OMB BULLETINS 1976

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200080004-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 68
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 4
• Publication Date: May 27, 1976
• Content Type: REPORT

or& BULLETIN NO. 7 ?
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r? re4Ny 7 I
STAT No action required iper Mr. Greenlaw.
STAT has info. CLODS only thing affected.
gave revised estimates. 6/8/76
Distribution made as follows on 9 June 76:
1 - OGC Library
1 - 0/Finance
1 - AO/DcI
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/c1
4f
Cl.
27, 1976
STAZO
STAT
o?
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AN BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-12
May
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information required for the July 15 update of the
1977 Budget'
1. Purpose. These instructions cover the preparation and
submission of information required for the 1977 Budget
update report to be transmitted to the Congress on or before
July 15, 1976, in accordance with section 201 of the Budget
and Accounting Act, as amended.
2. Background. For the purpose of preparing this second
1977 budget update report, OMB must obtain:
revisions in the estimated budget authority, ?
outlays, and receipts previously transmitted to the
Congress;
-- estimated budget authority and outlays for the four
succeeding years for each account; and
estimated outlays for the four succeeding years from
1977 year-end balances of controllable programs.
This 'second update report will present the current status of
the President's Budget, including estimates for Government-
owned agencies outside the budget totals. The detailed
information contained in this report, together with
supporting detail provided by OMB, will be used by the
Congress in connection with its "scorekeeping"
responsibilities.
Agencies should pay particular attention to the estimated
1976 amounts to ensure that outlay estimates are as close as
possible to end-of-year figures to be released by Treasury
in late July.
3. Materials required. OMB will provide for agency use
three copies of computer listings of the following files in
support of the first' 1977 Budget update, which was
transmitted to the Congress on March 25: Supplementary
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source document (SSD) file, and Receipt account data (RAD)
file. In addition, each agency will receive three copies of
a long-range projection file and some agencies willreceive
three copies of a file with information on unexpended
balances from the 1977 budget. The agencies should use the
data files as follows:
a. Supplementary source document file. This file
contains the amountr?TEcliTErTE the Budget update
transmitted to the Congress on March 25; it will be used as
the basis for agency review and submission of data for the
July 15 update.
Agencies should note that the file contains separate data
for components of multi-function accounts and for current
and permanent budget authority and related outlays. Amounts
of permanent budget authority are identified by a
transmittal code "9" (ninth digit of the 13-digit
identification code).
The file should be annotated as follows:
(1) For accounts to which no changes are necessary,
the file should be marked V" in the left margin opposite
the 13-digit identification code.
(2) Revisions to the 13-digit identification code
due to a change in transmittal and changes to the amounts
should be made in red by drawing a single line through the
earlier entry and recording legibly the current entry.
(3) For accounts not currently in the file,
agencies will provide the data through submission of an
original and one copy of S.F. 307-T prepared in accordance
with instrucaUns contained in sections 41.1-41.4 of OMB
Circular No. A-11, Revised. The first amount column of S.F.
307-T will be left blank and the remaining columns headed
"1976," "TQ," and "1977" will be completed.
Agencies should be prepared to furnish, upon request, an
explanation of the changes made.
b. Receipt account data file. This file is a computer
listing of receipt dataiiraialed in the March 25 Budget
update. Accuracy of the data will be verified and the left
margin annotated in the same manner as for the SSD file (see
paragraph 3a above). Revised amounts will be entered in
red. Agencies should be prepared td furnish, upon request,
an explanation of the changes marked.
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c. Long-range projections. This file is comprised of
two separate computer listings. Each listing displays
agency, bureau, and account titles, with line numbers
identifying each account. The line entries present account
level detail.
The first listing (see Exhibit 1), which is for information
purposes only, includes amounts as shown in the March 25
update of the Budget for fiscal years 1975, 1976, TO, and
1977. The columns for fiscal years 1978 to 1981 are blank
because, in most cases, OMB does not have information at the
account level for these years.
The second listing (see Exhibit 2), entitled Long Range Data
Update Form, has columns for 1977-1981. It is on this
listing that agencies should enter estimates or reestimates
of long-range projections. These projections are designed
to indicate the degree to which the President's 1977 budget
plans commit future financial resources. Guidelines for the
preparation of these estimates and projections are provided
in Attachment A to this Bulletin.
d. End of year unexpended balances file. This file is
a computer listing containing igapended balances of
controllable programs. Agencies will report the spendout of
these 1977 balances in accordance with the instructions in
Attachment B and in the format of Exhibit 3.
e. Agencies will submit an original and one copy of a
transmittal letter. The transmittal letter should include
an explanation of major changes to the estimates of total
budget authority, outlays, and receipts, and any information
on the addition or deletion of accounts from the long-range
projection file, as required in Attachment A.
OMB will return for agency use a copy of each of the revised
computer listings transmitted to the Congress in support of
the budget update.
4. Basis for the revised estimates. Amounts for 1976, the
transition quarter, and1977 contained in the March 25
budget update will be revised only to reflect changes due to
congressional action (or inaction), reestimates, and
publicly-announced Administration proposals.
a. Revised estimates due to Congressional action (or
inaction).? These ----ittriates will include proirErFE ?ET.
enacted substantive legislation; however, discretionary
legislation will be shown only in amounts that have been
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specifically requested or approved by the President. In
preparing revised estimates for legislative proposals not
yet enacted by the Congress, agencies should assume an
effective date of October 1, 1976 where an earlier date had
been assumed previously. Enacted appropriations will be
included, together with the effect of deferrals released
pursuant to congressional action, and the release of
proposed rescissions due to congressional rejection.
b. Reestimates. Such reestimates will be limited to
those necessary to reflect events that have occurred since
transmittal of the March 25 update (e.g., revisions in State
estimates of beneficiaries and benefit levels of Federally-
aided transfer payment programs), and to reflect changes in
economic assumptions since transmittal of the President's
1977 Budget. Economic assumptions to be used in preparing
revised estimates for this update will be provided by OMB.
c. Administration initiatives. Changes will be limited
to:
(1) budget amendments and supplementals
transmitted, or approved and pending in OMB (the final
compilation of estimates will be adjusted by OMB to include
only those items that have been approved by the President),
(2) new deferral or rescission proposals
transmitted,
(3) new legislative proposals transmitted or
publicly supported by the President that affect budget
authority, outlays, or receipts, and
(4) other initiatives approved by the President.
5. Timing of submissions. Agencies should submit two
copies of each of the required materials to OMB no later
than June 14, 1976.
Attachments
James T. T. Lynn
Director
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ATTACHMENT A
Bulletin No. 76-12
LONG-RANGE PROJECTIONS
A. GENERAL INSTRUCTIONS
1. Projections will reflect the future budget authority,
outlay, and offsetting receipt levels implicit in the
program levels, initiatives, and economy measures approved
by the President for inclusion in the 1977 Budget. No
discretionary changes are to be assumed in any programs
unless they are the result of specific Presidential
commitments.
2. The projections should
decisions. However, they
Presidential decisions that
affect 1978 and later years.
not anticipate future policy
should reflect any specific
have already been made that
3. Projections should be based on the following guidelines:
a. In general, amounts
anticipated price increases
These amounts will be computed
aggregate allowance.
will not be included for
or futureFederal pay raises.
by OMB and included in an
b. The exceptions to this general rule are:
(1) Beneficiary programs will reflect legislated
inflation adjustments.
(2) Where approval has been given by OMB for
anticipated future price increases to be included for
certain multi-year, fully-funded major procurement or
construction programs (e.g., the space shuttle, nuclear
reactors, and major weapons systems) and RDT&E for major
systems, agencies may -- in accordance with the economic
assumptions supplied by OMB -- reflect such anticipated
increases in their projeCtions of budget authority and
outlays.
4. In general,
be offset by
employment will
growth in agency workload will be assumed to
productivity increases so that related
remain constant.
5. On-going programs whose authority expires during the
forecast period will be projected at the level of the
program in the year prior to its expiration, unless there
are specific policy determinations to the contrary.
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6. Projections for benefit payments.
a. Unemployment insurance benefits. Estimates for
these benefits should be consistent with the aggregate
unemployment rates assumptions supplied by OMB.
b. Medicare and Medicaid. Projections for these
programs should be based on HEW forecasts and the latest
actual information available. Assumptions on medical care
prices related to the CPI, utilization rates, number of
beneficiaries, etc., will be developed jointly by agency and
OMB staff.
c. Other benefit payments. (Including: OASDI;
Railroad Retirement; Civil Service and Military Retirement:
Supplemental Security Income; and Veterans Compensation,
Pensions, and Readjustments Benefits.) Benefit payments per
beneficiary should be increased only to take into account
increases in the earnings base (where applicable) on which
the benefit is computed, unless existing law or
Administration-supported legislation provides otherwise.
The projections should be calculated by multiplying the
expected number of beneficiaries in each future year by
average benefit payments per beneficiary in 1977, adjusted
only for increases in the earnings base. For those programs
for which existing or proposed legislation provides for
automatic cost-of-living adjustments, the result should
further be multiplied by a Consumer Price Index adjustment
factor to be supplied by OMB. Presidential proposals to
increase or decrease such benefits should be shown
separately.
B. SPECIFIC INSTRUCTIONS
Agencies should not enter nen lines (for new accounts) or
delete lines for "old" accounts, nor should they enter 1975,
TQ, and 1976 data on the Long-Range Data Update Form. In
cases ?where accounts will be added or deleted, to make the
long-range data file consistent with the SSD's submitted by
the agency, the agency should document such changes in the
transmittal letter required by section 3e of this Bulletin.
The memorandum should include the account title, 13-digit
code, and BA and outlays for 1977 to 1981.
When entering amounts on the Long-Range Data Update Form
(see Exhibit 2) agencies should note that:
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a. amounts entered should be in thousands;
b. amounts should be entered for 1977 only when such
amounts represent changes from the March 25 update amount;
c. in the column titled "# of changes," agencies should
specify the number of entries made on each line.
d. the numbers 62, 26, 28, 30, and 32 appearing
preprinted on the update form are data field identifiers and
should be ignored for purposes of completing the form.
Abbreviations used in the first update listing are as
follows:
(1) BA -- budget authority
(2)
(3)
of proposed
(4)
legislation
Outlays -- outlays
Prop. Leg. (BA) -- effect on budget? authority
legislation
Prop. Leg. (0) -- effect on outlays of proposed
(5) Off. Rec. -- offsetting receipts, either from
intragovernmental transactions or proprietary receipts.
It should be noted that the offsetting receipt lines are not
necessarily shown at the receipt account level. In most
cases they have been aggregated to the agency level, and
split by subfunction and controllability code. These codes
appear directly to the right of the abbreviation "Off. Rec."
on the listing. This is similar to the practice in the
long-range data submissions for the 1977 budget.
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Li
LONG RANGE ESTIMATES BY DIVISION AS OF 05/17/76 17:26
BA 8 OUTLAYS 6 68
IN THOUSANDS OF
.. DOLLARS ....... ......
TOTAL Outlays
Office of Technology Assessment
1975
ACTUAL.
44989
1976
ESTIMATE
- - - -
71419
TO
ESTIMATE
- - -
13629
1977 1978 1979
CURRENT CURRENT CURRENT
ESTIMATE ESTIMATE ESTIMATE
-
55339
1980 1981
CURRENT CURRENT
ESTIMATE ESTIMATE
- - - - -
80 Off.Rec. 601 163
-1
-1
-1
-1
Salaries and expenses
90 BA 801 163
4696
6578
1543
8500
100 Outlays 801 163
2723
6244
1912
8305
TOTAL BA
4696
6578
1543
8500
TOTAL Outlays
2723
6244
1912
8305
Office of Technology Assessment
TOTAL BA
4696
6578
1543
8500
TOTAL Outlays
2723
6244
1912
8305
TOTAL Off.Rec.
-1
-1
-1
-1
TOTAL BA(net)
4695
6577
1542
8499
TOTAL 0(net)
2722
6243
1911
8304
Congressional Budget Office ?
Salaries and expenses
110 BA 801 163
4868
1217
10159
120 Outlays ' 801 163
3968
1817
10159
TOTAL BA
4868
1217
10159
TOTAL Outlays
3968
1817
10159
Architect of the Capitol
130 Off.Rec. 801 163
-353
-471
-113
.419
Salaries
140 BA 801 163
1424
1629
425
1784
150 Outlays 801 163
1408
1640
435
1770
Di
TOTAL BA
1424
1629
425
1784
td
TOPA- Outlays
1408
1640
435
1770
ta 1-9
13.
Contingent expenses
160 BA 801 163
440
220
30
120
2
170 Outlays 801 163
89
298
30
120
Capitol buildings
?
190 BA 801 163
6089
51.25
1391
5778
200 Outlays 801 163
I
7951
a:1
6851
1739
5530
0 -I
TOTAL BA
6089
5i25
1391
5778
TOTAL Outlays
7951
6851
1739
5530
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LCNG PANCF CAT A UPDATE FORM AS 1F 35/1E/76 19:C
EXAM I4 ER:49C 2.errintlelDet.
T ELF fl-CNE _IfertiCritja_
'NEER T CORRECT ARCLKIS IN 1103CS
C6L1 CI-ANC E INCCAPECT AMOUNTS
9C 1977 8? 1978 77 1979 79 1990 10 1941
CURL:ENT , CUE FENT CUFRENT CL/FRENT CUE FENT
ESTIMATE ESTIMATE ESTIMATE ESTIMATE ESTIMATE
ARENCYt CUE C. N LE CHANCES
9C 4.
ICC st
, 101 AL -
CFFICE CF TECEACLCGY ASSESSPERT
TOTAL
CCNORESSICEAL PLCCET OFF I ZE
SAL AR IES ANC EXPENSES
11C 4
12C 41
TOTAL
ARCHITECT CF TEE CAPITOL
5
SAL AR IES
I4C
18r LI
TFTAL
CC1TINGEET EYFENSFS L
16C
In .
TOTAL
CAPITCL ek..nrinns *
I9C
2CC 5
62
62
62
62
62
42
62
62
62
62
62
-ilea.
/30
5700
26 ?70
26 IS O'D
26 toast
26 ID /SR/
26 ? 430
26 Joao?
26 10 aelp
6
22 6 ;to
- 26 on
26 St DO
28
28
28
28
ze
28
28
28
28
28
28
840v
8350
10169
go 151
- So
10aos,
1 ivy
/5-0
/1?0
4/0-v
g, poo
30
30
30
30
30
31
30
30
30
30
30
8 iev
P au
101E9
golsq
-443-0
101.-00
lotener
to
62..ov
4 0 re
32
32
32
32
32
32
32
32
32
32
32
nay
PLOP
ipirri
/of rr,
?450
107.00
t02,00
430V
tan
o ro
a
ro
?
TUTAL
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ATTACHMENT B
Bulletin No. 76-12
INSTRUCTIONS FOR REPORTING
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
1. Purpose. This attachment provides instructions for
preparing the report on estimated spendout of 1977 balances
of controllable programs.
2. Coverage. This report will be prepared only by agencies
that will have unexpended balances (the sum of obligated and
unobligated balances) at the end of 1977 in excess of $100
million. Additional detail will be required for:
a. bureaus with balances at the end of 1977 of more
than $1 billion;
b. appropriation accounts (excepting the Department of
Defense) with 1977 year-end balances of more than $100
million;
c. accounts with balances of standby and back-up
authority.
When the detail required by 2a-c does not add to the agency
0 total, an additional "all other" line will be provided to
identify the remainder.
3. Reporting process. Affected agencies will be furnished
a listing of accounts with balances of $20 million or more,
together with information from the January budget data file
on estimates of unexpended balances tand spendout from
balances for 1975, 1976, TO, and 1977.
Agencies will report, in the format of Exhibit 3, the
current estimates of:
a. 1977 year-end unexpended balances for the accounts
included on the listing furnished by OMB. Current estimates
of unexpended balances for other items may be furnished if
deemed necessary;
b. spending from those balances in fiscal years 1978,
1979, 1980, and 1981;
c. balances remaining as of September 30, 1981; and
d. balances expiring during the period 1978 through
1981.
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These estimates will be consistent with the amounts in the
program and financing schedules in the 1977 Budget Appendix
as revised for subsequent changes as prescribed in Section 4
of this Bulletin.
4. Basis for the estimates. The report will relate to
"conilaTaET;" programs only (i.e., those shown in the
attached computer listing). Programs classified as "open-
ended programs and fixed costs" in Summary Table 16 of the
1977 Budget are specifically excluded; therefore the report
will not contain all balances, and will not agree with the
totals shown in summary Table 9.
For the purpose of this report, the term "spendout" means
gross disbursements; it is not synonymous with the term
"outlays" which means checks issued, net of receipts and
reimbursements. It is essential that the spendout report
disregard receipts and reimbursements and record gross
disbursements against unexpended balances. This distinction
is particularly important for revolving funds or accounts
where reimbursements represent a major aspect of the.
financial program.
In estimating the amount of spendout of 1977 balances in
each of the fiscal years 1978-1981, the following
assumptions should be used:
a. Obligated balances carried forward at the end of
1977 generally will be spent out in 1978. Important
exceptions are accounts having a long time lag between
obligation and disbursement, e.g., construction and major
procurement programs.
b. Unobligated balances will be obligated before new
authority, and generally will be spent out within a year
after the obligation is incurred, except as? noted in
paragraph 4a above. Estimates of the spendout of these
balances can usually be based on assumptions concerning
obligation levels in 1978 and each year thereafter.
Important exceptions include some "earmarked" funds (i.e.,
dedicated revenues), which will have to be reviewed
separately, and accounts with balances of:
(1) funds that will expire unused;
(2) authority to spend agency Or public debt
receipts; or
(3) contract authority.
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5. Required information. Specific instructions for
completing the report are set forth below.
Description (col. 1) -- This column should include the
same stub entries contained in the computer listing provided
by OMB, together with such additional entries as are deemed
desirable.
January Budget estimate (col. 2) -- This column should
contain the amounts p:i(31717-&71-in the computer listing.
Current estimate (col. 3) -- The latest estimate of 1977
balances isequal to the January estimate modified to
reflect subsequent changes due to congressional action (or
inaction), reestimates, or Administration initiatives.
These amounts must be consistent with the effects of any
1976 or 1977 reestimates reported elsewhere for the July
update. Assuming no changes in estimates of expiring
authority and of receipts and reimbursements, changes in
estimates of budget authority and outlays will have a direct
effect on the estimate of the unexpended balance (i.e., an
increase in budget authority will result in an equal
increase in unexpended balances; while an increase in
outlays will result in an equal decrease in unexpended
balances).
Spendout from 1977 balances in 1978-81 (cols. 4-7) --
Enter the amount of spendout of TT77 year-end balances,
estimated for each of the fiscal years 1978-1981.
1977 balances as of 9/30/81 (col. 8) -- The amount of
1977 balances remainiFg unexpended at the end of 1981 will
include the balances of standby and back-up authority that
will not be used in the foreseeable future. Expiring
balances will be excluded. Footnotes will be included to
eXplain any balances in excess of $50 million, except for
amounts applicable to standby or back-up authority.
1977 balances expiring in the 1978-1981 period (col. 91
-- Enter the amount of 1977 Silences that iUll expire unused
in any of the fiscal years 1978-1981. Footnotes will be
included to explain any such balances over $50 million. The
amount in column 3 should be equal to the sum of the amounts
in columns 4-9.
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14647 kJ'
Description
(1)
ESTIMATED SPENDOUT OF BALANCES OF CONTROLLABLE PROGRAMS
FROM 1977 END-OF-YEAR UNEXPENDED BALANCES OF BUDGET AUTHORITY
?
1977 ending balances
January
Budget Current
estimate estimate
(2) (3)
(in millions of dollars)
Spendout from 1977 1977
balances in: balances as of
1978 1979 1980 1981 9/30/81
7141 -CST -CC -(7) (8)
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1977 balances
expiring in the
1978-81 period
(9)
ONIB BULLETIN Rom 76-11
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cv flys+-,
Distribution made as follows:
1 Cy , 0/Finance
1 Cy , OGC Library
1 Cy AO/DCI
STAT 1 CY BMG
1 Cy - Routed to Group Chiefs
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-11
April 20, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Revised time for submission of budget materials
for Executive Branch agencies
This Bulletin provides information on a forthcoming revision
to ONE Circular No. A-11 regarding the due dates for
submission of budget materials for the 1978 Budget.
Section 11.3 of OMB Circular No. A-11 will be revised to
provide for the initial submission of budget materials for
all cabinet departments and the major agencies listed
therein by September 15 and for all other Elecutive agencies
by September 1. Materials listed in section 15.1(a) that do
not accompany the initial agency submission will be due to
OMB on the same basis as last year -- either in accord with
a schedule developed by ONE or not later than November 15
(cabinet departments and listed major agencies) or November
1 (all other Executive agencies). The submission date for
estimates of the legislative branch, the judiciary, and the
agencies not subject to Presidential review will remain
unchanged.
James T. Lynn
Director
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 76-11
April 20, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Revised time for submission of budget materials
for Executive Branch agencies
This Bulletin provides information on a forthcoming revision
to OMB Circular No. A-11 regarding the due dates for
submission of budget materials for the 1978 Budget.
Section 11.3 of OMB Circular No. A-11 will be revised to
provide for the initial submission of budget materials for
all cabinet departments and the major agencies listed
therein by September 15 and for all other Executive agencies
by September 1. Materials listed in section 15.1(a) that do
no acco pany the initial agency submission will be due to
OMB on th same basis as last year -- either in accord with
a schedufl.e developed by OMB or not later than November 15
(cabinet departments and listed major agencies) or November
1 (all other Executive agencies). The submission date for
estimates of the legislative branch, the judiciary, and the
agenciesf not subject to Presidential review will remain
unchang d.
STAT
STAT
STAT
James T. Lynn
Director
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scArhettPARATION AND bll25.70an.
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OF BUDGET ESTIMATES (JUNE 1975)
no
GENERAL INFORMATION AND POLICIES
General Requirements
11.1. Application of instructions.
These instructions apply to the preparation of
annual budgets for all agencies of the Government,
except that the general policies, justification require-
ments, and instructions on additional data and
hearings are not applicable to the budgets not sub-
ject to executive branch review. These include the
legislative branch, the judiciary, the Comptroller
of the Currency in the Treasury Department. the
Federal Deposit Insurance Corporation, the Milk
Market Orders Assessment Fund of the Department
of Agriculture, the Farm Credit Administration, the
International Trade Commission, and the annexed
budgets (except for the Export-Import Bank).
Under Reorganization Plan No. 2 of 1970 (5 U.S.C.
Appendix) the Bureau of the Budget was re-
designated as the Office of Management and Budget.
All statutes referred to in this circular that mention
the Bureau of the Budget are in fact referring to
the Office of Management and Budget.
The instructions apply until further notice.
Budget submissions must be in accordance with
these Instructions unless a Specific exception is made
In writing by the Office of Management and Budget.
hereinafter referred to as OMB. Requests for excep-
tions must be submitted to OMB by August 15.
Agencies are encouraged to develop automated
systems for preparing their budgets and providing
the computer inputs compatible with the OMB
Budget Preparation System. OMB staff should be
consulted concerning the details of specific
requirements.
Heads of agencies and bureaus, and their budget
officers, are invited to consult with OMB representa-
tives as to the application of these Instructions.
. If the previous year's submissions are used as a
starting point for the preparation of the estimates,
agencies should make sure that, as a minimum, cor-
rections in the format are made for (a) changes In
the instructions from those of last year, and (b) re-
visions in the material that were made in the process
of printing the preceding budget.
11.2. General definitions.
The following Phrases are used in lieu of naming
specific fiscal periods:
Bucket year (BY)?the fiscal year for which estimates are
submitted.
Transition quarter (TM?the 3.month fiscal period (July I.
1976-September 304 1976)
Current year (CY)?the fiscal year immediately preceding the
budget year.
Past year (Y)?the fiscal year immediately preceding the
current year.
574-532 0- 75- 2
In this Circular, the word. "agency" is used to
designate departments and establishments; the word
"bureau" is used to designate principal subordinate
organizational units. Requirements with respect to
bureaus apply only in those cases where appropria-
tions are made on the basis of bureaus or compa-
rable units.
11.3 Time for submission of budget materials
Estimates of departments and agencies in the
executive branch, and of the District of Columbia
will be submitted to the Office of Management and
Budget for the consideration of the President in the
following manner:
(a) All cabinet departments and the following
major agencies will_provide an initial submission not -
later than Septcmber 30.
- Agency for International Development
Energy Research and Development Administration
Environmental Protection Agency
General Services Administration
National Aeronautics and Space Administration
Veterans Administration
Civil Service Commission
National Science Foundation
Postal Service
This submission will consist of such materials listed
in section 15.1(a) as are specified by OMB renre-
sentatives for use in the substantive review of budget
programs, plus materials listed in section 15.1 (b) .
Remaining materials listed in section 15.1(a) may
be submitted subsequent to that date, in accord-
ance with a specific schedule developed by OMB, but
In any event not later than November 15.
(b) For all other executive agencies the initial
submission is due September 15. This submissioit.
will consist of those materials listed in section 15.1(a)
that are specified by OlViB representatives for use in
the substantive review of budget programs, and
materials listed in section 15.1 (b) .
Remaining materials listed in section 15.1(a) may
be submitted subsequently, in accordance with a
specific schedule developed by OMB, but in no case
later than November!.
(c) The estimates of the legislative branch, the
judiciary, and the remaining agencies not subject to
executive branch review will be submitted on or
before October 15 of each year.
Other material for snecial analyses (see section
15.1(c)) will be submitted in accordance with dead-
lines to be snecified by OMB. At the latest, this mate-
rial will be required shortly after Presidential deter-
minations are received by the agency.
5
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Distribution made as follows:
3 copies Office of Finance
1 copy - OGC
1 copy - AO/DCI
1 copy - OJCS
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
1/4
BULLETIN NO. 76-10, SUPPLEMENT NO. 1
May 25, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionment, budget execution, and Impoundment
Control Act reports for the transition quarter
1. Purpose. This Supplement updates OMB Bulletin No.
76-10, issued March 12, 1976, to reflect the recent
enactment of the Fiscal Year Transition Act (P.L. 94-274).
2. Fund availability. Section 209 of P.L. 94-274 provides
that "fundsappropriated to an account for the period July
1, 1976 through September 30, 1976 shall be merged on July
1, 1976, with the balances available from the appropriation
made for the fiscal year 1976 for such account." Therefore,
during the transition quarter agencies need not distinguish
between obligations incurred against 1976 balances brought
into the transition quarter from those incurred against new
transition quarter appropriations. In accordance with this
provision, section 3 of Bulletin No. 76-10 is rescinded and
the following substituted therefore:
".13. Fund availability. The appropriation bills enacted
for fiscal year 1976 contain peparate appropriations for the
TQ. Funds appropriated for the TO are not available for
obligation during FY 1976 (except in a few cases authorized
by specific provisions). To comply with this treatment,
Treasury will not issue warrants for transition quarter
appropriations until funds become available for obligation.
Pursuant to section 204 of the Supplemental Appropriations
Act, 1976 (P.L. 93-554) and sustaining provisions in FY 1976
appropriations acts (e.g., section 504 of P.L. .94-91), funds
that would normally expire at the end of FY 1976 will be
available for obligation through the end of the TQ."
Agencies should note that apportionment requirements
contained in OMB Circular No. A-34, as modified by Bulletin
No. 76-10, continue unchanged.
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3. Reports on budget execution. In accordance with section
209 of P.L. 94-274, section 5 of Bulletin No. 76-10, is
rescinded and the following substituted therefore:
"5. Reports on budget execution. Budget execution
reports (S.F. 133's) for the transition quarter will be
prepared in accordance with instructions in Attachment B of
this Bulletin. The following general guidelines will apply:
A separate series of reports on budget
execution (S.F. 133's) will be submitted for FY 1976 and for
the TQ.
-- Reports on budget execution for the TO will
reflect balances of FY 1976 budgetary resources carried
forward and new budgetary resources first becoming available
for obligation during the TQ."
4. Remaininq sections of Bulletin No. 76-10. Agencies
shoura note that references to secEr&I MI-Sf S. 2444 as
pending legislation should be changed to reflect the
enactment of that section as section 204 of P.L. 94-274.
The remaining guidance and instructions contained in
Bulletin No. 76-10 and its attachments remain unchanged.
James T. Lynn
Director
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3 copies - Office of Finance
1 copy - OGC
1 copy AO/DCI
; copy - ?JCS
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EXECUTIVE OFFICE OF THE PRESJK.NT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-10
March 12, 1976 '
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionment, budget execution, and Impoundment
Control Act reports for the transition quarter
1. Purpose. This Bulletin provides instructions for the
preparation of agency apportionment requests, reports on
budget execution, and rescission and deferral reports for
the transition quarter beginning July 1, 1976. To the
extent that the instructions in this Bulletin differ from
those contained in OMB Circular No. A-34 and OMB Bulletin
No. 75-15, the instructions in this Bulletin will prevail.
2. Background. The Congressional Budget and Impoundment
Control Act of 1974 (P.L. 93-344) shifts the beginning and
ending dates of the Federal fiscal year from July 1 and June
30, respectively, to October 1 and September 30. To
facilitate this change, the Act provides for a 3-month
transition quarter (TQ) between fiscal years 1976 and 1977.
The instructions in this Bulletin are issued pursuant to
section 502(b) of P.L. 93-344, which requires the Director
of the Office of Management and Budget (OMB) to "...provide
by regulation, order, or otherwise for the orderly
transition by all departments, agencies, and
instrumentalities of the United States Government and the
government of the District of Columbia from the use of the
fiscal year in effect ... to the use of the new fiscal
year...."
3. Fund availability. The appropriation bills enacted for
fiscal year1976 contain separate appropriations for the TO.
Funds appropriated for the TO are not available for
obligation during FY 1976 (except in a few cases authorized
by specific provisions) and cannot be used to liquidate
obligations incurred prior to July 1, 1976. To comply with
this treatment, Treasury will not issue warrants for TO
appropriations until funds become available for obligation.
Moreover, in accordance with the Comptroller General's
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decision (B-146285, June 20, 1975), Treasury has instructed
agencies "to maintain separate obligation control and
liquidation accounts internally for the two separate
appropriations." (See Treasury Fiscal Requirements Manual
Bulletin No. 75-08.)
Pursuant to section 204 of the Supplemental Appropriations
Act, 1975 (P.L. 93-554) and sustaining provisions in FY 1976
appropriations acts (e.g., section 504 of P.L. 94-91), funds
that would normally expire at the end of FY 1976 will be
available for obligation through the end of the TO.
4. Apportionment actions. All funds available during the TO
are hereby apportioned as of July 1, 1976, unless:
funds are to be withheld during the TO,
OMB determines that there is a need to apportion on
other than a calendar quarter basis (category B
apportionments), or
OMB determines that other apportionment action is
necessary.
In each of the three exceptional cases, TO apportionment
requests will be submitted to OMB during the fourth quarter
of FY 1976 but not later than May 21, 1976. Apportionment
requests for the TQ will not be submitted prior to the
fourth quarter of FY 1976.
TO apportionment requests will be prepared in accordance
with instructions in Attachment A of this Bulletin. Such
requests will be submitted on separate S.F. 132's for the TQ
and will be prepared in a manner similar to initial
apportionment requests fdr a new fiscal year. OMB action on
such requests will be completed by June 10, 1976.
et execution. Budget execution reports
e To will be prepared in accordance with
Attachment B of this Bulletin. The
guidelines' will apply:
5. Reports. on budget
(S.F. ? 'Fr TOT -ES
instructions in
following general
???
A separate series of reports on budget execution
(S.F. 133's) will be submitted for FY 1976 and for
the TO.
Reports on budget execution for the TO will refleCt
balances of FY 1976 budgetary resources carried
forward and new budgetary resources first becoming
available-Tor obligation during the TQ.
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-- Agencies will be responsible for assuring that
. internal administrative control systems are adequate
to control and separately account for FY 1976 and TQ
appropriations.
6. Title X reports. TQ reScission and deferral reports
required by the Impoundment Control Act of 1974 (Title X of
P.L. 93-344) will be prepared . in accordance with
instructions in OMB Bulletin No. 75-15, as modified by
Attachment CiOf this Bulletin. The following general
guidelines will apply: ?
Even though FY 1976 funds that would normally expire
on June 30 will be available through September 30,
deferral reports on any funds withheld may remain in
effect only through June 30, 1976. If these funds
are not to be used during the TO, agencies must
submit rescission reports to OMB by May 21, 1976,
together with the related TO apportionment requests
. (S.F. 132's).
Under existing legislation, FY 1976 deferral reports
on any multiple-year and no-year funds withheld may
remain in effect through June 30, 1976. If these
funds are not to be used during the transition
quarter, agencies must submit new deferral reports
or rescission reports to OMB by May 21, together
with the related TO apportionment requests (S.F.
132's).
If pending legislation (section 204 of S. 2444, the
"Fiscal Year Transition Act") is enacted making the
TO part of FY 1976 for purposes of the Impoundment
Control ? Act, FY 1976 reports on deferrals of
multiple-year and no-year funds may remain in effect
through September 30, 1976. The submission of new
deferral reports for the TQ will not be required in
the event that the pending legislana becomes law
and the following--or similar--extension statement
has been included on the FY 1976 deferral reports:
"These funds are proposed for deferral through
June 30, 1976, or, if appropriate legislation is
enacted, through September 30, 1976."
If the FY 1976 deferral report does not contain the
extension statement, a supplementary report must be
submitted. to OMB by May 21, even if the pending
legislation is enacted.
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All rescissions affecting funds available in either
the TQ or both FY 1976 and the TO should be
submitted to OMB not later than May 21. (Funds
available only EiFin5--iTe TQ may not ET deferred,
but may be proposed for rescission by May 21.)
Submissions should be made after May 21 only if the
funds proposed for rescission are appropriated late
in FY 1976 or during the TQ.
7. Expiration date. This Bulletin expires when the agency
submits its last required budget execution report on the TO.
Attachments
79(
James T. Lynn
Director
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ATTACHMENT A
Bulletin No. 76-10
INSTRUCTIONS FOR THE PREPARATION OF STANDARD FORM 132
1. Coverage. This Attachment., provides instructions on
apportionment procedures and the preparation of Standard
Form 132 for the transition quarter. (TQ).
2. General guidelines. With the exceptions stated in this
parafinTET all budgetary resources available during the TO
are hereby apportioned on July 1, 1976, by means of this
Bulletin, and without requests by the agencies or further
action by OMB. Apportionment requests (S.F. 132's) for the
TQ will be required for those accounts normally subject to
apportionment (see section 41.1 of OMB Circular No. A-34)
when:
funds are to be withheld during the transition
quarter,
OMB determines that there is a need to apportion on
other than a calendar quarter basis (category B
apportionments), or
OMB determines that other apportionment action is
necessary.
Under existing law, multiple-year and no-year funds may be
deferred through June 30, 1976. However, legislation is
pending (section 204 of S. 2444) that would make the TQ part
of FY 1976 for purposes of the Impoundment Control Act
(Title X of P.L. 93-344). In other words, the pending
legislation would permit deferrals of funds available beyond
September 30, 1976, to remain in effect through the end of
the TQ, without a new deferral report to the Congress on
July 1, 1976, provided that the FY 1976 report contains a
statement indicating a planned deferral in the TO.
Regardless of whether the pending legislation is enacted, an
initial apportionment request for the TO must be submitted
to OMB if a FY 1976 deferral is to be continued through
September 30, 1976.
In the case of funds expiring at the end of the TO that were
deferred throughout FY 1976, no apportionment action is
necessary if the funds are to be made available on July 1,
1976. If the funds are not to be made available on July 1,
1976, an initial TQ apportionment request should be
submitted to OMB together with a rescission report and
proposed legislative language.
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3. Timing for initial TQ apportionment requests. Where
required, agenare-g--iali- submit initial TQ apportionment
requests to OMB during the fourth quarter of FY 1976 but not
later than May 21, 1976. In such cases, a separate S.F. 132
will be prepared for each appropriation or fund account that
is subject to the conditions set forth above, unless OMB has
made a determination to apportion two or more accounts as a
unit (e.g., multiple-year appropriation accounts under the
same budget title, feeder accounts and the revolving funds
to which they relate).
4. Format of the Standard Form 132. The following
instructions wiTC apply to the preparationof any request
for TO apportionment on the S.F. 132:
An original and one copy of the S.F. 132 will be
submitted directly to OMB for each account requiring
apportionment.
In the upper right hand corner of the form, enter
"TQ" on the "Fiscal year" line.
Enter the Treasury appropriation or fund symbol for
the account. Generally for multiple-year and annual
appropriation accounts, the amounts shown on the
form will include balances of FY 1976 resources, as
well as any new TO resources. However, separate
S.F. 132 forms may be required to distinguish
between unobligated balances brought forward on July
1, 1976, and new TO resources when deemed necessary
by OMB.
Line 1. Budget authority. Enter on lines 1A, 1B,
1C, and1D, as appropriate, the amount of new budget
authority becoming available during the TO. The
amounts entered on these lines will be net of any
applicable enacted rescissions.'
Line 2. Unobligated balance. Enter the unobligated
balance brought forward from FY 1976, as of July 1,
1976. This applies to annual, as well as multiple-
year and no-year accounts. When an estimated
balance is used, add "est." to the stub. The actual
balance should be determined no later than August
15, 1976 (see paragraph 3 of Attachment B). If the
actual balance exceeds the estimate significantly
(see sec. 43.3 of Circular No. A-34), a
reapportionment request will be submitted to OMB.
If it is less, agencies will assure that obligations
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(:) do not exceed apportionments or amounts actually
available, whichever is the smaller.
Lines 3, 4, 5, and 6. Complete these lines in
accordance With-TEstructions in OMB Circular No, A-
34 and OMB Bulletin No. 75-15, except that the term
quarter" will be substituted for the term "year,"
wherever applicable.
Line 7. Total Budgetary Resources. Enter the sum
of linesT7-77 3, 4, 5, and 6.
Line 8. Apportionments. Entries will.be made, as
appropriate, under Category A or Category B for each
account required to be apportioned.
Category A. Enter the amounts to be made
available during the transition quarter on the
line opposite "(1) First quarter" but change the
stub to read "Transition quarter."
Category B. Enter the amounts requested for
apportionment under an established basis other
than calendar quarters, such as other time
periods, activities, functions, projects, or a
combination thereof. Enter in the stub column a
description of the type of apportionments
requested.
Lines 9A and 95. Reserves for contingencies and
savings, respectively. Amounts shown will be only
that portion of budgetary resources to be reserved
for contingencies (line 9A) or for savings (line
95), pursuant to the Antideficiency Act. No entry
should be made on line 9A for funds expiring at the
end of the TQ. (See OMB Bulletin No. 75-15 for
further guidance on the use of these lines.)
Line 9C. Reserves for subsequent apportionment. No
amount will appear on this line.
Line 10. Unapportioned balance. For non-revolving
funds, the stub entry will be modified by deleting
the words "of revolving funds." Amounts shown on
this line will only be that portion of budgetary
resources to be deferred or proposed for rescission
for reasons other than those permitted under the
Antideficiency Act. Specify in a footnote whether
the amount is being deferred, proposed for
rescission, or a combination thereof. Also cite any
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legal authority for the action in addition to
sections 1012 or 1013 of P.L. 93-344. Funds
expiring on September 30, 1976, may not be deferred
and, if entered on this line, will be identified as
proposed rescissions. (See OMB Bulletin No. 75-15
for further guidance on the use of this line.)
Line 10. Unapportioned balance of revolving funds.
For revolving funds, enter only the amount of
budgetary resources that is not apportioned for use
in the TQ. Specify, in a footnote, the amount being
held restrictively and therefore to be reported to
the Congress as a deferral or a proposed rescission.
(See OMB Bulletin No. 75-15 for further guidance on
the use of this line.)
Funds expiring on September 30, 1976, may not be
deferred and, if entered on this line, will be
identified as proposed rescissions.
Line 11. Total Budgetary Resources. Enter the sum
61--frEes V7-57 and 10. TETET7R-617t will equal that
shown on line 7.
Exhibit 1 provides an illustrative example of an initial
transition quarter apportionment request.
5. Deficiency apportionments for the TQ. Under certain
specific circumstances, the Antirificrency Act (31 U.S.C.
665a) allows apportionments to be made that contemplate the
need for supplemental budget authority (see section 43.2 of
OMB Circular No. A-34).
Deficiency apportionments for the TQ will not, however, be
handled in the usual manner. Where a deficiency situation
exists for the TQ (e.g., supplemental appropriations
required to meet increased pay costs necessitated by
Executive Order 11883) and supplemental appropriations for
an account have not been enacted prior to May 15, 1976,
agency heads will submit to OMB by May 21, 1976, three
copies of the following statement of necessity:
"I hereby determine that the amounts apportioned to. the
(account) (accounts shown below) for the period July 1,
1976, through September 30, 1976, (the transition
quarter), are insufficient to meet the costs of pay
increases that became effective after the transition
quarter estimates had been transmitted to the Congress
and that supplemental transition quarter appropriations
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costs." (of $
) (as shown below) are required to meet these
Cm)
Deficiency apportionment forms (S.F. 132's) Will be
submitted only if there is a need to apportion resources on
other than a Calendar quarter basis. In such cases, the
Standard Form 132 will accompany the statement of necessity.
In all cases, the statement of necessity will include the
supplemental amounts required for each account.
6. Reapvortionment actions during the TO. In general,
reapportionment actions duringthe TO wilt-be restricted to
those necessitated by Congressional action or inaction
(e.g., inaction on a proposed rescission, action on a
deferral); new Administration rescission or deferral
proposals (including those for appropriation bills enacted
late in FY 1976 or in the TO); or. significant changes to
estimated balances. In _such rasec,_ag.encies_Nrn Prepare
reapportionment requests (S.F. 132's) in accordance with
instructions in section 2.of this Attachment. As prescribed
in CNB Circular No. A-34, the first column will show amounts
approved on the previous S.F. 132,
Exhibit 2. provides an illustrative example of a
reapportionment request for the TQ, necessitated by the
expiration of 45 days without Congressional action on a
proposed rescission.
7. Action by OMB. The OMB will indicate to the agency
concerned? the action taken on initial TO apportionment
requests not later than June 10, 1976. Action on requests
for reapportionment will generally be taken within 5
calendar days of their receipt in OMB.
At the time the apportionment or reapportionment is made,
the original S.F. 132 will be ?forwarded to the agency
concerned and the duplicate retained by OMB.
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EXHIBIT I
441
STANDARD Poem 182
(Revised July 1971)
Ofilee of Management and Budget
Circular No. A-84 ?
INITIAL TRANSITION QUARTER
APPORTIONMENT REQUEST
APPORTIONMENT AND REAPPORTIONMENT SCHEDULE
1
Sheet _1 of0- --
Fiscal year T
AGENCY
Department of Government
BUREAU
Office of the Secretary
APPROPRIATION OR FUND Tau AND. SYMBOL
806137 Salaries and expenses
'DESCRIPTION
AMOUNT ON
LATEST EL F. MI
AGENCY REQUEST
ACTION HT OMB
BUDGETARY RESOURCES
I. Budget authority:
A. Appropriations realized
B. Appropriations anticipated (indefinite)
C. Other new authority ( '
D. Net transfers (+ or ?)-
2. Unobligated balance:
A. Brought forward July 1 est.
B. Net transfers (+ or ?)
3. Reimbursements and other income:
A. Earned
B. Change in unfilled customers' orders (+ or ?)
C. Anticipated for rest of year
4. Recoveries of prior obligations:
A. Actual
B. Anticipated for rest of year
5. Portion not available this year pursuant to P.L. (?)
6. Restorations (+) and writecrffs (?)
tie:) 7. TOTAL BUDGETARY RESOURCES
APPLICATION OF BUDGETARY RESOURCES
S. Apportionments:
Category A:
(1) First quarter
(2) Second quarter
(3) Third quarter
(4) Fourth quarter
Category B:
(0 Summer Project
(2)
(3)
(4)
9. Reserves:
A. For contingencies
B. For &WNW
C. For subsequent apportionment
10. Unapportioned balance[of-revolvireg-fundtj
Memorandum:
Obligation. Incurred
II. TOTAL BUDGETARY RESOURCES
. 1,000,000
900,000
90,000
1,990,000
1,000,000
850,000
140,000-
1
1,990,000
SUBMITTED
(Authqi9hI ?Meer)
5/10/76
(Date)
APPORTIONED
.(Dete).
Proposed for rescission.
GPO: tOIL 0 - 425-110
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STANDARD Poem lit
Maybe Pay In)
Office of Monsgment one Budget
Caviler No. A44
REAPPORTIONMENT REQUEST
FOR THE TRANSITION QUARTER
EXHIBIT 2
Sheet _A.. of .1._
Fiscal year JR.
APPORTIONMENT AND REAPPORTIONMENT SCHEDULE
MENET
Department of Government ?
APPROMATION OR FUND
8060137
AMOUNT ON
LATEST 8. F. 182
TITLE AND SYMBOL
Salaries and
expenses
AGENCY REQUEET
ACTION ST OMB
BUREAU
Office of the Secretary
Draatirnow
BUDGETARY RESOURCES
1. Budget authority:
A. Appropriations realized
1,000,000
1,000,000
B. Appropriations anticipated (indefinite)
C. Other new authority ( )
D. Net transfers (-F or ?) -
2. Unobligated balance:
A. Brought forward July 1
900,000
910,000
B. Net transfers (-I- or ?)
3. Reimbursements and other income:
A. Earned
60,000
B. Change in unfilled customers' orders (+ or ?) .....
C. Anticipated for rest of year
90,000
30,000
4. Recoveries of prior obligations:
A. Actual
B. Anticipated for rest of year i
5. Portion not available this year pursuant to P.L. (?)
8. Restorations (+) and writeoffs (?)
7. TOTAL BUDGETARY RESOURCES
1,990,000
2,000,000
APPLICATION OF BUDGETARY RESOURCES
8. Apportionments: messccinew
omisiowummfla
Category A:
(1) First quarter (380,000)
1,000,000
1,140,000
(2) Second quarter
(3) Third quarter
(4) Fourth quarter
Category B:
(0 Summer Project (285,000)
850,000
860,000
? (2)
(3)
(4)
9. Reserves:
A. For contingencies
B. For savings
C. For subsequent apportionment
10.
140,000
Unapportioned balance isf 5 vs)
11. TOTAL BUDGETARY RESOURCES..
1,990,000
2,000,000
-5.. 8/16/76
SURMITTED.....__ .
orlsed o-flie-eiI . - -. (Date)
APPORTIONED
(Date).
Actual amounts are through July 31, 1976.
GPO 00 0 ? 411,00
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ATTACHMENT B
Bulletin No. 76-10
INSTRUCTIONS FOR THE PREPARATION. OF STANDARD FORM 133
1. Coverage. This Attachment provides instructions
regarding the preparation of the "Report on Budget
Execution" (Standard Form 133) for the transition quarter
(TQ).
2. General guidelines. Separate series af_...teports on
budget _execution (S.F. 133's) will'be_prepared for_FY 1976,
- and--forthCTQ.. The reports for FY 1976 will cover the
period beginning July 1, 1975, and ending June 30, 1976, and
will be prepared in accordance with instructions in Part V
of OMB Circular No. A-34 as modified by OMB Bulletin No. 75-
15., TQ budgetary resources will not be included in that
aeries, except in a few cases specifically provided for in
law, since such amounts are not available for obligation
until July 1, 1976.
The budget execution reports for the TO will cover all
reportable transactions for open accounts from July 1, 1976,
to September 30, 1976. Budgetary resources for this period
will consist of unobligated balances brought forward on July
1, 1976, and new budgetary resources first becoming
available during the TO.
3. Timing; The budget execution reports for the TO will be
submitted to OMB within 20 days after the close of each
calendar month or such other period as is determined by OMB.
In addition, a final report for the TQ (an amended September
30 report) will be submitted in any case where the first
September 30 report differs from the final report to
Treasury with respect to balances. The -amended-report-will
be designated"Final Report" in the upper-right-hand-corner,
and willbe submitted as soon as possible _after submission
of the reports-on. balances -required 'by- the-Treasury
DepartMent4-but?net laterwthaflovember-30; 1976.
Agencies will also be required to submit a final report (an
amended June 30 report) for FY 1976 in any case where
agency year-end closing procedures (to be completed by
August 15, 1976) result in adjustment to the balances
reported on the first June 30 report. In such cases, the
final report will be submitted to 0f4B not later than August
31, 1976.
4. Format of the Standard Form 133. Reports on budget
execution prepared by Ti agencies to provide
current data on the status of each open account (except
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deposit fund accounts) whether or not apportioned, unless
otherwise specified by OMB. Expired accounts will be
included on the same report as the unexpired account of the
same title.
The instructions in OMB Circular No. A-34 and OMB ?Bulletin
No. 75-15 will apply to the preparation of any S.F. 133 for
the TQ, as modified below:
?????=1
????
Line 1. Budget authority. Enter the amount of new
budget authority becoming available during the TO on
lines 11?, 113, 1C, or 1D, as appropriate. The
amounts entered will be net of any applicable
enacted rescissions.
Line 2. Unobligated balance. This line will apply
to annual, as well as multiple-year and no-year
accounts. Enter on line 2A the unobligated balance
brought forward as of July 1, 1976.
Amounts on this line will be revised as necessary to
agree with the balance reported on the final S.F.
133 for FY 1976 but will not be changed thereafter
in subsequent reports. Subsequent adjustments to FY
1976 amounts will be reported on lines 11?, 4, 8, 9C,
or 10D, as appropriate.
Lines 24 IL
accordance
except that
for "year,"
Line 7.
Ut-riEas
54 and 6. Complete these lines in
-
with instructions in Circular No. A-34,
the term "quarter" will be substituted
wherever applicable. .
Total Budgetary Resources. Enter the sum
17-T7 3, 4, 5, and 6.
.Line 8. Oblivations_incurred. Enter the cumulative
amount of obligations incurred since July-14- .1976,
to the end . of the .reporting period. The portion
obligated since the last report for thetransition
quarter will be shown in parentheses ( ) in the
stub.
Line 9. Unobligated balances available. Enter
amount; available for obT5770787 on lines 91?, 913, or
9C, as appropriate. The sum of these three lines
will equal the difference between the amounts
apportioned for use in the TO and the cumulative
amount of obligations incurred (reported on line 8).
Line 10. Unobligated balances not available:
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1
Line 10A. .ApportionMents for subsequent
EgIsa. No entry will be made ,on this line.
Line 108. Reserves. Enter the sum of the
amounts withheld pursuant to the Antideficiency
Act, i.e., amounts on lines 9A and 98 of the
,latest S.F. 132 for. the TQ..
Line 10C. Unapportioned balance. For non-
revolviiii funds, the stub entry will be modified
by deleting the words "of revolving .fund."
Enter the amount of budgetary 'resources withheld
for reasons other than those permitted under the
Antideficiency Act. This amount will equal the
amount ,shown on line 10 of .the latest.S.F. 132
for the TQ. , I
Line 10C. Unapportioned balance of revolving
MN!. For revolving funds, enter Me amount of.
budgetary resources that is not apportioned for
use in the transition quarter. This will equal
the amount reported on line 10 of the latest
S.F. 132 for the TQ.
A footnote will be used to indicate the total
amount, if any, being withheld restrictively and
the amount being proposed for rescission or
being deferred.
Line 10D. Other balances not available.. Enter
th?e?unaTigated balance of amounts thatnot
included in lines 9A, 98, 9C, 108, and 10C of
this form. This entry will include balances in
expired accounts and any excess of budgetary
,,resources realized over amounts estimated to
--become available on -the latest apportionment
-form, (This entrylis-applicable only to 'those
,'accounts subject to aPpbttionment'and for which
an S.F. 132 has been completed for the TQ. Do
not use this entry for accounts and funds that
are not subject to apportionment. Unobligated
balances of such accounts will:be reported on
line 9C.)
This amount will be reported as a minus if
budgetary resources (including estimates through
the end of the period) are less than the
resources reported on the latest S.F. 132. If,
on the final September 30 report, a negative
amount is reported on this line, such an amount
must be offset by remaining balances of
apportionments (as reported on lines 9A or 98)
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or a violation of section 3679, Revised
Statutes, will have occurred. Unrealized
budgetary resources will, in
considered as an offset against
apportionments (line 9) rather than
balances not available (line 10).
effect, be
available
unobligated
Line 11. Total Budgetary Resources. Enter the Sum
of theamounts on lines 8 through 10. This amOunt
will equal the amount on line 7.
Linea 12 through 16. Relation of Obligations to
Disbursements. Complete .these Iines in accordance
with instructions in Circular No. A-34, except that
the term "quarter" will be substituted for "year"
wherever applicable.
Exhibit 3 provides an illustrative example of a report on
budget execution for the TQ.
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STARDOM POEM Mt
(Revised luly
OfIlee of Management and Budget
Circular No. A-34
EXHIBIT 3
REPORT ON BUDGET EXECUTION
1
Sheet of 1
Period ended: 8./31/76
Aetitcr
Department of Government
BIIIIZA0
Office of the Secretary
AmwmulmoNnFmmmtniklawBoL
8060137 Salaries and expenses
DISS:RIPTION
unexpsx eu
arrtIllrif q,
zxy.tx eta
Arrourti-q
Mtal
BUDGETARY RESOURCES
1. Budget authoriti: .
A. Approptiations realized
1,000,000
1,000,900.
B. Appropriations anticipated (indefinite)
C. Other new authority ( )
D. Net transfers (+ or -)
2. Unobligated balancer
.
A. Brought forward July 1
910,000
910,000
B. Net transfers (4- or -)
8. Reimbursements and other income:
A. Ensiled ($30,000. )
60,000
60,000
B. Change in unfilled customers' orders (+ or -) ----- ---
C. Antioipated for rest of year
30,000
30,000
4. Recoveries of prior obligations:
A. Actual (9 )
1,500
1,500 .
B. Anticipated for rest of year
6. Portion not available this year pursuant to P.L. (-)
6. Restorations (+) and waxes (-)--($ )
7. Tern. BODOETARY RESOURCES
2,000,000
1,500
2,001,500
STATUS OF BUDGETARY RESOURCES
8. Obligations incurred ($670,000 )
1,335,000
1,335,000
9. Unobligated balances available:
.
A. Category A apportionments
380,000
380,000
B. Category B apportionments
285,000
285,000
C. Other balances
10. Unobligated balances not available:
A. Apportionments for subsequent periods*
B. Reserves*
C. Unapportioned balance Vrevolviveg-ftendki
.
D. Other balances not available
1,500
1,500
ll. TOTAL BUDGETARY RESOURCES
2,000,000
1,500
2,001,500
RELATION OF OBLIGATIONS TO DISBURSEMENTS
12. Obligations less income earned turd recoveries (8-3A-4A) - _ _
1,275,000
-1,500
1,273,500
13. Net change in undelivered orders:
A. Undelivered orders as of July 1
. 11,800
11,800
B. Adjustments of undelivered orders (-I- or -)
C. Undelivered orders at end of period
10,600
3,500
14,100
14. Accrued expenditures plus net lending
.
(12+13A+ 13B -13C) ($ 634,500 )
1,264,400
6,800
1,271,200
16. Net change in accounts payable: .
?
A. Accounts payable, net, as of July 1
11,000
11,000 '
B. Adjustments of accounts payable (+ or -)
C. Accounts payable, net, at end of period
12,000
2,800
14,800
16. Net disbiusements (14+15A+15B-15C)-(15628,500 )
1,252,400
15,000
1,267,400
From B.B. 112
GPO ?t171-0-420-709
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ATTACHMENT C
Bulletin No. 76-10
INSTRUCTIONS FOR THE PREPARATION' OF TITLE.X REPORTS
PURSUANT TO THE IMPOUNDMENT CONTROL 'ACT OF 1974
1. Coverage. This Attachment provides instructions on the
preparation of rescission and deferral reports for the
transition quarter (TM.
2. Rescission reports. Agencies are required to submit to
OMB an original and one copy of a rescission report
whenever:
a TQ apportionment request is submitted with an
entry on line 9B or a proposed rescission on line 10
of the S.F. 132,
agency withholdings have been established that
require a rescission proposal, or
rescission of funds not being withheld is proposed.
A copy of the proposed legislative language rescinding the
budget authority should be attached to each copy of the
report.
In general, reports for the TO will be prepared ' in
accordance with instructions in Attachment B of OMB Bulletin
No.75-15. However, when a rescission is proposed prior to
the TO that affects the availability of budgetary resources
for both FY 1976 and the TQ, a consolidated FY 1976 and TQ
rescission report will be prepared as outlined in section 5
of this Attachment.
TO rescission reports may be submitted to OMB throughout
most of FY 1976 but generally not later than May 21, 1976.
In exceptional cases, e.g., following the late enactment of
supplemental appropriations, rescission reports may be
submitted after May 21.
TO apportionment schedules are required to accompany these
reports only if the prescribed 45-day period for
Congressional consideration of rescissions (see section 1011
of P.L. 93-344) will extend beyond June 30, 1976. For
planning purposes, all TQ rescission reports submitted to
OMB after May 1, 1976, will be accompanied by a TQ
apportionment request.
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3. Deferral reports. Agencies are required to submit an
original and one copy of a deferral report whenever they
submit a TO apportionment request with an entry on line 9A
or a deferral on line 10 of the S.F. 132. A deferral report
should also be submitted to OMB to report any deferral
actions not reflected on apportionment forms. (See
Attachment C of OMB Bulletin No. 75-15 for further
guidance.)
Most deferral reports will be submitted at the same time as
initial TO apportionment requests, which are required during
the fourth quarter of FY 1976 but not later than May 21,
1976. However, deferrals may also be proposed during the TQ
for multiple-year and no-year funds available beyond
September 30, 1976. No deferrals will be proposed during
the TO for funds expiring on September 30, 1976.
Under existing legislation, new TQ deferral reports will be
required for all FY 1976 deferrals to be continued through
September 30, 1976. If pending legislation (section 204 of
S. 2444) is enacted making the TO part of FY 1976 for Title
X purposes, new deferral reports will not be required
grovided (1) the FY 1976 report contains a statement
Indicating extension of the FY 1976 deferral through the TQ
and (2) no funds first becoming available during the TO are
,to be deferred. If new TQ funds are to be deferred in
addition to any FY 1976 deferrals, a new TO deferral report
will be submitted even if section 204 is enacted.
Deferral reports for the TO will be prepared in accordance
with instructions in Attachment C of OMB Bulletin No. 75-15.
4. Supplementary reports. Agencies will submit to OMB an
original and one ?copy of TO supplementary reports (with a
copy of the revised rescission or deferral report and, in
the case of rescissions, proposed legislative language
attached to each) whenever agencies:
submit a TQ reapportionment request with a change
(increase or decrease) in the amount proposed for
rescission shown on line 9B or 10 of the S.F. 132,
aela
submit a TO reapportionment request with an increase
in the amount to be deferred shown on line 9A or 10
of the S.F. 132,
increase the amount of an agency TO deferral,
-- propose to extend the duration of a previously
reported TO deferral, or
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propose to change any entry Or explanatory material
contained in a previously submitted rescission or
deferral report. ?
If section 204 of S. 2444 is enacted, agencies will also be
required to subniit to OMB FY 1976 supplementary reports to
replace any FY 1976 reports On, deferrals that are to be
continued through the TO but do not include extension
statements.
Supplementary reports for the TQ and for' FY 1976 will be
prepared in accordance with instructions in Attachment D of
OMB Bulletin No. 75-15.' However, consolidated FY 1976 and
TQ supplementary reports will be prepared whenever changes
are made to information previously transmitted to Congress
in consolidated rescission reports.
5. Consolidated reports. When consolidated FY 1976 and TO
rescission reports. are Submitted prior to the TO, the
budgetary resources and amounts withheld will be shown for
each period.
These reports will be prepared in accordance with existing
instructions on the preparation of rescission reports .
(Attachment B of OMB Bulletin No. 75-15), with the following.
0 modifications:
An entry will be made in the first two right column
boxes of the report: "See,coverage section below..." A
section labeled "Coverage" will be inserted immediately
below the boxed iteMs on the report showing the
breakdown between budgetary resources and proposed
rescissions in the following manner:.
Coverage
?
Fiscal Year 1976 ' Transition Quarter
Budgetary '. Propose& - Budgetary Proposed
Resources Rescission Resources Rescission
Where several accounts are grouped in a single
consolidated report, separate line entries will be made
for each account title showing the amounts of budgetary
resources and proposed rescissions for each period. In
such cases, a total line will also be shown. If two or
more types of funds (annual, TO, multiple-year or no-
year) are involved, the fund type will be given in
parentheses, in each of the separate line entries.
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TO:
ROOM NO.
BUILDING
REMARKS
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FROM:
ROOM NO.
BUILDING
EXTENSION
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(47)
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0.
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-9, SUPPLEMENT NO. 2 July 30, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of official travel
1. Purpose. This Supplement amends Office of Management
and Budget (OMB) Bulletin No. 76-9 of December 4,1975 to
require that agencies prepare reports on FY 1977, travel
costs and savings. It also suggests some additional methods
and procedures to control travel that agencies should
consider in developing their travel plans for FY 1977.
2. Reporting Requirements. Each agency shall submit a
report on FY 1977 travel costs and savings to:
General Services Administration
Attention: Director
Federal Travel Management Division
Federal Supply Service
The report is required to be submitted not later than
November 15, 1977, and shall be in accordance with
Attachment A and the exhibit thereto.
3. Methods and Procedures to Control Travel. Within the
constraints of the policy and guidelines set forth in OMB
Bulletin No. 76-9, as amended, agencies shall develop travel
plans for FY 1977 that will minimize travel costs and
eliminate nonessential travel. In the development of their
travel plans, each agency should consider the methods and
procedures set forth in Attachment B. Each of these methods
or procedures has been implemented by at least One Federal
agency. Accordingly, each agency should include as,many as
may be appropriate in its FY 1977 travel plan.
4. Effective Date. This Supplement is effective
immediately and expires along with OMB Bulletin No. 76-9
upon submission of the November 15, 1977 report.
Attachments
44.4.4.N
Paul H. H. O'Neill
Acting Director
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ATTACHMENT A
Bulletin No. 76-9
Supplement No. 2
REPORT ON FY 1977 COSTS AND SAVINGS
IN TRAVEL AND TRANSPORTATION OF PERSONS
An original and one copy of the FY 1977 year-end report on
travel costs and savings will be submitted in the format of
the attached Exhibit, as prescribed below.
Part I. Costs and Savings. This part will present for each
periodshar-in Ehe estimated dollar amounts for travel and
?ransportation of persons (object class 21), in thousands of
dollars. The term "travel costs" as used in this Attachment
is intended to be on the same basis (obligations, costs, or
other measures) used by the agency in its accounting for
travel and other object classes. In most cases, agencies
will provide a single line entry showing. travel costs for
the agency, as a whole. However, Cabinet departments are
required to provide separate line entries for each major
bureau or other oroniiational unit that has sizeable travel
costs. In such cases, .a total for the agency is also
required. The amounts provided for the various line entries
should equal the total for the agency.
Agency. List the reporting agency. In the case of
Cabinet departments, also list separately any .bureau or
other organizational unit with significant travel costs, a
consolidated line entry for the other organizational units,
and a .line entry for "total agency." At least one space
snould be left between, each line entry.
Column 1. Report estimated travel costs for FY
1977 for each line entry shown in the "Agency" column. The
total amount reported should be consistent with the FY 1977
amounts for travel presented in the 1978 budget.
Column 2. Report actual travel costs for FY 1977
for each line entry shown in the "Agency" column.
Column 3. Report the dollar increase (+) or
decrease T-T in travel costs. The amounts reported should
? equal the difference between actual costs for FY 1977
(Column 2) and estimated costs (Column 1).
Column 4. Report the estimated dollar savings in
travel costs resurtingefrom revised travel plans for FY 1977
developed in accordance with Bulletin No. 76-9 and this
Supplement, as appropriate. The amount estimated as saved
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in FY 1977 (Column 4) plus the amount of actual travel costs
reported for FY 1977 (Column 2) should equal the total
amount for travel for FY 1977 that had been estimated prior
to the revised travel plans.
Part II. Discussion of methods used to achieve economies
and savings. A brief narrative should specify the methods
used to achieve the economies and savings reported by the
agency in Column 4 of Part I, above. This discussion should
highlight successful methods that may be applicable to other
Government agencies.
_p_art III. Explanation of increases. In view of possible
increases in acEifir?f7-1977 travel costsabove what had been
estimated, the same dollar amounts may not have resulted in
the same extent of travel. Therefore, an estimate should be
made of the dollar amounts of actual travel costs (Column 2)
attributable to:
increased per diem and subsistence rates;
-- increased common carrier rates (such as fares
for air and rail travel); and
other increased travel costs (such as mileage
allowance).
Approximations, rather than a detailed analysis of travel
vouchers, should be used for this purpose to minimize agency
workload.
Also indicate, as appropriate, the costs attributable to any
increase in the extent of travel, together with a brief
explanatory statement.
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mrA Set
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NOTE: Amounts in thousands of 'dal-I.-err
1.7-1?1?11?1.? ???????????????1,. "b
? REPORT ON FY 1977 TRAVEL COSTS AND SAVINGS IN OBJECT CLASS 21.0
TRAVEL AND TRANSPORTATION OF PERSONS
PART I. COSTS AND SAVINGS:
Agency
Department of Government
(Report breakdown of major
bureau or other organiza-
tional unit for cabinet
departments only.)
Est. of FY 1977
FY 1977 Travel Difference: savings based
(Est.) in FY 1978 FY 1977 travel col. (2) minus on revised
Budget costs (actual) col. (1) travel plans
(1) (2) (3) (4)
Part II. DISCUSSION OF METHODS USED TO ACHIEVE ECONOMIES AND SAVINGS:
Part III. EXPLANATION OF INCREASES:
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ATTACHMENT B
Bulletin No. 76-9
Supplement No. 2
METHODS AND PROCEDURES FOR CURTAILING OFFICIAL
TRAVEL AND REDUCING TRAVEL COSTS
The following is a list of methods and procedures that have
been used successfully by at least one Federal agency and
should be considered by all agencies in the curtailment of
official travel and the reduction of travel costs.
a. Limitation of attendance at conferences -- when
attendance is determined to be necessary for accomplishment
of agency missions -- to a single individual responsible for
summarizing and reporting the results to other staff
members;
b. Utilization of teleconferencing, whenever
appropriate, in lieu of conference attendance.
c. Selection by each authorizing officer and person
traveling on official business of the most expeditious and
economic means of transportation commensurate with the
nature of travel being performed. The governing Federal
Travel Regulations establish the following order of priority
in this selection process:
(1) Common carrier;
(2) Government-owned or Government contract rental
vehicles;
(3) Privately-owned conveyance;
(4) Special conveyance including commercially-
rented vehicles.
All authorizing officials and travelers should be aware of
the substantial savings available by utilizing the General
Services Administration's interagency motor pool vehicles
and commercial vehicles under Federal Supply Service
contracts. Because commercially rented vehicles not under
contract are the most costly, their use for official
business should be restricted to the most unique situations.
Before authorizing use of commercial rental vehicles not
under contract, consideration should be given to requiring
authorizing officials to certify on travel orders that use
of the methods of transportation in priorities 1 through 3
will not be more advantageous to the Government.
d. Assessment of alternative modes of travel by common
carrier to assure selection of most efficient method when
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2
all costs have been considered. For example, in some travel
situations, especially between points in the Northeast
Corridor (Washington, D.C. - New York - Boston), Amtrak
Metroliner Reserve service may be the most advantageous
method of travel when the total downtown to downtown travel
costs are considered. Exhibit 2 illustrates the type of
comparative time and cost data that should be considered in
assessing alternative modes of travel.
e. Utilization of special excursion fares which are
available from all common carriers of passengers. Discounts
range from 30 to 45 percent below normal coach fares but are
subject to individual carrier restrictions. While these
special fares are designed to promote vacation and personal
travel, they may be used for official Government travel.
Carriers should be consulted as to the availability of these
lower rates.
f. Revision of travel order and authorization forms to
include the following statement for certification by the
approving official: "I certify that the travel herein was
reviewed and determined to be essential for the
accomplishment of agency programs and missions."
g. Rescission of all current blanket or continuous
travel authorizations as of a specified date. Reissuance of
these types of travel authorizations to be effected to the
minimum extent necessary for mission accomplishment and not
to exceed 90 days in any reapproved base.
h. Reenforcement of employee awareness of the need for
total cost consciousness in the performance of official
travel. A sound travel management program requires
knowledge of the rules to be followed and the exercise of
good judgment by all persons. In particular, it is expected
that the expenses which each traveler incurs for lodging and
other subsistence will be similar to those of a prudent
person traveling on personal business.
i. Screening of travel authorizations to assure, to the
extent possible, that travel is performed for more than a
single purpose and visits to more than one city are made in
series without return to home station.
j. Establishment of procedures to closely control local
travel particularly any authorization for local travel from
an employee's home to a temporary duty station location
within the permanent duty station area.
k. Utilization, wherever possible, of local training
courses to eliminate or minimize travel costs.
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Ara
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ILLUSTRATION OF COMPARATIVE TIME AND COST DATA
FOR ALTERNATIVE MODES OF TRAVEL
(Downtown.Washington, D.C. to downtown (Federal Plaza)
New York)
Mode
Ground 1/
Enroute 2/
Ground
3/
Other
4/
Air-Class Y
Time Cost
Time
Cost
Time
Cost
Time
(Reservation)
20 Min. $4.00
55 Min.
$36.00
50 Min.
$10.00
45 Min.
2
Metroliner
(Reservation)
10 Min. $1.15
3 Hrs.
$23.00
15 Min.
$3.00
10 Min.
3
1/ Taxi to carrier terminal.
2/ If no enroute delays are encountered.
3/ Taxi from terminal.
4/ Recommended arrival time prior to scheduled departure at terminal.
.5/ If no traffic or weather delays are encountered. If baggaga is checked
on aircraft add 10/15 minutes additional time for Air-Class Y.
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0
Total
Time 5/ Cost .
Hr. 56 Min. $50.00. .%
Hi. 35 Min. $27.15
-;
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TO:
Executive Officer, DDA -
ROOM NO.
CM18
\,..
I BUILDING
Headquarters
RtMARKs:
The attached ONM Bulletin No. 76-9,
Supplement No. 1 provides revised instruc
tions to OMB Bulletin No. 76-9 forwarded
to you by Memo dated 16 December 1975.
FROM: 0/COMptr011er
ROOM NO.
I BUILDING
EXTENSION
FORM NO;
I FEB 55
REPLACES FORM 364
WHICH MAY BE USED.
(47)
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..:?
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-9, SUPPLEMENT NO. 1 January 26, '1976
_
TO THE HEADS OF 'EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of official travel ? '
1. Purpose. This Supplement provides revised instructions
on the-submission of agency reporti on travel covering:
-- a comparison of travel costs for the second half of
fiscal year 1976 with the comparable period for fiscal year
1975, as well ?as
-- estimates of fiscal year 1976 savings resulting from
revised travel plans, as required by Bulletin No. 76-9.
The report prescribed by this Supplement supersedes the
August 15, 1976, report to the General Services
? Administration required under section 4.b. of Bulletin No.
76-9.
2. Background. The additional information required by this
Supplement is necessitated by the recently passed
Congressional resolution on travel, section 205 of the
Supplemental Appropriations Act, 1976 (P.L. 94-157). That
resolution expressed the sense of Congress that the
President, through the Director of the Office of Management
and Budget (OMB), take steps to restrain the inflationary
impact and to conserve the use of energy by reducing Federal
travel expenditures not to exceed 10 percent for the
remainder of fiscal year 1976. The reductions are to be
allocated so as not to disrupt the provision of vital
Government services or organized troop movements.
Prior to the enactment of the Congressional resolution, OMB
Bulletin No. 76-9, issued December 4, 1975, called on
executive branch agencies to develop and implement austere
travel plans. That Bulletin furnished guidelines to reduce
travea and required agencies to issue implementing
directives by January 30, 1976, subject to review by the
General Services Administration. The instructions relating
to the submission of agency implementing directives to
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2
restrain official travel pursuant to the guidelines
prescribed in OMB Bulletin No. 76-9 are not affected by this
Supplement.
3. preparation of reports. Each agency will submit to the
Administrator, General Services Administration no later than
August 15, 1976, a single report on (1) the accomplishments
and ivings resulting from revised travel plans required by
Bulletin No. 76-9 and (2) a comparison of travel costs for
the second halves of FY 1975 and FY 1976 as required in the
Attachment to this Supplement.
4. Effective date. This Supplement is effective
immediately and expires upon submission of the August 15,
1976 report.
4 "lea
((JAMES T. LYNN
DIRECTOR
Attachment
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Attachment
Bulletin No. 76-9
Supplement No. 1
REPORT ON FISCAL YEAR 1976 COSTS AND SAVINGS IN
TRAVEL AND TRANSPORTATION OF PERSONS
An original and one copy of the report on FY 1976 travel costs
and savings will be submitted in the format of the attached
Exhibit, as prescribed below.
Part I. Costs and Savings. This part will present for each
period shown the estimated dollar amounts for travel and
transportation of persons (object class 21), in thousands of
dollars. The term "travel costs" as used in this Attachment
is intended to be on the same basis (obligations, costs, or
other measures) used by the agency in its accounting for
?travel and other object classes. In most cases, agencies will
provide a single line entry showing travel costs for the
agency, as a whole. However, Cabinet departments are required
to provide separate line entries for each major bureau or
other organizational unit that has sizeable travel costs. In
such cases, a total for the agency is also required. The,
amounts provided for the various line entries should equal the
total for the agency.
Agency. List the reporting agency. In the case of
Cabinet departments, also list separately any bureau or other
organizational unit with significant travel costs, a
consolidated line entry for the other organizational units,
and ,a line entry for "total agency". At least one space
should be left between each line entry.
Column 1. Report actual travel costs for the second half
of TrEFFT year 1975 for each line entry shown in the "Agency"
column. The total amount reported should be consistent with
actual FY 1975 amounts for travel presented in the 1977
budget.
? Column 2. Report actual
of TTIC717 year 1976 for
"Agency" column.
Column 3. Report actual
of INEWI year 1976 for
"Agency" column.
NOTE: The total of columns
actual travel costs that
1976 in the 1978 Budget.
travel costs for the first half
each line entry required in the
travel costs for the second half
each line entry required in the
2 and 3 should approximate the
will be presented for fiscal year
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2
Column 4. Report the dollar increase (+) or decrease (-)
in EnTra costs. The amounts reported should equal the
difference between costs for the second half of fiscal year
1976 (column 3) and costs for the second half of fiscal year
1975 (column 1).
Column 5. Report the estimated dollar savings in travel
costs resulting from revised travel plans for FY 1976
developed in accordance with the December 4, 1975 issuance of
Bulletin No. 76-9. The amount estimated as saved in fiscal
year 1976 (column 5) plus the amounts of travel costs reported
for the first half (column 2) and the second half (column 3)
of fiscal year 1976 should equal the total amount for travel
for fiscal year 1976 that had been estimated prior to the
revised travel plans.
Part II. Discussion of methods used to achieve economies and
-igiangs. A brief narrative Faharcp-earfrarEethods used to
achieve the economies and savings reported by the agency in
column 5 of Part I, above. This discussion should highlight
successful methods that may be applicable to other Government
agencies.
Part III. Information on increases. In view of the increase
in traliFT costs between FY 1975 and FY 1976, the same dollar
amounts will not result in the same extent of travel.
Therefore, an estimate should be made of the dollar amounts of
travel costs for the second half of FY 1976 (column 3)
attributable to:
increased per diem and subsistence rates;
-- increased common carrier rates (such as fares for air
and rail travel); and
-- other increased travel costs (such as mileage
allowance).
Approximations, rather than a detailed analysis of travel
vouchers, should be used for this purpose to minimize agency
work load.
Also indicate, as appropriate, the costs attributable to any
increase in the extent of travel, together with a brief
explanatory statement.
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t?r LA,
NOTE: Amounts in thousands of dollars.
PART I. COSTS AND SAVINGS:
Agency
Department of Government
(Report breakdown of major
bureau or other organiza-
tional unit for cabinet
departments only.)
0
EXHIBIT
Bulletin No. 76-9
Supplement No. 1
REPORT ON FY 1976 TRAVEL COSTS AND SAVINGS IN OBJECT CLASS 21.0
TRAVEL AND TRANSPORTATION OF PERSONS
FY 1975 travel
" costs '(actual)
2nd
half "
(1)
FY 1976 travel
costs (actual) ?
1st
half
(2)
Difference:
2nd col. (3) minus
half col. (1)
(3) (u)
Est. of FY 1976
savings, based ?
on revised
travel plans
(5
PART II. DISCUSSION. OF METHODS USED TO ACHIEVE ECONOMIES AND SAVINGS:
PART III. EXPLANATION OF INCREASES.
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STAT
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CC-MPT if-136
16 December 1975
MEMORANDUM FOR: Executive Officer for the Deputy Director
of Administration
SUBJECT: Control of Official Travel
1. A copy of Bulletin No. 76-9, issued by the Office of .
? Management and Budget, is attached: You 'will note that it requires
? the head of each agency to communicate promptly throughout the .
? ? agency the policy it contains about the control of official travel..
? You will also note in paragraph 4 that the bulletin requires a copy .
? of implementing directives to be furnished Jto the General Services.
Administration, and that reports on 1976 accomplishments and savings
? are to be submitted to GSA by 15 August. 1976.
STAT
4
rik) ,Vd a'
p v '
3Jk
c.,
)
- ? .
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2. These seem to be subjects dealt with more properly in
your sphere than in ours.
. Chief, Budget. Management Group
Office .of the Comptroller .
?
OMB BULlETTN NO. 76-9
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DULL; litC
Forwarded to DDA for action on 16 Dec 76
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CI
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-9
December 4, 1975
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of official travel
1. Purpose. This Bulletin provides guidance on the control
and management of official travel, so as to reduce and
minimize travel costs paid by the U.S. Government.
2. Policy. It is Administration policy that agencies
should authorize that amount of travel necessary to
accomplish the purposes of the Government effectively -- but
not one bit more -- and at minimum cost. This policy is
applicable not only to travel of Government employees, but
also to travel of contractors and other personnel whose
travel expenses are directly reflected in costs paid by the
Government.
The head of each agency will communicate this policy
promptly throughout all operating and staff units of his
agency, and place in effect a stringent and austere plan to
eliminate travel not absolutely essential and to minimize
travel costs.
3. Guidelines. The agency plan to restrict travel will
iriclude, but not be limited to, the following guidelines:
. a. Do not permit travel when the matter in question can
be handled by mail or telephone.
b. Minimize the number of people who must travel for a
single purpose; for example, never allow two or more.persons
to travel when one will suffice.
c. Examine travel assignments at official stations to
assure that travel is performed by employees at stations
which are in closest proximity to travel destinations.
d. Review and reauthorize all continuous or indefinite
travel authorizations and issue appropriate guidelines to
restrict travel to the minimum necessary for accomplishment
of agency missions.
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45,.?
e. Screen all specific travel authorizations to limit
trips, numbers of individuars traveling, points to be
visited,' itineraries, .and durations to those that are
essential to the performance of agency missions.
f. Establish procedures that will eliminate attendance
and minimize participation by employees at conferences,
meetings, and seminars when attendance is contingent upon
travel at Government expense and not directly related to the
accomplishment of the agency missions. (Official travel
performed at nongovernment expense will be accomplished in
accordance with agency conflict of interest regulations.)
g. In view of the extensive travel costs for change of
station travel, review policies and procedures affecting
employee transfers between official duty stations to reduce
such transfers to those essential for mission
accomplishment.
h. Establish procedures to screen all requests for
foreign travel to drastically reduce U.S. attendance at
foreign conferences to an absolute minimum, and where
appropriate, to use U.S. personnel located at or near the
conference site.
i. Review contract provisions and procedures to assure
that tray& by contractors whose travel costs are directly
reflected in prices paid by the Government is held to that
which is essential, and that the cost of such travel is
minimized.
4. Implementation
a. Agency directives for implementation of this
Bulletin will be issued to become effective on or before
January 30, 1976. A copy of implementing directives will be
furnished for review to the General Services Administration.
b. Agencies will also prepare reports on FY 1976
accomplishments and savings resulting from the
implementation of revised travel plans developed in
accordance with this Bulletin. These reports will include a
narrative description of the methods used to achieve
economies and savings in the "travel and transportation of
persons" (object class 21) and the estimated dollar amounts
(obligations) saved. Reports will be submitted to the
General Services Administration no later than August 15,
1976.
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tof
o
3
Both the implementing directives and the reports should
be directed to the Administrator, General Services
Administration, attention: Director, Federal Travel
Management Division, Federal Supply Service.
5.
and will remain effect until scinded.
Effective Date. This Bulletin is effective immediately
PAUL H. O'NEILL
ACTING DIRECTOR
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OMB BULLETIN NO,. 761
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DULL; G 1/Ct. 1,)
Pistributiononade_as follows:
1 , OGC Library
1 - Each Group Chief
1(
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 76-8
December 2, 1975
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Preparation and Submission of Five-Year
Projections for Inclusion in the 1977 Budget
1. Purpose and background. In accordance with Section
22.2 of OMB Circular No. A-11, this Bulletin provides
instructions for the preparation and submission of five-year
projections of budget authority and outlays. Such
projections are required to be included in the 1977 Budget
by section 603 of the Congressional Budget Act of 1974
(Public Law 93-34(4).
2. Required materials. Each agency will prepare and
submit five-year projections as budget decisions are
received. This information will be used to prepare summary
tables containing five-year projections of budget authority
and outlays (net of offsetting receipts) by functional
category, agency, and major program, and by Federal funds,
trust funds, and interfund transactions. It is planned to
present the tables as in the 1976 Budget, in a section on
long-range budget projections. More detailed information
for 1978 may be included in the Budget Message of the
President and in Part 5 of the Budget, "The Federal Program
by Function."
3. Preparation of materials. Agencies will receive from
.0MB two copies of a computer printout similar to the one
used for submission of current services estimates under OMB
Bulletin No. 76-4, Preparation and submission of 1977
"current services" budget estimates. The line entries on
the computer printout will vary depending on the level of
aggregation required, but will generally follow the format
of the Budget Accounts Listing (BAL) of the Budget of the
United States Government for Fiscal Year 1976. A definition
of the abbreviations used under each line entry is included
as Attachment A. The printout includes columns for fiscal
years 1975 (actual); 1976, transition quarter, and 1977
estimates; and projections for 1978, 1979, 1980, and 1981.
Figures printed were used for internal review purposes by
OMB.
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?
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The printout will be revised to reflect the latest
Presidential budget decisions, and one copy of the revised
listing will be submitted to OMB. Particular attention 0
should be paid to the split between existing legislation
?
(CBA, PBA, O-CBA, 0-PBA) and proposed legislation (SBA, 0-
SBA) for each line entry.
A letter from the agency head or other responsible official
will accompany the revised listing and include:
a. Agency budget authority and outlay totals for each
of the fiscal years 1975 through 1981, consistent with
budget decisions as a check against the detail provided in
the submission; and
b. a narrative explanation of significant year-to-year
changes in estimates and long-range trends.
4. Guidelines. The projections required by this Bulletin
will be designed to indicate the degree to which the
President's budget plans commit future financial resources.
The estimates will represent the projected spending effect
of policies and program levels planned in connection with?
the 1977 budget, and will reflect explicit Presidential
decisions regarding 1978, even when those decisions do not
significantly affect 1977 budget outlays or budget authority
(i.e., when the program proposal is not scheduled to become
effective until 1978). They will not represent forecasts of
possible future actions beyond 1978 which might affect
budget levels in these years.
Specific guidelines for the preparation of five-year
projections are provided in Attachment B.
5. Timing and submissions. Submission of materials will
be as soon as possible after the President's budget decision
is received from OMB, but no later than December 15, 1975.
Thereafter, five-year projections will be treated in the
same manner as all other budgetary information and will
require prompt update jon receipt of any further
Presidential program isions ?r changes in economic
assumptions.
Attachments
PAUL ft. O'NEILL
ACTING DIRECTOR
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' ATTACHMENT A
Bulletin No. 76-8
DEFINITIONS OF ABBREVIATIONS AND NUMERICAL DESIGNATIONS
USED FOR LINE ENTRIES ON COMPUTER PRINTOUT
Abbreviations defined:
CBA
PBA
SBA
O-CBA
0-PBA
0-SBA
-DDr
P REC
) y
IGT-1
IGT -2
NBA
NO
Functional
code will
line entry
made to en
Current budget authority
Permanent budget authority.
Supplemental budget authority (proposed for
later transmittal under, proposed legislation).
(See Section 21.3 of OMB Circular No. A-11,
Revised.)
Outlays from current budget authority
Outlays from permanent budget authority
Outlays from supplemental budget authority
(proposed for later transmittal under proposed
legislation)
Proprietary receipts (OMB Circular NO.
Appendix D, Receipt categories P and UP.)
Intragovernmental
A-11, Appendix D,
0.)
Intragovernmental
A-11, Appendix D,
UO.)
A-11,
transactions (OMB Circular No.
Receipt categories IF, IT, and
transactions (OMB Circular No.
Receipt categories UD, UI, and
Net budget authority (equals: CBA + PBA + SBA
P REC - (IGT-1) - (IGT-2)
Net outlays (equals: 0-CBA + 0-BPA + 0-SBA - P
REC - (IGT-1) - (IGT-2)
code (column number 6). The appropriate function
be pFtiiiTiaed as needed in this column for each
identified in the report. No change should be
tries in this column.
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2
Line ,codes lcolumn number 72). The following line codes
::0117be used to f.lErlitate Vartaas data sorts and will be
,pre-printed As needed in this column.
Blank Receipts (note: receipts are aggregated to the
function or subfunction level shown in the
Budget accounts Listing),
4300 Budget authority (current), (all current
authority .except debt and contract authority ?
made available in substantive law, which is
coded 4710,.4810, and -4910, below).
4710, Budget authority (current), debt, and contract
4810, authority (substantive law).
4910
6300 Budget authority (permanent), (all permanent
authority except debt and contract authority
made available in substantive law, which is
coded 6710, 6810, and 69107 below).
6710, Budget authority (permanent), debt and contract
6810, authority tsubstantive law)
6910
900 Outlays
-ttt
It
1:
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ATTACHMENT B
Bulletin No. 76-8
GUIDELINES FOR PREPARATION OF FIVE-YEAR PROJECTIONS
FOR THE 1977 BUDGET
1. General
a. Projections will reflect the future budget authority
and 'outlay levels, implicit in the program levels,
initiatives, and economy measures approved by the Presideht
for inclusion in the 1977 budget.
b. The projections should not anticipate future policy
decisions. However, they should reflect specific
Presidential decisions that affect 1978 and later years,
even if they have little or no impact on the budget year.
(Note: The 1977 budget will include decisions on
authorizing legislation for fiscal year 1978 and beyond.)
Projections should be developed using assumptions
for future price levels consistent with those specified for
the budget year in Circular No. A-11. More specifically,
for beneficiary programs that have legislated inflation
adjustments, agencies will reflect these adjustments as
outlined in Section 2 of these guidelines. In other cases,
projections will be submitted to OMB in constant dollars, at
current (fal1.1975) prices. ,However, for certain multi-
year, fully-funded major procurement or construction for
which future price increases are assumed in the
appropriation process, agencies may -- in consultation with
OMB representatiVes -- reflect the anticipated current
.dollar budget authority and outlay amounts in their
projections. The projections should not include allowances
for future Federal pay raises. Allowances for pay raises
and for all other price increases will be computed by OMB.
d. In general, growth in agency workload will be
assumed to be offset by productivity increases so that
related employment will remain constant.
e. Unless there are specific policy determinations to
the contrary, on-going programs whose authority expires
during the forecast period will be projected at the budget
year program level.
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2. Projections for Beneficiary Programs
a. Unemployment insurance benefits. Estimates for
these benefits will be consistent with aggregate
unemployment rates supplied by ONE representatives.
b. Medicare, medicaid, and similar programs.
Projections for these programs-7M reflect thenumber of
beneficiaries expected under current law and legislation
proposed in the 1977 budget. Assumptions about utilization
rates and medical care prices will be developed jointly by
agency staff and OMB representatives.
? c. Other beneficiary programs. (These include OASDI;
railroad retirement; civil service and military retirement;
food stamps; AFDC; supplemental security income (SSI); and
veterans compensation, pensions, and readjustment benefits.)
Benefit levels per beneficiary will be held constant at the
1977 budget level, except where higher wage histories of new
retirees are expected to increase the average over time, or
where specific budget decisions are made to propose
legislation to modify benefit rates.
Where existing law or legislation proposed in the 1977
budget provides -automatic cost-of-living adjustments in
specific programs, agencies may make allowance for the
effects of such adjustments in their projections. Cost-of-
living allowances will be determined by price increase
assumptions supplied by-OMB. Projections that include such
cost-of-living allowances will be clearly labeled to that
'effect.
3. Questions about factors not covered in these guidelines
should be referred to OMB representatives.
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