuuber of families in poverty, and construction projects proposed for grant funding. Awarding will be based on assessment of this
information.
1980 anemia]. Census yes
of Population And 41-5 1234
HOUSing
individuals
statistical 86M
DO
28.711 28.411
28.411 recurring recurring mandatory 818
JOhn Smith, DOC
FOB 3 - Rm. 3503,
D.C. 20237
[phone]
The Constitution requires a decennial Census for apportioment of seats in the U.S. Congress. Data are used for allocation of Federal revenue sharing funds
to units of local goverment and for allocation of other Federal funds. Other data are collected for general statistics use.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
?I
Attachment B
OMB Bulletin 80-11
Information Collection Budget - Summary Exhibit
? Instructions and Format
Each covered department and agency will submit the following
Summary Exhibits:
I. Information Collections by Purpose
II. Information Collections by Respondent Type
III. Information Collections by Compulsory Status for
Respondent
IV. Information Collections by Category of Frequency
(this exhibit is required for department or agency
total only)
These Exhibits are derived entirely from information
contained on the Supporting Exhibit. Summary Exhibits are to
be prepared using the formats presented.
Where Supporting Exhibit items show multiple types (e.g.,
respondents are both individuals and businesses), items on
Summary Exhibits should be shown in the type that reflects
the most burden on the public (e.g., businesses).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
LI
Sunmary Exhibit: Information Oallecticms for Deparbnent of Governnent/ Assistant.Secretary for Trade and Travel
(in burden hours)
Exhibit I: MB-can-sties Oallections by Purpose (SF83t6)
FY 1980
(as of Mar. 31)
FY 1980
adjusted
FY 1981
estinate
Program
changes(?)
Application for Benefits
500
700
700
Program Evaluation
200
200
200
General Purpose Statistics
100
100
100
-
Regulatory or Oonpliance
300
300
200
400
Program Planning andManager-el-it
800
800
700
?100
Research...
100
100
100
-
=ALI
2,05
2,T5
2,UU5
7-200
EXhibit II: Information Collections by Respondent Type (SF831)14a)
Individuals or households
1,000
1,200
1,200
-
State or local gavernments
150
150
100
-50
Parma
50
50
100
+50
Businesses gr other institutions (except farms)
WEALJ.
800
800
600
775715.
-200
:2755?
2,000
2720
Exhibit III: Informatics Cbllections by Calculsory Status for Respondent
(SF83116A)
Vbluntary
700
700
609
-100
Required to Obtain or Retain Benefit
1,000
1,200
1,200
-
-Mandatory
300
300
200
-100 --
TCTAL 1. ?
7:666
27/65
2,000
r206
Exhibit IV: Information Collections by_Caa.
1,500
1,700
(X)
(x)
recurring
Nanrecurrini
500
500
(x)
(X)
2,000
2,200
(X)
(x)
(4 Not Applicable
1
Totals of each exhibit should be the same.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
?
OMB BULLETIN No. 80-10
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
CAJ nay ?voil
STAT
Jote from AG - I talked to Keith on this as
you requested & confirmed the CIARDS figures. He
will take care of the OMB forms & send us a copy.
Copies sent to AO/DCI & OGC Library.
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
S .
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R00020012060211
-e-C
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
MAY 2 0 1980
Bulletin No. 80-10
TO THE HEADS OF DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information required for the Mid-Session Review of
the 1981 Budget
1. Purpose. This Bulletin provides instructions on the
preparation and submission of revised estimates of budget
authority, outlays, and receipts data for 1980 through 1985;
revised estimates of Federal credit data for 1980 and 1981;
and estimates of the spendout during 1982-85 of balances of
budget authority available at the end of 1981. This informa-
tion will be used to prepare the Mid-Session Review of the
1981 Budget and to update the multi-year budget planning
base.
The Mid-Session Review, required under section 601 of the
Congressional Budget Act of 1974, will present the current
status of the President's Budget, including estimates for
Government-owned entities outside the budget totals. The
detailed information contained in the Review, together with
supporting data, will be used by the Congress in connection
with its budget scorekeeping responsibilities and for the
development of the second concurrent resolution. OMB plans
to transmit the Mid-Session Review to the Congress between
July 1 and 15, 1980.
2. Materials Required.
a. Revised estimates of budget authority, outlays,
receipts, and Federal credit data. OMB will provide agencies
with three (3) copies of of the following computer
listings:
Supplementary Source Data. This computer listing
contains budget authority and outlays by budget
account, for 1980 and 1981 (see Exhibit 1).
Multi-Year Planning Estimates and Long-Range
Projections. This computer lilting contains
budget authority and outlays by budget account,
for 1982 through 1985 (see Exhibit 2).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. ?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
Receipt Account Budget_ Data. This computer
listing contains receipt account information for
1979 through 1981 (see Exhibit 3). Only the 1980
and 1981 data are to be adjusted.
-- Receipt Account Long-Range Budget Data. This
computer T.I.T.rig contains receipt account infor-
mation for 1982 through 1985 (see Exhibit 3).
Federal Credit Data. This computer listing
contains data on direct loan obligations and loan
guarantee commitments, by budget account, for
1980 and 1981 (see Exhibit 4).
The data displayed on these computer listings are based on
the estimates developed for the March Update of the 1981
Budget. Agencies will revise estimates in accordance with
the guidelines indicated in section 3 of this Bulletin. The
computer listings should be marked up as follows:
(1) Changes will be made by drawing a single line
through any amount to be changed and entering the revised
amount above it in red. Amounts are to be reported in thou-
sands of dollars.
(2) Changes to the proposed legislation (PL) column
for receipt data and to the 11-digit identification code for
supplementary source data may be required as follows (see OMB
Circular No. A-11, sections 21.4 and 22.3):
All enacted supplementals should be merged
with the parent schedule.
Rescission proposals (transmittal code 5)
that were included in the 1981 Budget, added
for the march Update, or initiated by the
Congress, should be merged with the parent
schedule consistent with Congressional
action, i.e., the parent schedule should
include the effect of rescissions enacted by
the Congress. If Congressional action has
not been completed, the rescission proposal
should remain as a separate account (trans-
mittal code 5).
To permit accurate reporting and summariza-
tion of legislative proposals, the transmit-
tal status for amounts in the budget that
were proposed for later transmittal under
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
proposed legislation (transmittal code 2 on
the supplementary source data files and code
"L" (legislation) under the "PL" (proposed
legislation) column of the receipt data
files) should be reviewed. If the
authorizing legislation has been transmitted
(but not the appropriation request), the
transmittal code 2 should be retained,
regardless of whether the authorization has
been enacted. If the authorization has been
enacted and the appropriation request
transmitted, the transmittal code should be
changed to "Supplemental under existing
legislation" (transmittal code 1) on the
supplementary source data files. For the
receipt data files, if the authorizing
legislation has been enacted, the "L" code
should be crossed out and the amounts
adjusted, if necessary, to reflect
Congressional action.
(3) Enacted pay supplementals and their associated
amounts should be merged into the "Appropriation" and "Out-
lays" entries (lines 40 or 43 and 90 of the section A portion
of the Supplementary Source Data listing).
(4) Sections B and C of the Supplementary Source
Data listing should be revised when necessary to agree with
section A.
(5) For appropriation or fund accounts not currently
reflected on the computer listings, including supplementals
and any pending rescission proposals transmitted since the
March Update, agencies will submit two (2) copies of a
Supplementary Source Data form (Standard Form 307) and an
Agency Planning Document (see section 26.3 and Exhibit 268 of
OMB Circular No. A-11). For new receipt accounts, data
should be entered directly onto the computer listings (see
Exhibit 3).
b. Estimated spendout for 1982-1985 from balances of
budget authority estimated for controllable programs at the
end of 1981. OMB will provide three (3) copies of a computer
ITItMg containing estimates of unexpended balances of
controllable programs as reflected in the 1981 Budget to
agencies that have balances at the end of 1981 in excess of
$100 million. These agencies will revise the amounts for
1981 and estimate the spendout of these balances in future
years in accordance with the instructions in Attachment A.
This information will be submitted in the format of Exhibit
5.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
4
c. Transmittal letter. Agencies will submit an original
and one (1) copy of a transmittal letter that will include a
brief narrative explanation of major changes (in excess of
$50 million in any one year) to the estimates of total budget
authority, outlays, and receipts by budget or receipt account
and will identify new or deleted accounts. Because the
report to Congress for the Mid-Session Review will discuss
major changes in the estimates for 1980-85, the transmittal
letter must cover all such changes for that period.
Agencies will include with the transmittal letter two
Analysis of Changes tables prepared in the format of Exhibit
6, one table showing budget authority and the other showing
outlays. This table will provide a bridge from the March
Update estimates to the current estimates for 1980-85. Also,
this table will separately identify all major changes
included in the narrative explanation portion of the trans-
mittal letter. Other smaller changes may be combined in an
"Other changes" entry.
3. Basis for the revised estimates. Amounts for 1980-1985
will be rriciised to reflect changes due to reestimates,
publicly announced Presidential decisions, and completed
Congressional action. General guidance on the development of
the multi-year planning estimates is provided in section 26.2
of OMB Circular No. A-11.
a. Reestimates. Agencies should adjust the estimates to
reflect changes in spending trends and revisions to economic,
demographic, or other assumptions that affect the estimates.
b. Publicly announced Presidential decisions or
initiatives. Estimates should be revised to reflect changes
since the March Update due to:
budget amendments and supplementals transmitted
to the Congress or approved and pending in OMB
(the final compilation of estimates will be
adjusted by OMB to include only those items that
have been approved by the President).
deferral or rescission proposals transmitted.
releases by the Executive Branch of amounts
previously reserved under the Impoundment Control
Act that were not anticipated in the March Budget
Revisions.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
5
legislative proposals transmitted, approved, Or
publicly supported by the President.
other initiatives approved by the President.
C. Congressional action or inaction. Estimates should
be revised to reflect the effects of:
enacted substantive legislation (i.e., entitle-
ment and other legislation that has a direct
impact on the planning base).
enacted appropriations.
final action or inaction on deferrals or proposed
rescissions and deferrals initiated by the
Administration.
Congressionally initiated rescissions and
deferrals.
delays in acting on Administration-sponsored
legislation (where earlier Congressional action
had been assumed in the March Update estimates).
In preparing revised estimates for legislative
proposals not yet enacted by the Congress,
agencies should assume an effective date of
October 1, 1980, where an earlier date had been
assumed previously, unless there is a high
probability of earlier enactment.
Only those changes that follow directly from Congressional
action or inaction should be included. Enactment of discre-
tionary authorizations without subsequent completed appropri-
ations action should not be reflected in the revised planning
base.
4. Timing. Agencies will submit two (2) copies of each of
the required materials to OMB no later than June 9, 1980.
5. Inquiries. Inquiries and requests for assistance should
be directed to the OMB program division responsible for
reviewing the agency's budget timates.
es T. McIntyre, Jr.
rector
Attachments
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment A
Bulletin No. 80-10
INSTRUCTIONS FOR REPORTING
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
1. Purpose. This attachment provides instructions for
preparing the report on estimated spendout of 1981 balances
of controllable programs.
2. Coverage. An analysis sheet in the format of Exhibit 5
will be prepared only by agencies that will have unexpended
balances (the sum of obligated and unobligated balances) at
the end of 1981 in excess of $100 million. A one line agency
total for such balances will be entered on the analysis
sheet, with additional detail required for:
a. bureaus with account balances at the end of 1981 of
more than $1 billion;
b. appropriation accounts with 1981 year-end balances of
more than $100 million; and
c. accounts with balances of stand-by and back-up
authority; i.e., authority that would not be used except to
meet conditions or circumstances that may not occur (e.g.,
for bank deposit insurance to protect depositors in the event
of a bank failure).
When the detail required by 2a-c does not add to the agency
total, an "all other" line will be provided for the
remainder.
3. Basis for the estimates. The report will relate to
"conETSTratiTTII programs only (i.e., those shown in the
"Balances and Outlays from Balances" computer listing
provided by OMB). Programs classified as uncontrollable are
specifically excluded from this report and will not be
included in the computer listing to be provided by OMB.
For the purpose of this report, the term "spendout" means
gross disbursements; it is not synonymous with the term
"outlays," which means checks issued, interest accrued on the
public debt, or other payments net of receipts and
reimbursements. It is essential that the spendout report
disregard receipts and reimbursements and record gross
disbursements against unexpended balances. This distinction
is particularly important for revolving funds or accounts
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
where reimbursements represent a major aspect of the
financial program.
In estimating the amount of spendout of 1981 balances in each
of the fiscal years 1982-1985, the following assumptions
should be used:
a. Obligated balances carried forward at the end of 1981
generally will be spent out in 1982. Important exceptions
are accounts having a long time lag between obligation and
disbursement; e.g., construction and major procurement
programs.
b. Unobligated balances will be obligated before new
authority, and they generally will be spent out within a year
after the obligation is incurred, except as noted in
paragraph 3a above. Estimates of the spendout of these
balances can usually be based on assumptions concerning
obligation levels in 1982 and each year thereafter.
Important exceptions, which will require special attention,
include some "earmarked" funds (e.g., oil pollution fund
revenues) and accounts,with balances of:
(1) funds that may lapse;
(2) authority to borrow; or
(3) contract authority.
4. Required information. Affected agencies will be
furnished information from computer listings based on data in
the 1981 Budget on estimates of unexpended balances (lines 24
and 74 on the program and financing schedule) and spendout of
balances (lines 3130, 3140, 3230, and 3240 on the
Supplementary Source Data, section B) for 1979, 1980, and
1981. (See sections 25 and 32 of OMB Circular No. A-11.)
Specific instructions for completing the report in the format
of Exhibit 5 are set forth below:
Description (col. 1).--This column should include the
agency title, as well as other applicable entries required by
paragraph 2, above. Additional entries may be used if deemed
desirable, for clarity.
January budget estimate (col. 2).--This column should
contain .the applicable amount provided in the computer
listing.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment A
Bulletin No. 80-10
INSTRUCTIONS FOR REPORTING
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
1. Put:pose. This attachment provides instructions for
preparing the report on estimated spendout of 1981 balances
of controllable programs.
2. Coverage. An analysis sheet in the format of Exhibit 5
will be prepared only by agencies that will have unexpended
balances (the sum of obligated and unobligated balances) at
the end of 1981 in excess of $100 million. A one line agency
total for such balances will be entered on the analysis
sheet, with additional detail required for:
a. bureaus with account balances at the end of 1981 of
more than $1 billion;
b. appropriation accounts with 1981 year-end balances of
more than $100 million; and
c. accounts with balances of stand-by and back-up
authority; i.e., authority that would not be used except to
meet conditions or circumstances that may not occur (e.g.,
for bank deposit insurance to protect depositors in the event
of a bank failure).
When the detail required by 2a-c does not add to the agency
total, an "all other" line will be provided for the
remainder.
3. Basis for the estimates. The report will relate to
"contibTrabIell programs only (i.e., those shown in the
"Balances and Outlays from Balances" computer listing
provided by OMB). Programs classified as uncontrollable are
specifically excluded from this report and will not be
included in the computer listing to be provided by OMB.
For the purpose of this report, the term "spendout" means
gross disbursements; it is not synonymous with the term
"outlays," which means checks issued, interest accrued on the
public debt, or other payments net of receipts and
reimbursements. It is essential that the spendout report
disregard receipts and reimbursements and record gross
disbursements against unexpended balances. This distinction
is particularly important for revolving funds or accounts
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
where reimbursements represent a major aspect of the
financial program.
In estimating the amount of spendout of 1981 balances in each
of the fiscal years 1982-1985, the following assumptions
should be used:
a. Obligated balances carried forward at the end of 1981
generally will be spent out in 1982. Important exceptions
are accounts having a long time lag between obligation and
disbursement; e.g., construction and major procurement
programs.
b. Unobligated balances will be obligated before new
authority, and they generally will be spent out within a year
after the obligation is incurred, except as noted in
paragraph 3a above. Estimates of the spendout of these
balances can usually be based on assumptions concerning
obligation levels in 1982 and each year thereafter.
Important exceptions, which will require special attention,
include some "earmarked" funds (e.g., oil pollution fund
revenues) and accounts with balances of:
(1) funds that may lapse;
(2) authority to borrow; or
(3) contract authority.
4. Required information. Affected agencies will be
furnished information from computer listings based on data in
the 1981 Budget on estimates of unexpended balances (lines 24
and 74 on the program and financing schedule) and spendout of
balances (lines 3130, 3140, 3230, and 3240 on the
Supplementary Source Data, section B) for 1979, 1980, and
1981. (See sections 25 and 32 of OMB Circular No. A-11.)
Specific instructions for completing the report in the format
of Exhibit 5 are set forth below:
Description (col. 1).--This column should include the
agency title, as well as other applicable entries required by
paragraph 2, above. Additional entries may be used if deemed
desirable, for clarity.
January budget estimate (col. 2).--This column should
contain the applicable amount provided in the computer
listing.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
Current estimate (col. 3).--The latest estimate of 1981
balances is equal to the January budget estimate modified to
reflect subsequent changes due to Congressional action (or
inaction), reestimates, and Presidential initiatives.
These amounts must be consistent with the effects of any 1980
or 1981 changes reported elsewhere for the Mid-Session
Review. Assuming no changes in estimates of expiring
authority and of receipts and reimbursements, changes in
estimates of budget authority and outlays will have a direct
effect on the estimate of the unexpended balance (i.e., an
increase in budget authority without a corresponding increase
in outlays will result in an equal increase in unexpended
balances, while an increase in outlays without a
corresponding increase in budget authority will result in an
equal decrease in unexpended balances). The amount in this
column must equal the sum of the amounts in columns 4-9.
Spendout from 1981 balances in 1982-85 (cols. 4-7).--
Enter the amount of spendout of 1981 year-end balances,
estimated for each of the fiscal years 1982-1985.
1981 balances as of September 30, 1985 (col. 8).--The
amount of 1981 balances remaining unexpended at the end of
1985 will include the balances of stand-by and back-up
authority that will not be used in the foreseeable future.
Expiring balances will be excluded. Footnotes will be
included to explain any balances in excess of $50 million.
All amounts of stand-by and back-up authority must be
footnoted as such.
1981 balances expiring in the 1982-1985 period (col.
9).--Enter any amounts of 1981 balances that are expected to
expire unused in any of the fiscal years 1982-1985.
Footnotes will be included to explain any such balances over
$50 million.
0
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
k-of
BPS0310P
04/30/80
(22.53)
AGENCY:
BUREAU:
ACCOUNT:
Exhibit0
Bulletin No. 80-10
SPRING PLANNING BUDGET DATA PAGE 1,739
SUPPLEMENTARY SOURCE DATA (In thousands of dollars)
Department of Human Services
Food Services
Salaries and expenses
OMB DIVISION CODE: NSD
BP-TEAM-ID: 20
ACCT-ID-CODE: 17-2234-0-1-567
FUN ON
CT LINE //
ION NO IS SN
A. ANALYSIS OF BUDGET AUTHORITY AND OUTLAYS
CURRENT BUDGET AUTHORITY
1980 1981
Estimate Estimate

XXXAXXXXXXXX XXXXXXXXXXXX XXXxxxXXXXXX
330 33.5 33e 330
210 210 210 210
427,342
So, oat-
b1.6.4.9.1
(er(eIZ1
NOTE: Data for new receipt accounts., supplementals, or legislative proposals will
be noted by marking up the computer listing appropriately, giving as much
identifying information as is available. Do not ad just past year (PY) data.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
416,867 405,508
jo,00u /0, 000
tiMe.ve
47932. 01y%
395,916
0
491 1.61
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Exhibit 4
Bulletin No. 80-10
Bp50310c FY 1981 BUDGET DATA ******** ***** ***** **PAGE 5
05/14/80 STATUS OF DIRECT AND GUARANTEED LOANS (in thousands of dollars)
******************* ******** **************** ***********
AGENCY: Department of Health and Human Services
BUREAU: Office of Assistant Secretary for Health
ACCOUNT: Health maintenance organization loan and loan guarantee fund
OMB DIVISION CODE: HIM
BP-TEAM-ID: 40
ACCT-ID-CODE: XX-XXXX-X-X-XXX CT LINE // 1980 1981
75-4435-0-3-551 ION NO IS SN ESTIMATE ESTIMATE
G. STATUS OF DIRECT LOANS AND LOAN
Limitation on obligations:
GUARANTEES
Appropriation
1110
01
0
155,000
Obligations incurred.
gross
1200
01
-113,000
-155,000
Limitation on commitments:
Appropriation
3110
01
0
170,000
Commitments, gross
3200
01
-165,000
-170,000
BPS0310
(000) - NORMAL REPORT TERMINATION
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
J \_,
DEPARTMENT OF HUNAN SERVICES
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
FROM 1981 END-OF-YEAR UNEXPENDED BALANCES OF BUDGET AUTHORITY
(in millions of dollars)
Exhibit 5
Bulletin No. 80-10
Description
1981 ending balances
Spendout from 1981
balances in:
1981 1981 balances
balances as of expiring in the
9/30/85 1982-85 period
January
Budget
estimate
Current
estimate
1982
170-
1983
-0-1)--
1984
1-6T
1985
(1)
Construction,
(2)
(3)
(7)
(8) (9)
General
700
1,200
821
156
93
40
90 1/ - - -
Revolving Fund
151
151
151
- - -
Emergency Fund
47
47
47 2/ - - -
All other
23
23
23
Total
921
1,421
995
156
93
40
137
1/ Balance remaining to be spent on fully funded FY 81 new construction starts.
2/ Stand-by authority.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
DEPARTMENT OF HUMAN SERVE-FS
Analysis of Changes 1/
BUDGET AUTHORITY 7/
(in millions of dollars)
Exhibit 6
Bulletin No. 80-10
1980
1981
1982
1983
1984
1985
March Update estimate
4,563
4,985
5,307
5,538
5,705
6,100
Changes resulting from:
Presidential initiatives
Waste water treatment plant supplemental
(transmitted 2/15/80)
60
Highway Safety Program: Revised vehicle
emission standards--publicly supported
legislative proposal
-35
-45
-45
-45
-45
Completed Congressional action
Solid waste planning grants?Mandatary
authorization (P.L. 96-XXX).......
150
125
100
75
50
25
Inaction on higher education grant consoli-
dation cost-saving legislation (change in
effective date)
70
60
50
40
30
30
Reestimates
Increased number of social security
beneficiaries
100
110
120
130
140
150
Current estimate
4,943
5,195
5,532
5,738
5,880
6,250
1/ List major changes of $50 million or more In an Individual account within
the change categories.
2/ A sPnarate exhibit will be prepared for outlays.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
ROUTING AND TRANSMITTAL SUP
1.1
ST
Tit (Name, office symbol, room number,
Initiiiis
Date
\ T
2.
a
4.
&
Action
File
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
See Me
pomment
Investigate
Signature
Coordination
Justify
REMARKS
as dm-aem-4/.
,44.A /mai -4, A. are, a 2-4,..zeidt
de), ?
/72P-dinee
C44L A
4-ad
DO NOT use t s form a a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
t affihi,
FROM: (Name, org. symbol, Agency/Post)
STAT
Room No.?Bldg.
Phone No.
5041-102 OPTIONAL FORM 41 (Rev. 7-76)
* U.S. G. P.O. 1977-241-530/3090 PrescriAsal Is.G.SA
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: 61A-RDP0611/10007171R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
C
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
Bulletin No. 80-9
April 14, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reduction in the Use of Consulting Services
1. Purpose. This Bulletin provides instructions for the
submission of plans for reducing consulting services by 15%
in 1981.
2. Back9round. The planned reduction in consulting
services is part of the President's program of budget
restraint and reflects his concern that the use of these
services may be excessive. The elimination of unnecessary
expenses, while always important, is especially critical
now.
3. Coverage. These instructions apply to the agencies
listed in the attachment.
4. Definitions. Consulting services are defined in OMB
Circular No. A-120. For the purpose of this Bulletin,
however, reduction plans will apply only to contractual
services and personnel appointments of consultants.
Advisory committee members will not be included.
5. Required actions. No later than April 30, 1980, agencies
will submit their plans to reduce their total obligations for
consulting services by 15% from the level planned in the 1981
Budget. The information will be provided in the format of
the exhibit.
Agencies should be prepared to provide information on the
status of their planned reduction during 1981.
6. Application of savings. Savings resulting from
reductions in consulting services may be counted as contri-
buting to the requirement for a 2% reduction in operating
costs. (See OMB Bulletin No. 80-8.)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
7. Inquiries. Inquiries and requests for assistance should
be directed to the OMB representative responsible for
reviewing the agency's budget estimate.
?
mes T.
irector
Attachments
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
0?%
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
1-,LE-MiNlriLLI1 Lit ,...7\JVLIXLVVILIVIS
Planned Reductions in 1981 Consulting Services
Part 1 - Contractual Services.
Total obligations for consulting services
estimated in the 1981 Budget
Less 15%
Obligations
(in thousands) Workdays
N/A
N/A
Revised total N/A
Part 2 - Personnel Appointments for
Consultants.
Total obligations (and related workdays)
estimated in the 1981 Budget
Less 15% of obligations (and resultant
reduction in workdays)
Revised total
Part 3 - Detail. For each appropriation or fund
provide the following information:
a.
Account
Identification
Number
A
B
1
.Total
Account Title
account for which a reduction is planned,
Reductions
Obligations
Amount
Percent*
Workdays
($000)
XX
XX
.XX
XXk
XX
XX
0ttl
c X
I
1
I?, re.
a) IS
XXX
XXX
rt
b. A statement of the total impact on the program or group of programs financed by the
account of reduced or foregone consulting services.
c. Possible alternatives to using consulting services.
*The amount of the reduction in obligations compared to the original estimated level for
this program.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
0
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. .
?
Agencies Required to Report
Department of Agriculture
Department of Commerce
Department of Defense
Department of Education
Department of Energy
Department of Health and Human Services
Department of Housing and Urban Development
Department of the Interior
Department of Justice
Department of Labor
Department of State
Department of Transportation
Department of the Treasury
Environmental Protection Agency
National Aeronautics and Space Administration
Veterans Administration
General Services Administration
International Communication Agency
International Development Cooperation Agency
Nuclear Regulatory Commission
Office of Personnel Management
Small Business Administration
Executive Office of the President
Attachment
Bulletin No. 80-9
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
Bulletin No. 80-8
March 17, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reduction in Operating Expenses for Fiscal Year
1981
1. Purpose. This Bulletin provides instructions for
reducing agency operating expenses for 1981 by an amount
equal to two percent of the totals for personnel compensation
contained in the 1981 Budget.
2. Background. The President has determined that the
spending program in his 1981 Budget must be reduced and has
directed that agencies reduce their operating expenses for
the remainder of 1980 (to the extent possible) and in 1981.
These reductions are separate from and in addition to any
program cuts that may have been recommended to achieve target
reductions in outlays for 1981 for relatively controllable
programs.
3. Coverage. These instructions apply to Executive Branch
departments and establishments.
4. Required actions. Each agency is required to reduce
spending for operating expenses in 1981. The reduction will
be determined by multiplying the total amount contained in
object class 11 (personnel compensation) in the 1981 Budget
for each agency by two percent. The reduction should be
applied to any operating expenses including, but not limited
to, amounts in object class 11. (Object class 11 amounts
merely provide the basis for computation.)
Each agency is also required to reduce spending for operating
expenses to the extent possible in 1980. No target amount
has been set for these savings, but initiating immediately
the efficiencies chosen to achieve the 1981 savings should
produce savings in 1980.
Where reductions cannot be accomplished administratively, it
may be necessary to propose budget amendments, rescissions,
or deferrals. Agency staff should consult their OMB
representatives concerning the need for such actions.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
Agencies will report to OMB by March 31, 1980 the amount of
the reduction and their plan for achieving these savings.
Agencies should also be prepared to discuss the effects of
the required reductions in status reports that will be
requested later. These reports will summarize the results as
of August 31, 1980, March 31, 1981, and September 30, 1981.
c )14(
ernes T. McIntyre, r.
irector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified-in Pal"; - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
,Th
40,?-
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
Bulletin No. 80-7 March 17, 1980
TO THE HEADS OF DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Limitation on Federal Civilian Hiring
1. Purpose. This Bulletin provides for a limitation on the
hiring of Federal civilian personnel as directed by the
President on March 14, 1980. Instructions are also provided
for appeals in a very limited number of situations where
exceptions may be warranted.
2. Background. The President has determined that the
spending program in the 1981 Budget must be reduced. He has
further decided that curtailment of Federal civilian hiring
is one of a number of courses of action that are appropriate
for the economic conditions the Nation is now facing.
3. Limitation on hiring. The President has directed that
each agency in the Executive Branch (excluding the Postal
Service) immediately establish controls to limit the number
of appointments to full-time permanent positions to not more
than 50% of the number of vacancies occurring after
February 29, 1980. For the duration of this limitation, the
full-time permanent employment base for each agency is the
level of employment that existed on February 29, 1980.
Thereafter, that base will decrease by 50% of the number of
vacancies occurring after that date. A vacancy in existence
as of February 29, 1980 (planned positions that were then
vacant) may be filled only by use of one of the permitted
appointments resulting from new vacancies, i.e., from among
the 50% of the number of vacancies occurring after
February 29, 1980.
Except for the exemptions listed below, this limitation
applies to all new hires of full-time permanent Federal
civilian personnel and to transfers of personnel between
Executive Branch agencies.
Contracting with firms and institutions outside the
Government will not be used to alleviate or circumvent the
effect of this lartation. Individuals will not be hired on
a temporary basis as a substitute for full:time permanent
employees to evade this limitation.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
Personnel reallocations should be made within agencies so as
to meet the needs of highest priority--particularly to assure
that vital and basic services are not interrupted. It is
recognized that such reallocations involve difficult
choices. Agency heads, in establishing internal reallocation
priorities, are urged to scrutinize carefully those staff
resources devoted to "overhead" or support activities.
Wherever possible, reallocation of staff resources to the
highest priority program needs should be made from these
"overhead" and/or support functions.
4. Exemptions. The following exemptions to the limitation
are permitted:
a. at the discretion of the agency head, hiring
necessitated by emergency situations involving the
safety of human life and protection of property.
b. when staffing is essential for maintaining operations
that directly protect human safety.
c. the filling of positions under programs that are
presently exempt from employment ceilings.
d. hiring in accordance with firm written commitments by
agency personnel officers, made prior to March 1,
1980.
e. hiring by the U.S. Postal Service.
f. reassignments of personnel within an agency.
g. appointments to Executive Level positions. (This
does not include positions in the senior executive
service.)
h. shifting of employees from one agency to another
because of a transfer of functions resulting from
Presidential reorganization or legislative action.
5. Appeal of hiring limitation. Additional exemptions may
be granted by the Office of Management and Budget--in a very
limited number of cases--if a determination is made by OMB
that such action is necessary to assure that essential
services are provided and that fundamental needs and
requirements of law are met. When an agency head believes
that circumstances warrant an exception, an appeal must be
made in writing to the Director of the Office of Management
and Budget. The need for additional personnel must be fully
justified, including an explanation as to why intra-agency
reallocation is not feasible.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
0
3
6. Effective dates. The instructions in this Bulletin are
effective immediately and will remain in effect until
further notice.
7. Inquiries. Questions regarding the instructions in this
Bulletin will be addressed to the OMB representatives in
charge of the agency's budget estimates.
ames T. Mclnt2ref J
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET?
WASHINGTON, D.C. 20503
FEB 2 7 1980
Bulletin No. 80-6
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
Subject:
Freeze on procurement of new office and household
furniture
1. Purpose. This Bulletin
procurement of new office
Executive Branch departments
the moratorium ordered by
Services on October 9, 1979.
provides for a freeze on the
and household furniture by
and agencies. This supersedes
the Administrator of General
2. Scope and background. This action results from Congres-
sional and Executive Branch findings revealing that
significant improvement is needed in the procurement and
utilization of furniture.
The Administrator of General Services will take the lead in
the effort to assure effectiveness in the procurement and
utilization of furniture throughout the Executive Branch. He
has developed a "Furniture Management Reform Plan," approved
by OMB, that covers actions already started for 1980 as well
as those anticipated for 1981. The freeze will apply to all
requisitions and orders submitted to GSA and all other
sources on and after the date of this Bulletin and shall be
administered by GSA in accordance with the Furniture
Management Reform Plan.
Agencies will be required to submit to GSA plans for the
procurement of furniture in 1981. The plans will be reviewed
in GSA and forwarded to OMB for approval. The Administrator
will announce the furniture management reform plan shortly
and issue instructions for the preparation and submission of
agency furniture expense plans. Exceptions to the freeze may
be granted by GSA in unusual circumstances.
3. Coverage. This Bulletin prohibits the procurement of all
new office and household furniture in Federal Supply Classes
7105, 7110, 7125, and 7195, from all sources, by Executive
Branch departments and agencies.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
? at
2
4. Timing. The freeze is effective immediately and will re-
main in effect until (1) the GSA Executive Branch furniture
management plan has been initiated, and (2) each agency's
furniture expense plan for 1981 is approved by OMB.
5. Inquiries. Inquiries and requests for assistance should
be addressed to Mr. Herbert McCarthy, Deputy Commissioner,
Federal Supply Service, telephone [phone].
T. McIntyre,
irector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
0MB-8ULLETIN 80-5
14 February 1980
Copies forwarded to the following on 3/6/80:
1 - OGC Library
1 - AO/DCI
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
,
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
BULLETIN NO. 80-5
WASHINGTON. D.C. 20503
February 14, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Support for the Twentieth Decennial Census
1. Purpose. This Bulletin requests support by departments and
agencies for the Twentieth Decennial Census, and provides
guidance for government-wide efforts
2. Background. The President, in Proclamation 4701 of
November 6, 1979, announced that the Twentieth Decennial Census
will be taken beginning April 1, 1980. He stressed the
importance of its accuracy, particularly because Census results
are used to determine the redrawing of congressional boundaries
and State and local redistricting. They also provide the basis
for distributing large amounts of funds under various Federal
programs among the States and communities (see Attachment A).
Many private firms are actively promoting citizen cooperation
with the Census. The Advertising Council has prepared an
impressive set of materials for a wide variety of media and
public information purposes. AT&T is distributing 90 million
notices throughout the country in the first quarter of 1980 to
its employees and customers and a host of other corporations
have planned major efforts to promote the Census.
3. Suggested Agency Actions. The following are ways in which
departments and agencies can provide support for the Census.
a.
mailings
b.
out from
Fedeial
those.
Identify programs or organizational units that do
and include Census Inserts with those mailings.
Include a Census insert with all material being sent
public information offices to the general public.
Identify all regular mailings related to providing
payments to citizens and include Census inserts with
d. Request that field offices include Census inserts in
mailings to the public.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
e. Add the Census slogan and logo to all written or
verbal communications with the public.
f. Add the Census tag line in advertising posters or
public announcements.
g. Post Census posters in public areas in government
buildings in, Washington and in the field. To obtain posters,
call Dan Kennedy, Bureau of the Census, [phone].
4. Schedule. Plans for activities supporting the Census should
be d-1171175,Fga immediately. All efforts should begin in February
and continue throughout March.
5. Materials. Camera-ready copy is available from Dan Bailey,
Acting Chief, Census Promotion Program, Bureau of the Census,
Department of Commerce, Washington, D.C. 20233, (3013 761-1090,
(Attachment B).
6. Inquiries. Inquiries also should be directed to Dan Bai3py,
Census Promotion Program, [phone].
Attachments
C/Arif
Omes T. McIntyre, Jr.
girector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
CENSUS
INFORMATION
ATTACHMENT A
BULLETIN No. 80-5
FEDERAL PROGRAMS
RELY ON CENSUS DATA
THE FOLLOWING ARE SOME OF THE FEDERAL PROGRAMS THAT DEPEND ON CENSUS INFORMATION
TO GUIDE THE ALLOCATION OF FUNDS TO STATES AND LOCAL COMMUNITIES...
Employment and Training
Health Services
Mental Health Centers
Housing and Community Development
Vocational Education
Community Colleges
Educationally Deprived Children
Headstart
Highway Safety
Agricultural Research
Energy Research and Development
Special Programs for the Elderly
Housing and Community Development
Water and Waste Disposal
State Reading Improvement Program
Nutrition for the Elderly
o Unemployment Insurance
o Alcohol and Drug Abuse
o Community Action Programs
o Vocational Rehabilitation
o Student Loans
o Airport and Airway Development
o Handicapped Children
o Federal Aid to Highways
o Land and Water Conservation
o Cooperative Extension Service
o Law Enforcement Assistance
o Rural Development
o Industrial Development
o Emergency School Aid
o Anti-Recession Assistance
o Summer Youth Recreation
o Indian and Native American Employment
o Comprehensive Employment and Training Act (CETA)
o Senior Community Service Employment Program
o Summer Programs for Disadvantaged Youth
o Public Library Construction and Services
US. Department of Commerce
BUREAU OF TFIE CENSUS
Census Promotion Office
Washington. De. 20233
(301)5684200
_ 27
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
We're counting on you.
Answer the census.
?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
BULLETIN NO. 80-5
Were counting on. you.
Answer the census.
CENSUS '80
We're counting on you.
Answer the census.
CENSUS'80
We're counting on you.
Answer the census.
CENSUS '80
We're counting on you.
Answer the census.
VVe're counting on you.
Answer the census.
CENSUS'S?
We're counting on you.
Answer the census.
CENSUS 80
VVerre counting wsr.
Answer the Ce
CENSUS'S?
We're counting on you.
Answer the census.
CENSUSIO
We're counting on you.
Answer the census.
CENSUS '80
CENSUS '80
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
BULLETIN NO. -
CENSUS
CENSUS
CENSUS
CENSUS
CENSUS
Pa
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
CAMERA-READY COPY FOR AN ENVt.LOPt. UFt-t.K ?KOMI) 1 lfNI?IHE 1980 CENSUS
Copy A below is for a one-sided stuffer
1/entO
l egif
_ .4:1 ,,,,,,, .
etz= a =
-, ''''
\
1`j I' -$A ,T _Iag
\-ic-ot ticur, 5 chs.',1
: 3... . el Z ?
= Z ttl C 0 1
O I-. 0 is C - ?
?mn ..8 s. c
63 O! w ?,-i
ch 21 010
Pitt
a
O cs.
t73 p) /W
C'' i
*
sti W
WIC
Q t
0) a
J. .
go .
?:t
I
- 4
?4,41
LI I
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Copy B is for a two-sided stuffer.
The 1980
Census
Is Almost
Here!
We're counting on you.
Answer the census.
CENSUS 730
A Brief Message
A 1980 census questionnaire will arrive in
your mail on Friday. March 28. The answers
to the questions asked will help us, as a
society, to better understand ourselves,
Though the questions asked are about you
and each person in your household, your
personal answers will be treated with abso-
lute confidentiality and published only in
statistical totals.
The reason you should participate is be-
cause the 1980 census benefits you and
your community. The population count will
be the basis for assuring every American
equal representation in the House of Repre-
sentatives, many State legislatures, and in
local redistricting. Census findings will also
be used to give your community a fair share
of more than $50 billion spent annually
through government programs for better
police protection, new parks, the nutrition
program for the elderly, and the like.
We're counting on you. When the ques-
tionnaire arrives, please answer all the
questions. Then either mail back the form
on April 1 or hold it fora census taker to pick
up, depending on the instructions.
Thank you.
Vincent P. Barabba
Director
Bureau of the Census
U
? U. S. COVLIMNT E 'n
tona; c [ 1979 0 - xit.-317
ONM BULLETIN No. 80-4
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
J IJCLUMUCI J.> I J
Copies forwarded to the following on 12/20/79:
1 - OGC Library
1 - D/Finance
1 - EPDS/Compt/DDO
1 - AO/DCI
1 - BMG
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
. .
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 80-4
December 5, 1979
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess and near excess foreign currencies
1. Purpose. This Bulletin informs the Departments and
agencies of the U.S.-owned foreign currencies that have
been determined by the Secretary of the Treasury to be in
excess or near excess supply.
2. Rescission. This Bulletin supersedes and rescinds OMB
Bulletin No. 79-1 of4October,11, 1978. The provisions con-
tained in this Bulletin remain in effect until September
30, 1981, unless superseded or rescinded at an earlier date.
3. Policy. Specific guidance on the utilization of excess
and near excess foreign currencies is contained in Office
of Management and Budget (OMB) Circular No. A-20, Revised.
In general, full utilization of excess and near excess foreign
currencies in lieu of U.S. dollars--consistent with inter-
national agreements and availability of the currencies--
must be an objective of every agency with transactions in
the respective countries.
4. Excess currencies. Currencies of the following countries
are excess to the Government's normal requirements for fiscal
years 1980 and 1981.
Burma India
Egypt* Pakistan
Guinea
*Limited, see 6 below.
5. Near excess currencies. Supplies of currencies available
for U.S. programs for fiscal year 1980 in the following
places are above immediate needs, but are not sufficient
to be declared excess.
Morocco Tunisia
Poland Yugoslavia
Taiwan
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
6. Restrictions on special foreign currency programs. Special
foreign currency program appropriations will be available for
incurring obligations payable in any excess foreign currency,
except that obligations under special foreign currency programs
in Egypt will be made only within ceilings established by the
Office of Management and Budget. Such ceilings will be communi-
cated to the appropriate agencies in the near future.
7. Effective date.
8. Inquiries. Inqu
addressed to the Off
Division, telephone
This Bulletin is effective immediately.
iries and requests for assistance should be
ice of Management and Budget, Budget Review
395-3830 (code 103, ext. 3830).
X , a
1444.
J es T. McIntyre, Jr.
D rector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
? OMB BULLETIN 80-3
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
IV AUVUMUC1 SatO
Distribution made as follows:
1 - C/BMG
1 - OGC Library
1 - AO/DCI
1 - Bulletin Book
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
,
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 80-3
November 16, 1979
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Fiscal Year 1980 Travel and Transportation
Reduction
1. Purpose. This Bulletin provides instructions on the
fiscal year 1980 reduction in Executive Branch travel and
transportation of persons and things required by section 112
of House Joint Resolution 412 (P.L. 96-86), enacted on
October 12, 1979.
2. Background. Section 112 of P.L. 96-86 (see Attachment A)
limits the obligation of funds available for Executive
Branch travel and transportation of persons and things
(object classes 21.0 and 22.0) during fiscal year 1980 to
$500 million less than the amount proposed in the January
budget, as amended and supplemented. The Director of the
Office of Management and Budget is required to allocate the
reduction and to report the allocation of the reduction to
the Committees on Appropriations of the House of
Representatives and the Senate.
3. Coverage. These instructions apply to all Executive
Branch departments and establishments.
4. Guidelines for the Reduction. Each head of.an executive
department or establishment is required to reduce 1980
obligations for travel and transportation of persons and
things under the following guidelines:
1980 obligations for travel and transportation of
persons and things should be reduced by 8% of the
total amount of obligations for travel and
transportation for the department or agency;
the reduction should be applied to total obligations
in object classes 21 and 22 in the President's 1980
Budget as transmitted in January 1979 and amendments
or supplementals approved by the President for 1980;
C
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2 ? ?
as set forth in the Act, the reduction should not be
applied to travel and transportation related to debt
collection and supervision of loans, but agencies
should reallocate the 8% reduction within the agency
to compensate for these exceptions (see following
paragraph);
where the Congress has
and transportation in
acts, the amount of the
at least as much as
Congress;
specifically reduced travel
connection with appropriation
travel reductions should be
the reduction imposed by the
the reduction should apply particularly to overseas
travel, whenever possible. The President's
memorandum of September 25, 1979 recognized
opportunities for reductions in overseas travel and
directed that several actions be taken to achieve
them (See Attachment B); and
particular attention should also be directed toward
the reduction of administrative travel, i.e., travel
that is not directly related and essential to the
performance of a Federal program or mission.
Agencies that have significant travel and transportation
related to debt collection and supervision of loans may
request adjustment of the specified reduction. The
justification for such a request should include specific
information on reasons for and the amount of travel and
transportation that is needed for purposes related to debt
collection and supervision of loans.
5. Use of Savings. Savings generated from reductions may be
applied to other approved program activities within the same
appropriation in the following order of priority:
a. to offset the need for mandatory program supplemental
appropriations or amendments that could otherwise be
submitted to the Congress under the provisions of the
Antideficiency Act (31 U.S.C. 665 (e)).
b. to absorb increased pay costs.
c. to offset the need for policy-based supplementals or
amendments that have Presidential approval or support.
6. Reporting Requirements. Each head of an Executive Branch
department or establishment for which 1980 obligations in
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
object classes 21.0 and 22.0 were planned in the 1980
Budget, as amended to date, is required to submit an initial
and four quarterly travel reduction reports to OMB. (See
Section 7, Submission and Timing.)
The reports should be submitted in the format of the
attached exhibit. The travel reduction reports should
present the planned reduction and the status of the
quarterly pattern of travel obligations for the department
or agency. Agencies should consult with their OMB
representatives concerning the need for information by
bureau or other subdivision within the agency.
The heading will identify the report as "Travel Reduction
Report" and will further identify the report as "Initial",
"First Quarter", "Second Quarter", etc. The date the report
is submitted and the name of the agency will also be
included, as illustrated.
Part A. PLANNED REDUCTION. This part will show the amounts
used to arrive at the planned reduction for travel and
transportation of things and the effects of the reduction
on agency programs.
Column 1(a) will provide the amounts of obligations
included under object classes 21 and 22 in the 1980
Budget Appendix.
Column 1(b) will provide the amounts of amendments and
supplementals approved by the President for 1980 (for
object classes 21 and 22) to be added to the amount
in the 1980 Budget Appendix.
Column 1(c) will provide the total obligations in object
--Flosses 21 and 22 in the 1980 Budget Appendix plus
amendments and supplementals (for object classes 21
and 22) (Col. 1(a) plus 1(b)).
Column 2 will provide the amount of the reduction. This
amount should be determined as specified in section
4. The total reduction for the agency must he 8% or
more. Individual bureau or similar subdivision
reductions, however, may be above or below the 85
level, providing that the reduction for the agency is
at least 85. If the Congress provided a reduction of
8% or more, then, that reduction should be made. If
the Congress provided a reduction that in total for
the agency is less than the 8% reduction, then, a
further reduction to reach the 8% is required. In
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
ft
these instances, the situation should be described on
the agency reduction plan in a footnote; i.e., the
amount of the reduction attributable either to
specific decreases made by the Congress in
limitations on travel and transportation of things or
other reductions in appropriation acts specifically
related to travel and transportation should be
identified.
Column 3 will provide the reduced total obligations in
object classes 21 and 22 (Col. 1(c) minusCol. 2).
The total of this column is not to exceed 92 percent
of 1980 obligations planned for these object classes
in the 1980 Budget as amended and supplemented (Col.
1(c)).
If the agency is proposing an adjustment of the specified
reduction, the report should be prepared showing a reduction
of 8% and footnoted to indicate that an adjustment is
proposed. The amount and justification for the proposed
adjustment should be provided separately.
A brief description of the programmatic effects should also
be provided as illustrated in the exhibit.
Part B. QUARTERLY PATTERN OF TRAVEL OBLIGATIONS.
Part B will show the quarterly pattern of travel obligations
for the agency. It will separately identify the cumulative
amount of (1) planned obligations for travel and
transportation of persons and things as of the end of each
quarter and (2) the actual obligations as of the end of that
quarter. The amounts irgined for the fourth quarter should
be identical to the amounts in Part A, Column 3, "Currently
Planned." In cases where the obligations for the year to
date are higher than the amounts shown in the approved plan
to date, a written explanation should be attached to the
quarterly report. The explanation should include a
statement describing steps being taken to ensure compliance
with the approved plan.
OMB will review and approve or modify each travel reduction
plan and return a copy of the approved plan to the agency.
The plan approved by OMB will constitute a ceiling on total
obligations for travel and transportation in fiscal year
1980.
Proposed supplementals or amendments to the 1980 Budget
affecting travel or transportation that are submitted to OMB
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
0
5
subsequent to the approved supplementals and amendments
covered by the initial agency plan, will be accompanied by a
revised travel reduction plan. Following approval of such
supplementals or amendments by the President, OMB will
return to the agency a copy of the approved travel reduction
plan.
Appropriate procedures will be established to ensure that
the approved ceiling (including adjustments for
supplementals approved by the President that are submitted
after the plan is approved and adjustments for congressional
action further limiting travel) will not be exceeded.
7. Submission and Timing. An original and one copy of the
travel reduction reports will be submitted to OMB:
by November 30, 1979. Part B of this initial report
should show amounts for the planned line only.
by January 31, 1980. The amounts reported in this
report must be consistent with the amounts in the
1981 Budget. The actual obligations for the first
quarter will also be shown in this report.
by 20 days after the end of the second, third, and
fourth quarters of fiscal year 1980.
Attachments
(i
es T. McIntyre, Jr.
d
irector
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
ATTACHMENT A
Excerpt from House Joint Resolution 412 (P.L. 96-86)
SEC. 112. During the fiscal year ending on September 30,
1980, the total amount which may be obligated to travel and
transportation of persons, and transportation of things, for
officers and employees of the executive branch of the
Government shall not exceed an amount which is $500,000,000
less than the total amount proposed therefor in the Budget
of the United States Government for such fiscal year (as
amended and supplemented), transmitted by the President
under Section 201 of the Budget and Accounting Act, 1921.
The Director of the Office of Management and Budget shall
allocate the reduction in such proposed total amount among
the departments, agencies, and instrumentalities of the
executive branch and shall report on such allocation to the
Committees on Appropriations of the House of Representatives
and the Senate: Provided, that in allocating the reduction
in such proposed total amount among the departments,
agencies, and instrumentalities of the executive branch, no
reduction shall be made in funds for debt collection or
supervision of loans, nor shall any department, agency or
instrumentality be reduced by more than fifteen per centum
of the amount proposed for each such department, agency, or
instrumentality in the Budget of the United States
Government for such fiscal year (as amended and
supplemented), transmitted by the President under section
201 of the Budget and Accounting Act, 1921.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Ai-TALI-int:NT 8
THE WHITE HOUSE
H IN C, TON
September 25, 1979
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reducing U.S. Employment Abroad
In May, based on reports to me from our Ambassadors abroad,
I directed the Secretary of State and the Director, Office
of Management and Budget, to review the number of U.S.
employees abroad. A Review Group was formed to examine the
problem.
Teams visited 12 of our largest diplomatic missions and
prepared a report which indicates that there are opportunities
for reductions in our missions overseas by consolidating or
eliminating functions, basing activities on U.S. territory
or other means. I am directing the. Secretary and the
Director, in close cooperation with the heads of the agencies
involved, to examine the specific recommendations in the
Review Group report and to recommend to me implementing
action, where appropriate.
Part of this review has already been completed, and I am
today directing several actions be taken now.
(1) One of the major workload factors at some posts is
the large number of official visitors who require
assistance from our employees stationed overseas. In
order to reduce the workload and employees abroad,
we need to hold the number of official visits to the
necessary minimum. Accordingly. I am directing all
senior civilian and military executives to make a
special effort to insure that overseas trips are
absolutely necessary. Furthermore, I am asking the
Department of State, in addition to already existing
requirements for clearing foreign travel at the
Assistant Secretary level and above, to establish
a system for minimizing official travel at all levels
to posts which are from time to time especially
overburdened.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000266120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
- 2 -
(2) At many of our posts abroad, administrative support
activities are fragmented among the various agencies
represented. This results in too many people doihg too
little work while some basic services are not being
adequately provided. To eliminate duplication and ?
improve efficiency, I am directing that, in consultation
with affected agencies, the Secretary of State establish
joint administrative organizations at all U.S.
diplomatic missions abroad, where efficiency and reduction
of personnel will result.
(3) I have decided that the Drug Enforcement Administration's
regional offices abroad 1-iould be closed by the end
of Fiscal Year 1980, and American personnel associated
with regional operations withdrawn, except that I
will assess the Bangkok regional office closing date
during budyet hearings this fall.
(4) The tremendous workload associated with processing
refugees in Southeast Asia has already stretched State
and Immigration and Naturalization Service overseas
personnel resources. To alleviate this problem, I
have proposed budget amendments to the Congress to cope
with this situation. In doing so, I have considered
fully the impact this request might have on the program
to reduce overseas employment, but I can find no
alternative in this special circumstance.
(5) The current system for monitoring overseas direct
employment (MODE) must be improved, to assure that
employment abroad is the minimum needed to fulfill
U.S. interests. There are significant opportunities
for improvements to the present system. I am asking
the Secretary of State, the Director, Office of Management
and Budget, and the Assistant for National Security
Affairs to prepare improved management and control
procedures.
On Auyust 3, the Director of the Office of Management and
Budget asked all agencies that have personnel at diplomatic
missions abroad to participate in a special zero-based
budget review of overseas functions and positions. The
results of this special review will be incorporated in
the Fiscal Year 1981 budget.
?zcJ7
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
ca--\
"Nmo.
/Th
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
A. PLANNED REDUCTION.
TRAVEL REDUCTION REPORT - FIRST QUARTER
Department of Government
(In thousands of dollars)
Date: January 31, 1980
(1980 obligations)
Travel and transportation of persons and things
(object classes 21.0 and 22.0)
(1) (2)
Previously Planned
(a)
1980 Budget
Appendix
(b) (c)
Amendments,
Supplementals Total
(3)
Currently
Reduction Planned
Bureau of Analysis
50
50
6
44
Bureau of Operations
500
25
525
38
487
Bureau of Administration
75
75
8
67
Total
625
25
650
52 a/
598
Program Effects
[Describe here the effects of the reductions on agency programs.]
B. QUARTERLY PATTERN OF TRAVEL OBLIGATIONS.
Planned
Actual
Cumulative
amounts
(1)
1st
quarter
120
110
(2)
2nd
sta
275
a/ Specific congressional reductions of $32 thousand are included in this total.
(3)
3rd
quarter
450
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
(4)
4th
9.11.2..raL
598
-OMB BULLETIN NO. 80-2
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
LO Ut....1-ti LIG 1 _I /
Distribution made as follows:
1 - C/BMG
1 - EO/O/Compt
1 - AO/DCI
1 - OGC Library
1 - Bulletin Book
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 80-2
October 25, 1979
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs for fiscal year 1980
1. Furviose. This Bulletin provides instructions for the
submission of an analysis of increased pay costs for fiscal
year 1980 and guidance on the possible absorption of such
costs and on the pay supplementals required.
2. Background. Office of Management and Budget (OMB)
Circular No. A-11 (sections 13.4(d) and 32.7(b)) instructed
agencies to include amounts for the October 1979 pay raise
in their 1980 and 1981 budget estimates, if the new pay
rates were known at the time of submission. Agencies should
include in their budget schedules the additional 1980 and
1981 amounts required for the pay raise when they are
informed by OMB of their 1981 budget allowances.
The information submitted pursuant to this Bulletin will
provide the basis for requests to the Congress in the 1981
Budget for the 1980 pay supplementals.
3. Coverage. These instructions apply to the fiscal y_taL.
1980 costs of:
a. Civilian personnel pay raises effective in October.
1979 under Executive Order 12165 issued pursuant to P.L.
91-656, and comparable raises granted by administrative
action. Also pay raise limitations, effective in October
1979, under an amendment to Executive Order No. 12165 that
will be issued shortly, pursuant to P.L. 98-86. This would
affect the pay of those covered by the Executive and Senior
Executive Service Schedules and those civilian positions for
which the rate of pay is limited by the amount payable for
Executive Level V.
b. Military personnel pay raises effective in October
1979 under Executive Order 12165 issued pursuant to P.L.
90-207.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
c. Actual wage board pay raises currently effective in
fiscal year 1980 and granted under 5 U.S.C. 5341, together
with additional raises estimated to be granted under the
same authority through September 30, 1980. Note: Section
613 of the Treasury, Postal Service, and General Government
Appropriation Act, P.L. 96-74, prohibits the use of funds
under that Act or any other appropriations act to fund
increases in wage board pay rates authorized by 5 U.S.C.
5343 that exceed the overall percentage increase in the
general schedule rates of basic pay in fiscal year 1980.
d. Senior Executive Service rank and performance
awards, pursuant to the Civil Service Reform Act of 1978,
P.L. 95-454.
4. Absorption policy. The amount of the 1980 pay increase
costs specified above will be computed on the basis of the
latest approved 1980 program levels.
Agencies are expected to absorb a minimum of 40% of total
increased pay costs by:
a. Using all available resources within the account to
cover increased pay costs, including savings and revenues
obtained from:
? effects of personnel levels that are lower than /
anticipated under available funds;
o funds provided in appropriations to cover costs of
parking that have now been offset by parking charges
(OMB Circular A-118 and Treasury Bulletin 79-14);
and
o 1980 reductions in travel and transportation of
persons and things required by section 112 of P.L.
96-86; and other reductions in operating costs.
b. Using existing transfer authority to maximize
absorption when resources within an account are insufficient
to meet such costs.
c. Seeking additional transfer authority between
appropriation accounts within the same agency. (See
paragraph 7.)
Each agency will apply the principles set forth in OMB
Circular Nos. A-117 and A-64 to achieve economies through
cost reduction, position management, and other management
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
improvement programs. Reapportionment requests should be
submitted in accordance with paragraph 6 below to apportion
any previously deferred funds (line 10 of S.F. 132) or
unapportioned balances of revolving funds (line 11 of S.F.
132) that may now be used to meet increased pay costs. Pay
supplementals should be proposed s, when the head of the
agency has determined that full absorption is not possible.
Available resources will be applied first to program
increases for uncontrollable items that qualify for
deficiency apportionment, to the extent that the total
amount of these program increases can be absorbed.
Remaining available resources should be applied to cover the
various types of increased pay costs (i.e., civilian
statutory pay systems, military pay systems, wage board,
administrative action, and SES rank and performance awards)
in the following order of priority:
(1) Any type of increased reimbursement to other
accounts due to increased pay costs (including payments to
revolving funds).
(2) Any type of increased pay cost (including
increases due to SES rank and performance awards), that can
be absorbed in full.
(3) Any type of increased pay cost that cannot be
absorbed in full.
5. Preparation of required materials. Each agency is
required to submit to OMB by November 16, 1979, an analysis
of increased pay costs for fiscal year 1980. The analysis
will be prepared in accordance with the instructions in
Attachment A and submitted in the format of the related
Exhibit. In all cases, the amount that the agency intends
to request for the pay raise supplemental should be included
in the print material submission for the 1981 Budget
Appendix that reflects budget determinations. Agencies
whose budget determination print submission will be due in
OMB prior to November 16, should perform the pay analysis in
advance of that date so that their submission includes the
amounts to be requested for the pay raise supplemental.
In addition to the required analysis, the agency submission
will include:
a. A narrative explanation of the methods used in
computing the increased pay costs.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
b. Proposed appropriation language, including that
required to change limitations or to provide for extended
availability in the case of multiple-year and no-year
accounts (i.e., "to remain available for obligation
until...").
Guidelines to be used in drafting proposed appropriation
language are presented in Attachment B.
6. Apportionment and reapportionment requests. Agency
requests for reapportionment to reflect increased pay costs
for FY 1980 will be submitted (as necessary) in accordance
with Part IV of OMB Circular No. A-34. Requests for
"deficiency" apportionments that anticipate a need for pay
supplementals are authorized by section 107 of P.L. 96-86
and must be accompanied by three copies of the agency head's
statement of necessity, as required by 31 U.S.C. 665(e)(1).
The agency head's statement will be worded as follows:
"I hereby determine that it is necessary to request
apportionment (or reapportionment) of the
appropriation '(appropriation title)' on a basis
that indicates the necessity for a supplemental
estimate of appropriations for pay increases in
accordance with section 107 of P. L. 96-86."
When a group of such requests is transmitted at one time, a
single certification may be used for all requests.
Reapportionment requests for increased pay costs are to be
submitted to OMB within 10 days of final OMB approval of the
supplemental appropriations to be requested in the 1981
Budget.
7. Supvlemental appropriations for 1980. The proposed
appropriation language and analysis required under paragraph
5 will serve as the basis for the request for 1980 pay
supplementals. Upon approval by OMB of amounts of
supplemental appropriation requests, agency budget schedules
will be adjusted as necessary. Program supplementals will
be handled separately, in accordance with sections 39.1 -
39.6 of OMB Circular No. A-11.
If an agency is seeking a supplemental to be derived by
transfer between appropriation accounts (see paragraph 4c)
that involves:
no withholding or delaying of the availability of
funds, no deferral report is required. (In these
cases, available resources should be apportioned in
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
5
the losing accounts so that the funds to be
transferred are available in the last half of the
fiscal year.)
- withholding or delaying the availability of funds
(in order to preserve the funds for transfer), a
deferral report (see OMB Bulletin No. 75-15) is
required and should be submitted, as appropriate,
with the supplemental request.
- funds that cannot be used in the losing account
regardless of whether the Congress accepts the
transfer request, a rescission proposal is to be
submitted once a definite amount of excess funds is
known. When such a definite amount is not known at
the time the supplemental is requested, OMB should
be notified of these circumstances. In those cases,
the rescission proposal (and the related request for
withholding) should not be submitted until a
definite amount of excess funds is known by the
agency.
.V 7)1 E
414tc, ih
James T. McIntyre, Jr.
Director
Attachments
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
ATTACHMENT A
Bulletin No. 80-
Analysis of Increaszd Pay Costs for
Fiscal Year 1980
Each agency will submit by November 16, 1979, an analysis of
increased pay costs for fiscal year 1980 resulting from the
pay raises specified in paragraph 3 of this Bulletin. An
original and two copies of this analysis will be prepared
for fiscal year 1980 in the format illustrated by the
Exhibit. The analysis will be accompanied by the narrative
explanation and appropriation language required in paragraph
5 of this Bulletin.
For purposes of this analysis, amounts for allocation
accounts (transfer appropriation accounts) will be
incorporated in the amounts shown for the parent account
rather than in the amounts shown for the receiving agency.
Each agency receiving an allocation will furnish to the
agency responsible for the parent account the data necessary
to prepare the analysis (including justifications) by
November 2, 1979 unless other arrangements have been made by
the agencies concerned. Allocation accounts will be
considered a source of transfer only by the parent agency.
Advances or reimbursements between Government accounts
should be treated in the following way:
- The performing agency will include the
increased pay costs in columns 2 and 3 or their
(See attached exhibit). These costs will also be
in column 5, treated as a part of the performing
absorption. (See instructions for entries under
below.)
associated
analysis.
included
agencies'
column 5
- The ordering agency will consider these increased pay
costs as a part of ordinary expenses and will not include
them in columns 2 and 3 of their analysis, since such costs
relate to employees of the performing agency. The ordering
agency will absorb, to the maximum extent possible, the
payments to other accounts or agencies for the increased pay
costs through administrative action and will report the
portion of the payment for increased pay costs that cannot
be absorbed through administrative action in column 4 of the
analysis. (See instructions for entries under column 4
below.)
Where more than one type of pay increase is involved (i.e.,
civilian statutory pay systems, military pay systems, wage
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1 '
board, administrative action, or SES rank and performance
awards) the amounts applicable to each will be reported
separately in columns 2 through 4 of each analysis.
Increased pay costs for allocation accounts will be
included, by type of pay raise, in the amounts shown for the
parent account in columns 2 through 4. In columns 5 through
8, the amounts for each account will be reported in total
(i.e., without separately identifying the amount associated
with each type of pay increase or allocation account).
The final entry in each table will be labeled "Total, all
pay increases" and will show the total amounts for the
agency for columns 2 through 8.
The analysis will be prepared on 8 1/2" x 14" paper, as
described below:
Column 1. List under each bureau or organizational unit
to which separate appropriations or funds are available, the
title of each account (other than allocation accounts) out
of which any increased pay costs are paid directly. These
will include revolving and management funds (excluding
consolidated working funds) and trust funds. Account titles
will be listed in the order in which they appear in the
budget. At least one line should be left between account
titles.
Increased pay costs under civilian statutory pay systems
will be entered without further identification. Other types
of pay increases (i.e., Senior Executive Service rank and
performance awards, wage board, administrative action,
military pay systems) will be identified in the stub column
under each account where appropriate.
Column 2. Enter the direct cost of pay raises for
employees paid from the reporting account whether or not the
costs result from the performance of reimbursable work.
Agencies should be careful to include any additional
payments that are normally associated with object class 11,
such as overtime, Sunday premium pay, etc. If the increased
pay cost is disproportionately high in relation to the base
for any account, the reasons should be fully set forth in
the narrative explanation. Do not report in this column
advances or reimbursements to other accounts for work or
services. (To the extent they cannot be absorbed through
currently authorized agency administrative action, they are
to be reported in column 4.)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
Column 3. For each listed account, report the added
costs that are indirectly related to the pay raise, whether
or not the costs are reimbursable. For this purpose, the
related costs include such items as Government retirement
contributions, employer FICA taxes, Government contributions
to employee life insurance premiums, and other payments that
are based on employees' salaries.
Do not report in this column advances or reimbursements paid
to other accounts for work or services. (To the extent they
cannot be absorbed through currently authorized agency
administrative action, they are to be reported in column 4.)
Added costs, if any, for SES rank and performance awards
should be identified separately.
Column 4. Enter the portion of the increased pay costs
to be paid as advances and reimbursements to other accounts
that cannot be absorbed through administrative action. In
most cases this column should be blank, since payments to
other accounts will be considered for absorption ahead of
the increased pay cost of the reporting account.
Column 5. Report, in total for each account, the portion
of the increases shown in columns 2 and 3 that can be
absorbed through currently authorized agency administrative
action. This will include absorptions through existing
transfer authority from other accounts and amounts to be
covered by reimbursements from other accounts.
Column 6. Report, in total for each account, the portion
of the Increased costs in columns 2, 3, and 4 that could be
absorbed if the Congress provides new transfer authority or
authority to increase limitations on administrative expenses
or personal services.
Column 7. Total of columns 5 and 6.
Column 8. This column should equal the sum of columns 2,
3, and 4 minus column 7, and will represent the additional
appropriation considered necessary for the account as a
result of the pay raises reported.
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
ATTACHMENT B
Bulletin No. 80-
Guidelines for Drafting Proposed Appropriation Language
for Pay Supplementals for Fiscal Year 1980
Indentation, punctuation, and capitalization will conform
with the presentation used in Part III, Section II of the
1980 Budget Appendix (pp. 1128-1132).
Organization titles and breaks, including the appropriation
account title will generally conform to the fiscal year 1980
appropriation bills as enacted.
All new items not included in the 1980 appropriation bills
(e.g., chapter, organizations, accounts, or appropriation
language phrases) will be underscored.
Sample formats illustrating the above guidelines follow:
DEPARTMENT OF GOVERNMENT
Office of the Secretary: "Salaries and expenses", $170,870;
Bureau of Economic Development: "Salaries and expenses",
$314,880;
"Inspection services", $213,590 to remain available
until March 30, 1981;
Development Trust Fund: "Limitation on general operating
expenses" (increase of $1,330,000 in the limitation on
general operation expenses);
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Ara% 1-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
NOTES:
a. Amounts are in dollars.
b. Actual size of this form
EXHIBIT
Bulletin No. 80-
is 8-1/2 x 14 inches.
Organizational unit
and account title
Increase
pay and other
cost of
ANALYSIS OF 1980 INCREASED PAY COSTS
DEPARTMENT OF GOVERNMENT
Net absorption
in direct
related
this agency
Amounts to
paid to other
accounts that
are not absorbed
administratively
be
Possible
by admin-
istrative
action
Requiring
Congressional
Action
Total
Additional
appropria-
tion
required
Direct
pay
Related
cost
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Office of the Secretary:
Salaries and expenses
197,420
18,700
79,7001/
? ? ?
79,700
170,870
Wage board
31,500
2,950
Bureau of Economic Development:
Salaries and expenses
949,160
89,220
- ? ? )
723,500
723,500
314,880
Inspection Services
176,000
16,540
21,050
? . ?
213,590
Development Trust Fund
1,240,000
111,600
21,600
1,330,000
1,351,600
? ? ?
Government Corporation:
ABC Revolving Fund (adm.
action)
1,065,000
100,110
? ? ?
865,110
300,000
1,165,110
Total:
Civ. stat, pay systems
9,336,400
872,660
42,310)
Wage board
142,500
13,250
Adm. action
1,065,000
100,110
SES rank and performance
awards
Total, all pay increases
10,543,900
986,020
42,310
5,246,660
1,701,600
6,948,260
4,623,970
1/ Includes $15,000 to be transferred from "Salaries and Expenses, Bureau of Safety" under P.L. . (Cite existing authority)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
flMR 111 TT T PT TM P(1-1
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200120002-1
1/ uctoner i/v ?
Distribution made as follows:
1 - BMG
1 - OGC Library
1 - AO/DCI
1 - Bulletin Book
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 80-1
October 17, 1979
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information on improvements in financial systems
1. Purpose. This bulletin requests information on improve-
ments to agency financial systems. The information covers
agency progress, plans, and goals under the Administration's
Financial Priorities Program, and other agency efforts to
improve financial systems.
2. Progress, plans, and goals. Agency submissions on
financial systems are the primary source of data for evalua-
tion of progress, plans, and goals. These submissions will
be used by the Office of Management and Budget, by the
General Accounting Office, and by other members of the Joint
Financial Management Improvement Program (JFMIP). Outstand-
ing achievements and major undertakings will be summarized
and published in *the President's Budget, as well as in the
Annual Report of the JFMIP, so that noteworthy experiences
are shared.
3. Reporting requirements. All agencies should submit data
in accordance with the guidelines set forth in the attachment.
Schedule A provides for a profile of agency progress
and goals in nine priority areas under the Administra-
tion's Financial Priorities Program. This program was
announced in our memorandum of May 7, 1979, and is
being carried out with the advice and support of the
General Accounting Office And other members of the
JFMIP.
,71"-ap.t7
Schedule B provides for iteporting of significant
accomplishments and major undertakings (in process or
planned) in the nine financial priority areas, and in
auditing, information technology, budgeting, payroll,
productivity, and specialized and other systems.
Schedule C summarizes progress being made and plans for
accounting systems approval by the General Accounting
Office.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1 .
Please submit an original and three copies not later than
November 15, 1979. If the entire submission cannot be
completed by that date, submit Schedule A by November 15,
and request an extension (up to 30 days) for submission of
Schedules B and C. Submissions should be addressed to:
Executive Director
Joint Financial Management Improvement Program
Suite 705
666 Eleventh Street, NW
Washington, D.C. 20001
Ja s T. McIntyre, J
4010.~
1016iPs
? D ector
Attachment
2
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Attachment
Bulletin No.
GUIDELINES FOR FINANCIAL MANAGEMENT SUBMISSIONS
Information should be provided in accordance with the
attached three formats: an agency profile of status and
goals under the Financial Priorities Program with supporting
materials; information on accomplishments and plans for
specific projects; and a special report on accounting
systems. The overall report should not exceed 50 pages for
major agencies. Others should be briefer.
Schedule A - Agency Profile
This schedule summarizes agency progress and goals
under the Administration's program to improve financial
systems in nine priority areas. Progress for 1979 should be
reported as accurately as possible. Inspectors General and
internal audit staff should be consulted as appropriate.
Goals for 1980 and 1981 should be realistic and achievable
within requested budgetary resources. Overall progress and
goals must be objectively and analytically supported in
attachments to Schedule A. Wherever percentages are re-
ported, show the basis for calculations. Backup material
er\ should be kept to the Minimum necessary to support Schedule
A. OMB will notify the agency if additional support is
needed. Specific projects in support of Schedule A may be
reported in Schedule B and referenced.
? In preparing Schedule A, please consider the following
guidelines.
Overall implementation
a. Is an individual or an office assigned overall
responsibility and authority for implementing the Program?
Provide name of individual or office.
b. Is the Program explicitly included in internal
management and program plans with reporting to top manage-
ment on at least a quarterly basis? Describe plans and
reporting.
c. Do performance appraisal criteria for all individ-
uals responsible for financial priorities reflect those
assignments?
1. Accounting systems
a. Show the percentage of accounting systems designs
approved by GAO both by percentage of systems covered and by
percentage of outlays covered. Further details are to be
reported in Schedule C.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
2
b. Show the estimated percentage of the number of ,
agency limitations which are tracked in formal operating
accounting system reports (both for approved and unapproved
systems). Agency limitations are specific allowances which
have been made through Presidential (OMB), Congressional, or
top agency management guidance for programs, activities,
object classes, etc. Agency limitations do not include
statutory limitations, apportionments, reapportionments,
allotments, suballotments, or administrative subdivisions.
Describe reporting methods used now and under future goals.
c. Show the estimated percentage of the number of
programs or activities covered by operational accounting
system reports on nonfinancial performance measures.
Specify programs covered now and in future goals.
d. Show the estimated percentage of the number of
programs or activities covered by operational accounting
system reports on unit cost. Cost is a measure of resources
consumed regardless of when the funds were obligated or
paid. Specify programs covered now and in future goals.
2. Internal control
a. Does the agency have an integrated plan showing the
design of its internal controls over its programs and the
relationship and roles various units play in the process,
e.g., relationship of personnel, finance, MIS, program
evaluation, audit, etc? Describe the plan and improvement
goals.
b. If question a. is answered positively, do internal
audit findings or other review results show that the specified
controls are actually followed?
3. Cash management
Estimate both one-time savings and annual interest
savings to the Government as a whole. Any improvement in
the flow of cash which causes a one-time outlay saving or a
continuing reduction in the need for Federal borrowing is to
be counted. Methods comnonlv used to achieve this include
speeding up collections and deposits, controlling disburse-
ments more closely, and eliminating excessive cash balances.
An interest rate of 9% should be used in calculating interest
savings. List each action with one-time and recurring
savings separately identified.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
3
4. Audit followup
a. Report whether OMB audit followup policy (OMB Circular
A-73) has been implemented in agency operations. If there
are significant exceptions, answer No and provide details.
b. Report this number of unresolved audit reports and
associated questioned costs for all audit reports over six
months old. Explain backlogs and goals.
5. Outlay estimates
Under a. and b., report actual outlays as a percentage
of Presidential Budget estimates adjusted for policy changes
subsequent to transmittal of the budget. Adjustments should
be made for proarammatic changes, Congressional changes,
organizational changes, etc. Adjustments should not be made
for changes in economic assumptions or other changes in
estimating techniques.
Under subsection a., report the President's 1979 outlay
estimate as carried in the Budget Accounts Listings in the
1979 Budget published in January 1978. Under subsection b.,
report similarly for the 1980 Budget.
Under subsection c., report the average monthly percent-
age deviation between actual months and the latest estimate
submitted under Circular A-112. In calculating the average
monthly deviation, use the arithmetic mean of percentage
deviations, ignoring signs. That is, do not allow deviations
related to overspending to offset those related to under-
spending.
Describe problems, plans, and goals for improving
estimates.
6. Debt collection
Reporting should follow the same rules as in the Treasury
Bulletin 79-10 concerning interim reporting on debt collection.
Provide supporting details for major programs, and for
accounts receivable and loans receivable.
7. Overtime
a. Have agency systems been implemented which reflect
guidance contained in OMB's November 16, 1978 memorandum to
agency heads? Describe existing controls, highlighting
those responding to that memo.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
4
b. Are overtime controls integrated with related
controls on overgrading, grade escalation, personnel ceil-
ings, contracting out, the use of consultants, etc? De-
scribe integrated controls.
8. Grant financing
a. Estimate end-of-month average advances outstanding
under grant programs. Report on all programs identified in
the Catalog of Federal Domestic Assistance as subject to OMB
Circulars A-102 and A-110.
b. Estimate the percentage of outlays financed by
letter of credit or electronic fund transfer.
9. Grant accountability
a. Estimate the percentage of the number of grant
programs for which OMB cost principles are implemented with
no significant exceptions. See OMB Circulars A-21 and 74-4.
Note exceptions.
b. Estimate the percentage of the number of grant
programs for which OMB standard administrative requirements
are implemented with no significant exceptions. See OMB
Circulars A-102 and A-110. Note exceptions.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
5
Schedule B - Status of Financial Management Improvements
A separate Schedule B should be used for reporting (1)
significant accomplishments on financial management improve-
ments, (2). major undertakings in process, and (3) planned
undertakings of financial management improvements. Check
the correct box to identify the major report heading.
Significant accomplishments are those improvements that were
completed during fiscal year 1979. Improvements installed
during prior years, properly identified as such, may also be
included provided the resulting operating and managerial
gains were initially realized during the period which this
report covers.
Major undertakings in process and planned should also be
reported on Schedule B. The reporting instructions are
identical for reporting accomplishments, with the following
exceptions:
For in-process undertakings show the target completion
or implementation dates. For planned undertakings show
the target initiation dates and completion or imple-
mentation dates.
For those undertakings for which target dates have
slipped more than 6 months, as compared to the dates
reported in FY 1978 reports, explain the reason(s) for
the delay or problems encountered.
Write out your agency and major subdivision. (Do not use
acronyms.)
Identify the financial management improvements in one of the
nine financial priority areas, or one of the following
categories:
Auditing
Budgeting
Information Systems Technology
Payroll
Productivity
Specialized Systems and Other
More than one improvement may be reported on a single page.
However, each category should begin on a new page. The
narrative presentation should include a concise description
of the improvement, the implementation/target date, cost
savings, benefits, and the name and telephone number of an
individual to whom requests for more specific information on
the improvement can be directed.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200120002-1
6
Schedule C - Status of Accounting System Approval and Implementation
This section of the report identifies the status of accounting
systems approval by the General Accounting Office and imple-
mentation of the approved systems design. No report is
required for any systems design that has been approved by
GAO and fully implemented before October 1, 1978.
Column (1). Reportable accounting systems will be categorized
as to the stages of approval and implementation, namely:
Stage I-Working on principles and standards: List all
systems for which principles and standards have
not been approved.
Stage II-Working on systems design: List all systems for
which principles and standards have been approved
but systems designed have not been approved.
Stage III-Implementing approved system: List all systems
for which principles and standards and systems
design have been approved but for which the
approved systems have not been implemented. List
also all systems for which approved systems were
implemented during fiscal year 1979.
Column (2). Show the dates of approval of the principles
and standards. There should be no entry for systems reported
under Stage I. If principles and standards have been approved,
the system should be reported in Stage II.
Column (3). Show the dates of approval of systems design.
There should be no entry for systems reported under Stage
II. If systems design has been approved, the system should
be reported under Stage III.
Column (4). Show the dates when principles and standards or
systems design, as appropriate, were formally submitted for
approval. No entry is required for Stage III.
Column (5). Show the target dates, as appropriate, for
formal submission of principles and standards or systems
design for approval or implementation of the approved
systems. For Stage I items, show two dates--one for principles
and standards and the other for systems design; the former
should be identified with a "P" and the latter with an "S".
If implementation was completed during fiscal year 1979,
enter the date followed by "(ACTUAL)" for Stage III items.
Column (6). Show the target dates that were reported in the
Financial Management Improvement Report for FY 1978.
Column (7). If there is more than a 6-month difference
between the dates in Columns (5) and (6), explain the reason
for the delay or problem(s) encountered. Use additional
sheets, if necessary.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
7
Schedule A
FINANCIAL PRIORITIES PROGRAM
Agency Profile
Department of Government
1979 1980
1981
Goal

Actual Goal
Overall implementation
a. Clear assignments Yes Yes Yes
b. Specified in agency plans No Yes Yes
c. Included in performance evaluations No Yes Yes
1. Accounting systems
a. GAO approval
- Number of systems 75% 100%
100%
- Outlays 50% 100%
100%
b. Reports on "agency limitations" 50% 75%
100%
c. Integrated performance reporting 50% 50% 75%
d. Unit costs - 25% 50%
2. Internal control
a. Unified agencywide system No No Yes
b. Audits affirm system use No No Yes
3. Cash management-annual savings $10M $20M $20M
4. Audit followup
a. OMB audit policy implemented No Yes Yes
b. Unresolved audit reports
- Number 400 200 200
- Questioned costs $5011 $20M $2014
5. Outlay estimating
a. Actual 1979/Adjusted Jan 78 Est. 102% n/a n/a
b. Actual 1979/Adjusted Jan 79 Est. 103% n/a n/a
c. Average monthly deviation 7% n/a n/a
6. Debt collection
a. Owed to agency by public $90011 $1000M $120014
b. Delinquent 10% 5% 2%
c. In default 3% 2% 2%
d. Written off this year $30M $30M $20M
7. Overtime
a. Adequate control procedures Yes Yes Yes
b. Integrated with related controls No Yes Yes
8. Grant financino
a. Monthly average advances $2014 $1614 $1014
b. Under letter of credit or EFT 85% 91% 98%
9. Grant accountability
a. ONE cost principles implemented 80% 83% 89%
b. OMB standard administrative
requirements implemented 50% 60% 71%
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
bcneauie A
FINANCIAL PRIORITIES PROGRAM
Agency Profile
1979 1980 1981
Actual Goal Goal
Overall implementation
a. Clear assignments
b. Specified in agency plans
C. Included in performance evaluation
1. Accounting systems
a. GAO approval
- Number of systems
- Outlays
b. Reports on "agency limitations"
c. Integrated performance reporting
d. Unit costs
2. Internal control
a. Unified agencywide system
b. Audits affirm system use
3. Cash management-annual savings
4. Audit followup
a. OMB audit policy implemented
b. Unresolved audit reports
- Number
- Questioned costs
5. Outlay estimating
a. Actual 1979/Adjusted Jan 78 Est.
b. Actual 1979/Adjusted Jan 79 Est.
c. Average monthly deviation
6. Debt collection
a. Owed to agency by public
b. Delinquent
c. In default
d. Written off this year
7. Overtime
a. Adequate control procedures
b. Integrated with related controls
8. Grant financing
a. Monthly average advances
b. Under letter of credit or EFT
9. Grant accountability
a. OMB cost principles implemented
b. OMB standard administrative
requirements implemented
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
FINANCIAL MANAGEMENT IMPROVEMENT REPORT
FOR-FISCAL YEAR 1979
((leek one only) 0 ACCCMPLISHMENT UNDERTAKINGS (In Process) ED PLANNED
:41gency and Major Subdivision:
Category: (Use only one per sheet)
Schedue
Page of
???
Description, of Improvement/Goal/Plan
Cost Savings and
Other Benefits
Implementa?
tion/Target
Date
Person and Phone No.
to Contact
1/40
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200120002-1
FINANCIAL MAN/CEMENT IMROVEMENT REPORT MR FY 1979
STATUS OF ACCOUNTING SYSTEM APPROVAL AND IMPLEMENTATION
As of September 30, 1979
Agency and Major Subdivision:
Sthedule C
Accounting System
(1)
Date of
Approval
Principles
and
Standards
(2)
Date of
Approval
Systems
Design
(3)
Date
Submitted
but
Unapproved
(4)
Present
Target Date
for
Submission/
Implmentation
(5)
Target Date
Reported in
FY 1978
Report
(6)
Remarks
(7)
Stage I -
Working on
Principles and
Standards:
0DCO0OD0000000000000000000CK
C00000000000000000000000D00(
$CCOODODUCCODCWOODOODOCCOCC(
COOCCOCOOM00000000000CXYYJ1
XXXMOCXXXXXXXXXXXXXX)000C000C
tOCCOODOCXXXXXXXXXXMODDDOCKXX
KXXXMXXXXXXMODOCCXXXIOCCXXXX
)0DOODCOD000ODCO0DODCCO0OCCOC
Stage II -
Working on
Systems Design:
/0000000000000(
tDOODOODOODCXXX
,000000000000XX
)0000000OCCOODC
$000DOODDOODCXX
MDOODODDDYXX
!C0DO0OOCCCO00(
/0000000G00000C
Stage III -
Implementing
Approved System:
*000000000000{
XXXXMOCXXXXXXX
XXXXX)COODOCXXX
)000000000000a
)0000DOODOCOCUC
)00000000000ODC
)0000000000000(
MOOCCXXXXX)O