OMB BULLETINS 1970

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200050003-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 107
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 3
• Publication Date: June 4, 1970
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 70-14 June 4, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Presidential Management Improvement Award
Circular No. A-44, Revised, dated February 16, 1970, established a
Government-wide management improvement program aimed at carrying
out the President's interest in increased efficiency and economy
of Government operations. Section 6 of that Circular stated that
heads of Federal agencies would have the opportunity to submit
nominations for Presidential recognition of exceptional contribu-
tions to cost reduction or improved operating effectiveness within
Federal agencies, or on a Government-wide basis.
A plan has been developed, in consultation with other agencies,
for granting these awards. The plan contemplates that 15 Presi-
dential Management Improvement Awards will be granted at an
appropriate ceremony to be held in Washington, D.C., during September
1970. Also, Presidential Certificates of Merit will be granted for
a number of additional achievements. These certificates will be
forwarded to the appropriate agency head for presentation at agency-
conducted ceremonies.
Nominations for these awards must be submitted to the Bureau of the
Budget by July 20. They will be reviewed by the President's Advisory
Council on Management Improvement which will recommend to the Presi-
dent the individuals and organizations to receive Presidential
recognition.
Criteria and procedure for nominations are set forth in Attachment A.
ROBERT P. MAYO
Director
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-14
NOMINATIONS
1. Criteria. Achievements having the most outstanding impact during
FY 1970 on:
a. Increased effectiveness in a vital function of Government
(including improved service to the public).
b. Cost reduction.
(For further amplification, see paragraphs 3 and 4 of
Circular No. A-44.)
2. Types of nominees. Nominations may be made of:
a. Individuals (including civilian and military).
b. Small working groups or teams.
c. Organizational groups whose membership and size are such
that the total group performance can be equitably appraised by
established performance goals or indicators, or by other accepted
objective measurement. Entire bureaus or commands are excluded.
3. Number of nominees. Agencies may submit nominations not to
exceed the numbers specified in paragraph 6.
4. Selection factors. In making selections for award, consideration
will be given to these factors:
a. Achievements that increase effectiveness in vital Federal
I unctions:
(1) The degree to which previously accepted levels of per-
formance or specific statements of goals in a vital Federal function
were exceeded.
(2) The degree to which objective evidence is available that
factually demonstrates the extent to which previously accepted levels
of performance or specifically stated goals were exceeded (as con-
trasted to subjective statements of opinion).
(3) The importance of the Federal mission that is affected,
including improved service to the public.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
b. Cost reduction achievements.
(1) The estimated monetary savings resulting from the achieve-
ment, the degree to which objective evidence supports the amount of
savings, and the relationship of savings to the budget item affected.
(2) The degree of ingenuity and innovation, or the extent to
which the achievement required extraordinary dedication for accomplish-
ment.
To the extent feasible, it is intended that the awards will exemplify
and be representative of outstanding improvement in a wide variety of
Federal programs.
S. Content of nominations. Submissions must have:
a. A one page summary sheet (see Exhibit 1).
b. Attached sheets which provide amplifying information organized
under the following headings:
(1) "Increased Effectiveness."
(a) Amplification of achievement including:
A statement of the importance of the Government
mission, function, or activity that was affected.
A specific explanation of the previously accepted
level of performance, or advance statements of
goals. Were performance levels or goals stated
in writing? Approved by whce? Explanation of
any factors subject to quantitative or other
objective evaluation.
A statement of the quantitative or other objective
evidence of how previously accepted levels of
performance or goals were exceeded and objective
evaluation of results.
If a team achievement, the degree to which each
member made a contribution. How individuals went
beyond their job responsibilities.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
-- Degree of ingenuity or innovation, or extra-
ordinary dedication that was exhibited.
(b) Amplification of benefits:
?- Analytical statement describing factually
and objectively the benefit derived from
the achievement in terms of how it has
helped carry out the mission more effectively.
(2) "Cost Reduction Achievement."
(a) Amplification of achievement 1 cluding date
originated and date approved or completed.
(b) How the achievement went beyond job responsibility.
Degree of ingenuity or innovation required or extent to which extra-
ordinary dedication was needed.
(c) Dollar value of the achievement.
How computed? How validated?
Identification of the budget item affected and
description of the impact and consequences of
the achievement. Include statement of any effect
on current expenditures for man-hours, supplies,
equipment, and other.
Statement of any effect on budget in FY 1971 or
1972.
6. Nomination limitations. Agencies may submit no more than the
number of nominations shown on this list. Agencies not shown on this
list are limited to one nomination. Each group or organization nomi-
nation will be counted as one nomination, and such nominations will
specify the name of the individual designated to represent the group
or organization for award purposes. The limitations on number of nomi-
nations, which are based on an analysis of agency populations, are as
follows:
Department or Agency
Number of Nominations
Department of Agriculture
4
Department of Commerce
2
Department of Defense
38
Department of Health, Education, and Welfare
4
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Department or Agency (coned) Number of Nominations
4
Department of Housing and Urban Development
2
Department of the Interior
3
Department of Justice
2
Department of Labor
2
Post Off ice Department
9
Department of State
2
Department of Transportation
3
Department of the Treasury
4
Agency for International Development
2
Off ice of Economic Opportunity
2
Peace Corps
2
Atomic Energy Commission
2
Central Intelligence Agency
2
Civil Service Commission
2
Farm Credit Administration
2
Federal Communications Commission
2
Federal Deposit Insurance Corporation
2
Federal Home Loan Bank Board
2
Federal Power Commission
2
Federal Trade Commission
2
General Services Administration
2
Interstate Commerce Commission
2
National Aeronautics and Space Administration
2
National Labor Relations Board
2
Panama Canal Company
2
?./
Railroad Retirement Board
2
Securities 6 Exchange Commission
2
Selective Service System
2
Small Business Administration
2
Smithsonian institution
2
Tennessee Valley Authority
2
U.S. Information Agency
2
Veterans Administration
5
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 1
Bulletin No. 70-14.
ONE PAGE SUMMARY FOR NOMINATIONS FOR
PRESIDENTIAL MANAGEMENT IMPROVEMENT AWARD
Agency
Name of Nominee :
Position
Title & Grade
Organization
Summary of
Achievement
(7; (attach additional sheets for amplification)
Summary of
Benefits
(attach additional sheets for amplification)
Any Agency
Award Granted
for this
Achievement
NOTE: For individual nominees, include in the attached statements
any readily available biographical material--home address,
date of birth, community activities.
(Submit original and five copies of all material, and one
glossy photograph.)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
-
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 2050S
BULLETIN NO. 70-13 May 25, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information on agency financial management improvement
efforts
1. Purpose. This Bulletin provides an opportunity for each agency
to report on its financial management improvement activities during
fiscal year 1970 and its future plans. The reported information
will be used to review the status of agency financial management
systems and current improvement efforts under the Joint Financial
Management Improvement Program.
2. Accomplishments and plans. The reporting of significant accom-
plishments in the improvement of financial management systems is
important and necessary for an evaluation of improvement efforts.
The identification of planned actions for the coming fiscal year
as well as a critical evaluation of the extent to which plans for
fiscal year 1970 were met is also important. Planned actions should
give emphasis to those problem areas which are delaying the formal
submission and approval of accounting systems. Positive, continuing,
and aggressive action is needed to insure the development of modern
financial management systems which meet the needs of managers at all
levels for financial and related data.
3. Reporting requirements. The information required under this
Bulletin is identified in Attachment A. The instructions call for
data on significant accomplishments in financial management during
fiscal year 1970, the status of agency budget and accounting systems
improvement work as of June 30, 1970, and plans for future improve-
ments. An original and five copies of the report are to be furnished
the Bureau of the Budget not later than June 30, 1970. The General
Accounting Office and the Treasury Department will participate in the
review of the agency reports.
Attachment
STAT-.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-13
REPORTING INSTRUCTIONS AND GUIDELINES
1. Coverage. All executive agencies are to submit reports in response
to this Bulletin.
2. Content of required reports. Agencies are to present the material
in two sections--Part A, Accomplishments and nature Plans, and Part B)
Status Information--as shown in Exhibit 1. The content of each part is
to be developed according to the guidelines set forth below.
?
3. Part A, Accomplishments and PUture Plans. This section of the
report is to provide clear and concise narrative statements on sig-
nificant accomplishments and future plans. Such statements should be
reported for the agency or department as a Whole or, if it is more
meaningful, in terms of major components or the tabular line items
used in Part B.
a. Statements should be provided on financial management improve-
ments completed during fiscal year 1970, emphasizing the management
benefits derived. improvements installed during prior years, properly
identified as such, should also be included if the operating and mana-
gerial gains resulting from the Change began to be realized substan-
tially during fiscal year 1970. In reporting on specific achievements,
emphasis should be placed on those accomplishments that resulted in
major savings or other benefits.
b. TO provide for effective presentation of accomplishments on the
annual report of the Joint Program for fiscal year 1970, the narrative
statement of improvements in agency submissions should be accompanied
by illustrations Wherever practicable, employing graphs, charts, photo-
graphs, etc., that will demonstrate pictorially the nature and signifi-
cance of the improvements. Illustrations of before and after comparisons
of significant improvements would be useful.
c. The requested information should be set forth in a brief narra-
tive description of significant improvements and the results obtained,
together with a preliminary outline of any proposed illustrations.
Agencies may wish to consult with General Accounting Office or Bureau
of the Budget staff on questions concerning improvements to be reported
and proposed illustrations. TO facilitate development of the Joint
Program report, agency submissions should be classified under broad
functional headings such as financial organization, budgeting,
accounting, reporting, and internal audit. Changes involving
mechanization or automation should be included in the functional ?
area most directly involved, or may be set forth in a separate section
on automation.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R0002000500-03-6
2
d. To provide for clear understanding of the agency's modernization
program, reports of accomplishments should be accompanied by future
plans for needed improvements. Each planned improvement should be
appropriately related to other information furnished in the report,
and should include a realistic target date for completion.
e. Several areas of improvement action should be covered in the
reports of those agencies in which identified objectives of the Joint
Financial Management Improvement Program have not been fully attained.
These include:
As, Adoption of cost-based budgeting practices for presentation
a
of budget requests.
Actions taken or planned toward effective use of responsi-
bility centered cost-based operating budgets and quantitative
measures of planned performance. Special emphasis should be
given to reports that will permit comparison of actual costs
and performance with approved plans for purposes of pro-
moting efficiency and cost reduction.
Synchronization of classifications for programming,
budgeting, accounting, reporting, and control in order
to permit use of an integrated management system for
conduct of agency operations. For agencies in which
program planning and evaluation systems are employed,
the reports should identify the progress being made in
coordinating that effort with the financial management
improvement program. The objectives of such coordination
should be to assure that the financial systems provide an
accurate and reliable basis for associating costs with
program elements and budget classifications, and that the
data demands of the program structure are satisfied within
the framework of a unified management system in the agency.
Actions taken or planned toward installing effective
accrual accounting practices, and obtaining Comptroller
General approval of agency accounting systems.
Progress made toward the accounting and monthly reporting
of accrued revenues and expenditures consistent with the
guidelines and instructions contained in Bureau of the
Budget Bulletin No. 68-10 and Supplement No. 1, thereto,
the GAO Manual, and the Treasury Fiscal Requirements
Manual. Agencies which have fully complied with these
requirements should clearly indicate this achievement. ?
-- Actions taken or planned toward improvement of financial
management for grant-in-aid programs, with particular
reference to coordinating and simplifying financial
requirements imposed on grantees. This should include
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
_
Declassffied in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
a statement as to whether (1) requirements for depositing
any grant-in-aid to a State in a separate bank account
apart from other funds administered by the State have been
eliminated, as required by section 202 of Public Law 90-577,
and (2) States have been notified of such change.
Actions taken or planned to increase the effectiveness of
internal auditing, including strengthening of systems for
following up on audit findings and prompt reporting of
problems to management.
Arrangements made for improved coordination and more
efficient accomplishment of Federal audit objectives in
grant-in-aid programs, as called for in Bureau of the
Budget Circular No. A-73.
-- Application of statistical sampling techniques to financial
operations, with specific identification of actions taken
or planned toward use of such techniques in the administra-
tive examination of vouchers.
Improvements in cash management, covering particularly the
use of letters of credit or other methods of reducing cash
balances held by contractors, States, international insti-
tutions, foreign governments, or other recipients of grants
or contributions.
Actions taken or planned in the recruitment and training
of financial personnel in order to permit development and
effective operation of a financial management system that
conforms to requirements and satisfies the needs of
management.
4. Part B. Status information. This section of the report is to
identify the status of agency efforts toward modernization of budget
and accounting systems in relation to the provisions of the Budget and
Accounting Procedures Act of 1950, as amended by Fano Law 84-863.
The central agencies under the Joint Financial Management Improvement
Program have urged operating agencies to attain these goals as quickly
as possible so as to provide better service to management and to
promote more effective conduct of program operations. The Rouse
Government Operations Committee has reemphasized the congressional
interest in more rapid implementation of legal requirements in agency
financial management systems.
a. Fbr each agency in which those requirements have not been met,
the status tabulation will provide firm target dates that reflect'
positive plans for full compliance, and represent a realistic commit-
ment by the agency to attain the desired objectives within the speci-
fied time period. In this connection, any postponement of target
dates from those reported in last year's report of status will be
explained under "Remarks" and will include the reasons for the
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
4
slippage in schedule and the action being taken to avoid similar
problems with respect to the new target date. Footnotes without
target dates and entries such as "Indefinite" or "Not planned" will
not be sufficient.
b. The status tabulation in Exhibit 1 is to be completed by each
agency as of aline 30, 1970.
c. Column (a) is to identity the organization and/or accounting
entity for which information is submitted. The tabulation in each
agency's submission is to reflect the stub entries used for the agency
in the Appendix of the published Annual Report of the Joint Financial
Management Improvement Program for Fiscal Year 1969. The entries are
to cover both complete systems and segments of systems. If any adjust-
ments in the stub entries of the published tabulation are warranted by
reorganization or by other changes, the agency should contact General
Accounting Office representatives to work out a mutluirly agreeable stub
column for its tabulation.
d. nor all systems where formal approval of the documentation of
the complete system in operation was obtained from the Comptroller
General prior to October 16, 1969, (when the Comptroller General
Changed his approval procedure) and the system has not been scheduled
for resubmission, enter the approval date (month and year) in column
along with the notation "(CG)" to indicate that the system in
operation was approved by the Comptroller General.
e. Dor all systems other than those approved prior to October 16$
1969, a two-stage submission for approval by the Comptroller General is
required.
(1) 0311131MS ()) and (e) will reflect the dates of approval, if
applicable, for each of the present two formal approval stages.
(2) Columns (c) and (f) will show, where applicable, the date
each such stage was submitted to the Comptroller General if it has not
been formally approved or disapproved.
(3) Columns (d) and (g) will dhow the agency target dates for
submission of the respective stages to the Comptroller General, Where
formal submission has not yet been made.
(4) Where previous submissions have been withdrawn by an agency
or returned as unapproved by the Comptroller General, new target dates
for resubmission of the principles and standards and system design
should be provided. For accounting systems not legally subject to
approval by the Comptroller General, the entry "Not applicable" will
be shown.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
5
(5) Column (h) will show the status of implementation of the
approved system design. Insert the word "complete" when the agency
head has determined that the system design is installed and operating
as approved, or insert the target date (month and year) for completion
of the installation.
f. Column (i) is to show "Complete" if the agency has adopted
internal cost-based budget procedures and uses operating budgets and
related reports for planning and control of the costs of operations
on a current basis throughout the year; otherwise, the column should
show the target date for completing such action.
g. "Complete" is to be used in column (i) where all appropriations
of the agency were printed on a cost basis in the 1971 "Budget
Appendix." "Incomplete" will be shown for all others, along with the
target date for making such change.
h. The "Remarks" section of Part B is to provide any necessary
explanations of the tabular entries. Such explanations should be
identified, as appropriate, with the line item in the tabulation.
The tabular entries and the supporting remarks should indicate clearly
the degree to which each organization has progressed in developing its
financial management system to meet the requirements of the Budget
and Accounting Procedures Act of 1950, as amended.
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
CJ
Financial Management Improvement Program Agency Report as of June 30, 1970
Agency
Date
Part A - AccompLtshments and Future Plana
Part B - Status Infonzation
EXHIBIT 1
Bulletin No, 70-13
0
Status of Implementation
Organization and/or
Accounting
Entity
Status of Approvals by the Comptroller General
System
in
Operation
Cost-Based Budgeting
Principles and Standards
Accounting System Design
Used
Internally
Budget
Presentation
Approved
Submitted
Target Date
Approved
Submitted
Target Date
(a)
-------
NO
(c)
d.)
(e)
(r)
/3)
(b)
(1)
(J)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
CI
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20509
BULLETIN NO. 70-12 May 13, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs pursuant to Public Law 91-231
1. Purpose. This Bulletin provides instructions for
reports on amounts required for increased pay costs in
fiscal year 1970 for civilian employees under the Federal
Employees Salary Act of 1970 (Public Law 91-231), and for
military personnel pursuant to Public Law 90-207 (an Act
to increase the basic pay for members of the uniformed
services..."). These costs include both direct pay and
related benefits, such as Government payments to employee
retirement and life insurance funds, and the employer's
share of Federal Insurance Contributions Act taxes.
This Bulletin also prescribes the method of obtaining
approval of transfers and additional appropriations to
meet the increased pay costs under those laws in 1970 in
accordance with Title III of the pending Second Supple-
mental Appropriation Act, 1970 (H.R. 17399, passed by the
House of Representatives on May 7, 1970). If the finally
enacted version of H.R. 17399 changes these requirements in
any way, this Bulletin will be amended accordingly.
The instructions also prescribe apportionment procedures
for appropriation transfers and additional appropriations
for increased pay costs, and procedures for reports on
budget status for 1970.
2. Material to be submitted. The following material will
be submitted to the Bureau of the Budget:
a. An "Interim Report on Outlays for Increased Pay
Costs" in 1970 in accordance with Attachment A and in the
format of Exhibit 1, by June 5, 1970.
b. A "Revised Report on Outlays for Increased Pay Costs"
in 1970, also in the format of Exhibit 1, by August 1, 1970.
c. An "Analysis of Pay Increase Costs and Financing
Plan" for 1970 in accordance with Attachment B and in the
format of Exhibit 2, by August 1, 1970, accompanied by:
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
(1) A letter from the agency head requesting
approval of proposed transfers necessary to meet the
increased pay costs, and certifying the additional appro-
priations required after all possibilities for transfers
have been exhausted.
(2) A list of accounts (symbols and titles) and
the amounts of proposed transfers and additional appro-
priations.
(3) A justification of any additional amounts
required.
It is imperative that the above material reach the Bureau
of the Budget no later than the specified dates in order
to meet statutory requirements.
With respect to the executive branch of the Government,
it is expected that the "Analysis of Pay Increase Costs
and Financing Plan", including the Budget Bureau's record
of transfers and additional appropriations approved by the
Director, will suffice for the September 15 report which is
required by H.R. 17399. Transfers must be made in the
exact amounts approved by the Director. If it becomes
necessary to revise the amounts of proposed transfers prior
to the deadline of August 15 (which is prescribed in
H.R. 17399), it will be necessary to submit an amended
request for approval.
With respect to the legislative branch, the Judiciary, and
the municipal Government of the District of Columbia,
approval by the Director of the Bureau of the Budget of
transfers and the additional appropriations is not required.
However, in order to comply with the requirements of the
pending Second Supplemental Appropriation Act, 1970
(H.R. 17399), the officers having administrative control
over their appropriations or funds are requested to complete
an "Analysis of Pay Increase Costs and Financing Plan" in
the format of Exhibit 2, and send it to the Bureau of the
Budget, on or before September 15, 1970.
3. Policies.
a. Basis for amounts needed. Amounts reported as
required under this Bulletin will be limited strictly to
those resulting from increased pay costs under Public Law
91-231 and Public Law 90-207.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
b. Absorption. For fiscal year 1970, the increased
pay costs must be absorbed insofar as possible within the
respective appropriations, by transfers of balances under
existing agency authority, and by additional transfers
authorized by the Director of the Bureau of the Budget,
in that order. Supplemental appropriations will be
requested only in cases where the head of the agency has
determined that possibilities for transfers and other
absorption have been exhausted.
For fiscal year 1971, the agencies should make every effort
to absorb these additional pay costs within the respective
appropriations and funds. Apportionments should anticipate
supplemental appropriations only where the agency head
determines that full absorption is not possible. These
supplemental appropriations are expected to be requested
early in calendar year 1971.
c. Transfer authority. Maximum advantage should be
taken of existing transfer authority to increase the
absorption of the increased pay costs in 1970 on an agency-
wide basis. The pending Second Supplemental Appropriation
Act, 1970 (H.R. 17399), would authorize the Director of the
Bureau of the Budget to make further transfers as necessary
to meet the increased pay costs, upon request by the head
of the agency. The procedure for the submission of such
requests is given in paragraph 5 below. The following
guidelines will be observed by the Bureau of the.Budget in
approving such transfers:
(1) Transfers will be limited to those from accounts
which expire for obligation on June 30, 1970.
(2) Preference will be given to transfers from
appropriations for operations and administrative expenses
ahead of transfers from appropriations for other purposes.
4. Outlay ceiling for 1970. Outlay ceilings currently
established for each agency by the Bureau of the Budget
pursuant to Title IV of the Second Supplemental Appro-
priation Act, 1969 (Public Law 91-47), do not cover 1970
outlays resulting from recently increased pay costs due
to Public Law 91-231 and Public Law 90-207. The outlay
ceiling for each agency is hereby increased temporarily
by the amount of the total net outlays initially reported
on line C of the "Interim Report on Outlays for Increased
Pay Costs" which is C.ue to be submitted by June 5, 1970.
This ceiling will be adjusted finally by the amount of the
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
[Use appro-
priate
phrase)
total net outlays reported on line C of the "Revised Report
on Outlays for Increased Pay Costs" which is due to be sub-
mitted by August 1, 1970 (see Attachment A), or by such
modifications therein as the Director of the Bureau of the
Budget may make (notice of which will be given to the head
of the agency concerned).
5. Approval of transfers and additional appropriations.
Agency requests for approval by the Director of the Bureau
of the Budget of proposed transfers of balances and of addi-
tional appropriations required will be presented in a letter
(in an original and three copies) addressed to the Director
and signed by the head of the agency transmitting the
"Analysis of Pay Increase Costs and Financing Plan." The
letter will indicate that it is presented pursuant to the
Second Supplemental Appropriation Act, 1970.
If any transfers are proposed, the letter will set forth the
facts pertaining thereto, a statement that the transfers are
necessary to meet the costs of pay increases pursuant to
Public Law 91-231 and Public Law 90-207, and provide a list
of the accounts (symbols and titles) to which and from which
transfers are to be made and the amounts involved.
If any appropriations are required, the letter will also
include a certification, substantially as follows:
"I hereby certify that the following addi-
tional amounts are required to meet the increased
pay costs pursuant to Public Law 91-231, and that
[with the proposed transfers] [because this agency
has no other appropriation accounts expiring
June 30, 1970], I have determined that the possi-
bilities of meeting these costs through the use
of transfers have been exhausted."
The certification will be followed by a list of the accounts
(symbols and titles) requiring additional amounts and the
sums required. Necessary increases in limitations that do
not require Treasury appropriation action will be shown in
parentheses.
Space for approval of the Director of the Bureau of the
Budget will be provided on the lower left side of the last
page of the letter, in the following style:
Approved:
Director, Bureau of the Budget
0
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
C
5
Upon approval, the original of the agency letter will be
forwarded by the Bureau of the Budget to the Treasury Depart-
ment marked as necessary to show the approved transfers and
additional appropriations. Concurrently, a copy of the let-
ter showing action by the Director of the Bureau of the
Budget will be returned to the agency. The Treasury Depart-
ment will issue the necessary appropriation warrants for
the fiscal year ending June 30, 1970, based on the approved
certification. The transfers will be accomplished by proc-
essing Standard Form 1151 by the respective agencies through
the customary channels. The transfer voucher should cite
the approval of the Director of the Bureau of the Budget
pursuant to the Second Supplemental Appropriation Act, 1970,
as authority for the transfer.
6. Justifications. A narrative
in an original and three copies,
amounts required, explaining the
costs, the amount of the current
employees covered, and any other
statement will be submitted
justifying any additional
method of determining the
payroll, the number of
pertinent facts.
7. Apportionments and reports on budget status for 1970.
Section 31-E(2) of Bureau of the Budget Circular No. A-34,
Revised, provides for the upward adjustment of amounts
apportioned by time periods, by the amounts of any supple-
mentals enacted in the last period. This provision is hereby
extended to (a) accounts which are apportioned on bases
other than time periods; and (b) all transfers and additional
1970 appropriations for increased pay costs and other pur-
poses provided for in the pending Second Supplemental Appro-
priation Act, 1970 (H.R. 17399). This extension applies to
funds apportioned on Standard Form 142 as well as those
apportioned on Standard Form 132, and permits adjustments
of apportionments without submission of an apportionment
form. Where apportionments are broken down by project,
activity, or object class, the head of the agency will
distribute the additional sums so apportioned.
Reserves are hereby released to the extent required to meet
increased pay costs, including transfers to other accounts,
unless the agency is informed by the Bureau of the Budget
that specific reserves are not to be released.
In some cases transfers and supplemental appropriations
required to pay the increased pay costs will not be deter-
mined or approved in time for the preliminary Standard Form
133 or 143 reports which are to be submitted as of June 30,
1970. In these cases, the additional amounts estimated to
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
6
be required will be reported on lines 1B or 1D of Standard
Form 133, and on lines 1B or 4 of Standard Form 143, as
appropriate, and identified in a footnote on the preliminary
Standard Form 133 or 143 reports. The "final" (amended
June 30) reports on Standard Form 133 or 143 will take
account of all transfers and supplemental appropriations as
approved by the Director of the Bureau of the Budget to meet
the increased pay costs for 1970.
ROBERT P. MAYO
Director
Attachments
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-12
REPORTS ON OUTLAYS FOR INCREASED PAY COSTS
. IN FISCAL YEAR 1970
1. Reports required and timing. Each executive branch
agency will submit an "Interim Report on Outlays for
Increased Pay Costs" in 1970. This interim report will be
submitted to the Bureau of the Budget by June 5, 1970, in
an original and three copies, in the format of Exhibit 1.
This report will present the full increased pay costs for
1970 under Public Law 91-231 and Public Law 90-207 with a
breakdown by major pay system (e.g., General Schedule, Postal
Field Service, Foreign Service, and Uniformed Services).
A "Revised Report on Outlays for Increased Pay Costs" in
1970, which is due on or before August 1, 1970, will be pre-
pared in a similar manner (also in the format of Exhibit 1)
except that actual amounts will be reported. This report will
also be submitted inan original and three copies.
2. Basis for charges and estimates. For purposes of the
reports on 1970 outlays due to pay increases, allocation
accounts will be listed in the report of the agency having
administrative control of the parent account, rather than
being reported by the receiving agency. It is therefore neces-
sary that each agency receiving an allocation furnish to the
agency responsible for the parent account the information
required at least two weeks prior to the due dates of the
prescribed reports.
In the case of advances and reimbursements, the receiving
agency will include the additional reimbursements as an
amount available to meet the increased pay costs, without
the necessity of separate identification or clearance with
the paying agency. In order to expedite the payment of the
increased costs and the interagency settlements involved,
each agency providing services to others should vromptly
notify its customer agencies of the increased reimbursements
required for 1970 to cover increased pay costs.
In the case of costs which are regularly met by income or
reimbursements from non-Federal sources, the receiving agency
will include (as a deduct entry) the amounts collected in
1970 attributable to increased 1970 pay costs.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
3. Entries for Exhibit 1. All entries on the Exhibit 1
reports will be made in thousands of dollars.
The total increased pay costs will be shown, covering both
direct pay and related benefits, with a separate entry for
each statutory pay system and for administrative action
systems. The total costs on line A-3 in the "Revised
Report on Outlays for Increased Pay Costs" must equal the
sum of the total costs reported in columns 2 and 3 in the
"Analysis of Pay Increase Costs and Financing Plan" (see
Exhibit 2).
A series of adjusting entries will be made, as illustrated
in Exhibit 1, to determine the net effect of the pay
increase on the 1970 outlays for the agency.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
CI
EXHIBIT 1
Bulletin No. 70-12
[INTERIM] REVISED] REPORT ON OUTLAYS
FOR INCREASED PAY COSTS
Fiscal Year 1910
(In thousands of dollars)
[DEPARTMENT OR AGENCY] [DATE]
Description Amount
A. Cost of increase in direct pay and
related benefits (by pay system):
1. General schedule 6,728
2. Administrative action 884
3. Total cost 7,612
B. Adjustments
1. Portion of cost to be paid in 1971 (-) -610
2. Portion of cost collected from
non-Federal sources (-) -150
3. Subtotal 6,852
4. Portion of cost collected from other
agencies (-)
5. Payments to other agencies for
increased pay costs
?425
320
C. Net outlays in 1970 for increased pay costs 6,747
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
?I
ANALYSIS OF PAY INCREASE COSTS
AND FINANCING PLAN
ATTACHMENT B
Bulletin No. 70-12
1. Reports required and timing. Each executive branch agency
is requested to submit an analysis of its 1970 pay increase
costs and plans to finance these costs for fiscal year 1970.
This analysis, prepared in the format of Exhibit 2, will be
accompanied by a certification and justification by the head
of the agency as to the need for the proposed transfers ,and
the additional appropriations required. A list will also be
provided of the proposed transfers and the additional appro-
priations required, by appropriation account. The above
material will be submitted to the Bureau of the Budget by
August 1, 1970, in an original and three copies.
Since one of the purposes of this analysis is to indicate the
total pay costs of the Government and the portion which is
being absorbed, this analysis is required of all agencies -
covering all of their accounts - even where no transfers or
additional appropriations are necessary.
With respect to the legislative branch, the Judiciary and the
municipal Government of the District of Columbia, approval
by the Director of the Bureau of the Budget of transfers and
additional appropriations is not needed. However, due to the
requirement of the pending Second Supplemental Appropriation
Act, 1970 (H.R. 17399), for a complete report to the Congress
on the transfers and additional appropriations made to meet
the increased pay costs provided by Public Law 91-231 and
Public Law 90-207, the officer in administrative control of
the appropriations in each of these governmental organizations
should send an analysis of its pay increase costs, transfers,
and additional appropriations to the Bureau of the Budget in
the format of Exhibit 2, on or before September 15, 1970.
2. Basis for charges and estimates.
should assume that the increased pay
to the appropriation account or fund
salaries were paid during the period
The agency estimates
costs will be charged
from which the regular
of service covered.
Allocation accounts will be listed on the "Analysis of Pay
Increase Costs and Financing Plan" of the agency having
administrative control of the parent account, and will not
be listed otherwise. Each agency which has allocation accounts
must inform the agency responsible for the parent account by
July 17, 1970, of the information required to make up this
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
I.
2
analysis. Allocation accounts will be considered a source of
transfers only to other allocations from the same source or,
when applicable, to other accounts of the parent agency.
In the case of advances and reimbursements, the receiving
agency will include the additional reimbursements as an
amount available to meet the increased pay costs, without
the necessity of separate identification or clearance with the
paying agency. In order to expedite the payment of the
increased costs and the interagency settlements involved,
each agency providing services to others should promptly
notify its customer agencies of the increased reimbursements
required for 1970 to cover increased pay costs.
In the case of costs which are regularly met by income or
reimbursements from non-Federal sources, an agency may elect
to absorb the increase within funds available in the account
from which the employees were paid. If full absorption is
not practicable, and if the law or the contractual agreement
does not permit retroactive adjustment of the charges to such
non-Federal sources, transfers and certificates of supple-
mental amounts required to cover increased pay costs will be
approved for the public enterprise fund or the most nearly
related appropriation of the administering agency.
3. Entries for Exhibit 2. The "Analysis of Pay Increase
Costs and Financing Plan" will be prepared on 8" x 13" paper,
as described below. Separate line entries will be made in
columns 1 through 9, as appropriate, for: (a) allocation
accounts (under the parent agency); (b) administrative action
pay systems; and (c) the uniformed services pay system.
Separate entries will also be made where waiver of a limita-
tion on personal services or an increase in an administrative
expense limitation is required. The amounts for such entries
will be shown in the appropriate columns as non-add items in
parentheses. Except for employees covered by administrative
action and uniformed services pay systems, all entries will
pertain to civilian personnel under the statutory pay systems
listed in Public Law 91-231. Separate totals will be shown
for the administrative action, uniformed services, and
statutory pay systems, as applicable.
The columns in the analysis will be completed as follows:
Column 1. List under each bureau or organizational unit to
which separate appropriations or funds are available, the
title of each appropriation or fund account (other than
allocations from other agencies) out of which any increased
pay costs are paid directly. This will include revolving and
management funds (including consolidated working funds) and
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
trust funds. Account titles should be listed in the order in
which they appear in the budget. At least one line should
be left between account titles. Allocations to other agencies
will be indented under the parent appropriation account title.
Separate entries will be used for any limitations which must
be increased to meet the additional pay costs. These entries
will be shown as non-add items in parentheses.
Column 2. Report the direct cost of the recently enacted
1970 pay increases pursuant to Public Law 91-231 and Public
Law 90-207 for employees paid from the account being reported,
whether or not the costs are reimbursable. Do not include
any portion of the July 1969 pay increase costs, as the
indefinite supplemental appropriation (Title III of H.R. 17399)
is not available for such costs. Agencies should be careful to
include any additional payments to employees required by these
laws normally associated with object class 11, such as over-
time, hazardous duty, and other premium pay. If the increase
is disproportionately high in relation to the base for any
account, the components and method of calculation should be
fully set forth in the narrative explanation. Do not report
in this column advances or reimbursements to other appropriations
or funds for work or services; to the extent they cannot be
absorbed, they are to be reported in column 4.
Column 3. For each listed account, report the added pay costs
recently provided for by Public Law 91-231 and Public Law
90-207, which are .not direct, but are related to the pay
increases, whether or not the costs are reimbursable. For
this purpose, the related costs include those items normally
associated with object class 12, such as Government retirement
and life insurance contributions, cost-of-living allowances,
and other payments which are based on salaries.
Do not include any portion of the cost of personnel benefits
which relate to the July 1969 pay increases, as the indefinite
supplemental appropriation (Title III of H.R. 17399) is not
available for such costs.
Do not report advances or reimbursements to other appropria-
tions or funds for work or services; to the extent they can-
not be absorbed, they are to be reported in column 4.
Column 4. Report the unabsorbed amount of the pay increase
costs to be paid as advances and reimbursements to other
appropriations or funds. In most cases this column should
be blank. Whenever an amount is shown in this column, column
5 must be blank, and an equal or greater amount must be shown
in column 6, since payments to other accounts will be con-
sidered for absorption ahead of the increased pay cost of the
account itself.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
4
Column 5. Report for each account the amount available for
meeting increased pay costs, including amounts available for
transfers to other accounts under the authority expected to
be granted to the Director of the Bureau of the Budget in the
pending Second Supplemental Appropriation Act, 1970 (H.R. 17399).
Transfers made under other independent authority granted to
the head of the agency will be included in this column as a
deduction from the amount available in the parent account and
an addition to the amount available in the receiving account.
For purposes of calculating the amount available for 1970 and
the absorption of these pay increase costs, the full amount
of the definite supplemental appropriations for programs and
for the July 1969 pay increase as finally enacted in the
Second Supplemental Appropriation Act, 1970, will be taken
into account. For accounts not expiring for obligation on
June 30, 1970, this amount should not exceed the sum of
columns 2, 3, and 4, because any excess balances in such
accounts are not available for transfer to other accounts.
Column 6. Report the sum of the amounts in columns 2, 3, and 4,
minus the amount in column 5. A plus entry in column 6 rep-
resents the amount required to meet the increased pay costs
by transfer or additional appropriation. A negative entry in
this column is the amount available for transfer to other
accounts requiring approval of the Director by the Bureau of
the Budget. The amount reported in column 6 should be the
same as the sum of columns 7, 8, and 9.
Column 7. Report the amount of proposed transfers to other
accounts, which require approval by the Director of the Bureau
of the Budget.
Column 8. Report the amount of proposed transfers from other
accounts, which require approval by the Director of the Bureau
of the Budget.
Column 9. Report the additional appropriations considered
necessary as a result of the reported increased pay costs.
The amount reported in this column should equal the difference
between column 6, and columns 7 and 8. In cases where waiver
of a limitation on personal services or an increase in adminis-
trative expense limitation is also required, the amount will
be reported as a non-add item in parentheses.
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 2
Bulletin No. 70-12
ANALYSIS OF PAY INCREASE COSTS AND FINANCING PIAN
Increase in direct
pay and related costs
(Pursuant to PL 91-231)
Fiscal Year 1970
IDEPARTMENT OR AGENCY]
Amount re-
quired or
available for
transfer (-)
Transfers
I Date]
Unabsorbed
amounts for
payment to
other accounts
Amount
available
to meet
increased
pay costs
Additional
appropriation
required
Organizational unit Direct Related
and account title costs
To other
accounts (-)
From other
accounts
?__Elt
(1) (2) (3)
(4)
(5)
(6)
(7)
(8)
(9)
Office of the Secretary
Salaries and expenses 151,860 12,231
30,016
134,075
32,075
102,000
Bureau of Inspection
Salaries and expenses 730,120 60,000
898,980
-108,860
-108,860
Allocations to:
Department of the
Interior 17,000 1,360
-
18,360
Inspection services 160,000 13,300
64,700
238,000
-
-
238,000
Personal services
limitation (160,000) (13,300)
(173,300)
(173,300)
Government Corporation
Revolving Fund
(Adm. action) 817,000 67,000
884,000
Limitation on
administrative expenses (185,000) (15,000)
(200,000)
(200,000)
Total Statutory schedule 6,215,000 512,750
65,000
3,246,750
3,546,000
-528,000
528,000
3,546,000
Admin. action 817,000 67,000
884,000
Notes: 1. Amounts in this schedule are in dollars not rounded to thousands.
2. Actual size of this form is 8 X 13 inches.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20509
BULLETIN NO. 70-11 April 15, 1970.
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Coordinated statistical program
1. Purpose. The Director's Memorandum for Heads of Executive
Departments and Agencies, dated June 25, 1969, on the subject
"Steps to Strengthen the Federal Statistical Program," states
in paragraph 2:
"The Office of Statistical Policy will develop a unified
Federal statistical program in cooperation with the various
Departments and Agencies and other elements of the Budget Bureau.
This program will put in perspective the statistical activities
of the different agencies and form a primary basis for individual
budget submissions. I am also formalizing the responsibility of
the Office of Statistical Policy, jointly with the appropriate
Budget Bureau Divisions, for review of agency budgets for statis-
tical activities. Further advice on statistical budgets will be
provided to your agency later."
The coordinated statistical program will consist of:
a. A statement of broad Government-wide statistical goals
and objectives, supplemented by a presentation of the statistical
goals and objectives of individual agencies.
b. A multi-year financial plan encompassing all Federal
statistical activities included within the scope of this Bulletin.
c. A comprehensive presentation in the annual budget of
financial requirements for Federal statistical programs.
The purpose of this Bulletin is to set forth guidelines for the
submission by agencies of information required to prepare those
parts of a coordinated program of Federal statistical activities
noted in a. and b. above.
2. Authority. Section 103 of the Budget and Accounting Procedures
Act of 1950 (P.L. 784, 81st Congress) provides that:
"The President, through the Director of the Bureau of the
Budget, is authorized and directed to develop programs and to
issue regulations and orders for the improved gathering,
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
compiling, analyzing, publishing, and disseminating of statistical
information for any purpose by the various agencies in the exec-
utive branch of the Government. Such regulations and orders shall
be adhered to by such agencies."
Executive Order No. 10253, dated June 11, 1951, directs the Bureau
of the Budget to:
" ... maintain a contihuing study for the improvement of
the statistical work of the agencies in the executive branch of
the Federal Government with a view to obtaining the maximum
benefit from the funds and facilities available for such work."
3. Scope. To permit development of a comprehensive coordinated
Federal statistical program, the provisions of this Bulletin
apply to all statistical operations conducted by executive depart-
ments and agencies which are concerned with aspects of economic,
social, health, and demographic phenomena.
a. For the purpose of this Bulletin and unless otherwise
noted, statistical operations include: data collection, processing,
and primary analysis; classification; preparation of estimates and
projections; statistical manipulation of data collected by others;
statistical methodology and research; management and coordination
of statistical operations. Included in the coordinated statistical
program will be:
(1) Statistical bureaus or other organizational units
for which separate appropriations are made, in their entirety;
(2) Bureaus or other organizational units the activities
of which are primarily statistical, even though they are not
financed through separate appropriations;
(3) Significant statistical operations of other agencies,
bureaus or offices. Agreement on "significant" will be reached
with the Office of Statistical Policy, generally including any
statistical operation with expenditures of at least $300,000
per annum.
Such statistical operations may involve:
-- Contracts, grants and intragovernmental transfers, involving
the substantial collection of economic, social, health and demographic
data.
-- Grants to States or local bodies specifically for statistical
purposes.
-- Compilation of operating or administrative data which is
made available to the public and is not solely for internal use.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
4. Definition. A statistical activity is defined as that portion
of an agency program which is statistical in character and readily
identifiable by reason of its subject matter or scope. The program
of which a statistical activity is a part may itself be either
statistical or nonstatistical. The following examples are
illustrative:
-- In the Bureau of the Census, the production of current statis-
tical information is financed by the appropriation "Salaries and
expenses, Bureau of the Census," (p. 217, 1971 Budget Appendix).
The program and financing schedule under that appropriation presents
budget activities, each of which constitutes a statistical activity.
-- Transportation information planning in the Department of
Transportation is financed by the appropriation "Transportation,
planning, research, and development" (p. 718, 1971 Budget Appendix).
It is included in the budget activity "Transportation policy and
planning," and the presentation in the Budget Appendix does not,
therefore, separately identify statistical activities. In this
case, the appropriate statistical activities for the purposes of
this Bulletin are "urban transportation," "interurban transportation,"
"international transportation" and "systems development," because
these are the statistical activities used by the Department of
Transportation in the presentation of its long-range program for the
improvement of transportation information.
5. Information required. To enable the development of a coordinated
Federal statistical program, each agency conducting statistical
operations as defined in paragraphs 3 and 4, will submit the informa-
tion called for below.
a. Multi-year financial plan. The multi-year financial plan
is a presentation of budget authority and outlays attributable to
agency statistical activities over a 7-year period showing the
future financial and full-time employment implications of decisions
already made and incorporated in the 1971 Budget. These data are to
be furnished in the format shown in Exhibit 1. For those bureaus or
organizations which conduct more than one statistical activity or
program, a summary table will be prepared for the bureau or organi-
zation as a whole, using the same format.
b. Planning statement. This submission will consist of a
narrative statement of agency goals and objectives and the projects
under consideration to meet essential needs for statistical infor-
mation. It will include activities planned under new legislation
(properly identified) as well as those presently authorized. It
will reflect both increases and decreases being considered for
the activity. It will cover each statistical activity over a
future 5-year planning period, beginning with fiscal year 1972.
More specifically, the statement will show for each statistical
activity:
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
4
(1) A brief description of the present activity and of
the goals and objectives sought to be achieved over a future 5-year
period with special attention to program changes which are contem-
plated. It is recognized that some statistical activities are
conducted essentially to support the goals of a program of which
they are a part. In some cases of this kind, it will be possible
to describe the goals and objectives of such supportive statistical
activities. In other cases, it may not be possible to describe
specific goals and objectives of statistical activities separately
from the goals and objectives of the programs they serve. When the
goals and objectives of a statistical activity cannot be separately
described, a brief description of the present statistical activity
should be provided, together with an indication as to whether it
is anticipated that the level of statistical activity will increase,
remain the same, or will decrease over the next 5 years.
(2) For each proposed change in program being considered,
the planning statement will include the following information:
(a) Program: What is being sought? Haw does this
relate to stated goals? What alternative procedures for meeting
these goals have been considered?
(b) Funding: State how the proposal will be imple-
mented: in-house, by transfer of funds to another Federal agency,
or by contract with a non-Federal agency. Would additional
personnel or additional data processing equipment be required?
State estimated costs for each year of the 5-year planning period.
6. Timing. Six copies of the information requested above are to
be submitted to the Bureau of the Budget by May 14. Questions
concerning this report should be directed to Mr. Roye Lawry,
IDS Code 103, ext. 3772, (or 395-3772).
ROBERT P. MAYO
Director
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 1
Bulletin No. 70-11
_ /Department or Agency/ _
/Bureau or other OrganizItion/
/Appropriation Title4L/
DATE:
Multi-Year Financial Plan for Statistical Programs
1970 1971 1972 1973 1974 1975 1976
_
/Name of statistical activity/
Budget authority
Outlays
_
Totals /if more than one
appropriation or activity/
Budget authority
Outlays
Memorandum:
Estimated amounts included
above for transfer to
other Federal agencies
Estimated amounts included
above to go to contractors
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
Estimated amounts to be
transferred from other
agencies for statistical
activities
Average number of full-time
employees2/
1/ For those statistical activities financed from more than one appro-
priation or other source of financing, show each source of financing
under the activity name in the stub column and the related budget
authority and outlays in the remaining columns.
2/ Includes employees supported by funds received from other agencies.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17
CIA-RDP06M00944R000200050003-8 .ir 'it 6
TO:
citskc briv. wconiud
S4 NO. BUILDING/
REMARKS:
tL A4o tttdL fui.k.4.41
1-6 tsee-k
fu,_eadr_ vvg ak?A????-4-
e..3, 6-44-' ? W.
c-c-?
tt,,,t-t (Art' t1/4-0?As-?
obiARA,04 c
6-46 tax. 6A tArhirWM.
ST ATOM:
ROOM NO.
BUILDING
LXTENSION
FORM NO .0A I REPLACES FORM 36-8
Dec assified in Part - Sanit zed Copy Approved for Release 2013/07/17 :
CIA-RDP06M00944R000200050003-8 11?
(47)
Decl ssified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
CIA excepted from reporting per
conversation with Jim Taylor (15 April 1970
tio-;)cist.-EL us14,atat?;)
6.re..)\JJ-4-Li:- ?
FOLD HERE HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
UNCLASSIFIED
1 CONFIDENTIAL
SECRET
Decl ssified in Pasts Sanitized?.9py Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
G.
I -67
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDE
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20509
BULLETIN NO. 70-10 April 2, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Agency public relations activities
1. Purpose. This Bulletin provides instructions for report-
ing data on agency public relations activities to permit a
central review of these operations.
2. Sc?pe. The provisions of this Bulletin apply to all
executive departments and agencies, and cover all activities
which fall wholly or partially within the definitions con-
tained herein.
3. Definition. For the purposes of this Bulletin, public
relations activities are those which serve to publicize or
promote the objectives, operations, facilities, or programs
for which the agency has a responsibility or in which it has
an interest--whether or not they are specifically authorized
by law. These include, but are not limited to, activities
concerned with press contacts, broadcasting, advertising,
'exhibits, films, publications, and speeches.
The activities to be reported will include those which provide
information that is intended to be useful or of assistance
to the public. For example, there should be reported activi-
ties that provide information on practices which are intended
to improve health or to encourage safety and prevent acci-
dents, and on the requirements of regulations or new benefit
programs. Preparation of information for dissemination
abroad and activities concerned with answering public inquiry
and congressional mail should be excluded from the report.
4. Reports and timing. By May 1, 1970, each agency will
submit 3 copies of a report, in the format of Exhibit 1, to
the Bureau of the Budget. Executive departments will report
separately for each bureau or other principal organizational
unit (or major program) as well as for the agency as a whole.
In accordance with the instructions contained in Attachment A,
information will be provided on three separate sheets, showing
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
(a) obligations, (b) man-years, and (c) full-time permanent
positions at the end of the year. Actual information for
fiscal year 1969 is required in a detailed cross-tabulation;
estimates for fiscal years 1970 and 1971 are to be reported
in more summary form. Where detailed supporting records are
not available, statistical estimates and approximations
should be reported.
ROBERT P. MAYO
Director
Attachment
\
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-10
INSTRUCTIONS FOR REPORTING ON
PUBLIC RELATIONS ACTIVITIES
Information is required to permit a central review of agency
public relations activities. The requested information is
to be provided in three separate schedules in the format of
Exhibit 1, covering (1) costs in terms of obligations,
(2) man-years, and (3) full-time permanent positions as of
June 30.
Many of these activities are performed as part of other full-
time duties and responsibilities. Specifically, the figures
reported for man-years and for obligations will include the
applicable proportion of the efforts of individuals who are
not engaged full-time in public relations activities. Reported
obligations will cover activities conducted directly by agency
employees (including supplies, materials, and equipment, as
well as personal services and travel costs) and those also
carried out under contractual arrangements (including the
appropriate proportion of contracts which cover a wider area
of agency operations, such as the operation of a Federal in-
stallation). In the case of jointly funded facilities, all
the required information will be reported by the agency oper-
ating the facility.
Following are the instructions and guidelines for specific
entries in the agency report:
(Note: Detailed entries for each line and column
will reflect actual 1969 information. However,
estimates for 1970 and 1971--consistent with 1971
budget requests--will be shown only in total for
each line and column.)
Lines
1. Press contacts. Include the preparation and
distribution of material sent to non-Federal
newspapers, periodicals, and other publica-
tions, or provided to their reporters.
2. Broadcasting. Cover the preparation, distribu-
tion, and dissemination of materials for radio
and television broadcasts. Include such functions
as the preparation of scripts and video tape
presentations, the production of shows, appear-
ances on programs, and contacts with stations
to facilitate the use of materials.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
3. Advertisements. Include the preparation, review,
and placement of advertisements (even if the
publication of the advertisement is provided
free). This covers all types of institutional
activities pertaining to specific agency programs
or activities. Exclude advertising relating to
the acquisition or disposal of Government property,
and help-wanted advertising for specific vacancies.
4. Exhibits, films. Provide data on the preparation,
installation, and circulation of exhibits, motion
picture films, film strips, and other graphics.
Include those prepared for fairs, public holidays,
and agency celebrations (such as Armed Forces Day
and Veterans Day) in addition to those for regular
program purposes.
5. Publications. Include the preparation and distribu-
tion of all publications--whether or not they are
specifically authorized by law--except for "house
organ" periodicals primarily devoted to matters of
interest to employees, and for accounting, statis-
tical, and legal reports that are developed primar-
ily for use within the Government. Use line 5.a.
for periodicals, and line 5.b. for other types of
publications such as monographs, pamphlets, and
books which are issued once or at random intervals.
6. Speeches. Include the preparation and delivery of
speeches, talks, lectures, etc., to primarily non-
Federal audiences. When these are prepared for or
delivered on radio or television, report such
activity in line 2.
7. Other. Include and specifically identify any other
outputs not covered above, which are designed to
inform the public about agency programs and activ-
ities. The handling of requests for information
in personal contacts with individuals (for example,
providing directions to tourists and providing
benefits information at Social Security offices)
would be included here.
8-10. Totals. Snow the summary totals for 1969, 1970,
and 1971, and a distribution of those totals among
the purposes identified in columns (A)-(F). The
1969 entries will reflect the sum of the entries
on lines 1-7 in columns (A)-(G). The 1970 and
1971 entries in columns (8) and (J) respectively
will reflect the sum of the entries on lines 1-7
in each of those columns.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
Columns
(A) Internal agency management. Include work done
within the reporting agency to prepare materials
for use in employee recruitment, orientation, and
training. Exclude personnel interviewing, help-
wanted advertising for specific job vacancies,
and similar direct personnel office operations.
(B) Congressional relations. Include staff time
spent in maintaining liaison with members of
Congress and their staffs, and preparing materials
that are not specifically requested. Exclude
resources applied to preparation of materials for
and appearances at congressional hearings, and
responses to specific congressional inquiries.
(C) Agency activities. Include work involved in the
development and presentation of information relat-
ing to the activities of the agency or any of its
bureaus or other organizational elements. Report
information on agency programs and their objectives,
and on agency operations and facilities (both old
and new projects). This includes, for example,
publicizing the effects of recent congressional
action (for pending congressional action, use
columns (B) or (E) as appropriate) concerning the
agency, and other information of interest to local-
ities, clientele groups, etc.
(D) Benefits and regulations. Cover activities involving
publicized information on specific benefits available
under agency programs, such as time limits, eligi-
bility, and procedures for filing claims. Also
cover activities involved in providing information
to the public on agency regulations and their
interpretation, implementation, or rescission.
(E) Issues andrproblems. Cover information prepared
and disseminated on the agency position, or proposed
action, on specific issues or problems such as
natural disasters, installation closings, proposed
legislation, and response to public criticism.
(F) Other. Include information on activities directed
toward purposes other than those included in
columns (A)-(E). Each of these will be identified
in a brief footnote.
(G) 1969 totals. Show the total of the entries in
columns (A) through (F) for each type of output
listed in the stub column.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200650003-8
4
(H), (J) 1970 and 1971 totals. Show the estimated totals
for 1970 and 1971, distributed according to the
types of output identified in the stub column.
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Type of output
1. Press contacts
2. Broadcasting
3. Advertisements
4. Exhibits, films
5. Publications:
a, Periodicals
b. Other
6. Speeches
7. Other (Specify)
[DEPAMMENT OR AGENCY NAME]
Public Relations Activitiesl/
[Obligations-in thousands of dollars]
[Man-years]
(Full-time permanent positions
as of June 3032/
PURPOSE OF OUTPUP
Internal
agency
manwment
(A)
Public information
Congres- Agency Benefits Issues
sional activ- and regu- and
relations ities lations problems
(B) (c) (D) (E
DATE
Other
(Specify in
Fara?
F)
EXELIBIT 1 a
Bulletin No. _ -10 ?
?
1969 1970 1971
actual est, est.
Totals Totals Totals
77.17
Totals:
8. 1969 (Actual)
9.
10. 1971 (Estimate)
1970 (Estimate)
Dux mom
)000C ?MCC
EOM
Separate sheets, showing the prescribed stub items, will be provided on (a) obligations incurred; (b) man-years of
effort; and (c) full-time permanent employment attributable to these activities.
2/ This will be based on more than 50 percent of the employee's time being spent in public relations work.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
STAT
ept1-4A-rt-t- /4/7,
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
a
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 70-9 February 2, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Acquisition of peripheral components for
installed ADP systems
1. Purpose. This Bulletin requires Federal agencies to
review and make certain determinations on whether leased
peripheral equipment components in computer systems
supplied by the system manufacturer should be replaced
with less costly equipment available from independent
peripheral manufacturers or other sources.
2. Background. According to information provided by
agencies under the ADP Management Information System
(see BOB Circular A-83), there are many ADP systems in
operation in which certain peripheral components
currently being leased from the system supplier could be
replaced with comparable components offered by inde-
pendent manufacturers at substantial cost reductions.
The Comptroller General's report of June 24, 1969,
discusses in detail the possibility of achieving economies
through a program for replacing installed equipment with
"plug-to-plug" compatible peripheral units. ?
3. Agency reviews. Federal agencies will review all
installed leased peripheral components for which there
are compatible, reliable and comparable substitutes
available at lesser cost to determine where substitutions
should be made for cost saving reasons. To facilitate
this review, the General Services Administration will, by
February 6, 1970, transmit to each Federal agency a listing
of all installed leased components which, as of June 30,
1969, were Scheduled to be retained for a period long
enough to assure the achievement of the potential cost
reduction. Instructions on the use of this listing will
be provided by the General Services Administration.
Each agency upon receipt of the listing will review it in
consideration of the agency's present equipment retention
plans and/or component substitution plans currently under
way, and determine those instances in which substitution
actions would be consistent with the plans. Following this
,Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
determination and no later than April 15, 1970, the
agency will advise the General Services Administration
of the substitutions that should be made by returning
an annotated copy of the listing. From the consolidated
replies, the General Services Administration will be in
a position to determine the additional procurement
actions that should be taken and, in coordination with
the agencies involved, will institute appropriate action.
For those peripheral components on the General Services
Administration listing which the agency determines should
not be replaced with a lower cost substitute, the reason
for such decision will be shown on the annotated list by
the use of a decision code which will be included in the
instructions provided by the General Services Administration.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
-ro
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200030063-8 ,
0/F on-eL Li"
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASH I NGTON. D.C. 20503
BULLETIN NO. 70-8 December 6, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Special analysis of Federal Housing Programs
1. Purpose. This Bulletin provides instructions for the submission of
information required to prepare a special analysis of Federal housing
programs. The analysis will summarize agency plans and highlight
agency programs and activities which add directly or indirectly to the
supply of family housing in the United States, its territories and
possessions.
2. Coverage of Federal housing programs. The analysis is intended to
cover all Federal or federally sponsored activities which produce or
assist the production or sale of family housing except for housing in
foreign countries. This includes not only those programs which have
the primary objective of producing housing, but also those for which
assistance to the production of housing is a secondary--but clearly
discernible--benefit. These latter activities should be included only
if assistance to housing production is a clearly recognized aspect of
the activity, or if the activity has as a major objective, assistance
to an industry, group or agency which is concerned primarily with the
production of housing. In addition, programs which are specifically
aimed at preventing the deterioration of the existing housing stock
will be included.
The following types of activities are specifically excluded from the
coverage of this analysis:
a. Housing allowances which are paid as a part of either employee
compensation (including allowances of military personnel) or income
maintenance programs.
b. Programs which result in the production of dormitory or barracks-
type housing.
c. Programs which assist housing by providing only land or facilities.
3. Availability of data. The data for the past year should be based
on accounting records. If accounting data are not available, an
estimate of the outlays and outputs should be submitted, and this fact
as well as the method of estimating should be noted in the narrative
accompanying Exhibit 2 submissions.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
4. Information requested. The following information is required for
the preparation of this special analysis:
a. A summary table of outlays covering the three years shown in
the budget for housing activities for the agency as a whole. The
table will utilize the coded categories shown in Attachment A and will
be prepared in the format shown in Exhibit 1.
b. An individual tabulation of the outlays and number of housing
units affected for each appropriation which is included in the agency
totals shown on the summary table. These will be prepared in the
format shown in Exhibit 2. Attachment B provides instructions for the
preparation of the summary table and tabulations.
c. A narrative attachment accompanying each Exhibit 2, setting
forth:
(1) A concise description of how the program functions and its
major objectives. If any subsidies are involved, explain the nature
and amount.
(2) Important budget year changes in the program, including
major proposed legislation, if any.
(3) If housing units are not an appropriate measure of the
output of the program, other appropriate measures should be provided
and defined.
5. Category codes. To the maximum extent possible, activities should
be distributed among the established categories outlined in Attachment
A. However, activities may be identified by agencies as having a sub-
stantial impact on housing, but which cannot be included within one or
more of the listed categories. In these instances agencies should
include the amounts in Exhibits 1 and 2 under the various "Other"
categories (codes 149, 159, 199, 299 or 399). If these category codes
are used, the narrative accompanying Exhibit 2 submissions should
contain the agency's suggestion for a new category (or subcategory, if
appropriate).
6. Timing_. An original and two copies of the requested information
will be submitted to the Bureau of the Budget within 10 days following
the publication of this Bulletin or receipt of 1971 budget allowances,
whichever is later. If any change in the data should occur (as from
revised allowances) revised data are due in the Bureau of the Budget
within 5 days from the time the change becomes known. Final revisions
must be received no later than December 29, 1969.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
7. Interpretations. Questions concerning implementation of this Bulletin
may be addressed to Mr. Harry Havens (Code 103, extension 4610 or 395-
4610).
Attachments
CI
Robert P. Mayo
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-8
INFORMATION FOR SPECIAL ANALYSIS
OF
FEDERAL HOUSING PROGRAMS
This attachment outlines and defines the categories in which the data
in Exhibits 1 and 2 will be shown. Each category is assigned a code
number to facilitate processing. This number will be used to identify
the entries on Exhibits 1 and 2.
Data in the analysis will be shown in three main groupings:
Federal housing programs: those activities involving
the use of Federal budget resources to assist the production
of housing, to prevent a decline in the condition of the
existing housing stock, or to provide indirect support for
housing. The sum of the outlays from these programs will
constitute a measure of Federal budget support for housing;
Housing activities of Government sponsored enterprises:
those programs which appear in the annexed budgets, but
are not included in the budget totals.
Federally aided private investment in housing: those
private housing activities which occur because of Federal
programs listed in the first main grouping, but which do
not appear in the budget as Federal outlays (e.g., private
investment in federally guaranteed or insured housing
mortgages).
FEDERAL HOUSING PROGRAMS
Code Category/subcategory Description
Assistance for mortgage
financing of privately
owned housing
111 Facilitating the flow of
private mortgage credit
Programs involving (a) Federal
guarantee or insurance of privately
financed mortgage loans and (b)
Federal guarantee or insurance of
deposits or other direct support for
financial institutions which have
mortgage lending as a primary activity.
(Examples are FHA mortgage insurance
and insurance of deposits in savings
and loan associations by the Federal
Savings and Loan Insurance Corporation.)
An entry for this code should be accom-
panied by an entry for Code 310,
"Guaranteed or insured private invest-
ment in housing."
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050005-8
Code Category/subcategory
112 Supplementing private
sources of mortgage
credit
Reduced housing costs
for special groups
121 Financing combined
with subsidy
2
Description
Programs in which the Federal
Government provides direct
mortgage financing without
an intentional or explicit
subsidy. (Examples are the
"market rate" direct loan
programs of VA and the Farmers
Home Administration Subsidized
direct loans will be included
under category code 121, below.
If direct loans are sold to
Government sponsored enterprises
or to private investors, this
code should be accompanied by
an entry for code 210 or 320,
as appropriate.
Programs which provide both
the capital financing of the
housing unit and a subsidy.
(Examples are the below market
interest rate direct loan
programs of HUD and the Farmers
Home Administration.) This code
also covers programs providing
one-time grants covering all
or part of the cost of build-
ing, repairing or modifying a
housing unit. (Examples are
HUD's Rehabilitation Grant
Program and VA's Housing
Grants for disabled veterans.)
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Code Category/subcategory
122 Subsidy without Federal
investment
Direct Federal construc-
tion or acquisition of
family housing
131 Construction or acquisition*
of family housing for
military personnel
132 Construction or acquisition*
of family housing for Federal
civilian employees
3
Description
Programs in which the subsidy is
distinct from the capital financing
of the housing unit. Usually this
involves a Federal commitment to
provide a regular payment to cover
all or part of the ongoing costs
(i.e., debt service or operating
costs) of the housing unit in order
to reduce housing costs to the
occupant, but with the initial capital
investment in the form of a federally-
guaranteed mortgage. (Examples are
HUD's Rent Supplement and Public Housing
programs.) Programs should be included
only if the subsidy is associated with
a specific unit. Housing allowances
paid in connection with employee
compensation, including allowances
of military personnel, or income main-
tenance programs should not be included.
Program which result in federally owned
housing for the families of military
personnel, both on and off base. Exclude
barracks and BY Q housing and any housing
constructed outside the United States
and its possessions. For purposes of
this analysis, military personnel includes
Army, Navy, Air Force and Marine Corps.
All other uniformed personnel are con-
sidered civilian.
Programs which result in federally owned
housing for the families of Federal
civilian employees, both on and off
Government reservation. Include housing
for contractor personnel. Exclude
barracks-type housing and any housing
constructed outside the United States
and its possessions.
*Identify in the narrative any acquisition of housing which results from
default on a guaranteed or direct loan.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Code Catesory/subcategory
? 133 Construction or acquisition*
of family housing for others
Preventing deterioration
of the existing housing
stock
141 Enforcement of housing
codes
149 Other activities to pre-
serve the housing stock
Indirect support for housing
151 Research and development
152 Statistical and market
analysis
4
Description
Programs which result in federally
owned housing for families other than
military personnel or civilian
employees of the Federal Government.
(Examples are direct construction
of family housing for Indians or for
disaster victims.) Exclude barracks-
type housing and any housing constructed
outside the United States and its
possessions.
Programs aimed at preserving the
quality of the existing housing stock
through Federal assistance for the
enforcement of housing codes. (Examples
are the training of housing code
inspectors and the salaries of the
inspectors to the extent paid by the
Federal Government.)
Programs other than code enforcement in
which the Federal Government prevents
the deterioration of the existing hous-
ing stock. (If this code is used,
explain the nature and impact of the
program in the narrative attachment.)
Programs for research, development,
testing and evaluation of residential
construction methods or materials; develop-
ment of housing quality standards.
General construction research should only
be included if it is primarily concerned
with residential construction.
Collection and publication of statistical
data on the housing sector; preparation
and publication of housing market
analyses. Programs should be included
only if they are primarily concerned with
housing.
*Identify in the narrative any acquisition of housing which results from
default on a guaranteed or direct loan.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
5
Code Category/subcategory Description
159 Other indirect support for Programs other than the above which pro-
housing vide indirect support for the housing
sector. Programs should be included only
if assistance to housing is a primary
objective. (If this code is used, explain
the nature and impact of the program in
the narrative attachment.)
199 Other Federal housing
Programs
Programs which are included in the budget
and which have a substantial impact on
housing, but which cannot be included
within one or more of the above categories.
(If this code is used, explain the nature
and impact of the program in the narrative
attachment.)
HOUSING ACTIVITIES OF GOVERNMENT SPONSORED ENTERPRISES
210 Assistance for mortgage
financing
Programs of federally sponsored enterprises
which provide mortgage funds. (Examples
are mortgage purchases by the Federal
National Mortgage Association and advances
to savings and loan associations by the
Federal Home Loan Banks.)
299 Other housing activities Programs of federally sponsored enterprises
of Government sponsored other than assistance for mortgage financ-
enterprises ing, which have assistance for housing as
a primary objective. (If this code is
used, explain the nature and impact of
the program in the narrative attachment.)
FEDERALLY ASSISTED PRIVATE INVESTMENT IN HOUSING
310 Guaranteed or insured All private investment in housing which
private investment in is subject to a Federal guarantee or
housing insurance under programs included in
code 111. This should include private
investment in housing assisted by programs
included in code 122, if the investment
is also guaranteed or insured by the
Federal Government.
320 Purchase of direct Federal Direct Federal loans originated under
loans by private investors programs included in category 112 and
subsequently sold to private investors
should be included under this code, even
if the loan is guaranteed or insured.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Code Category/subcategory
399 Other federally assisted
private investment in
housing
6
Description
Any private investment (or State or local
government investment) in housing which
occurs as a direct result of a Federal
program included in codes 111-199, but
which is not included in codes 310 or
320. (An example would be nonguaranteed
private investment in housing assisted
by a program included in code 1220 If
code 399 is used, explain in the narra-
tive attachment why the investment can
be considered to be federally assisted.
NON-HOUSING ACTIVITIES
900 Outlays for non-housing
activities
Outlays for non-housing activities which
occur in an account containing housing
programs. To be used only as a balanc-
ing item in the totals section of Exhibit
2 to arrive at a total outlay figure for
the appropriation account.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
O
ATTACHMENT B
Bulletin No. 70-8
INSTRUCTIONS FOR PREPARATION OF EXHIBITS
Exhibit 1. - This agency summary is intended to permit the rapid develop-
ment of government-wide totals for outlays in each category of Federal
housing activity. The entry for each category, therefore, should equal
the sum of the entries for that category on the Exhibit 2.
Exhibit 2. - A separate Exhibit 2 will be prepared for each appropria-
tion and fund account having activity to be included in the analysis.
Each Exhibit 2 will be accompanied by the narrative described in para-
graph 4c of this Bulletin.
a. Heading,. Programs appearing in the annexed budgets may have
neither appropriation title nor account number. In this case, another
identifying description may be used.
b. Category code. The appropriate category code will be selected
from the list in Attachment A. A single program may require several
category codes for a complete description. Each code will contain an
entry for one type of financial data (budget outlays, outlays of Government
sponsored enterprises or private investment) and generally will contain
an entry for both stages of output.
c. Data code. These codes are to facilitate ADP processing by the
Bureau of the Budget, and should accompany the type of data as shown in
the exhibit.
d. Financial data. Each entry should use only one type of financial
data, determined by the category code. Category codes in the 100 series
require net budget outlays as the financial data. Those in the 200 and
300 series require outlays of Government sponsored enterprises and private
investment, respectively. However, the use of some category codes, e.g.,
code 111 for mortgage insurance programs, necessarily implies an accompany-
ing entry for another category code, e.g., code 310 for guaranteed private
investment in housing. In this example, the category code 310 entry would
use private investment.
e. Outputs. For purposes of this analysis, "unit commitments" and
"units made available" are two stages of the output and will overlap.
"Commitment" refers to the first point at which the Federal Government
(or government sponsored enterprise) agrees to take an action which will
assist a particular unit of housing. "Available" refers to the point at
which that unit is ready for occupancy. Most units pass through both
stages but may do so in the same or different years. "Existing units"
are those in which the ownership or occupancy of a unit is changed with-
out materially altering the condition of that unit. The output should
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
be shown as "new or rehabilitated" only to the extent that new units
are created or existing units are substantially improved in quality.
In some programs, a single output results from activity which is
described in two category codes. In the mortgage insurance example
cited above, the output should be attributed to the category code 111
entry. The entry for category code 310 would thus contain no output
data.
f. Totals. Totals will be drawn for each Exhibit 2 as follows:
"Total budget outlays for housing" will be the sum of the "budget
outlays" entries for each category code where that type of financial
data is used. Similarly, "total outlays of Government sponsored enter-
prises" and "total private investment" represent the sum of those
respective entries for each category code where they appear. In those
cases where an appropriation account contains both housing and non-
housing activities, the entry "non-housing budget outlays" will be used
as a balancing item which, when added to "total budget outlays for housing"
will yield "total budget outlays." This figure should agree with the
total outlays printed for that account in the budget.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declas'sifie'd in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 1
Bulletin No. 70-8
O
AGENCY:
FEDERAL HOUSING PROGRAMS
AGENCY SUMMARY
Category
DATE:
Net Outlays
Cate- (In millions and tenths)
gory 1969 1970 1971
code actual est. est.
FEDERAL HOUSING PROGRAMS
Assistance for mortgage financing of
privately owned housing
Facilitating the flow of private
mortgage credit 111...
Supplementing private sources of
mortgage credit 112...
Reducing housing costs for special
groups
Financing combined with subsidy
121...
Subsidy without Federal capital
investment 122...
Direct Federal construction or acqui-
sition of family housing
For military personnel
For civilian Federal employees 131..:
132...
For others 133...
Preventing deterioration of the
housing stock
Housing Code enforcement 141...
Other 149...
Indirect support for housing
Research and development 151...
Statistical and market analysis 152...
Other 159...
Other Federal Housing programs 199...
Total budget outlays for housing
HOUSING ACTIVITIES OF GOVERNMENT SPONSORED
ENTERPRISES
Assistance for mortgage financing.... 210
Other 299...
Total
FEDERALLY ASSISTED PRIVATE INVESTMENT IN
HOUSING
Guaranteed or insured private investment
in housing 310...
Purchase of direct Federal loans by
private investors
Other
Total
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 2
Bulletin No. 70-8
FEDERAL HOUSING PROGRAMS
AGENCY: DATE:
APPROPRIATION TITLE:
APPROPRIATION ACCOUNT NUMBER:
CATEGORY DATA
CODE CODE
1969 1970 1971
TYPE OF DATA ACTUAL EST. EST.
Each category code will have an
entry in the following format.
Financial data (millions and tenths):
1.20 Budget outlays
1.30 Outlays of government-sponsored
enterprises
1.40 Private investment
Outputs:
Unit commitments:
2.30 New or rehabilitated units
2.32 Existing units
Units made available:
2.34 New or rehabilitated units
2.36 Existing units
Totals for each Exhibit 2 will be
shown in the following format.
Total budget outlays for housing
900 1.24 Non-housing budget outlays in this
appropriation account
Total budget outlays in this
appropriation account
Total outlays of government-
sponsored enterprises
Total private investment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
???
ae
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200050003-8
StNU.IT WILL calecac CI-A551 FICA I ION I Or ANU LIU I TOM
ST
UNCLASSIFIED
I CONFIDENTIAL
SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
Mr Clarke
4441.0./
2
Mr. Knoche
in/9
i
T3
1,14)0
12b
4
1)A
5
bl
-liC
6
return to CCS
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Mr. Hurley excused us from this
exercise on December 3, 1969 per phone
conversation with Mr. Sherman.
MO 44-algAdi ?
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
CCS
12/8
UNCLASSIFIED
I CONFIDENTIAL I
SECRET
Decla sified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003 8
1-07 ILL; I
e
A (2. _._.
Declassified in Part - Sanitized Av ized 6oPY Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
tiLt, fitbor-4-52-
EXECUTIVE OFFICE OF THE PRESIDENT 5D,e-te., 31 19"G1
0 BUREAU OF THE BUDGET 4je9
WASHINGTON. D.C. 20503
BULLETIN NO. 70-7
November 19, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs
1. Purpose. This Bulletin provides instructions for an
analysis of costs attributable to pay increases (including
related costs) effective in fiscal year 1970, and for the
preparation of requests for 1970 supplementals.
2. Application. These instructions apply to pay increases
effective in fiscal year 1970, as follows:
a. Civilian personnel pay increases effective in July
1969 under Executive Order 11474 issued pursuant to Public
Law 90-206, and comparable increases granted by adminis-
trative action.
b. Military personnel pay increases effective in
July 1969 under Executive Order 11475 issued pursuant to
Public Law 90-207.
c. Actual wage board pay increases granted under 5
U.S.C. 5341(a), together with additional increases esti-
mated to be granted under the same authority through
June 30; 1970.
3. Policy. The following policies will apply:
a. Basis for the estimate. The amount of pay increase
costs attributable to the Executive Orders specified
above, and to wage board increases during fiscal year
1970, will be computed on the basis of 1970 program levels
as approved, after giving effect to reductions made in
agency budgets including those resulting from implementa-
tion of Title IV of the Second Supplemental Appropriations
Act of 1969 (Public Law 91-47).
b. Absorption. Agencies will absorb the costs of these
increases to the fullest extent possible. Toward this end,
each agency will apply the principles set forth in Bureau
of the Budget Circular Nos. A-44 and A-64 to achieve economies
and savings in operations through cost reduction, position
management, and other management improvement programs. Pay
supplementals should be proposed only in cases where the
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP66M06944R000200050003-8
2
head of the agency has determined, by personal review, that
full absorption is not possible. Provision must be made
for these supplementals within agency outlay ceilings
established in accordance with Bureau of the Budget Bulletin
No. 70-3, July 31, 1969.
c. Application of savings. Savings available within
an account should be applied in priority order as follows:
(1) Program increases for uncontrollable items
which qualify for deficiency apportionments, including
increases due to the one-half percent additional contribution
to the Civil Service Retirement Fund (Civil Service Retire-
ment Amendments of 1969 - Public Law 91-93) if the total
amount can be absorbed.
(2) Any increased pay costs which can be absorbed
(3) Any increased pay costs which cannot be absorbed
(a) Civilian pay.
(b) Wage board pay.
in full.
in full:
(c) Military pay.
The priority order under item 3 will be used for
the purpose of distributing pay increase costs in the
estimates of proposed supplementals for fiscal year 1970
in the 1971 budget submission, where more than one type of
pay increase cost occurs within a single account (entries
44.10, 44.20, or 44.30, section 32.4 of Circular No. A-11)
d. Transfer authority. Maximum advantage should be
taken of any existing transfer authority to increase the
absorption of the increased pay costs in fiscal year 1970
on an agency-wide basis. The provision of additional trans-
fer authority by Congress for fiscal year 1969 should also
be sought under the following rules:
(1) Transfers will be limited to those from accounts
which expire for obligation on June 30, 1970, and from
unexpired accounts for which no additional new obligational
authority will be required in future years.
(2) Preference should be given to transfers from
appropriations for operating and administrative expenses
ahead of transfers from appropriations for other purposes.
? Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
?
3
(3) No consideration will be given to transfers
from accounts for which supplemental estimates are requested
or contemplated.
4. Preparation of required analysis. Each agency is
requirea to prepare and submit an analysis of increased pay
costs for fiscal year 1970. The format and instructions
for the preparation of these analyses are set forth in
Attachment A to this Bulletin. Agencies are requested to
comply with these requirements by December 5, 1969.
In addition to the required analysis, agency submissions
will include the following:
a. A narrative explanation of the methods used in
computing the increased pay costs and the reasons why
sufficient 1970 savings cannot be achieved to permit absorp-
tion of the entire amount.
b. Appropriation language where transfers must be
authorized or limitations changed.
5. Apportionment and reapportionment requests for fiscal
year 1970. Apportionment or reapportionment requests which
anticipate a need for a supplemental appropriation will be
prepared in accordance with the instructions in section 32
of Bureau of the Budget Circular No. A-34. The requests
will also include three copies of the agency head's state-
ment of necessity, as required by law. When a group of
apportionment requests is transmitted at one time, a single
certification may be used for all requests. The analysis
required by paragraph 4 above will also serve to justify
the request for deficiency apportionment when it is due
solely to increased pay costs.
6. Requests for supplemental appropriations for 1970. The
analysis required under paragraph 4 will serve as the request
for 1970 pay act supplemental appropriations. In those cases
where program supplementals are required in the same account,
they will be handled separately and in accordance with the
regular procedures of Circular No. A-41, except that Exhib-
it C of that Circular is not applicable.
Attachment
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Bulletin No. 70-7
C
ANALYSIS OF INCREASED PAY COSTS
Agencies are requested to submit an analysis of 1970 pay
costs and financing plans for the costs of the increased pay
scales effective in fiscal year 1970. The analysis will be
in the form illustrated by the attached Exhibit 1 and
accompanied by a narrative explanation and appropriation
language as described in paragraph 4. Agency submission of
this analysis will be made by December 5, 1969, in an
original and two copies.
For purposes of this analysis, allocation accounts (trans-
fer appropriation accounts) will be reported with the parent
account rather than being reported with the receiving agency.
It is therefore necessary that each agency receiving an
allocation furnish to the agency responsible for the parent
account the data necessary to prepare the analysis, including
justifications, at an early date. Unless otherwise arranged
between the agencies concerned, the information should be
furnished to the parent agency by December 1, 1969. Alloca-
tion accounts will be considered a source of transfer only
to the parent agency.
In the case of advances and reimbursements paid into revolv-
ing and management funds (including consolidated working
funds) and into appropriation accounts, the receiving agency
will include the related increased pay costs as a part of its
absorption, without the necessity of separate identification
or of clearance with the paying agency. The agency making
the advance or reimbursement will normally consider such
amounts as a part of its ordinary expenses and will not need
to identify these pay costs, unless congressional action is
necessary to provide an additional appropriationor transfer
authority to cover part of the pay increase costs. In such
cases, the portion of the pay costs attributable to advances
and reimbursements must be ascertained and justified.
The analyses will be prepared on 8" x 13" paper, as described
below. In cases where allocation accounts are involved or
where there is more than one type of pay increase involved,
the total cost applicable to each will be separately identi-
fied in columns 2 through 8 (see paragraph 3 of this Bulletin
which deals with absorption policy and the priority order in
which absorption should be considered). Totals will be
provided on a similar basis.
C
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
Column 1. List under each bureau or organizational
unit toseparate appropriations or funds are available,
the title of each appropriation or fund account (other
than allocations from other agencies) out of which any
increased pay costs are paid directly. This will include
revolving and management funds (including consolidated
working funds) and trust funds. Appropriation account
titles should be listed in the order in which they appear
in the budget. At least one line should be left between
account titles. Allocations to other agencies will be
indented under the appropriation account title.
Increases provided by Executive Order 11474 will be
entered without further identification. Increases provided
by other authority or by administrative action will be
identified in the stub column under each of the above stub
entries where appropriate (or in the heading of the analysis
when Executive Order 11474 is not applicable).
Column 2. Report the direct cost of pay increases
for employees paid from the account being reported, whether
or not the costs are reimbursable. Agencies should be
careful to include any additional payments to employees
required by Executive Order 11474 normally associated with
object class 11, such as overtime, Sunday premium pay, etc.
If the increase is disproportionately high in relation to the
base for any account, the components and method of calculation
should be fully set forth in the narrative explanation. Do
not report in this column advances or reimbursements to other
appropriations or funds for work or services (to the extent
they cannot be absorbed, they are to be reported in column 4).
Column 3. For each listed account, report the added
costs which are not direct, but are related to the pay
increase, whether or not the costs are reimbursable. For
this purpose, the related costs include such items as
Government retirement contributions (at 6-1/2 percent) and
employer FICA taxes on the pay increase, Government contri-
butions on employee life insurance premiums, and other pay-
ments which are based on employees' salaries.
Do not report advances or reimbursements to other
appropriiiions or funds for work or services (to the extent
they cannot be absorbed, they are to be reported in column
4). Do not include the cost of the one-half percent increase
in the rairement contribution required by Public Law 91-93.
iv/
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
Column 4. Report the unabsorbed amount of the pay
increase costs to be paid as advances and reimbursements
to other appropriations or funds. In most cases this column
should be blank. Whenever an amount is shown in this column,
an equal or greater amount must be shown in column 6 or
column 8, since payments to other accounts will be considered
for absorption ahead of the increased pay cost of the account
itself.
Column 5. Report for each account the portion of the
increases shown in columns 2 and 3 which can be absorbed
without additional congressional action. The amounts
reported in this column will also include absorption through
transfers from other accounts which can be made under existing
authority and amounts to be covered by reimbursements from
other accounts.
Column 6. Report the portion of the increased costs in
columns 2, 3 and 4 which can be absorbed if Congress provides
appropriate additional authority. Indicate the type of
authority required by the following symbols:
(T) Transfer authority required
(A) Increase in administrative expenses limitation
0 required
(W) Waiver of limitation on personal services required
Thus, this column will include absorptions through
transfers not yet authorized and through increases and
waivers in limitations.
Column 7. Total of columns 5 and 6.
Column 8. Report the additional appropriation considered
necessary as a result of the increases reported. This column
should equal the sum of columns 2, 3 and 4 minus column 7.
In cases where waiver of a limitation on personal services
is also required, this should be indicated by the symbol
" (W) ."
Column 9. Indicate for each appropriation or fund account
for which an additional appropriation is required the date
on which the supplemental will be required for obligation.
These dates must be realistic to be useful.
NOTE. Account titles from which transfers are proposed to be
made as reported under columns 5 and 6 will be identified,
either in footnotes or in a separate list.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Organizational unit
and account title
ANALYSIS OF
(Executive Order
Increase in
pay and other
cost of this
PAY INCREASE COSTS AND FINANCING
11474 unless otherwise identified)
Fiscal Year 1970
DEPARTMENT OF GOVERNMENT
PLAN
absorption
direct
related
agency
Unabsorbed
amounts for
payment to
other
accounts
Net
Possible
by admin -
istrative
action
Requiring
congres-
sional
action
Direct
pay
Related
cost
(1)
(2)
(3)
(4)
(5)
(6)
Office of the Secretary:
Salaries and expenses
$151,860
$12,231
46.
1/$30,016
2/$32,075(T)
Bureau of Inspection:
Salaries and expenses
730,120
60,000
580,620
3/ 50,000(T)
Allocations to:
Department of the Inte:ior
17,000
1,360
18,360
Inspection Services
160,000
13,300
$65,000
? ?
? ? ?
Wage board
20,000
1,720
21,720
Government Corporation:
ABC revolving fund (Adm. action)
817,000
67,000
684,000
200,000(A)
Total
6,215,000
512,750
65,000
2,718,750
528,000
Wage board
20,000
1,720
21,720
Adm. action
817,000
67,000
?
684,000
200,000
EXHIBIT 1
Bulletin No. 70-7
November 21, 1969
Total
(7)
Additional
appropria-
tion
required
(8)
Date
supplemental
is needed
(9)
$62,091 $102,000 April 1
630,620
18,360
21,720
159,500 April 1
?? ?
238,300(W)
? ? ?
Feb. 1
884,000
3,246,750 3,546,000
21,720
884,000
Symbols used above: T -- Transfer authority required; A -- Increase in administrative expenses limitation required;
W -- Waiver of limitation on personal services required.
Includes $5,000 to be transferred from "Salaries and Expenses, Bureau
To be transferred from "Research, Bureau of Safety."
To be transferred from "Grants, Bureau of Planning."
of Safety."
NOTES:
1. Amounts in this schedule
are in dollars, not
rounded to thousands.
2. Actual size of this
form is 8 x 13 inches.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 70-6 November 18, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased travel costs pursuant to Public
Law 91-114
1. Purpose. This Bulletin provides policy guidelines and
instructions for financing increased travel costs attributable
to revised allowances authorized by Public Law 91-114.
2. Policy. Agencies will absorb the additional cost of
the increased per diem allowance within available appro-
priations and funds. Increases in appropriation limitations
on travel may be requested in the normal manner, if necessary,
as long as the total cost is absorbed. Higher travel costs
should be recognized in 1971 budget estimates, but will be
included within allowances received from the Bureau of the
Budget.
It should be recognized that rates authorized in Public Law
91-114 are maximum rates to be allowed by the departments
and agencies only when circumstances clearly warrant, as
set forth in sections 6.2 and 6.12 of the Standardized
Government Travel Regulations (Bureau of the Budget Circular
No. A-7). These increased rates were enacted in recognition
of the higher costs being borne by the traveler. Under
current fiscal conditions, however, the need for prudent
agency management of travel plans and judicious application
of the revised allowances must be emphasized.
3. Apportionment and reapportionment requests. The increase
in per diem allowances authorized by Public Law 91-114 will
not be considered, in itself, a justification for requesting
apportionments which indicate the need for supplemental appro-
priations. Expenditures for travel are considered as being
within administrative control.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 70-5, SUPPLEMENT NO. 4
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND STAB
SUBJECT: Construction reduction plan
June 11, 1970
ISHMENTS
1. Purpose. This Supplement further ante s the fovisions
of Bureau of the Budget Bulletin No. 70- dated eptember 12,
1969.
2. General guidelines. Effective
Federal construction deferral est
(as amended by Supplements Nos. 1
the requirement that executive de
proceed with construction project
on a selective basis if kild as
congested inflationary conditi
areas. For example, in a loc
backlogs of private and State
tion projects, or where loca
escalating sharply, age
including the letting
up further inflationa
construction costs.
with agencies regardi
0, the direct
Bulletin No. 70-5
?) is replaced by
and agencies
ir 1971 budget plans
to avoid aggravating
cal construction market
ere there are serious
al government construc-
ruction costs have been
refrain from any actions,
contracts, that would build
s or would further increase
ff will be in close contact
ance of these guidelines.
Ju 1,
hed
ugh
r men
in t
essa
in
ion w
d 1
cons
will
ral
ur
?
3. Reports. The
will be discontinu
which is due July
from time to me
plans, bids, ce tr
Federal cons
?
ru
? ?
?
?
st
ser
V.
1
quired under Bulletin No. 70-5
the report for June 30, 1970,
. Bureau staff will request,
Si
of information concerning
ards, and the progress o direct
ojects.
rts r
fter
0, 197
S emi
ep
: ?
?
p.
0
a
BERT P.
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200050003-8
Distribution:
1-DDS
2-0/Logistics
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 20509
BULLETIN NO. 70-5, SUPPLEMENT NO. C March 17, 1970
TO THE HEADS OF EXECUTIVE DEPART AND ESTABLISHMENTS
SUBJECT: Construction redu
construction d fe
1. Purpose. This Suppl
letin No. 70-5, dated Sep
notification of the modif
Bulletin. In accordanc
March 17, 1970, the vol
construction contracts,
tion, urged by the Pres
withdrawn.
2. General uidelin
assistance s. State
advise those governm
at the optimal rate
the availability f
ion Itlan - State and local
al
o Bureau of the Budget Bul-
er 12, 1969, provides official
ion of paragraph 6 of that
h the President's statement of
ry deferral of State and local
luding federally aided construc-
t last September, has been
Those agencies which provide Federal
local government construction should
nts that such public works should resume
onsistent with program objectives and
unds.
3. Reports. he ports required by paragraph 6 of Bureau
of the Budget 1 etin No. 70-5 are to be continued through
June 30, 1970 July 20, 1970), and will end as of that
date.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 20509
BULLETIN NO. 70-5, SUPPLEMENT NO. 2 February 26, 1970
TO THE HEADS OF EXECUTIVE DEPA TMENTS AND ESTABLISHMENTS
SUBJECT: Construction reductio
1. Purpose. Bureau of the
September 12, 1969, set for
achieving the reduction
President's statement of
This Supplement provides
deferred direct Federal
This action is being tak
No. 11507, February 4, 19
pollution abatement pro
tions can comply with
standards, are to be c
1972.
2. General ?uideli
Federal faci ities
with Bulletin No
to previously ap
result, actual d
earlier instruct o s
- pollution abatement
et Bulletin No. 70-5, dated
ocedures and guidelines for
truction announced by the
ber 4, 1969.
ructions to proceed with
ruction for pollution abatement.
as a result of Executive Order
, which requires that all
s needed so that Federal installa-
icable air and water quality
pleted or underway by December 31,
es. Pollution abatement projects at
ich have been deferred in accordance
, should now go forward without regard
d construction reduction plans. As a
rals may fall below those planned under
Construction
agency nf d n
required
noted to
for poll
this Supp
ction plans previously submitted by your
e revised. However, monthly reports
raph 5 of Bulletin No. 70-5 will be foot-
y the obligations attributable to construction
batement rele ed under the provisions of
t.
Robert P. Mayo
Director
0 /I
/ 1,
/ J
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
o a. (2 r
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASH INGTON. D.C. 20509
BULLETIN NO. 70-5, SUPPLEMENT NO. I
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND
SUBJECT: Construction reduction pl
1. Purpose. Bureau of the Bu
September 12, 1969, set forth
achieving the reduction in cons
President's statement of Septe
This Supplement to tbe Bullet'
to agencies allocatirkg Feder
construction projects whic
requested by the President
2. General uidelines.
ensure t at State a 1
penalized for their
construction in ac
Where such deferme
ment's use of fund
federally assisted
whatever steps are
existing ]aws, o
allocated
and local
to, the S
ovember 26, 1969
STABLISHMENTS
letin No. 70-5, dated
e ures and guidelines for
tion announced by the
4, 1969.
provides further guidance
unds for State and local
e voluntarily deferred as
very effort should be made to
1 government units are not
s in voluntarily deferring
ce with the President's request.
educe the State and local govern-
e available by your agency for
construction programs, you should take
available to you, consistent with
ssure that these funds are not re-
toned, or redistributed to other States
ts but are reserved for, or realloted
or which they were originally intended.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
S --rert
iFT
(When filled in)
C
Date : 18 September 1969
Contacted by: John Hurley
Purpose:
Soy Navy briefing - terms of reference are in mail. Next Thursday.
TS non-code word. Code word, afterword.
----- _________--
Told Hurley I thought we were excluded from requirements of 70-5 by
terms. He said he would check it out.
o
Action:
0
A-
Ed Sherman
-
Employee
-----S?E_L_W_'
(When filled in)
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
)41' EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
(011/11(
WASHINGTON. D.C. 20503
BULLETIN NO. 70-5 September 12, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENT ESTABLI
SUBJECT: Construction reduction pla
1. Purpose. This Bulletin se
lines for achieving the reducti
in the President's statement of
attached copy). The President
in new contracts for governmen
urged State and local govern
men
Federal Government by cutting
own construction plans cOclud
assisted projects. This Bul
the Bureau of the Budget by
reduction of Federal constr
results of operations under
month, of the Federal sh re
under present plans, and
of obligations or con a
2. Coverage. This
struction and to lea
of buildings specifi
purpose, "direct Fedel
Idirect public wo s a
defense--include.
A
l
Analyses" vo n
public works \.' t
and design an
are excluded;
maintain a reasonable
Lease-construction p
the agency responsi
building may bl fo
?-?
e) .
la
?
IMENTS
ures and guide-
ction a ounced
4, 1969 see
ed a 75% reduction
tion an? has strongly
low th example of the
oraril on their
impo antly, federally
uires ubmission to
ncy o (a) a plan for
nd motthly reports on
.d (b) a listing, by
local public works,
ts on actual amounts
th proc
n n const
S-.tember
direc
onstru
to f
b:ck te
, ve
tin r
ea h a
ction
the pan, a
of Sate aid
thl repo
aw ded.
'I ?
I :
? -
?
11
to direct Federal con-
oviding for construction
rnment use. For this
al co stru tion" is defined as all
tivi ies- both civil and national
abl P-8 of the special analysis on
970 eudg (pages 232-238 of the "Special
Sep able land acquisition, equipment,
fling coat acts related to construction
ver, obli ations for these purposes should
rela ionship to construction plans
ject will be included in the plan for
e fo the contract, even though the
sole occupancy by another agency.
tin
ntr
lly f
ppli
cts
Gov
?
Reductions are to be a.complished by deferring the initiation
of new contracts for construction (including additions or
major alterations to existing facilities) and for lease-
construction of new buildings for Government use and new
projects to be constructed by Federal employees ("force
account" work).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050.003-8
2
Excepted and excluded from the deferral policy, and from the
base from which the 75% reduction is to be calculated, are
only the following:
a. Obligations for overseas construction covering (1)
the purchase of local labor and materials (including the use
of excess foreign currencies) and (2) the purchase of U. S.
labor and materials for urgently required in-country operations
in Viet-Nam.
b. Restoration of facilities damaged or destroyed by
fire, flood or other natural disasters.
c. Forest Service and Bureau of Land Management con-
struction related to efforts to hold down lumber prices.
d. Urgently needed Indian schools.
e. Facilities producing electric power that will
deliver power on-line by January 1, 1973.
f. New construction determined by the Secretary of
Defense to be urgently required for the national security,
upon concurrence by the Director of the Bureau of the
Budget and approval by the President.
1 Agency heads are expected to comply with this deferral
policy without requesting specific exceptions for additional
meritorious projects. The allowance of 25% of initially
planned funds for new construction is intended, in part,
to make an exception or appeal procedure unnecessary.
Within the 25% allowance, preference should be given to
projects of the highest social priority; i.e., programs
designed to alleviate critical, identified social needs
which are of the greatest immediate importance to the safety
and well-being of our people. For those agencies with only
one or two construction projects, when compliance with the
President's directive would require 100% deferral, the agency
head may propose an alternative deferral plan to the Bureau
of the Budget if such an alternative is required to protect
the Government's interest or investment.
3. General guidance. It is intended that 75% of the dollar
IIreTSIlertCor=rIttirgw4O; eCtsF:tea=cc==ercalf=
September 4, 1969, be deferred for an indefinite period of
time. Each agency will:
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
-- submit a month-by-month plan for the fiscal year
1970, identifying construction actions consistent with the
April 15, 1969, budget totals, and
-- reduce by 75% or more the dollar volume of the
actions scheduled from September 5 through June 30.
This reduction is to be applied on an agency-wide basis
(not necessarily on a bureau-by-bureau or appropriation-
by-appropriation basis). The reduction should be applied
to direct Federal construction planned under the April 15,
1969, budget totals, adjusted for changes, if any, in estimated
unobligated balances at the start and end of the year. For
lease-construction projects, the reduction should be applied
to the total cost of buildings to be constructed under
contracts estimated to be entered into after September 4, 1969.
The reduction may include construction which has already
been planned for deferral (since April 15) as part of the
action taken by the agency to control 1970 outlays pursuant
to Bureau of the Budget Bulletin No. 70-3 dated July 31, 1969.
Deferrals will be made on a month-by-month basis in such a
way that at least a 75% reduction on a cumulative basis
will have occurred at the end of each month.
In planning for periods beyond June 1970--and in case the
President terminates the deferral period earlier, for the
months after the end of the deferral period--agencies should
not plan to schedule construction work later to make up (or
catch up) for the time lost during the deferral period.
4. Federal construction reduction plan. Six copies of plans
in the form illustrated by the attached Exhibit 1 covering
direct Federal public works and lease-construction, will be
submitted to the Bureau of the Budget not later than September 26,
1969. The plan for the agency as a whole should be supported
by a plan for each bureau or comparable organizational unit
which has construction activities. The Bureau of the Budget
will request such additional data from time to time as may be
required.
The plan will be prepared as follows (see Exhibit 1):
Section A. Summary
Amount columns
Column (a) will contain amounts consistent with the budget
plan announced on April 15, 1969, with adjustments for
differences, if any, between estimated and actual unobliga-
ted balances at the start of the year and between prior and
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050603-8
4
current estimates at the end of 1970. Such adjustments
should be explained in a footnote. Column (b) will contain
the revised amounts planned to meet the 75% reduction
directed by the President. Column (c) will represent the
difference between columns (a) and (b).
Line entries
1. Enter the total amount of 1970 obligations for
contracts for construction of direct Federal public
works. Exclude separable land acquisition, equip-
ment, and design and planning contracts related to
construction.
2. Enter the amount of 1970 obligations for force
account construction, excluding project supervisory
personnel, separable land acquisition, equipment, and
design and planning.
3. Enter the total cost of buildings to be constructed
under lease-construction contracts after September 4,
1969 (excluding interest and other nonconstruction
factors in the rental).
4. Enter, as a minus item, the portion of obligations
on lines 1 and 2 which are for (a) force account
projects which were underway at the start of the year,
and (b) funding continuing construction contracts in
effect at the start of the year. Item (b) is applicable
only in cases where the legal obligation and the face
amount of the contract are not identical.
5. Enter the sum of lines 1, 2, 3, and 4. This will
represent the portion of 1970 obligations which is
for new contracts (in most cases equal to the face
amount of the contracts) and for new projects to be
constructed by Federal employees.
6. Enter, as a minus item, the portion of the amount on
line 5 which had been obligated through September 4, 1969.
7. Enter, as a minus item, the portion of the amounts
on line 5 for obligations to be incurred after
September 4, 1969, to complete force account projects
started between July 1 and September 4, 1969.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
5
8. Enter, as a minus item, the portion of the amounts
on line 5 for obligations to be incurred after
September 4, 1969, for projects specifically excepted
under paragraph 2, above.
9. Enter the sum of lines 5 through 8. This represents
the amount subject to reduction.
10. Enter, in column (a), 75% of the amount on line 9
in that column. This entry is not applicable to the
other two columns. For the agency as a whole, the
amount on line 9 in column (c) must be at least equal
to line 10 in column (a).
NOTE: Lines 5, 9, and 10 will be footnoted to identify
the amounts of obligations and the face amounts of
contracts, in cases where they are not identical.
Section B. Time phasing of obligations for new projects
Columns (a), (b), and (c) should set forth a distribution,
by the time periods indicated, of the totals shown on line
9 of Section A. Column (d) should contain cumulative
amounts of the monthly figures contained in column (c).
Column (e) will be left blank on the initial plan, but will
be completed later in the preparation of monthly reports
(see paragraph 5).
The monthly plan for obligations should provide for at
least a 75% reduction on a cumulative basis through the
end of each month reported.
Section C. Outlays
This section will contain estimates of outlays for
construction on a quarterly basis through 1970, for fiscal
year 1971, and the total after 1971. Amounts in columns
(a) and (b) will include outlays under obligations incurred
in prior years as well as in 1970. Amounts in columns
(c), (d), and (e) must be consistent with amounts in
Section B. For lease-construction contracts, include,
and identify in a footnote, the contractor's estimated
expenditures.
5. Reports on Federal construction reduction. Agencies should
retain a master copy of Sections B and C of the construction
reduction plan for the agency as a whole. Column (e) should
be brought up to date each month by entering the cumulative
amounts of actual reductions for comparison with planned
reductions shown in column (d) through the end of the preceding
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050603-3
6
month. Two photographic copies of the up-to-date schedule
should be provided to the Bureau of the Budget not later
than the 20th of each month. Reports will be required for
September 1969 (due October 20), and for each subsequent
month. If actual obligations exceed the planned amounts,
an explanation must be provided, together with a revised
plan for the remainder of the year.
6. State and local public works. The President's directive
does not require, at this time, a reduction in Federal
assistance for State and local construction, but such a
reduction should occur, particularly where Federal assistance
is involved, if those governments respond to the President's
urging that they cut back temporarily their own construction
plans.
In order to keep informed of the effect of State and local
government actions where Federal assistance is involved, a
report in the form of the attached Exhibit 2 should be
submitted by October 1, 1969. Section A should provide data
on Federal obligations or on the Federal share of contract
awards by months for fiscal year 1970. Contract awards should
be reported for programs for which Federal obligations are not
an appropriate measure of the effect of the reduction.
Section B should provide data on outlays.
Column (a) should set forth amounts for the Federal share of
State and local public works (i.e., the grant and loan programs)
included in Table P-8 of "Special Analysis P" of the 1970
budget, which would have been expected to take place under the
April 15, 1969, budget totals (adjusted for changes in balances,
if applicable). Column (b) will contain cumulative amounts of
the monthly figures in column (a). Column (c) will be left
blank on the initial submission, but will be completed with
cumulative figures on a month-by-month basis. Each month,
beginning October 20, two copies of the up-to-date schedule
will be submitted to the Bureau with the reports on direct
Federal construction (see paragraph 5).
ROBERT P. MAYO
Director
Attachments
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 1
Bulletin No. 70-5
September 26, 1969
DEPARTMENT OF GOVERNMENT
Bureau of Public Works
Reduction Plan for Direct Federal and Lease Construction
(in thousands of dollars)
Section . Summary
April 15, 1969 Revised Planned
Plan Plan Deferral
(a) (b) Cc)
Mr-
1. Total contract construction
obligations, 1970 117,700 41,600 76,100
2. Total force account construction
obligations, 1970 1,750 1,400 350
3. Total cost of buildings to be
constructed under lease-
construction contracts 600 600
4. Obligations for continuing
contracts and force account
projects underway at start of
year (-) -900 -900
5. 1970 obligations for new contracts
and new force account projects 119,150 42,700 76,450
6. Obligations incurred, July 1
througn September /4, 1969 (-) -19,700 -19,700
7. Additional 1970 obligations for
force account projects started
July 1 through September 4, 1969
( -)
8. 1970 obligations for excepted
projects after September 4, 1989
C-)
-1400
-boo
9. Obligations subject to reduction ? 99,050 22,600 76,450
O 10. Reduction required under 75%
deferral 714,287 XXX XXX
NOTE: If the face amount of new contracts differs from obligations, identify
in a finntrIntfl thn 4nr1nAorl nn linnec 0 nr?; in
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
DEPARTMENT OF GOVERNMENT
Bureau of Public Works
Reduction Plan for Direct Federal and Lease Construction -- p. 2
(in thousands of dollars)
Section B. Time phasing of obligations for new contracts or new projects
April 15, 1969
Plan
Revised
Plan
777
Planned Deferral Actual
For period
Cumulative Cumulative
(a)
(c)
Ce)
September 5-30, 1969 ... ,
6,750
1,300
5,450
5,450
October 1969
8,200
1,830
6,370
11,820
November 1969
6,80
920
5,880
17,700
December 1969
6,400
1,100
5,300
23,000
January 1970
10,200
3,300
6,900
29,900
February 1970
10,000
1,900
8,100
38,000
March 1970
13,600
1,650
11,950
49,950
April 1970
13,500
3,100
10,400
60,350
May 1970
12,000
3,750
8,250
68,600
June 1970
11,600
1,850
.
99,050
_1,15276
22,600
,450
76,450
Section C. Outlays
July 1-September 30, 1969
30,700
30,700
-
Oct. 1-Dec. 31, 1969
17,000
15,000
2,000
2,000
Jan. 1-Mar. 31, 1970
15,030
6,500
8,530
10,530
Apr, 1-Jun. 30, 1970
19,320
11,250
8,070
18,600
Fiscal Year 1971
44,700
2,800
41,900
60,500
After 1971
15.950
-
15.950
76,450
142 ,700-ai
Z7371/
76 ii,502)
II Includes contractors' expenditures for lease-construction contracts
us follows:
Column ( a)
Column (b)
Column ( c)
600
600
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXHIBIT 2
Bulletin No. 70-5
October 1, 1969
DEPARTMENT OF GOVERNMENT
Bureau of Public Works
State and local public works - Federal share
(in thousands of dollars)
Section A. Time phasing of obligation3 or contract awards
April 15, 1969
Plan Actual
EL2Latzt2A cumulative Cumulative
(a) -Mr (c)
July 1-September 4, 1969 11,200 11,200
September 5-30, 1969 8,900 20,100
October 1969 13,450 33,550
November 1969 5,600 39,150
December 1969 4,800 43,950
January 1970 6,750 50,700
February 1970 8,600 59,300
C-' March 1970 12,700 72,000
April 1970 13,000 85,000
May 1970 16,900 101,900
June 1970 14,500 116,400
Section B. Outlays
July
1-September 30, 1969
Oct.
1-Dec.
31,
1969
Jan.
1-Mar.
31,
1970
Apr.
1-June
30,
1970
16,500 16,500
18,900 35,400
11,600 47,000
14,750 61,750
Fiscal Year 1971 36,800 98,550
After 1971 5,000 103,550
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
O Attachment
Bulletin No. 70-5
September 4, 1969
THE WHITE HOUSE
STATEMENT BY THE PRESIDENT
The cost of building a home or an apartment house has become
exorbitant.
The Housing Act of 1968 sets as a goal 26 million houses in
the next decade. Unless fundamental action is taken now to
reduce the rise in housing prices, the nation will fall far
short of that goal. Low income groups, and a large share of
Americans who are better off as well, face the danger of
being priced out of the housing market.
Moreover, the rapidly rising costs of housing are a particu-
lar cause for major concern when we are striving to bring the
forces of inflation under control.
Artificial means of holding down housing prices -- whether
through persuasion or coercion -- cannot be effective in the
long run. We must take action that will directly affect
construction supply and demand, which is what really deter-
mines prices.
The demand for construction is clearly here and must be met;
this means that government must move to affect supply --
specifically, to enlarge the industry's capacity and thereby
reduce the upward pressure on the cost of construction of new
housing.
The great construction industry today accounts for almost 10%
of our entire national output. Besides providing us with
housing, this industry constructs the industrial and commer-
cial complexes that enlarge job opportunities, and it meets
governments needs -- from post offices to our far-flung
highway system.
The entire construction industry has been laboring under
demands that have strained its capacity. And these heavy
demands will continue.
It is clear, therefore, that two types of action are now
needed: For the near term, we must take steps to relieve
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
immediate strains in the industry. And for the long term, we
must take actions now to accelerate the growth in this indus-
try's basic capacity to build.
Accordingly, I am taking action today that will help us get
started toward more orderly building for the 1970s.
First, I am directing all agencies of the Federal Government
to put into effect immediately a 75% reduction in new contracts
for government construction. This limitation, which will
continue until conditions ease, will still permit projects
of the highest social priority to be carried forward.
Although this action will cause some hardships, it will also
release resources for home building where the need is great
and where severe strains are already being felt.
Second, I strongly urge the state and local governments to
follow the example of the Federal Government by cutting back
temporarily on their own construction plans. The degree and
promptness with which they respond to this plea for partner-
ship in action will be watched carefully. If the response
proves insufficient, I shall-need to restrict the commitments-
for construction that can be financed through Federal grants.
Should this step become unavoidable, the states and localities
will, of course, be given due notice, so that they can adjust
their affairs properly.
Third, I also urge businessmen to reappraise their current
construction plans, and to postpone projects that are not
immediately essential.
Fourth, I am directing the Secretaries of Labor and Health,
Education and Welfare to move promptly to provide for man-
power training and vocational education in order to achieve
a major increase in needed skilled labor for the construction
industry. A shortage of skilled manpower is at the root of
many problems faced by this industry.
Fifth, I am today establishing a Cabinet Committee on Con-
struction. This Committee will be responsible for reviewing
the vast range of Federal activities affecting the industry
in order to assure that government is not in its own
programs and policies a major source of problems for the
industry. It will also appraise the nation's needs for
construction, trends in resources available for building
and financing, developments in wages and other costs and
prices, problems of seasonality and technology, labor-
management problems, and other matters pertinent to assuring
that the nation's on-going construction needs are served in
an orderly and efficient manner.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
? ? ?
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
3
The members of the Committee will consist of the Secretaries
of Commerce, Labor, Housing and Urban Development, and Trans-
portation, the Postmaster General, and the Chairman of the
Council of Economic Advisers, who will also act as Chairman
of this Cabinet Committee.
The Committee will consult regularly with representatives of
industry, unions, and the public. In this connection, I am
directing the Secretary of Labor to explore the establishment
of a mechanism to facilitate cooperation with union and
employer groups in the solution of collective bargaining and
related problems.
I shall direct the Cabinet Committee to report regularly to
me on development in the industry and on their recommendations
for actions to improve its performance.
With such actions we shall lay the foundation for orderly
market conditions and ample productive resources in the con-
struction industry. For this next decade, which may very
well call for over $1 trillion of new construction, we are
preparing for another great chapter in the building of our
nation.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part- Sanitized Copy Approved for Release 2013107117: dIA-RDP06M00944R000200050003-8
Una) OULISISIN IV
Distribution:
1-0/Logistics
1-0/Finance
1-DDS
1-0/General Counsel
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 70-4 August 29, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Availability of Legal Information Retrieval System
1. Purpose. This Bulletin announces that an automated system for
searching legal sources and retrieving information, operated by the
Air Force for the Department of Defense, is available for use by all
Government agencies on a reimbursable basis. The Bulletin provides
general information about the system and instructions on obtaining
the service.
2. Description of the system. The system is commonly referred to as
LITE (Legal Information Thru Electronics). It uses the speed and
accuracy of the electronic computer to search the entire text of a body
of information (data base) such as the United States Code or the
Published Decisions and Unpublished Decisions of the Comptroller General.
The search is made according to predefined requirements of the user.
In his search request, the user identifies certain words or phrases
which the computer is to search for. The computer responds by printing
out the total text of the sections in which the words or phrases are
found, or, if desired, it will simply print citations to the relevant
sections, or print three-line excerpts, or perhaps furnish some other
predefined product. The system has been used beneficially by a large
number of users, primarily within the Department of Defense. Its use
is particularly advantageous when (a) a manual search has been un-
successful, (b) positive proof is needed that the subject matter of an
inquiry has not been treated, (c) the subject matter is not indexed
manually, (d) an exhaustive search is required, or (e) the source
material is not available to the user for manual searching.
3. Location and points of contact. LITE is a Department of Defense
system operated by the Office of the Judge Advocate General, U.S.
Air Force. It is physically located at 4700 Holly Street, Denver,
Colorado 80207 and is a field extension of the Special Activities
Group located in Room 7D-027 Forrestal Building, Washington, D.C.
Searches of the data bases may be requested by contacting LITE in Denver
by calling FTS 303-825-4344; Autovon 553-1510 or 553-1380, ext. 344; or
Area Code 303-825-1161, ext. 344. All other queries should be directed
to the Special Activities Group in Washington, D.C.,by calling Govern-
ment Code 11, ext. 35830.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
4. Services available. The LITE system is operational and, at the
present time, is able to provide searching services for Federal
agencies on any of the data bases listed on Attachment A. Attachment A
is provided for the purpose of this announcement only and will not be
updated as changes occur. Current listings of the data bases are
published periodically in a Lim Newsletter to which users may sub-
scribe at no cost, or current information may be obtained by contacting
the Denver or Washington, D.C.,offices. Other products and services
routinely available include keyword indexes and special analyses of data
bases. The preparation of additional data bases to meet user requirements
will also be considered. Users having needs not available routinely from
the system are encouraged to make them known to the Denver office. Results
of searches can ordinarily be furnished telephonically within 24 to 48
hours with hard copy printouts following in normal mail service.
.?
5. Cost of service. Services will be provided to Federal agencies on
a reimbursable basis. Charges to the user will vary according to the
nature of the search or other services requested. At the present time a
charge of $55.00 is made to non-DOD users for one search on one data base.
Complete information on charges and billing procedures may be obtained
by contacting the Denver office.
6. Training to use the LITE system. LITE orientation courses are
scheduled frequently in Denver, Colorado, Washington, D.C.,and other
locations. Information concerning briefings may be obtained from Hq USAF
(AFJAGI), Government Code 11, extension 35830.
ROBERT P. MAYO
Director
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT A
Bulletin No. 70-4
LITE CAPABILITIES AS OF AUGUST 1969
The LITE system has the following data bases stored on magnetic tape
and available for computer searching:
STATUTORY MATERIALS:
- United States Code (1964 Edition)
- Fiscal Year 1966 Appropriation Acts
- Fiscal Year 1967 Appropriation Acts
DECISIONAL MATERIAL:
- All Published Decisions of the Comptroller General of the United States
- Unpublished Decisions of the Comptroller General of the United States
from June 1955
- Court of Military Appeals Decisions (CMR)
- Board of Review Decisions (CMR)
REGULATORY MATERIAL:
- Armed Services Procurement Regulations (ASPR)
- Military Joint Travel Regulations
- Civilian Joint Travel Regulations
- DOD Directives and Instructions
- DOD Pay and Entitlements Manual
- Defense Contract Audit Manual
- Manual for Courts-Martial, 1969
- AFM 75-34 Reporting of Transportation Discrepancies in
- AFM 110-3 Civil Law
- AFM 110-4 Fiscal Law
- AFM 110-5 Court-Martial Instructions Guide
- AFM 177-101 Basic Systems at Base Level
- AFM 177-102 Commercial Transactions at Base Level
- AFM 177-103 Travel Transactions at Base Level
- AFM 177-106 Materiel Transactions at Base Level
- AFM 177-108 Paying and Collection Transactions at Base
OTHER:
- International Law Agreements - published
- International Law Agreements - unpublished
- Supplemental Negotiating History to the German SOFA
Shipments
Level
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
- c
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASH I NGTON D.C. 20503
BULLETIN NO. 70-3
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of outlays during fiscal year 1970
July 31, 1969
3.. Purpose. This Bulletin provides instructions for each agency to
carry out the fiscal year 1970 budget outlay limitation imposed by
Title IV of Public Law 91-47 (July 22, 1969) and the related policies
announced by the President (see Attachment A for the text of Title
IV and Attachment B for the President's signing statement).
2. Outlay control. The provisions of Public Law 91-47 impose a
limitation on expenditures and net lending (budget outlays) for fiscal
year 1970. However, that limitation is somewhat flexible and its amount
cannot be known with any precision until much later in (or perhaps
the end of) the fiscal year.
The President has directed the heads of all Departments and agencies
to reduce spending in fiscal year 1970 by an additional $3.5 billion.
This is the amount necessary to bring current estimates of outlays
back into line with the total of $192.9 billion set forth in the April
revision of the 1970 budget. Upon signing Public Law 91-47, the
President stated, "If we hold the line on that spending figure, as I
intend to, and if the requisite revenues are provided, this fiscal
year will produce the kind of budget surplus needed to cool off an
econamy that was dangerously overheated before we assumed office."
3. Outlay ceiling. To enable the Government as a whole to operate
within the total determinedby the President, the Bureau of the Budget
will furnish every agency with ceilings on budget outlays. These will
cover all appropriations and funds administered by the agency, but for
consistency with the earlier 1970 budget estimates for each agency,
amounts for statutory pay raises made effective in July 1969 (including
adjustments made by Executive Orders Nos. 11474 and 11475) will not be
included. Each agency will estimate the total cost of the pay raises
and add to the outlay ceilings described above only those amounts which
cannot be absorbed. Upon approval by the Bureau of the Budget, this
total will became the agency's ceiling on fiscal year 1970 budget
outlays.
4. Personnel ceilings. Consistent with the President's statement of
July 22, 1969, the Bureau of the Budget will also provide every agency
with June 1970 ceilings on full-time permanent and total civilian
personnel. Generally, these ceilings will be lower than those established
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
in the "allowance letter" sent to each agency last April.
5. Action by the Agency. Each agency will:
a. Prepare a summary of the April 15 outlay estimates and revised
ceilings in accordance with the instructions in Attachment C and the
format in Exhibit 1. In addition, this summery will show the amounts
of the unabsorbed portion of the pay raises described in paragraph 3,
above.
b. Identify showing dollar amounts, in a separate list, the
individual programs or activities in which major changes from the
April 15 budget estimates occur. These changes will include the
actions planned by the agency to accomplish the required outlay
reductions.
c. Prepare a narrative statement, to accompany the above listing,
explaining the program changes required by the outlay ceiling and the
strategy employed in arriving at the necessary reductions. Also
explain the method to be used in insuring that outlays will be held
within the ceiling.
The information developed under a, b, and c will be submitted in 6
copies within 10 days following the date of the Bureau of the Budget
letter setting forth the agency outlay ceilings.
d. Provide the information required by the Bureau of the Budget
to exercise its responsibility to report to the Congress on the
operation of Title IV of Public Law 91-47. A report will be prepared
in accordance with the instructions in Attachment D and in the format
of Exhibit 2. This will include information on the effects of com-
pleted congressional action and of reestimetes of the items listed
in section 401(b) of the Law. Until further notice, the report will
be prepared in 4 copies, timed to arrive in the Bureau of the Budget by
the 26th of August and of each succeeding month, covering all con-
gressional action completed through the 25th of the month. If no
change has taken place, a telephone report to the responsible Bureau
of the Budget examiner will suffice.
e. Submit apportionment and reapportionment requests in accordance
with the instructions in Circular No. A-34 and in conformance with the
agency plan for meeting its 1970 outlay ceilings. Amounts to be with-
held from obligation in order to meet outlay ceilings will be shown as
reserves. When requested by the Bureau of the Budget, apportionment
and reapportionment forms will also be required for selected trust
funds and other funds which are now exempt from apportionment under
Circular No. A-34.
f. Supplement internal administrative controls, as necessary, to
assure that established outlay ceilings are not exceeded.
'3
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
fl
3
(3. Supply and update, upon request by the Bureau of the Budget,
a monthly or quarterly projection of outlays with appropriate detail,
showing how the agency expects its total outlays for the fiscal year
1970 to come within the established ceilings.
6. Policies Agencies will observe the following policies:
a. Requests to the Bureau of the Budget for supplemental appro-
priations not specifically included within the established ceilings
must be accompanied by a plan showing the corresponding offsets the
agency will make to remain within its ceilings.
b. For any proposed legislation not specifically included within
the established ceilings and for which additional outlays could occur
during 1970, the agency should submit to the Bureau of the Budget
with the legislative proposal, (1) a plan for obtaining offsetting outlay
reductions in programs under control of the agency or (2) a statement
that requests for funding will be deferred until after fiscal year 1970.
Similarly, reports on legislative proposals originating in the Congress
should include recommendations consistent with this policy.
c. Special foreign currency program appropriations do not affect
total Government outlays; therefore the agency plan to meet its outlay
ceilings will not include reductions in these appropriations.
d. Interagency and interfund payments will not be delayed as a
means of living within established ceilings. All such payments should
be made on a normal schedule consistent with usual practices.
e. Payments of salary withholdings and contract holdbacks into
deposit funds will not be deferred to keep within outlay ceilings.
7. Action by the Bureau of the Budget. The Bureau of the Budget will
review the agency's plan for consistency with the President's policies
and objectives and with the statutory limitation. Agencies will be
notified promptly by the Bureau of the Budget of the acceptability of
their plans.
ROBERT P. MAYO
Direct or
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
an&J.J.0 U.A./1 a us 0.1.?.)
H.R. 11400-31
TITLE EV
LIMITATION ON FISCAL YEAR 1970 BUDGET OUTLAYS
SEC. 401. (a) Expenditures and net lending (budget outlays) of
the Federal Governinent during the fiscal year ending June 302 1070,
shall not exceed $191,900,000,000: Provided., That Nv believer action, or
inaction, by the Congress on requests for appropriations and other
budgetary proposals VII ries from the President's recommendations re-
flected in the "Review of the 1970 Budget" appearing on pages E2993-
2996 of the Congressional Record of April la, 19691 the Director of
the Bureau of the Budget shall report to the President and to the
Congress his estimate of the effect of such action or inaction on expendi-
tures and net lending (budget outlays), and the limitation set forth
herein shall be correspondingly adjusted: Provided further, That the
Director of the Bureau of the Budget shall report to the President and
to the Congress his estimate of the effect on expenditures and net
lending (budget outlays) of other actions by the Congress (whether
initiated by the President or the Congress) and the limitation set forth
herein shall be correspondingly adjusted: Prodded further. That net
congressional actions or inactions affecting expenditures and net lend-
ing reflected in the "Review of the 1970 Budget" shall not serve to
reduce the foregoing limitation of $191,900,000,000 unless and until
such actions or inactions result in a net reduction of $1,000,000,000
below total expenditures and net lending estimated for 1970 in the
"Review of the 1970 Budget".
(b) (1) In the event the President shall est ?nate and determine that
expenditures and net lending (budget outlays) during the fiscal year
1.9i0 for the following items (the expenditures for which arise under
appropriations or other authority not requiring annual action by the
Congress) appearing on page 16 of the budget for such fiscal year
(H. Doe. 91.-15, part 1, Ninety-first Congress), namely:
(i) items designated "Social security, Medicare, and other
social insurance trust funds";
(ii) the appropriation "National service life insurance (trust
fund)" included in the items designated "Veteran S pensions, com-
pensation, and insurance";
(iii) the item "Interest": and
(iv) the item "Farm price supports (Commodity Credit
Corporation)"
will exceed the estimates included for such items in the "Review of the
1970 Budget" referred to in subsection (a) hereof, the President may,
after notification in writing to the Congress slating his reasons there-
for, adjust accordingly the amount of the overall limitation provided
in subsection (a).
(2) In the event the President shall estimate and determine that
receipts (credited against, expenditures and net lending) during the
fiscal year 1970 derived from:
(i) sales of financial assets of programs administered by the
Farmers home Administrat ion, Export-Import Bank, agencies
of the Department of I lousing and Urban Development, the Vet-
erans' Administration, and the Small Business Administ ;
and
(ii) leases of lands on the Outer Continental Shelf will be less
than the estimates included for such items in the "Review of the
1970 Budget" referred to in subsection (a) hereof, the President
may, after notification in writing to the Congress stating his
reasons therefor, adjust accordingly the amount of the overall
limitation provided in subsection (a).
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
H. R. 11400-35
(3) The aggregate amount of the adjustments made pursuant
to paragraphs (1) and (2) of this subsection shall not exceed
$2,000,000,000.
(c) The Director of the Bureau of the Budget shall report periodi-
cally to the President and to the Congress on the operation of this
section. The first such report slutll be made at the end of the first month
which begins after the date of approval of this Act; subsequent reports
shall be made at the end of each calendar month during the first session
of the Ninety-first Congress, and at the end of each calendar quarter
thereafter.
Speaker of the House of Representatives.
Vice President of the United States and
President of the Senate.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
ATTACHMENT B
Bulletin No. 70-3
STATEMENT BY THE PRESIDENT UPON SIGNING
PUBLIC LAW 91-47 ON JULY 22, 1969
"I have today signed into law the final supplemental appropriations bill
for the fiscal year ended June 30. In addition to providing budget
authority for the operation of the Federal Government, the measure
removes a restriction that had been placed on federal hiring by the
Revenue and Expenditure Control Act of 1968.
Written into the law is another ceiling -- on federal spending during
the fiscal year 19706 the one we have just entered. This new ceiling
is set at $191.9 billion -- one billion dollars below my own fiscal
1970 expenditure recommendations of lest April.
However, the Congress
There are a number of
medicare, interest on
farm price supports -
action, Congress has
to $2 billion -- will
has made this new ceiling somewhat flexible.
categories in the federal budget -- such as
the public debt, social insurance benefits and
- where costs can rise without new appropriation
determined that increases in these items -- up
be exempt from the $191.9 billion ceiling.
There are other outlays such as military expenditures in Southeast Asia,
public assistance, medicaid benefits and veterans benefits, where it is
also very difficult to budget a precise figure. Any additional appro-
priations the Congress votes in these categories -- above our 1970
revised budget estimates -- will result in an upward adjustment of
that $191.9 billion ceiling.
There is another aspect to the proposal. If, after voting this new
lower ceiling, Congress fails to cut the budget to fit under it, the
President must take over and finish the job. On the other hand, if
Congress should cut the budget below $191.9 billion -- that new lower
figure automatically becomes a new ceiling. The latter hypothesis
does not appear at this point to be a strong probability.
In making the new ceiling somewhat flexible, the Congress has acted
wisely. However, the new ceiling will be of little help in keeping
federal spending under control if the Congress that imposed it does not
cooperate fully with the Administration in meeting it.
Last April I presented a revised 1970 budget to the Congress. That
budget contained specific reductions totaling $4,000,000,000 from the
budget left by the previous Administration. It brought the proposed
federal. spending figure for this fiscal year down to $192.9 billion, a
figure I still believe reflects a responsible fiscal policy in our highly
inflationary environment. If we hold the line on that spending figure,
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
as I intend to, and if the requisite revenues are provided, this fiscal
.year will produce the kind of budget surplus needed to cool off an
economy that was dangerously overheated before we assumed office.
Three months have passed since the Administration's revised budget
was sent to the Congress. We are already three weeks into the 1970
fiscal year -- and the Congress has not completed its action on a single
regular 1970 appropriations bill. It seems apparent that it will not be
known until the late fall just how much of a contribution the Congress
intends to make toward meeting the spending ceiling Congress itself
has imposed.
In the meantime, since April, the budget picture has worsened. We
now anticipate further increases of approximately $2.5 billion in
expenditure for such uncontrollable items as interest on the public
debt, medicare, social security, civil service retirement benefits,
reduced receipts from off-shore oil leases, public assistance, and
veterans' benefits.
In addition, Congressional action to date has been inconsistent with
a number of my proposals in April. For example, Congress has not
acted on my recommendation for a postal rate increase to be effective
July 1. Nor has it terminated the special milk and agricultural
conservation programs as I recommended. Instead of reducing aid
to schools in impacted areas, it is moving to increase such aid. These,
and similar actions, could add at least another billion dollars net to
Federal spending in 1970.
Thus our current estimate of fiscal 1970 spending has risen to $196.4
billion even though we in the Administration have done nothing in the
way of discretionary action to add to.our earlier $192,9 billion estimate.
Given our commitment to hold Federal spending to the April figure of
$192.9 billion there is only one course of action open to the Adminis-
tration, and we are taking it. I am directing the heads of all
Departments and agencies to reduce spending in the fiscal year just
begun by an additional $3.5 billion, the amount necessary to bring
current estimates back in line with the $192.9 billion target figure
we set in April.
No federal program is above scrutiny. Some highly desirable programs
will have to be stretched out -- others reduced. The dollar reductions
will be accompanied by a further lowering of the personnel ceilings
established lest April.
I know the Congress shares my determination to make the budget an
effective instrument against the inflation that has wrought so much
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
damage to the income and savings of millions of Americans. If the
Congress did not share that commitment, it would not have imposed
this spending ceiling. However, this general expression of support
for fiscal restraint must now be matched by specific acts of the
Congress.
The Congress should also recognize that if it approves further increases
above the April budget estimates, we cannot live within the $192.9
billion figure unless more off-setting cuts are made.
I would prefer that the Congress make these off-setting cuts in
programs it considers of lesser priority, if it votes increases over
my April budget for activities it considers essential. If it does
not do so, the duty of making such cuts clearly becomes mine."
C
3
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
INSTRUCTIONS FOR PREPARING THE "PLAN FOR
CONTROL OF 1970 OUTLAYS" (Exhibit 1)
Summary:
ATTACHMENT C
Bulletin No. 70-3
Column 1, Enter the gross outlays, deductions, and net outlays for
the agency as reflected in the April 15 revision of the
1970 budget.
Column 2. Enter the amounts of the revised outlay ceilings and
deductions provided by the Bureau of the Budget,
NOTE: The amounts for columns 1 and 2 will be set forth in a letter
to the agency head from the Bureau of the Budget.
Column 3. Enter the difference between column 1 and column 2. The
amounts shown an lines la and 2a in this column are the
changes which will be distributed by program or activity.
Column 4. Enter the estimated outlays resulting from statutory pay
(7,h) increases effective in July 1969 (including adjustments
made by Executive Orders 11474 and 11475) which cannot
be absorbed within the amounts in column 2.
Column 5. Enter the total of columns 2 and 4. The amounts in this
column represent the agency plan for total outlays in
1970,
Listing:
Include a list, showing dollar amounts, which identifies the indi-
vidual programs or activities in which major changes since the April
15 budget estimates are planned. These changes will include the actions
planned to accomplish the required outlay reductions.
Narrative description:
Include a narrative description of the impact of the agency plan
on the agency's programs.
In describing the agency's strategy for living within the ceiling,
specific mention should be made of the priorities established and the
alternatives rejected. Discuss considerations such as across-the-
board vs. selective cuts, elimination of marginal or unproductive
activities, application of the savings from reduced personnel ceilings,
use of less costly methods of accomplishing objectives, specific actions
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
to increase productivity, postponement of new activities or projects,
organizational consolidation, and stretchout of existing programs.
Downward reestimates of outlays for difficult-to-estimate programs
should not be used as a substitute for deferral or reduction actions
that will have to be taken in any event at a later date.
Describe the controls which will insure that the agency will not
exceed the established outlay ceiling.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
PLAN FOR CONTROL OF 1970 OUTLAYS
[NAME OF AGENCY]
EXHIBIT 1
Bulletin No, Tem3
\
Summary
(in thousands of dollars)
April Revised Pay Total Plan
Estimates Ceilings Char Costs (Col. 2 + 14)
Mr? 2) (3 71-7 (5)
1. Federal funds:
a. Gross amounts
b. Deductions (proprietary receipts and interfund
transactions)
c. Total, Federal funds
2. Trust funds:
a. Gross amounts
b. Deductions (proprietary receipts and interfund
transactions)
c. Total, trust funds
3. Deduction for int ragovernmental transactions
4. Total, net outlays
NOTE: A listing of individual programs or activities and a narrative statement will follow
the summary and be prepared as indicated in sections 5b and c.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
CI
ATTACHMENT D
Bulletin No. 70-3
INSTRUCTIONS FOR PREPARING THE "REPORT ON ACTIONS
AFFECTING THE OUTLAY LIMITATION IN PUBLIC LAW 91-47"
(Exhibit 2)
Line 1, Enter the amounts for Federal fund outlays, trust fund outlays,
offsetting receipts and intragoverrunental transactions, and
net outlays for the agency as a whole as reflected in the April
15 revision of the 1970 budget. These amounts will be provided
in the letter transmitting the ceilings to the agency head.
Line 2, Enter the changes from the April 15 budget estimate resulting
from completed congressional action on appropriation items and
on other legislation which causes a mandatory change. Specifically,
the following will be reported after final action by the Congress:
(1) Changes in appropriation bills;
(2) Changes in substantive acts which provide budget authority
without subsequent appropriation action and;
( 3) Changes in acts which make subsequent appropriations
mandatory.
The amount shown on line 2a will be the net total of the effect
on outlays and offsetting receipts of all actions or inactions
reported in previous monthly reports; there will, therefore, be
no entries on this line for the first report. Changes occurring
since the last report will be listed individually under line 2b
or on an attachment if the individual listing would cause the
report to exceed one page. (For example, in the report for the
month in which appropriations for the agency are enacted, each
appropriation in which congressional changes would affect outlays
significantly will be identified.) In the case of congressional
inaction on legislative proposals other than appropriations, the
report following adjournment of this session of Congress will
include estimates of the effect of such congressional inaction
on the April 15 budget estimates.
Line 3. Enter the increases or decreases (-) since the April 15 budget
in the estimates of outlays for the items specified in section
401(b)(1) of Public Law 91-47. Also enter any increases (-)
or decreases since the April 15 budget in the estimates for the
items specified in section 401(b)(2) of Public Law 91-47.
The amount shown on line 3a will be the net total of the increases
and decreases previously reported; there will, therefore, be no
entries on this line for the first report. Changes in the estimates
since the last report will be listed individually under line 3b.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Line 4. Enter the sum of lines 16 26 and 3.
Notes:
(1) Whenever the rationale for the estimates or reestimates
for items on lines 2b and 3b would not be entirely clear
from the report itself, attach a brief explanation.
(2) Outlay estimates and reestimates on this report will be
made without regard to the fact that actual outlays will
be constrained by Presidential ceilings.
2
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
)
Period ending
REPOFE ON ACTIONS AFFECTING THE OUTLAY LIMETATION IN
PUBLIC LAW 91-47
[NAME OF AGENCY]
1. Totals recommended in the 1970 budget as
revised April 15, 1969
EXHIBIT 2
Bulletin No. 70-1,
I?
Outlays (in thousands)
Offsetting receipts
Federal Trust and intragovernmental Net
funds funds transactions total
2. Changes resulting from completed congressional
action or inaction (+ or
a. Total changes previously reported
b. Changes since the last report ?*
[List]
3. Reestimates for items listed in section 401(b)
of Public Law 91-47 (+ or
a. Total changes previously reported
b. Changes since the last report:*
[List]
4. Total
* Attach brief explanation if necessary.
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
e
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200050003-8 '
tA-14./ IlLIAJAJla A YIN I %I 4.
Distribution:
1-0/Finance
1-C/Policy Planning Staff
1-DDS
Declassified in Part- Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA7RDP0eM00944R000200050003-8
CI
? EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO, 70-2 July 22, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionments under the Second Supplemental Appropriation
Act, 1969
1, Purpose. This Bulletin sets forth procedures for the apportionment
of appropriations and funds provided in the Second Supplemental Appro-
priation Act, 1969. Appropriations provided in the Act will be
warranted and established in Treasury accounts as of June 30, 1969.
2, 1969 apportionments. Section 31-E(2) of Bureau of the Budget
Circular No. A-34, provides for the upward adjustment of amounts
apportioned by time periods by the amount of any supplementals enacted
in the last period. This provision is hereby extended to 1969 appro-
priations provided by the Second Supplemental Appropriation Act, 1969,
including those which are apportioned on bases other than time periods,
and authorizations in that Act for transfers and the release of reserves
established pursuant to Public Law 90-364. This extension applies to
funds apportioned on Standard Form 142 as well as those apportioned on
Standard Form 132, and permits adjustment of apportionments without
submission of an apportionment form.
3. Violation reports, The Second Supplemental Appropriation Act,
1969, contains the following language:
"Funds appropriated, or otherwise made available, by this
Act for the fiscal year 1969, shall remain available for
obligation until July 1, 1969, or for five days after the
date of approval of this Act, whichever is later, unless a
longer period is specifically provided: Provided, That
all obligations incurred in anticipation of such appro-
priations and authority for the fiscal year 1969 as well
as those for longer periods as set forth herein are hereby
ratified and confirmed if' in accordance with the terms
hereof,"
In addition to extending the period of availability for 1969 obligations
against the authority contained in the Act, these provisions will ratify
and confirm 1969 obligations made in advance of enactment, so long as
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17 : CIA-RDP06M00944R000200050003-8
2
such obligations are in accordance with terms of the Act. Thus
obligations incurred in anticipation of appropriations, transfers
or release of reserves subsequently provided in the Act will not
require violation reports under section 15 of Circular No. A-34.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part- Sanitized Copy Approved for Release 20131D7/17: CIA-RDP06M00944R000200050003-8
Distribution:
1-0/Finance
1-C/Policy & Planning Staff
1-DDS
Declassified in Part- Sanitized Copy Approved for Release 2013107117: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 70-1
July 19, 1969
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess foreign currencies
1. Excess currencies. The Treasury Department has deter-
mined that our supply of currencies of the following countries
is excess to our normal requirements for fiscal years 1970
and 1971:
Burma Israel Tunisia
Ceylon Morocco U.A.R. (Egypt)
Guinea Pakistan Yugoslavia
India Poland
During fiscal year 1970, special foreign currency appropria-
tions will be available for incurring obligations payable
in these currencies.
Special Foreign Currency Programs in Israel
The limited availability of excess Israeli currency for
special foreign currency programs requires continued restraint
over new obligations. Therefore obligations under these
programs may only be made within ceilings to be established
by the Bureau of the Budget.
In the interim, controls over obligations incurred under
special foreign currency programs payable in Israeli currency,
which are included in 1969 apportionments, will continue
in effect.
2. Near excess currencies. The supply of local currencies
available for U.S. programs in the following countries is
above our immediate needs, but in no case sufficient to be
declared excess:
Bolivia
Ghana
Indonesia
Sudan
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8
2
3. Utilization of excess and near excess foreign currencies.
Full utilization of these currencies in lieu of U.S. dollars
must still be the objective of every agency with programs
in the respective countries. Consistent with our interna-
tional agreements, travelers must insure that transportation
and foreign subsistance expenses when going to, through, or
from an excess or near excess currency country are paid in
those currencies. Obligation documents for grants or for
regular program expenses in those countries should specify
that payment is to be made in the local currencies. Agencies
should encourage non-government organizations to obtain
their local currency requirements from the U.S. Government --
either through local accommodation exchanges or through
the Treasury Department in Washington, D.C.
Bureau of the Budget Circular No. A-20 describes the policies
and procedures for the use of excess and near excess foreign
currencies. Department of State Foreign Currency Bulletins
give further details as to the locations of accommodation
exchanges, many helpful suggestions on arranging for such
travel, and the latest information concerning those countries
which limit the use of the currencies for payment of travel
expenses.
ROBERT P. MAYO
Director
Declassified in Part - Sanitized Copy Approved for Release 2013/07/17: CIA-RDP06M00944R000200050003-8