OMB BULLETINS TQ 1-3 1976

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200080003-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 21
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 3
• Publication Date: September 28, 1976
• Content Type: REPORT

ate barellic
Declassified in Part- Sanitized Copy Approved for Release 20,13/07/17 CIA-RDP06M00944R000200080003-5
lum?US.11.????????
Distribution made as follows:
1 copy AO/DCI
1 copy - OGC Library
No Action Required.
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
ExEcutivE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. TQ-3
September 28, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Installation of push-button telephones
1. Purpose. This Bulletin establishes fiscal year 1977 and
1978 policy for the installation of push-button telephones.
2. Policy. No agency shall install push-button telephones
in present locations or new office space unless they are
required for use by handicapped persons, required for data
transmission, will reduce .exisiting costs, or are provided
without extra cost. Conversions in process shall be halted
unless circumstances make continuation in the government's
interest.
3. Expiration date. This bulletin is effective immediately
and remains in ?effect until September 30, 1978, unless
rescinded.
4. Implementation. Agency heads shall take appropriate
steps to implement the policy established by this Bulletin.
Questions regarding implementation may be addressed to
Automated Data and Telecommunications Service, Agency
Services Division, General Services Administration, 566-
0784. Agencies exempt from GSA oversight as specified in
FPMR 101-35.102 should address inquiries to the Office of
Management and Budget, Economics and Government Division,
395-6156.
James T. Lynn
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
OMB BULLETIN TQ.-2
Declassified in Part- Sanitized Copy ApEovedlor Release 2013107117: CIA-RDP06M00944R000200080003-5
arnar4,...r
No response necessary. See OMB Bulletin 76-4
Dtd: 8/13/75
?
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20509
BULLETIN NO. TQ-2
August 28, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Preparation and submission of 1978 "current
services" estimates
1. Purvose. These instructions cover the preparation and
submission of "current services" estimates for fiscal years
1977 and 1978, in addition to revised budget estimates for
FY 1977. These instructions apply to all agencies of the
Government including the Legislative Branch, the Judiciary,
and off-budget Federal agencies.
2. Background. Section 605 of the Congressional Budget Act
of 1974 (P.L. 93-344) requires the President to submit the
0 proposed budget authority and estimated outlays that would
be included in the budget for the ensuing fiscal year (1978)
if all programs and activities were carried on at the same
level as the fiscal year in progress (base year--1977) and
without policy changes. The Act also requires submission of
supporting information such as the rate of inflation, the
rate of real economic growth, the unemployment rate, program
caseloads, and pay increases. The Congress -- in
particular, the Congressional Budget Office, the Joint
Economic Committee, and the Budget Committees -- will use
the current services information to estimate the general
size and direction of the budget and to serve as a base
against which alternatives, including the President's
budget, can be evaluated.
3. Basis for the estimates.
a. Revised amounts for 1976 and 1977. The July update
of the 1977 .131S--riTrise-U-Suagit authority, outlay, and
receipt estimates to reflect the then current status of the
Budget. The 1976 amounts should now be updated to reflect
actual experience; revised outlay amounts should be
consistent with the end-of-year figures releaser Ey
Treasury Department on July 26, 1976. in the "Final Treasury
Statement of Receipts and Outlai-s of the United States
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
2
Goverrugent." If additional changes are warranted for 107
based on more recent information, these estimates should be
updated as of October 2. The reasons for making changes
should be limited to the following:
(1) Revised estimates due to congressional action
(or inaction).
(a) The estimates should reflect enactment of
substantive legislation of a mandatory nature--generally
those public laws providing budget authority not requiring
appropriations. Amounts that have been authorized for
approptiation in enacted discretionary legislation will be
reflected only to the extent specifically requested or
approved by the President.
(b) The estimates will continue to reflect
unenacted Administration legislative proposals but .will
assume-an effective date of April 15, 1977 if an earlier
date had been assumed previously.
(c) Only enacted (i.e., signed by the
President) appropriations (not the effects of House, Senate
or conference action alone) will be included, together with
the effect of deferrals released pursuant to congressional
action and the release of proposed rescissions due to
congressional inaction.
(2) Administration initiatives. Changes should be
limited to:
(a) budget amendments and supplementals
transmitted, or approved and pending in OMB (the final
compilation of estimates will be adjusted by OMB to include
only those items that have been approved by the President) ,
(b) new deferral or rescission proposals
transmitted, 0
(c) new legislatiVe proposals transmitted .or
publicly supported by the President that affect budget
authority, outlays, or receiPts. Budget authority and
outlays related to a new legislative proposal should be
submitted on a separate SF 307-T (SSD) with the account
identification code containing ? transmittal code 2, "Proposed
for later transmittal under proposed legitlationl"
Legislative proposals related* to receipts should be
separately identified in the. receipts file computer listing
?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
(to be supplied) and, coded "L". These transmittal codes
should be used to' provide separate identification of new
legislative proposal's (whether transmitted to the Congress
or not) until enactment of the proposal.
President.
(3) Reestimates. Reestimates should include the
effect of changes in workload, revised economic assumptions
provided by OMB, or other uncontrollable factors and changes
in offsetting receipts. In some cases, reestimates will
require congressional approval of an appropriation request
(e.g., reestimates of participation in public assistance
programs). Reestimates requiring subsequent congressional
action should be submitted as follows:
(a) If a changed appropriation request
(supplemental or amendment) has not yet been transmitted,
the reestimate should be submitted on 'a separate SF 307-T
with an account identification code containing transmittal
code 3, "Proposed for later transmittal under existing
legislation."
(d) Other initiatives approved by the
? (b) If already.-transmitted as an amendment,
the reestimate should be included in the regular account.
(c) If already transmitted as a supplemental,
the reestimate should be submitted on a separate SF 307-T
using 'transmittal code 1, "Supplemental under existing
le4islation," or, in rare cases, code 4, "Suppletental,-
additional Authorizing legislation required."
b. Current services base estimates for FY 1977. The
current services estimates for1977 will constitute the base
estimates from which the 1978 current services estimates
will be determined. They should be derived from the 1977
reOised . budget estimates developed in accordance with.
section 3a above, by using the following adjustments:,
di! The current services estimates should exclude
the effect. of all legislative proposals that have not been
enacted by:octOber 2, 1976. For this!purposet, :assume that
rescissions'pehding befote the Congress will not be enacted,.
and that deferrals will not be overturned.
. (2) The estimates should reflect the current
setvices econdimid assumptions provided by .OMB.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
"it
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
(3) ? If'197Trappropriationst havernot- beemr!enacted0.
aLietnattve' bases will have- to .be_used..'. Iftrthevcasetof4
WOr.preturement :and construction programs,fthattaneelargelyy
governedn, by, amounts contained in- annuals authOpitinsg
legi:SIAtiom, adequate ? appropriationrto-permittthkeondelellly
exeCutioh of enacted-, authorizing' legislation"- shOuld.d beg!
asSumeat idn the' ahsence-of completedd'appropviatidanactiOmP.
FOr?otfter: programs; estimates will be?basede onm them leveltr
contained irithe continuing:Tesolution-inreffectton0Ctoben
21. The.1577Hamouats requested:by. the President:, butt natt.
enactech-should not'be-
c,. CurtenttserviceS?estiMatea tOrrFY1197813, Theecuorenti
setvitesTiiiiiiitesloc:19.78.should.,reflectt them aptiCkfltedo
cOstScoffcantinuing,on=going Federal1programstanddactistitidec
att 1477 current. services. base deVelt,withOuttpoliCyychangest.
(i Jet;,, ',ignoring: all pending legialatiVe propose:1Si', '
PreSidential andcongressional)'. The-estimatesshOukddaklOWS
fetthe'expeCted fUtare.iMpliCations-mercurrentrlaw.e.andador
anticipated ! changes ' of! a relativelYluncontrollabbeenatenec-
(as-diStinct from-policy'changesr,. Mere!specifiCaIlyT'
(1): The,current'servides estimatesc shOuldd inckOdet
thet effect of'; legislation- signedd intonlawwonroorbefOrte?-?
Octeb-erz 2, 1976C even if: the effectivee datee off the,?
legiAIAtionli is, later: All'pendingelegialatiireeppoppsalSi,
incladinqpending.resditheionsi.will,beeexcloded.J. Itt shbuidd
becassUmed'uthattdeferral?actiOnsJwillicontinueeinneffecttforr
the, period! specifiecfln.the Specialimessageetransmittedetoo
the Cangresssunder the ImpoundMent! COntroll Actt oft 19744
(tinleSflverturnefly!theCtingress by .?Ct0berr27,19761,1.
(2)4 PrograMs-thattexpirefunder"exidtingq1awstishbuld."!
not bet assumed to ? carry' forward ifi: thee activities!: OCT
benefittn are,clearly,temporary,or oneetiMee(suchhassthec$50t
paymeett. ton social. security. benefiCiariesr: ocr tempenary%
cOmmiSsiOns scheddled. to': expire): All:recurtingqprograms,,
whese'authority is-schedulecIAO expireewill, bee assumedd tof
continue:.
?
p , I.
y, SatiMates will' not adjuSted:i fort ppite,
increases' beOndii October - 1916'; except: ttoo the?extentt
requirodoriSpecifically-permittediby, current': l&wv, or ass
approved-1 by OMB' for-- multi4yearr majort
procurement.,, construction';. and: research'-. andd devolOpment!
programs! for major systems:: Statutoryy Federal' payi
increatet; nottyetteffective,.will not-bee incindedd in'. the*:
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
5
estimates prepared by agencies. A separate Government-wide
allowance will be developed by OMB.
(4) Estimates for benefit programs (see Attachment
A) that have legislated cost-of-living increases (such as
social security and food stamps) or whose outlays increase
automatically with rising prices (such as medicare and
medicaid) should be adjusted from the 1977 current services
base estimates for (a) changes in beneficiary and average
benefit levels due to economic or demographic factors; (b)
anticipated inflation (based on price assumptions provided
by OMB); and (c) enacted legislation that changes the
entitlement formula or coverage of the program.
(5) Estimates for benefit programs that do not have
legislated cost-of-living increases (such as veterans
compensation and pensions) should be adjusted from the 1977
current services base estimates only for (a) anticipated
changes in beneficiary and average benefit levels due to
economic or demographic factors; and (b) enacted legislation
that changes benefit levels or coverage of the program.
These programs should not be adjusted for inflation, since
othis would require a change in existing law.
(6) Federal employment will be assumed to remain
level. Productivity increases will be assumed to offset
growth in workloads except for major uncontrollable changes.
Other exceptions are permissible only when the authorizing
statutes specifically provide for either rising or declining
employment and must be approved by OMB.
(7) Grants to State and local governments that are
n9t benefit programs (such as public service employment,
education grants, or mass transit grants) should be adjusted
only for the implications of current law and unexpended
balances of budget authority from prior years. In the case
of annual appropriations, assume the same program level
(generally, budget authority) as in the 1977 current
services base estimates. Outlays under these programs
should not be adjusted for inflation beyond October 2, 1976
unless such adjustment is specifically provided for by law.
(8) Offsetting reCeipts should be estimated based
on current law and should reflect any anticipated future
changes that would take place without changes in law (such
as changes estimated from the economic assumptions to be
provided by OMB or more specific economic developments
related to the particular receipt activity).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
(9) Estimated budget authority for all other
Federal activities such as caseload programs, construction,
procurement, operations and maintenance, loans, and
subsidies should be held at the 1977 current services base.
level unless changes are required by current law or prior
contracts and commitments. Estimated budget authority and
outlays under these programs should not be adjusted for
inflation beyond October 2, 1976 unless such adjustments are
specifically provided for by law, or as approved by OMB for
fully-funded, multi-year major procurement, construction,
and research and development programs for major systems. In
general, estimated budget authority and outlays for major
projects (e.g., the space shuttle, water resources projects,
the nuclear breeder reactor, and major weapons systems) will
be determined by following the approved construction,
development, and/or procurement schedules. However, in
cases where the approved construction schedule is usually
not met due to constrained appropriation levels, assume the
same budget authority as included in the current services
base year (1977).
4. Materials required.
a. OMB will provide each agency three copies of
computer listings of the following files fromthe second
1977 Budget update, which was transmitted to the Congress on
July 16: the Supplementary source document (SSD) file, and
the Receipt account data (RAD) file. One copy will be
retained by the agency, while two copies will be marked up
and returned to OMB.
(1) Supplementary source document file. The file
will contain amounts for fiscal years 1976 IF:6-1977 included
in the Budget update transmitted to Congress on July 16. It
will be used as the basis for agency review and submission
of any revised budget information for 1976 and 1977, as well
as for current services estimates for 1977 and 1978. All
submissions will use the new 11-digit account identification
EiTials (OMB Circular No. A-11, ReViliff, secEran 21.3).
The file should be annotated as follows:
(a) Current services estimates tor 1.571 and
1978 should be provided by entering amduntS 'under the
correct heading.
La
(b) Revision to the 11-digit identification
code and changes to the amounts should be made in red by
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17.: CIA-RDP06M00944R000200080003-5
7
drawing a single line through the earlier entry and
recording legibly the revised entry.
(c) For accounts not currently in the
agencies will provide the data through submission of an
original and one copy of SF 307-T. Accounts containing
permanent buaja authority, current and permanent budget
authority, and/or multiple functions will submit the
substitute format for section B described in section 41.3 of
OMB Circular No. A-11, Revised. The amount column headings
will be "1976 actual," "1977 rev. est.," "1977 cs base," and
"1978 cs est." Agencies should be prepared to furnish, upon
request, an explanation of the changes made.
(d) Amounts for enacted supplemental requests
should be deleted from the separate schedule in the file and
incorporated in the regular schedule (with the account
identification code containing transmittal code 0).
(2) Receipt account data file. This file is a
computer listing of receipt data included in the July Budget
update. Accuracy of the data will be verified and the left
margin annotated in the same manner as for the SSD file (see
paragraph 4a above). Revised amounts will be entered in
red. Agencies should be prepared to furnish, upon request,
an explanation of the changes marked. For accounts not
currently on the file, estimates will be coded and entered
in the same format on the supplied listings.
b. Back-up material. An analysis of changes in the
format -GT -Exhibit 1 will be submitted for program estimates
with major budget authority or outlay differences (more than
$100 million) and for major benefit programs identified in
Attachment A.
(1) Major differences in program estimates. In the
analysis of changes, agencies win explain mi55F-aifferences
in budget authority or outlays (more than $100 million)
between:
(a) the July estimate and the revised 1977
budget estiMate,
(b) the revised 1977 budget estimate and
current services base estimate for 1977, and
(c) the current services. base estimate for
1977 and the 1978 current services estimate.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
The anrelysed- thOold- Cite the melot .teadOn-s7- forz
differences and identify the ithlOunt atsoCiated; With\ eat.;
ExPlatiations deed ridt? .p0 Ws:tided, et the- addount: Of
detail; conVeritional aggregation's, (e.gr., at a. bjtiCeeki;?.ot
mefor program 10/el) they Be.iusred .pr-oVided: they: ate Nit-
incrindistent with separately identifying, benefit ptcligtarrd: as-
-
provided' beldw.
As a rule, differenc66 between' the revieed 117?7
es-el:mate& and. dureent dervide6, beee ettinietes-- for 197-77 fcir
programs other than benefit prrOg?artie ghoulAt tedule only
propoded legislation (Malin cdttaticali
propbkals- indluded, in, the tevided 1171 budget estilrffeted -
should be Ordluded ftem cUtterit dervides edfiniated) , err&
. _
current services- estiniates) that re-flect
the : lex-rell provided in authOrizing, legitliati:611; 'Cit:;, at .
cOnt'inuirig redolution? if the 1977 , apprOptiati:orts? hale not
been- enacted (as prOvided lii edelen 36, abcisfe). ?
?
DiffetenCe6 bettheen the 1471 di/et:int detVict haat end' 19/1g.
current services estiniated should be. e)iplained: terrfra 'Of r.
the J918 effects Of pretloudly enacted
atittiorizetiititisi apploptiatiOnde arid Other legitlatiOn;
eiPiritiOrr 6f tethpotery pecigraiffdt
-- price iriCreaded pr.ovideirl fOr .under CUttent,
law, or as provided br 6Mti. for . riula-yeer
MejOr produtement, cOnetrlidtionse arid regeereh" and
decielOpmen? prograthe for Sydterifs;
prior y6Ar tOntractd end Obligations.;
antioitiAta dhanget Celattsiely
tittoontiollable rifog rants` Of 6frieEtim teadipts
(2) Mapi. bOnetit . For the berve fr. it
15fo'giam& identiltedCThittachment A, agencies COM indicate
the number of kieriefidiefied .0-#121110 in l471 and 1918,
brief explanation Of differefice& betWeen- I:077drift:Tent
services base edtithateS arid ?the' teVided 1971 budget
estinlateS iS also requited. .151U:dreaded- between the revided
1977 . budget edtimateg. CUrferit gets:fides bade
estimetee should be exPliiried in terthe Of (a)' prop6.664
Declassified in Part-Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5 ,
9
legislation included in the revised 1977 budget estimates,
and (b) different economic assumptions. The revised 1977
budget estimates and the current services base estimates for
1977 should not differ because of reestimates. Differences
between the 1977 current services base and 1978 current
services estimates may be explained by identifying changes
resulting from (1) mandatory CPI increases, (2) benefit
increases resulting from enacted legislation, (3) changes in
the number of beneficiaries, and (4) higher earnings records
for new beneficiaries and, in the case of budget authority
for certain trust funds, higher receipts. If requested,
agencies should also be prepared to identify the effect of
alternative economic assumptions.
5. Timing of submission. The materials required by section
4 of this Bulletin will be submitted no later than October
6, 1976.
Attachments
James T. Lynn
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
ATTACHMENT A
Bulletin No. TQ-2
Major Benefit Programs
Military Retired Pay
Medicare
Medicaid
Social Security (OASDI)
Railroad Retirement ?
Special Benefits for Disabled Coal Miners
Civil Service Retirement and Disability
Unemployment Trust Fund
Federal Unemployment Benefits and Allowances
SupplemenEal Security Income
Grants to States for Maintenance Payments
Housing Assistance
Food Stamps
School Lunch and Other Nutrition
Earned Income Credit Payments
yeterans Compensation
Veterans Pensions
Veterans Readjustment Benefits
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
EXHIBIT 1
0 ' Bulletin No. TQ-2
Department of. Government
Analysis of Changes
(in millions of dollars)
Budget
Authority
Outlys
July estimate of 1977 budget
authority and outlays 41,312 31,046
Enactment of 1977 appropriations
(Department of Government Appro-
priations Act, 1977) -271 -212
Congressional inaction on proposed
legislation to reduce Federal
share of Arctic exploration
costs (the revised budget esti-
mates assume an effective date
of April 15, 1977) 241 241
0 All other changes, net 61
Revised 1977 budget estimate 41,282 31,136
Exclusion of proposed legislation
to reduce costs of Arctic ex-
ploration (estimate covering
period from 4-16-77 to 9-30-77). 241 241
Exclusion of proposed rescission
of Antarctic construction funds
currently pending in the Con-
gress (R76-12) 220 102
Other rescissions 7 5
___
1977 Current services base estimate. 41,750 31,484
Benefit payments for disabled
explorers:
Automatic cost-of-living in-
creases (5.2% in June 1977 and
4.9% in June 1978) 100 100
Beneficiaries (average number
assumed to increase from
425,000 in 1977 to 450,000 in
1978) 125 125
Total benefit payments 225 225
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
eui????? demi.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M009441R000200080003-5
'Ocean floor (exploration program:
(outlays ,froin prior-year
balanCes)4.
Expiration of temporary prOgram.to
study 4animal life in &Sett ??
TenVi-t-Otiraehts.. - ?
Othet Changet, primarily Outlays?
from prior .year ?contracts
watet quality reteatcb pro-vat's.
1978 Current servites estimate..'4.?4.4;.
Budget
Author Outlays
Els
106
-150 -14t0
min mow. m?
26
41,828 31,701
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
r? 7 A 7
Declassified in Part - Sanitized Copy Approved for Release
2013/07/17: CIA-RDP06M00944R000200080003-5
66C - ?- iteld44) " asffec-
ot2D #. Ase)
ic/6,72.Seee-c_
/- /4WD "CC
Declassified in Part - Sanitized Copy Approved for Release
2013/07/17 : CIA-RDP06M00944R000200080003-5
4-4
Declassified in Part :Sanitized Copy Approved for Release 2013/07/17 :-CIATR5130e1100944R000200086003-5
BULLETIN NO. TQ-1
OFFICEOFMANAGEMENTAND.BUDGET
WASHINGTON. D.C. 20503
July 13, 1976
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Report on Costs of Implementing the Privacy Act of
1974
1. Purpose. This Bulletin establishes. procedures for a
one-time report on the cost of cOmplying with the Privacy
Act of 1974 in order to permit an evaluation of the overall
costs and effects of the Act..
2. Reporting Instructions.
? a. General consideration:
(1) Reports should consist of agencies' best
estimates of the costs of implementing the Act. Agencies
should not establish separate permanent cost reporting
systems to meet this reporting requirement.
(2) Many of the provisions of the Privacy Act
prescribe record-keeping practices which are not unique to
the Privacy Act. Therefore, only the incremental costs
incurred as a direct consequence of the Privacy Act should
be included in this report. For example, the workload
estimates and associated costs of granting access to records
should be based on the agency's estimate of the increase in
such activity due to the Act, not the total cost of granting
access to individuals under other agency procedures or the
Freedom of Information Act. (It is recognized that, for
many agencies, this can only be based on a rough estimate of
the level of activity which would have exiSted absent the
Privacy Act.)
(3)
assumptions
explained.
Where appropriate, the workload projections or
on which estimates are based should be
(4) If the agency expects annual recurring cost for
future years (FY 77 and after) to be materially different
from first year operating costs (e.g., because of workload
projections) it should base the report on projected first
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
! " I /
I Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
I -
2
Oyear operating costs and describe in an accompanying
narrative how later year costs can be expected to vary. See
paragraph d, below, regarding the period covered by .this
report.
b. Content of the R'port -- Provide estimates of start-
up (one-time) and operating (recurring) costs for each of
the following:
(1) Publication requirements -- Report all costs
- for the development, publication, and distribution of rules,
? notices, administrative procedures, revisions to agency
? forms, notices to the public, and other publications
required under the Act.
' (2) Training -- Report both the cost of developing
and conducting agency training (including training
materials) and costs associated with participation ' of
employees in training programs conducted by other central
agencies such as the Civil Service Commission.
(3) Granting access Report the net costs
associated t7irEh receiving, recording, reviewing and
responding to requests for access to records as well as
appeals of denials of access. This element should include
only those costs directly attributable to activity under the
Privacy Act. Workload estimates for inquiries and requests
for access under the Privacy Act should be reduced by the
levels of similar activity which existed prior to the Act.
The development of any new procedures should be shown as
one-time costs.
? (4) Correcting records -- Report the costs"
associated with receiving,-- recording, reviewing, and-
responding to requests for correction of records .including
appeals of denial of such requests. As above,. only the cost
of additional activity directly attributable to the Privacy
Act should be included.
(5) Security and control -- Report the cost of
complying with the requirements to establish appropriate
administrative and physical safeguards to protect the
security and integrity of agency records beyond those
otherwise necessary (e.g., for fiscal integrity, national
security, or continuity of agency operations). Include both
the costs of development or acquisition of hardware or
computer programs to monitor or control agency record-
keeping systems; costs for safeguarding files manually
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
I '1 ' .? .
( (
I Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
I .
3
1
maintained in files, safes or other special storage areas;
and any other costs of developing and operating safeguards.'
(6) Accounting for disclosures -- Report both the
initial and continuing costs associated with accounting for
disclosures. Include costs associated with development of
any special administrative procedures or modifications of
computer programs to permit maintenance of accounting
records. Also include costs associated with the compilation
and disclosure of accounting records to individuals
exercising their rights under the Act..
(7) New data collection procedures -- Report the
direct costs, incurred by the agency because of
limits imposed by the Act on the agency's ability to obtain
information; e.g., costs associated with the establishment
of new/separate data collection processes to seek
information directly from individuals rather than from other
agencies.
(8) All Other Costs -- Report any other costs
attributable to the Act and specify the purpose of each.
Such costs might include lost revenue from sale or rental of
mailing lists, cost of preparing reports on new systems and
the annual report, and the cost of any litigation including
costs or damages awarded in actions in which the plaintiff
prevailed.
(9) Reductions from Records/Systems eliminated --
Report the savings as a result of reports and systems
eliminated as a consequence of a review of systems subject
to the Act.
(10) Collections -- Report fees paid by individuals
for copies of their records as provided for in 5 U.S.C.
552a(d)(1) and (f)(5).
? c. Report Format -- A standard' format for agency
reports -Il-IFown as the Exhibit to this Bulletin. A single.
agency summary is required for each agency although
subsidiary detailed reports for major record-keeping
subelements of the agency may be provided at the agency's
option. If supporting material includes extensive tabular
data, agencies should devise such formats as they deem
.appropriate to present the material. No special format is
prescribed for any accompanying narrative which the agency
deems relevant.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200060003-5
4
?0 d. Reporting Period -- Start up costs will include any
one-time costs THETIFFed from January 1, 1975 through
September 30, 1976, Operating costs should cover the period
September 27, 1975 through September 30, 1976.
e. Distribution of the Report -- Provide two copies of
.the report to. the OfTiEe of Management and Budget (Attn:
Information Systems Division).
f. Timing -- Reports should be submitted to the Office
of Management and Budget not later than August 31, 1976.
3. Inquiries. Inquiries may be addressed* to the
Information Systems Division, OMB (395-4814 or IDS 103).
Attachment
James T. Lyn
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
?VVUTEITM nrisTr
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5
'
PRIVACY ACT OF 1974
PART IV - INCREMENTAL COST OF IMPLEMENTATION
AGENCY.
START DP* '
.... .
OPERATING**
,.
.1. Publication Requirements
2. Training'
3. Granting Access
4. Correcting Records
5. Security .and Control
6. Accounting for Disclosures.
7. New Data Collection Procedurea
8. All Other Costs
.... .., . . . . .
9. Reductions from Records/Systems
' ' Eliminated' (deduct) . .- .... ?
%
.
10. ColleCtions (deduct) ?
..
TOTAL
* Start up costs will include any one-time costs incurred from -
January 1, 1975 through September 30, 1976.
** Operating costs should cover the period September 27, 1975
through September 30, 1976.
.;
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200080003-5