OMB BULLETINS 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200050002-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 78
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 2
• Publication Date: June 1, 1971
• Content Type: REPORT

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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGEY ?
WASHINGTON. D.C. 20503
V
0
BULLETIN NO. 71-11 June 1, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Information on agency financial management
improvement efforts
1. Purpose. This Bulletin provides an opportunity for each
agency to report on its most significant financial management
improvement activities during fiscal year 1971, and its future
plans.
2. Accomplishments and plans. The reporting of significant
accomplishments in the improvement of financial management
Systems is important and necessary for an evaluation of
improvement efforts. The identification of planned actions
for the coming fiscal year as well as a critical evaluation
of the extent to which plans for fiscal year 1971 were met
is also important. ?lanned actions should give emphasis to
those problem areas which are delaying the formal submission
and approval of accounting systems. Positive, continuing,
and aggressive action is needed to insure the development
of modern financial management systems which meet the needs
of managers at all levels for financial and related data.
3. Reporting requirements. In order to publish a more timely
report, the information obtained will be published, to the
extent possible, as submitted by the agencies. It is most
important, therefore, that the agencies submit the data in
accordance with the guidelines set forth in the Attachment.
An original and five copies are to be submitted to the
Office of Management and Budget not later than June 39, 1971.
4. Coverage. The requirements of this Bulletin are applicable
to all departments and agencies of the executive branch.
Attachment
GEORGE P. SHULTZ
DIRECTOR
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O ATTACHMENT
Bulletin No. 71-11
' REPORTING INSTRUCTIONS AND GUIDELINES
General Guidelines. Each agency should select, based on the
benefits derived, its most significant financial management
improvements that were completed during the fiscal year and
submit the report required herein in the format of the attached
Exhibit. Improvements installed during prior years, properly
identified as such, may also be included provided the resulting
operating and managerial gains were initially realized during
fiscal year 1971. In those instances where the agency report
is based on several bureau reports, the material should be
consolidated prior to submission for publication. The content
of the report is to be developed in accordance with the guide-
lines set forth below.
1. Part A, Significant Accomplishments and Future Plans.
0a. Narrative statement. Significant improvements, and
the
.,_ resulting benefits, should be set forth in a brief narra-
tive description and classified under the broad functional
headings identified in the Exhibit. Improvements involving
mechanization or automation should be included in the func-
tional area most directly related. When such improvements
do not relate to any of the classifications, the agency may
submit a report under the heading "automation." Where an
agency has no significant accomplishments under a particular
functional category, the category should not be used. Suggested
areas of improvement action which may be covered are listed
? below:
--Adoptions of cost-based budgeting practices for
presentation of budget requests.
--Actions taken or planned toward effective use of
responsibility centered cost-based operating budgets
and quantitative measures of planned performance.
Special emphasis should be given to reports that
will permit comparison of actual costs and performance
with approved plans for purposes of promoting efficiency
and cost reduction.
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--Synchronization of classifications for programming,
budgeting, accounting, reporting, and control in
order to permit use of an integrated management
system for conduct of agency operations. For
agencies in which program planning and evaluation
systems are emploYed, the reports-may identify, the
progress being made in coordinating that effort with
the financial management improvement program. The'
objectives of such coordination should be to assure
that the financial systems provide an accurate and
reliable basia for associating costs with program
elements and budget classifications, and that the''
data demands of the program structure are satisfied
within the framework of a unified. management system
in the agency.
--Actions taken or planned toward installing effective
accrual accounting practices, and obtaining'Comptroller
General approval of agency accounting systems.
--Progress made toward the accounting and monthly'
reporting of accrued revenues and expenditures
consistent with the guidelines and instructions'
contained in Office of Management and Budget Bulletin
No. 68-10 and Supplement No. 1, thereto; ?the GAO
Manual; and the Treasury Fiscal Requirements Manual.
Agencies which have fully complied with these require-
ments should clearly indicate this achievement..
--Actions
--Actions taken or planned toward improvement of
financial management for grant-in-aid programs,
with particular reference to coordinating and
simplifying financial requirements imposed on
grantees.
--Actions taken or planned to increase the effective-
ness of internal auditing, including strengthening
of systems for following up on audit findings and
prompt reporting of problems to management.
--Arrangements made for improved coordination and
more efficient accomplishment of Federal audit
objectives in'grant-in-aid programs, as called for
in Office of Management and Budget Circular No. A-73.
--Application of statistical sampling techniques to
financial operations, with specific identification
of actions taken or planned toward use of such
techniques in the administrative examination of
vouchers.
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--Improvements in cash management, covering particularly
the use of letters of credit or other methods of
reducing cash balances held by contractors, States,
international institutions, foreign governments, or
other recipients of grants or contributions.
--Actions taken or planned in the recruitment and
? training of financial personnel in order to permit
development and effective operation of a financial
management system that conforms to requirements and
satisfies the needs of management.
b. Illustrations. Whenever possible, illustrations
demonstrating the nature and significance of the improvement
should accompany the narrative statement (graphs, photographs,
etc.).
c. Future plans. Each narrative statement should include
a description of the agency's future plans for further improve-
ments. These statements should be related to the improvement
being described and should include a realistic target date.
d. Restrictions. Because of the necessity to limit the
size of the annual report, each agency should report on only
those improvements of considerable importance. Agencies should
consult the most recent Joint Program report as to style of
presentation. Questions should be directed to the JFMIP
Executive Searetary on code 103, extension 4518; or 395-4518.
2. Part B, Status Information. This section of the report
identifies the status of agency efforts toward modernization
of accounting systems in relation to the provisions of the
Budget and Accounting Procedures Act of 1950, as amended by
Public Law 84-863. For each agency ?in which those requirements
have not been met, the status tabulation described below will
provide firm target dates that reflect positive plans for full
compliance, and represent a realistic commitment by the agency
to attain the desired objectives within the specified time
period. In this connection, any postponement of target dates?
from those reported in last year's report of status will be
explained under "Remarks" and will include the reasons for the
slippage in schedule and the action being taken to avoid similar
problems with respect to the new target date. Footnotes with-
out target dates and entries such as "Indefinite" or "Not
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planned" will not be sufficient. The status tabulatioh in the
Exhibit is to be completed by each agency as of June' 30, 1971.
a. Column (a). This will identify 'the organization,
accounting entity, or both, for which information is submitted.
The tabulation in each agency's submission is to reflect the
stub entries used for the agency in the Appendix of the published
Annual Report of the Joint Financial Management Improvement
Program for Fiscal Year 1970. The entries are to cover both
complete systems and segments of systems. If any adjustments
in the stub entries of the published tabulation are warranted
by reorganization or by other changes, the agency should
contact General Accounting Office representatives to work out
a mutually agreeable stub column for its tabulation.'
For all systems where formal approval of the documenta-
tion of the complete system in operation was obtained from the
Comptroller General prior to October 16, 1969, and the system
has not been scheduled for resubmission, enter the approval
date (month and year) in column (d) along with the notation
"CG" to indicate that the system in operation was approved by
the Comptroller General.
'?For all systems other than those approved prior to
October 16, 1969,'a two-stage submission for approval by the
Comptroller General is required.
b. Columns (b) and (c). Reflect the dates of approval,
if applicable, for each of the present two formal approval '
stages. The notation "CG" should be inserted to indicate
approval.
Specify where applicable, the date each such stage
was submitted to the Comptroller General if it has not been
formally approved or disapproved. The notation "Sub." should
be inserted to indicate'a'formal submission. '
Identify the ageney 'target dates for submission of
the respective stages to the Comptroller General, where
formal submissions have not yet been made. The notation "Tgt."
should be inserted to indicate that the date ista target for
submission.
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Where previous submissions have been withdrawn by an
agency or returned as unapproved by the Comptroller General,
new target dates for resubmission of the principles and
standards and system design should be provided. For accounting
systems not legally subject to approval by the Comptroller
General, the entry "Not applicable" will be shown.
c. Column (d). Reflect the status of implementation of
the approved system design. When the agency head has determined
that the system is installed and operating as approved, insert
"In opn." and the date. IF not yet installed or fully operating
as approved, insert the target date (month and year) for com-
pletion of the installation. The notation "Tgt." should be
inserted for identification of the date as a target.
d. Remarks. Provide any necessary explanations of
the tabular entries. Such explanations should be identified,
as appropriate, with the line item in the tabulation. The
tabular entries and the supporting remarks should indicate
clearly the degree to which each organizatiOn has progressed
in developing its financial management system to meet the
requirements of the Budget and Accounting Procedures Act of
1950, as amended.
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EXHIBIT
Bulletin No. 71-11
Financial Management Improvement Program
Agency Report as of June 30,, 1971
Agency Date
Part A - Significant Accomplishments and Future Plans
Organization
Budgeting
Accounting
Cash management and other fiscal matters
Reporting
Auditing
Staff and Training
Part B - Status Information
Organization and/or
Accounting
Entity
(a)
A
Remarks:
Status of Approvals by
the Comotrofler General
Principles
and
Standards
Accounting
System
Design
(b)
CG 5/70
(c)
CG 12/70
Sub.
6/70
Sub.
1/71
Tgt.
1/72
Tgt.
6/72
System
in
Operation
(d)
In opn. 1/71
Tgt. 7/71
Tgt. 12/72
CG 6/60
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'LA!) EXECUTIVE OFFICE OF THE PRESIDENT02ceo tops
OFFICE OF MANAGEMENT AND BUDGET
_de ?
WASHINGTON. D.C. 20509 Le..tA41irt^'-;
BULLETIN NO. 71-10 May 5, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of year-end buying
1. Purpose. This Bulletin, provides' policy guidance and
general Instructions on year-end buying. Its objective is
to prevent wasteful or extravagant practices' that sometimes.
arise 'during the last .60 days of the fiscal year when the
*availability of unobligated funds happens to be greater
than is necessary 'to carry 'out approved programs.
2. Polity. Government operations must be carried on in
the most effective and edonomical manner possible. Care
will be exercised at all times' in the 'ordering and.purchas-
ing of goods and services, and special attention will be
given at year-end to resist the teMptation to use up avail-
able appropriations unnecessarily.
3. General instrutticins. The following general instruc-
tions will govern the incurrente Of obligations by all
executive departments and agencies for the remainder of
this fiscal year:
a. Obligations for the fourth quarter of fiscal year
1971 will not exceed obligations for the third quarter; -,1
except where a higher level is fully justified to carry -
out a seasonal requirement or an essential program t rsi
objective.
b. Orders for supplies, materials, and equipment-Tor )
the balance of this fiscal year will be kept to the mini-
mum required to meet approved program needs.
c. Purchases for inventory will be managed so that
inventories are maintained at no higher than normal levels.
Generally, it would be expected that the number of weeks
of inventory supply at the end of the year would not exceed
the average end-of-month inventory for the first three
quarters of the fiscal year.
d. Additional purchase orders and contracts for
goods or services (for delivery extending into the next
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fiscal year) may be entered into in cases that provide a
comparative cost advantage to the Government.
e. Employment will be held to the minimum necessary
to accomplish the job, and must be kept within the end-
of-year employment ceilings established for each agency.
4. ITplementation. To assure compliance with these gen-
eral instructions, the head of each department and agency
will be responsible for the prompt issuance of implement-
ing instructions to the contracting officers 'and other
officials authorized to incur obligations.
Exceptions to the instructions in paragraph 3 may be made
only upon determination by the agency head that the need
therefor is fully justified as being in the best interests
of the Government.
GEORGE P. SHULTZ
Director
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 71-9 April 22, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Implementation of recommendations of the Joint
Agency Transportation Study
1. Purpose. This Bulletin directs the attention of all
Federal agencies to' the report of the Joint Agency Trans-
portation Study. Copies of the report ate available from
the Federal Supply Service of the .General Services Admin-
istration, Region 3 (Federal Stock Number 7610-181-7322).
The study was conducted under the sponsorship of the Joint
Financial Management Improvement Program. The report
makes recommendations intended to develop better systems
for conducting the Government's transportation business.
This Bulletin highlights the more significant recommenda-
tions of the report, indicates the Federal agency respon-
sible for the implementation of all recommendations, and
sets forth requirements for reporting implementation
progress.
2. Recommendations. The fifty-eight recommendations of
the report are included in Attachment A. Legislative pro-
posals that may be required to implement recommendations
will be submitted to the Office of Management and Budget
for coordination and advice in accordance with Circular
No. 19, revised, dated June 9, 1964.
Implementation of some of the recommendations in the report
would enable Federal agencies to pay transportatibn bills
more promptly. However, if implementation of a recommenda-
tion would result in payment before due (not an advance
payment), agencies should weigh the potential benefits .
against the additional financing costs to the Government
resulting from such accelerated payments.
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3. Responsible agencies. The Office of Management and
Budget is responsible within the executive branch for the
overall implementation of the recommendations of the re-
port. Attachment B indicates the specific Federal agency
responsible for taking necessary action to implement each
recommendation.
4. Selected recommendations. One of the more significant
recommendations of the study, number 33, calls upon Govern-
ment agencies to review their small surface shipments, in-
cluding parcel post, to determine areas where it is more
efficient and economical to use parcel delivery services.
The report uses estimated percentages to Indicate the ex-
tent of savings potentially available to the Government by
increased use of parcel delivery services. These percent-
ages are of necessity, inexact, and, therefore, may not be
suitable for establishing shipment policies in all agencies
in all circumstances. Nevertheless, since potential savings
from increased use of parcel delivery services are so sig-
nificant, agencies should consider this mode of transporta-
tion in determining the optimal mix of transportation
services they should employ.
Another important recommendation of the study, number 7, is
that development of automatic payment procedures be vigor-
ously pursued where "freight-all-kinds" (FAK) rates are em-
ployed. The study indicates that substantial savings are
possible by using this method. General Services Adminis-
tration is studying the possibility of installing such a
system. Other agencies should study FAK and related auto-
matic payment procedures and, where determined to be more
efficient and economical, introduce these procedures into
their own operations.
Recommendation 30 is that no claim should be filed or deduc-
tions made against carriers for loss or damage below a mini-
mum amount. The Comptroller General has agreed that, until
such time as his office, the Department of Defense, and the
General Services Administration can complete a cost study,
this minimum shall be $15. Claims above $15 shall consti-
tute separate actions, as called for in recommendation 29.
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Several recommendations suggest that further study should be
undertaken, or indicate that studies are now underway. The
agencies responsible for these studies are requested to re-
port the results of the studies to the Office of Management
and Budget when they are completed. This requirement is in
addition to the reports called for in paragraph 5 below. A
number of the recommendations deal with changes in forms
and changes to procedures for which the General Accounting
Office has responsibility. The General Accounting Office
has agreed to furnish the Office of Management and Budget
with periodic reports on progress in implementing these
recommendations.
5. Reports. Each agency should review Attachment B to de-
termine the recommendations for which they have responsibil-
ity. Each quarter, beginning with the one ending the fourth
quarter of fiscal year 1971, agencies will report to the
Office of Management and Budget on progress made in imple-
menting the applicable recommendations. -Reports will be
made within 30 days of the end of a quarter. Where two or
more agencies are involved in the implementing action, their
replies should be coordinated. Reports should be discontinued
when implementation is complete.
Reports should describe specific actions taken to implement
each recommendation, the extent to which implementation has
been completed, and the estimated deadline for full imple-
mentation. Reports should make reference to all recommen-
dations applicable to the agency. Where implementation
appears impractical in a given situation, or where unusual
delays are anticipated in implementation, special explana-
tion of the circumstances surrounding these situations
should be given.
Attachments
GEORGE P. SHUtTZ
DIRECTOR
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Bulletin No. 71-9
TRANSPORTATION STUDY RECOMMENDATIONS
A. Civilian Agency Bill-To Locations
1. That civilian agencies eliminate bill-to locations
which are not also certifying locations.
2. That each pplicable bureau or equivalent explore
the advisability of establishing a single domestic
bill-to and certifying location.
3. That increased emphasis be placed upon entering the
correct bill-to address on transportation documents.
4. That a central point be designated in each civilian
department and agency to handle all improperly
addressed transportation bills identified with that
department or agency.
B. Central Payment Plan
5. That a civilian transportation central payment
facility not be established.
6. That, should the General Services Administration
require additional traffic management data, arrange-
ments be made to obtain such data from other available
sources.
C. Automatic Payment of Freight Charges
7. That the General Services Administration systems con-
cept of automatically paying freight charges on
Federal Supply Service intraregional outbound ship-
ments covered by freight-all-kinds (FAK) rates be
vigorously pursued.
D. Automatic Payment of Airline Ticket Charges
8. That a six-month pilot test of a proposed plan for
automatic payment of airline ticket charges procured
by teleticketing facilities be undertaken, using de-
tailed procedures concurred in by the General
Accounting Office, General Services Administration,
and the Air Transport Association.
9. That, if the automatic payment plan is adopted, the
General Services Administration arrange to assist
other agencies desiring to participate.
10. That, if the automatic payment plan is adopted, the
General Services Administration arrange to have the
plan, with suitable modification, installed where
agency travel service units deal directly with com-
bined airline ticket offices.
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Modified Bank Payment Concept
11. That a cost/benefit study be undertaken to determine
the advisability of adopting a modified bank pay-
ment plan for the Government.
F. Standard 'Government Bills of Lading
12. That the Consignee's Certificate of Delivery be
eliminated from the GBL and a carrier's certificate
of delivery be eliminated from the GBL and a
carrier's certificate of delivery be substituted
therefor.
13. That appropriate legislation be enacted to exempt
transportation payments from the scope of the
statute prohibiting advance payment (31 U.S.C. 529).
14. That the original of the U. S. Government Bill of
Lading (Standard Form 1103) and the U. S. Govern-
ment Transit Bill of Lading (Standard Form 1131) be
given to the carrier in all instances upon tender
of shipment.
15. That the carrier, upon loss of the original GBL, be
required to substitute the freight waybill (Standard
Form 1105) as his billing document after appropriate 0
certifications have been made thereon.
16. That opaque bond paper be used for Standard Form 1105,
Freight Waybill and continuation sheets.
17. That the Certificate in Lieu of Lost U. S. Govern-
ment Bill of Lading (Standard Form 1108) be
eliminated.
18. That temporary Receipt in Lieu of U. S. Government
Bill of Lading (Standard Form 1107) be eliminated.
19. That the Report of Loss, Damage, or Shrinkage now
appearing on the reverse of
standard GBL (Standard Form
GBL (Standard Form 1131)
20. That the waybill carrier
set (Standard Form 1106)
(Standard Form 1134) and
be eliminated.
21. That the "Destination" block the
transit Government bill of lading sets
to include the street address, city. State
and zip code.
the originals
1103)
and the
of the
transit
be eliminated.
's copy in the standard GBL
and in the transit GBL set
related continuation sheets
on standard and
be revised
or country,
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22. That the "Charges To Be Billed To".block!cn the
standard and transit Government bill of:lading sets
be revised to provide specific lines for.entering
department or agency; bureau or office; and street
address, City, State, or country, and zip.code.
23. That the current."Certificate of Issuing Officer"
block on the standard and transit Government bills
of lading sets be eliminated, and the block be re-
vised to provide for inclusion of more specific
issuing office information.
24. That the GBL number on the standard and transit GBL
sets be repeated in anothersection of the form.
25. That the terms and conditions governing the use of
the standard and transit GBLs be incorporated by
reference on the reverse of the original GBL and
the shipping order.
26. That the consignee's memorandum copy of the standard
and transit GBL contain instructions on the reverse
covering the action to be taken upon receipt of the
shipment, including loss and damage.
? 27. That, of the memorandum copies of the standard and
transit GBLs, one copy be designated "Fiscal Copy"
and one be designated "Issuing Office Copy."
G. Short Form Government Bill of Lading
28. That the short form U. S. Government bill of lading
set and the Certified True Copy be eliminated.
H. Loss and Damage .
29. That Government agencies treat claims for loss and
? damage on domestic shipments as separate actions
? apart from the carrier's bills for freight charges.
30. That the Government establish a realistic minimum
? below which it is uneconomical or impractical to
file formal claims against carriers for: loss and
damage, and absorb amounts falling below, the estab-
lished minimum. ?
31. That a simplified alternate standard form for
reporting loss and damage be designed: for those
agencies who find that Standard Form 361, Dis-
crepancy in Shipment Report, is too cumbersome for
their needs.
I. Payment in Cash for Domestic Freight Charges
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32. That Government agencies be authorized to pay from
imprest funds for domestic freight charges not ex-
ceeding $25 on commercial bills of lading under the
following conditions: ?
a. That this procedure be optional on the part of
the agency and agreed to by the carrier;
b. ? That payment be made either at origin or at
destination; and
C. That appropriate records of such transactions
be maintained to permit a General Accounting
Office Audit. ?
J. Small Domestic Surface Shipments
33. That, to simplify documentation requirements and
also eliminate the need for such transactions to
be sent to the General Accounting Office for audit,
Government agencies review their domestic small sur-
.face shipments, including parcel post, to determine
areas where it is more efficient and economical to
use commercial forms and procedures. '
34. That the .authority delegated to heads of departments
and agencies to use commercial procedures and docu-
ments for domestic shipments on which freight
charges do not exceed $25 be modified to permit
heads of departments and agencies to redelegate this
authority.
K. Government Transportation Request
35. That the Government Transportation Request be revised.
L. Expanded Use of Cash for Domestic Passenger Transportation
36. That the existing permissive authorization to pay in
?cash for passenger transportation services costing up
to $15, plus Federal tax, be increased to $100 per
' trip for transportation within the 50 States and the
District of Columbia.
.37. That the traveler, when 'submitting his voucher for
reimbursement for passenger transportation purchased
by cash payment, assign to the Government his rights
to collection action for any.excess payments (for
which he would otherwise be liable) due to the use
by carriers of improper transportation rates or
classifications.
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38. That the traveler attach the passenger coupon or
other appropriate evidence to his travel reimburse-
ment voucher when cash is advanced for the use of
common carrier transportation.
39. That the issuance of a GTR for transportation ser-
vices costing less than $10 be discontinued, except
where special circumstances. indicate its need.
M. Credit Cards for Passenger Transportation
40. That the U. S. Government not establish a Federal
credit card plan for procuring passenger transpor-
tation services.
41. That the U. S. Government not participate in carrier
credit card plans for the procurement of passenger
transportation services.
N. Government Excess Baggage Authorization
42. That a standard Government procurement form for ex-
cess baggage services in lieu of the industry form
"Government Excess Baggage Authorization" (GERM not
be adopted.
43. That all Government travelers be required to pay
cash for excess baggage charges for domestic travel
for amounts up to $15 for each leg of a trip.
O. Audit and Settlement
44. That the central GAO audit and settlement role be
continued.
45. That continued emphasis be placed upon systems de-
velopment with the objectives of attaining maximum
audit coverage through computer and other techniques
and minimum manual reviews of individual transactions.
46. That GAO continue to concern itself with transporta-
tion audit development efforts in industry and
Government, monitor the effects of these efforts on
its postaudit role, and assist agencies to undertake
the audit effort wherever this is efficient and
economical.
P. Civilian Agency Payment Practices
47. That civilian agencies age their accounts payable
.monthly and concentrate on paying vouchers that are
more than 30 calendar days old.
48. That civilian agencies discontinue the practice of
returning vouchers to carriers where the GBLs and
GTRs lack complete or correct appropriation or
accounting data.
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49. That civilian agencies schedule payment covering
the net amount of vouchers after deleting those
GBLs and GTRs that are misaddressed or incorrect.
50. That civilian agencies schedule payment of vouchers
containing GBLs or GTRs which are correct even
though there was no prior obligation.
51. That civilian agencies perform only an administra-
tive audit and refrain from performing a prepayment
rate audit.
Q. Standard Form 1170, Redemption of Unused Tickets
52. That no changes are necessary in the procedures or
form of Standard Form 1170, Redemption of Unused
? Tickets.
R. Standard Form 1173; Report of Change in Passenger Trans-
portation Service
53. That Standard Form 1173, Report of Change in Pas-
senger Transportation Service, be eliminated.
S. Revision of Government Transportation Request to Serve
as a Procurement Document and a Ticket
54. That no further action be taken by the Government
on a combination Government Transportation Request
and ticket.
T. Government Voucher Forms
55. That the administrative certificate on Standard
Form 1113, Public Voucher for Transportation Charges,
and on Standard Form 1171; Public Voucher for Trans-
portation of Passengers, be eliminated.
56. That agencies establish controls to ensure the return
of voucher tear-off slips to carriers in accordance
with existing requirements.
57. That all carriers be reminded of the provisions of
Title 5, section 2060.60 of the General Accounting
Office Manual, which permits the use of a facsimile
signature of the carrier certifying officer rather
than signing each voucher.
U. Information and Education
58. That the traffic management organization of the
General Services Administration for civilian agen-
cies, and the Department of Defense for military
agencies:
a. Keep abreast of applicable implementation actions:
and
b. Prepare and issue necessary handbooks and guides,
and conduct necessary training.
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Attachment B
Bulletin No. 71-9
Agencies Responsible
RECOMMENDATION ?
NUMBER IMPLEMENTING AGENCY
? 1, 2 All applicable civilian de-
partments and agencies
3, 4 All civilian departments
and agencies
5.
8
8
General Services Administration
General Services Administration
in cooperation with the General
Accounting Office
Department of Transportation ?
and General Services Adminis-
tration in cooperation with
the General Accounting Office
and the Air Transport
Association
9, 10 General Services Administration
11
12 througll 27
28
29
30, 31
Joint Financial Management
Improvement Program
General Accounting Office
General Accounting Office
All military and civilian de-
partments and agencies
General Accounting Office in
cooperation with General Ser-
vices Administration and
Department of Defense
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(Cont.)
RECOMMENDATION
'NUMBER
Agencies Responsible
.1
IMPLEMENTING AGENCY
32
33
General Accounting Office
All military and civilian
departments and agencies
34
General Accounting Office
35
General Accounting Office
36
General Accounting Office
37,
38
General Accounting Office
39
General Accounting Office
40,
41
42
43
General Accounting Office.
44
45,
46
General Accounting Office
47
through
51
All applicable civilian de-
partments and agencies. The
General Accounting Office
should include a check of ci-
vilian agency practices as a
part of its agency audit
program.
53 General Accounting Office
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(Cont.) H Agencies Responsible
RECOMMENDATION
NUMBER . IMPLEMENTING AGENCY
54
55 General Accounting Office
56 All applicable military and
civilian departments and
agencies .
57
58
't"q t
General Accounting Office
General Services Administration
and Department of Defense
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
ta
BULLETIN NO. 71-8 April 20, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Rescission of Bulletin 70-5
The provisions and requirements of Office of Management
and Budget Bulletin No. 70-5, dated September 12 _41'69,
and its SupplepeIt Nos. 1 through 4, dated Nsydter 26,
1969; Febru9z9 26, 1970; March421-1970; and June 11, 1970
respectively, are hereby rescinded.
CASPAR W. WEINBERGER
Deputy Director
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1-Copy Hildenbrand
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, DC. 20509
I o
1 0
BULLETIN NO. 71-7 April 7, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Presidential Management Improvement Award
The second annual Presidential Management Improvement
Awards ceremony is planned for September 27, 1971, in
Washington, D. C. These Awards are the highest awards
granted under the Government-wide Management Improvement
Program established February 16, 19704 by Office of
Management and Budget Circular No. A-44, and are presented
in recognition of exceptional contributions to improved
operating effectiveness and cost reduction in Government.
In addition to the Awards, a limited number of Presidential
Management Improvement Certificates will also be granted.
Heads of departments and agencies have the opportunity to
nominate individuals, small working groups, teams, or
organizational units whose achievements during this fiscal
year represent the most outstanding contributions to
improved management effectiveness or cost reduction in
their agency.
Nominations for these awards must be submitted to the
Office of Management and Budget, Washington, D. C. 20503,
not later. than July 16, 1971. The President's Advisory
Council on Management Improvement will make recommendations
to the President concerning the recipients of the Awards.
Criteria and procedures for nominations are set forth in
the Attachment.
Attachment
GEORGE P. SHULTZ
DIRECTOR
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ATTACHMENT
Bulletin No. 71-7
NOMINATIONS
1. Criteria. Nominees are to be selected on the basis of
achievements having ?an outstanding impact during FY 1971 on:
a. Increased effectiveness in a vital function of
Government (including improved service to the public), or
b. Cost xeduetion.
?
(For. further amplification, see paragraphs 3 and
4 of Circular No. A-44.)
2. Nominations for 'Awards. Nominations may be submitted
for the achievements of:
a. Individuals: Persons having made exceptional
contributions to the agency during FY 1971.
b. Small working groups or teams: A small number of
individuals working together on a project, problem, or
0 priority program during FY 1971. .
- .
c.. Organizational units: Elements of the agency
below the bureau or command level whose membership and
size'are such that total group performance during FY 1971,
equitably. appraised by established performance goals or
objective measure, represents exceptional unit achievement
within programs, functions, or, activities of vital concern
to the agency.
3. Content of nominations. To be eligible for consider-
ation, nominations must follow the prescribed format out-
lined below.
a. A one page summary sheet in the format of the Exhibit.
For group FT-organization nominations, an individual desig-
nated to serve as the representative for award purposes
should be specified.
b. Amplifying information, not exceeding 3 or 4 pages,
should be-attached and organized under the following headings.
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(1) "Increased Effectiveness."
(a)
tt?
Amplification of achievement:
Paragriph.l'r- Impact. 'Describe the
importance of the Government :Mission;
function; or activity affected.
Paragraph 2 -- Prev.ious'Level-of
Effectiveness. A description of the
effectiveness and results achieved
..before improvement actions were taken
- (include if applicable, previously
accepted levels of performance)..'
Paragraph 3 -- ActiOns Taken:;ILEXplain
the actions taken to improve'oliefating,
effectiveness.
Paragraph 4 7- Results. Indicate by
quantitative, or otherobjective evidence,
the way in which previous levels of per-
formance or goals were exceeded.'" ?
Paragraph 5 Initative Beyond Job
Responsibilities. Describe, in detail,
the degree of ingenuity, innovation; ,
'extraordinary dedication, or exceptional_
managerial skirl* demonstrated by the '
nominee regardless of whether it is an
individual, group, or organi-zation.?
Amplification of benefits: '
Provide an analytical statement
describing, whenever possible, in quanti-
tative terms, the benefits derived from
the achievement.
(2) "Cost Reduction Achievement."
'(a) Amplification of achievement:
Paragraph 1 -- Previous Conditions.
Describe the conditions which existed
prior to implementation of the cost
reduction contribution.
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Paragraph 2 -- Actions Taken. Describe
the actions taken including the date
originated, and the date approved or
completed.
Paragraph 3 -- Initiative Beyond Job
Resvonsibilities. Explain how the
achievement went beyond job responsibility,
including the degree of ingenuity, innova-
tion, managerial skill required, or
extraordinary dedication that was demon-
strated.
(b) Amplification of benefits:
Provide a statement describing:
How the benefits were computed.
How the benefits were validated.
An identification of the budget item
affected and a description of the
impact and consequences of the
achievement, including the effect on
any of the budgetary object classi-
fications.
The estimated effect on the 1972 or
1973 budget.
4. Nomination limitations. Agencies may not submit more
than the number of nominations allocated on the list. below.
Agencies not shown on this list are limited to one nomination.
Each individual, group, or organization nomination" will be
counted as one nomination. The limitations on number of nomi-
nations, whiEF are based on an analysis of agency populations,
are as follows:
Department or Agency Number of Nominations
Department of
Department of
Department' of
Department of
and Welfare
Department of
Development
Agriculture
Commerce
Defense
Health, EdUcation,
Housing and Urban
4
2
38
4
2
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4
Department or Agency cont'd Number of Nominations
Department of Interior
3
Department of Justice
3
Department of Labor
2
Department of State
2
Department of Transportation
4
Department of the Treasury.
4
Post Office Department
9
Agency for International Development
2
Office of Economic Opportunity
2
Peace Corps
2
Atomic Energy Commission
2
Central Intelligence Agency
2
Civil Service Commission
2
Corps of Engineers
2
Farm Credit Administration
2
Federal Communications Commission
2
Federal Deposit Insurance Corporation
2
Federal Home Loan Bank Board
2
Federal Maritime Commission
2
Federal Power Commission
2
Federal Trade Commission
2
General Services Administration
2
Interstate Commerce Commission
2
National Aeronautics and Space
Administration
2
National Labor Relations Board
2
Panama Canal Company
2
Railroad Retirement Board
2
Securities and Exchange Commission
2
Selective Service System
2
Small Business Administration
2
Smithsonian Institution
2
Tennessee Valley Authority
2
U.S. Information Agency
2
Veterans Administration
5
SELECTION FACTORS
To the extent feasible, it is intended that the awards will
exemplify and be representative of outstanding contributions
in a wide variety of Federal programs. Equal consideration
will be given to individual, small working group or team,
and organizational unit nominations. In making selections
for award, consideration will be given to the information
provided in paragraph 3 of this Attachment.
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rAranit
Bulletin No. 71-7
SUMMARY FOR NOMINATIONS FOR
PRESIDENTIAL MANAGEMENT IMPROVEMENT AWARD
(submit original and five copies of all material)
Name of Nominee: Agency:
Pb-sition
Title & Grade : Organization:
9.
Summary of
Achkeirement*
(:) Summary of
Benefits*
Any Agency
Award Granted
or in Process
for this
Achievement
Agency official to be contacted should clarification or
additional information or data be required:
Name and Title Area -Code & Tel. No.
* Amplifying statements are to be attached--written to
'conform with the outline in the Attachment.
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d? ? "
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. EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 71-6 March 31, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Reports on Agency Public Relations Activities
1. Purpose. This Bulletin requires agency reports on reduc-
tions in public relations activities to assist in monitoring
implementation of the President's memorandum of November 6, 1970.
2. Scope. The provisions of this Bulletin cover agency public
relations activities that fall within the definitions in Office
of Management and Budget Bulletin No. 70-10 of April 2, 1970,
and its Attachment A.
Departments and agencies which use contractors to accomplish
significant portions of their missions (e.g., DOD, AEC, NASA)
should advise their contractors that public relations activities
which advocate agency programs fall under the guidelines of the
0 0 President's memorandum. Accordingly, such contrgctor activities
will be reviewed as part of this monitoring effort.-
3. Agency coverage. Information on reductions in public rela-
tions activities Will be. required from executive departments
and agencies as specified below,
a. The reports required under paragraph 4 will be sub-
mitted by all executive departments and the following agencies:
Agency for International Development
Atomic Energy Commission
Corps of Engineers
? General Services Administration
National Aeronautics and Space Administration
National Science Foundation
? Office of Economic Opportunity
Tennessee Valley Authority
? Veterans Administration
b. Other agencies which received the President's memoran-
dum of November 6, 1970, on this subject will be requested
periodically to submit similar reports, as necessary for mon-
itoring purposes. Such agencies should be prepared to submit
a report within 30 days after it is requested.
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4. Reporting requirements. Reports required by this Bulletin
will be prepared in accordance with the instructiond: in the..,
Attachment, and in the format of the Exhibit. The departments
and agencies identified in paragraph 3a will submit three
quarterly reports for the Pei:lat.:IS ending. March 31; :1971;
June 30, 1971; September 30;-1971i' and.a -final report as of
June 30, 1972. All reports will-be' due within 30 .days after
the end of each reporting period.
5. - Review Of actions .and plans. . Executive departments and
agenaes--including .those not required to submit quarterly.
reports 'Under paragraph- 4-a--will be prepared to discuss and ?
provide information on their past actions and future plans for
:public relations 'activities as part of the formulation and re,
:View of their' 1973 budget submissions. iParticular emphasis -
will 'be placed on agency progress in making required reductions
in the course of the 1973 budget hearings.
,
CASPAR W. WEINBERGER
Deputy Director
-
Attachments
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ATTACHMENT
Bulletin No. 71-6
INSTRUCTIONS FOR PREPARING REPORTS ON
PUBLIC RELATIONS REDUCTIONS
A separate report will be prepared for each executive department
and agency in accordance with paragraph 3. In addition, sepa-
rate reports should be prepared for each bureau or other prin-
cipal organizational unit (or major program), when necessary
to reflect properly the reductions being made in public
relations activities.
In the case of jointly-funded activities, the report will be
submitted by the organization that has primary responsibility
for the activity.
Three copies of each report will be submitted, prepared in
accordance with the following:
Section A. Reductions.
This section of the report presents cumulative data on
reductions made in public relations activities during
the period between November 6, 1970, (the date of the
President's memorandum on this subject) and the end of
the reporting period.
Line 1. Enter the cumulative number of full-time permanent
positions in public relations activities which have been
eliminated.
Line 2. Report cumulative number of man-months of total
Wiiiiir6iment (full-time permanent, part-time, and temporary)
reduced and the cumulative obligations reduced for personal
services based on average salary.
Line 3. Report cumulative obligations reduced for other
than personalservices--i.e., reductions in printing,
supplies, materials, etc., applicable to public relations
activities, which are not included in line A2.
Line 4. Enter the total of the cumulative obligation
reductions shown on lines A2 and A3.
Section B. Status of obligations.
This section of the report presents information applicable
to the designated fiscal years. The March 31, and June 30,
1971, reports will focus on actions directed towards reach-
ing the obligation level approved for fiscal year 1971 in
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the letter from the Office of Management and Budget
setting forth the Presidentially approved 1972 budget
allowances, known as the "allowance letter." The September
30, 1971, and June 30, 1972, reports will focus on
actions directed towards reaching the approved obli-
gation level approved for fiscal year 1972. Enter (as
indicated) the fiscal year applicable for each report.
Line l'. ? Enter the amount of the approved obligation level
for public relations activities for the designated fiscal
year as specified in the "allowance letter."
Line 2. Enter the cumulative obligations incurred for,
public relations activities for the designated fiscal
year through the end of the reporting period.
Line 3. Enter the result of line B1 minus line B2.
Line 4. Determine the projected average monthly rate of
obligation by dividing the amount in line B3 by the months
remaining in the fiscal year. No entry will be required
for the last report of a fiscal year.
Line 5. Enter the obligations incurred during the last
month of the reporting period. No entry is required for
the last report of a fiscal year.
Section C. Explanatory narrative.
In cases where the amount of obligations incurred during
the last month of the reporting period (line )35) exceeds
the average rate of monthly obligations available for future
months (line B4), identify the actions planned to make the
necessary reductions to reach the approved level.
In cases where line B3 is a negative number, reasons must
be furnished for exceeding the public relations allowances.
This narrative should also be used to identify and discuss
briefly each significant action (with a dollar measure
of the resulting savings) taken to reach the approved levels
of obligations specified in the "allowance letter." In
particular, agencies should identify specific public re-
lations outputs (publications, exhibits, films, etc., as
defined in Bulletin No. 70-10) which have been eliminated
or reduced in scope, volume, or frequency.
The explanatory narrative may be presented on a separate
8 by 10-1/2 inch page, as necessary.
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? --pi.
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PUBLIC RELATIONS REDUCTIONS
(Obligations in thousands)
[Department or agency name]
EXHIBIT
Bulletin No. 71-6
For period ending , 19
[Identify bureau or other subsidiary Unit (iflapplicable)]
A. REDUCTIONS (CUMULATIVE SINCE NOVEMBER 6 1970).
NuMber. Obligations
1. Full-time 'permanent positions XXX .
2. Employment (in mans-months and obligation
equivalents)
3. Obligations for other than personal
services XXX
4. Total cumulative obligation reductions
(line's A2 + A3) XXX
0B. 'STATUS OF OBLIGATIONS
FISCAL YEAR [1971 or 1972 as applicable]
1. Total obligations approved for fiscal year in
"allowance letter"
2. Obligations incurred through end of reporting
period
3. Obligations for remainder of fiscal year
(B1 minus B2)
4. Average rate of monthly obligation for remainder
of fiscal year (B3 divided by months remaining
in the fiscal year)
5. Amount of obligations incurred during the last
month of the reporting period
C. EXPLANATORY NARRATIVE
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1.11.111 1-11111111AA111 11
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 71-5 February 19, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: 1972 increased pay costs
1. Purpl
io e. This Bulletin provides instructions for sub-
missn o a summary of the estimated 1972 increased pay
costs of:
a. Civilian personnel pay increases effective in.JanuarY
1971,. under Executive 'Order 11576, which was issued-pursuant
to Public Law 91-656, and comparable increases granted by
administrative action; and
? ' b. Military personnel pay increases effective in January
1971, under Executive Order 11577, which was issued-pursuant
to Public Law 90-207..
The information submitted will serve as the agency .request
.for amendments 'to the 1972 Budget for these .additional-pay
costs. Amendments to the 1972 Budget for wage- board-or
other pay increases not related to the Executive orders
specified above will not be requested at this time.
2. Requirements: Eadh agency is requested to submit a sum-
mary of the eiaMated 1972 increased pay costs listed above
by March 5, 1971, in accordance with the instructions pro-
vided in Attachment A. A short narrative'explanation,of
the methods used in computing the increased pay costs should
accompany the summary, along with any change in appropriation
or limitation language, if required. Upon request, agencies
will be required to provide a full analysis and backup of
the summary data submitted.
3. Policy. The following policies will apply:
a. Basis for estimates. The amount of the 1972 pay
increase costs specified above will be computed on the basis
of program levels as contemplated by the costs and.obliga-
tions shown in the 1972 Budget Appendix.
In calculating the amount of the budget amendment to be
requested, consideration should be given to the additional
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payments for increased pay costs required to be made to other
agencies or accounts for work being done on a reimbutiale
basis, as well as offsets to increased pay costs derived from
advances and reimbursements from other agencies or accounts.
Appropriations should not be required for revolving and
management funds (inclaing consolidated working funds), since
the increased pay costs for such funds should be completely
covered by increased reimbursements and receipts.
b. Absorption. No, estimate of absorption of these
increased pay costs is required at this time. Present plans
call for the later issuance of further instructions with
regard to absorption of the increased pay costs to be
incurred in 1972 (including increases which, may be put: into
effect during the last half of that fiscal year).
4. Agency justifications of 1972 requests. Each agency will
be notified by the Office of ManagemerinTd Budget as soon
as. practicable of its portion of the budget :amendment Which
the President will transmit to Congress for these pay costs.
After such transmittal, budget justifications for committees
of Congress should be based upon the amended recommendations. 0
Prior to' that time, justifications: and testimony should be
directed toward the unamended amount.
Attachments
CASPAR W. WEINBERGER
Deputy Director :
?
a
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ATTACHMENT A
Bulletin No. 71-5
SUMMARY OF 1972 INCREASED PAY COSTS
Each agency is requested to submit a summary of 1972
increased pay costs resulting from the items .specified in
paragraph.l.of.this Bulletin. This summary will be in the
form illustrated by Exhibit 1,..and.wil.1 be accompanied. by the
?narrative.explanation and appropriation language required in
paragraph 2 of this Bulletin. Agency submission of the
requiredsummary will be mode by March 5, 1971, in an original
.and.,tWo.copies..
? ,
For purposes of this summary, allocation accounts (transfer
appropriation accounts) will be reported with the parent
account rather than with the receiving agency. It is there-
fore necessary that each agency receiving an allocation furnish
to the agency responsible for the parent account the data
necessary. to prepare the report. Unless otherwise arranged
between the agencies concerned, the information should be
furnished to the parent agency by February. 26, 1971.
In the case of advances and reimbursements paid into revolving
and management funds (including consolidated working funds)
and appropriation accounts, the associated increase in
advances and reimbursements will be deducted from the increase
in direct pay and related costs in the account of the
receiving agency in arriving at its budget amendment request.
This may be done without the necessity of clearance with the
paying agency. Similarly, the agency making the advance or
reimbursement will add the associated increase to the
increased direct pay and related cost for its account in
arriving at its budget amendment request.
The summary will be prepared on 8" X 10-1/2" paper, as des-
cribed below. Each account affected by the specified pay
increases will be listed and the amount applicable to each
account will be shown, with the total for all listed accounts
provided as indicated in Exhibit 1.
Column 1. List the page number in the 1972 Budget Appendix
on which can be found the account or fund listedin column 2.
Column 2. List under each bureau or organizational unit to
which separate appropriations or funds are available, the
title of each appropriation or fund account (other than
allocations from other agencies) which is affected by the
O specified pay increases. These will include revolving and
management funds (including consolidated working funds) and
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2
0.,
trust funds. Account titles will be listed in the order in
which they appear in the budget.
Column 3. Show the amount requested in the 1972 Budget for
the account or fund listed in column 2. This will be the
amount shown in the appropriation language as proposed in
the 1972 Budget Appendix. Where an administrative expenses
limitation is shown in the 1972 Budget Appendix, the amount
of the limitation will be shown in parentheses as a non-add
entry.
Column 4. Identify the proposed 1972 budget amendment for
the account or fund shown in column 2. Additional appropria-
tions required will be the sum of the following:
a. The increased direct pay and related costs to the
account;
b. Plus any increased payments or reimbursements required
to other accounts;
c. Minus any increased payments or reimbursements from
other accounts.
Where an increase in an administrative expenses limitation is
required, the amount of the increase will be shown in paren-
theses as a non-add entry and identified with the symbol,
"(A)". Where a waiver of a limitation .on personal services
is required, the amount shown in this column will be identi-
fied with the symbol "(W)".
Amounts requested and shown in this column should be in round,
thousands, i.e., if the above calculation comes to $34,231, ?
the amount to be shown should be $34,000.
Column 5. Enter the sum of columns 3 and 4.
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rage number
in 1972
Budget
Appendix
(1)
SUMMARY OF 1972 INCREASED PAY COSTS
DEPARTMENT OF GOVERNMENT
Organizational unit and
account title
(2)
Request
Vending
( 3)
EXHIBIT 1
,Bulletin No..7
March: 3, 1971
Proposed
amendment
(4)
a
Revised
request
(5)
875 Office of the Secretary
Salaries and expenses $ 6,900,000 $ 480,000(W) $ 7,380,000
Bureau of Inspection
877 Salaries and expenses 430,000
878 Inspection services 220,000
897 Government Corporation
ABC revolving fund
Total of above accounts
7,253,000
5,800,000
(9,450,000)
311,650,000
A - Increase in administrative expenses limitation required.
W - Waiver of limitation on personal services required.
Notes:
a. Amounts shown are in dollars
(rounded to thousands) es
b. Actual size of this foedgm
8 X 10-1/2 inches
-7,683,000
6,020,000
(567,000)(A) (10,017,000)
18,792,000 330,442,000
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Distribution:
1-0GC Library
3-0/Finance
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
0 CD
BULLETIN NO. 71-4, SUPPLEMENT NO. 2 February 5, 1971
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Increased pay costs
1. Purpose. This Supplement amends instructions in
Bulletin No. 71-4 (dated November 16, 1970) and its
Supplement No. 1 (dated November 27, 1970), which required
submission of an analysis of fiscal year 1971 increased pay
costs. Specifically, this Supplement No. 2 requires sub-
mission of information which will serve as the agency request
for 1971 supplemental appropriations for the additional pay
costs identified below.
2. Application. The analysis required under this Supple-
ment No. 2 will cover the costs of:
a. Civilian personnel pay increases effective in
January 1971, under Executive Order 11576, which was issued
pursuant to Public Law 91-656, and comparable increases granted
by administrative action;
b. Military personnel pay increases effective in
January 1971, under Executive Order 11577, which was issued
pursuant to Public Law 90-207; and
c. Wage board pay increases under 5 USC 5341 (c)
(commonly called the Monroney Amendment), effective in
October 1968, as implemented in November 1970 by Civil Service
Commission Bulletin Nos. 532-9 and 532-10.
3. Revirements. Each agency is requested to submit an
analysis of the increased pay costs listed above by February 26,
1971, in an original and two copies, in the format prescribed
in Exhibit 1. This due date must be met so that the necessary
amounts may be included in the iT71 pay supplemental request
to be submitted to the Congress. A short narrative explana-
tion of the methods used in computing the increased pay costs
should accompany the analysis.
4. Basis of estimates. Statutory civilian, military, and
administrative pay system increased pay costs for 1971 will
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be calculated on the basis of rates in Executive Orders
11576 and 11577 and comparable rates authorized by
appropriate officials for administrative pay systems.
Estimates of wage board increased pay costs under the
Monroney Amendment will be based upon the best information
available to the agency, with consideration being given
to the following facts and assumptions:
a. In certain wage board areas, lead agencies have
already established pay schedules on the basis of the
Monroney Amendment. In these cases, where amounts for
1969 and 1970 have already been paid, the actual costs will
be reported. Where estimates for 1969, 1970, and-1971.are
necessary, costs will be determined for each fiscal year
by relating the average increase for the area to the number
of agency wage board employees in the area.
b. In areas where Monroney Amendment pay schedules have
not yet been established, agencies will use such informa-
tion as is available as a basis for estimating these increased
pay costs. In many areas, pay adjustments under 5 USC 5341 (c)
are not anticipated. For example, of the areas where the
Department of Defense is the lead agency, it is anticipated
that increases will most likely occur only in the areas listed
in Attachment A (that Attachment also provides instructions
on estimating the increased 1969,.1970, and 1971 pay costs
for those areas). Pay adjustments are also not expected in
large urban areas where the Federal Government is not a
principal employer of blue collar workers.
?
5. Policies on absorption, sueplemental requests, and the
charging of costs. Agencies will absorb the costs of these
increases to the fullest extent possible. Pay supplementals
should be proposed only in cases where the head of the agency
has determined, by personal review, that full absorption
is not possible.
In the case of the Monroney Amendment, wage board cdsts
relating to prior year expired accounts should be absorbed
by restorations of amounts previously lapsed in the account
to which the costs would relate (i.e., the 1969 and 1970
accounts). The absorption will be given effect at the end
of fiscal year 1971, when prior year restorations or with-
drawals are made under 31 USC 701-708.1/ Care should be
1/ For these 1969 and 1970 expired accounts, the amounts
reported in column 5 of the analysis (see paragraph. 6,
below), will be the Monroney Amendment portion of the
net amount reported to Treasury for the restorations
or withdrawals to take place on June 30, 1971.
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taken to make provision for other adjustments to obligations
which will affect the amounts available for restoration in
prior year accounts. All other anticipated adjustments
should be given effect before attempting to absorb costs of
the Monroney Amendment.
The 1971 increased pay cost due to the Monroney Amendment
will depend on the extent to which increases already provided
for or anticipated (and included in agency estimates in the
1972 Budget) have accomplished the adjustments required
under 5 USC 5341 (c). 1971 amounts already reported in the
analysis submitted under Bulletin No. 71-4 and Supplement
No. 1 should not be included in the analysis required by this
Supplement No. 2.
To the extent that amounts relating to current as well as
expired accounts cannot be absorbed, a pay supplemental
should be requested. Appropriation language will be
proposed by the Office of Management and Budget in the
1971 pay supplemental which will provide that obligations
for the 1969 and 1970 unabsorbed pay costs under the Monroney
O Amendment may be considered as 1971 obligations. Thus, the
1971 pay supplemental will permit coverage of these unabsorbed
increased pay costs for all three years, and such costs should
? be charged to the account current in 1971.
Provision should be made for the three year costs of the
Monroney Amendment as well as the one year costs of Public
Laws 91-656 and 90-207 within the agency outlay ceilings
established in accordance with Office of Management and
Budget Bulletin No. 71-2, August 14, 1970.
6. Preparation of required analysis. In preparing the
analysis calledor by this Supplement No. 2 (see Exhibit 1),
the instructions in Bulletin No. 71-4 will generally apply
to the information to be provided in each column. Addi-
tional instructions for the analysis are as follows:
a. For each account listed in column 1 which has
Monroney Amendment wage board costs (which were not
covered in the analysis previously furnished under Bulletin
No. 71-4 and its Supplement No. 1), a separate stub entry
will be shown for the additional wage board costs for
fiscal years 1971, 1970 and 1969. For one-year or
expired accounts, the amounts applicable to each year will
be shown in columns 2 through 8. For no-year or unexpired
multiple year accounts, amounts applicable to each year
will be shown in columns 2 through 4, but the amounts will
be shown in the aggregate in columns 5 through 8.
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b. Appropriations required for expiredaecOmnts"lbut
? for Which the supplemental appropriation will be. tO:ihe
1971 account -- see paragraph 5) will be identified wrth
the symbol "(X)" next to the amount shown in 'column
C. The total appropriation required for the unabsorbed
increased pay Costs under Public Laws 91-656/and?
and 5 USC 5341 (c) (for the three years) will be showh
in column 9.
. ?
d.. Transfers for purposes of absorption shouldba-
proPosed only between current accounts.. Alowever,Linc-reased
reimbursements needed because of the Monroney Amendment:
wi4I-Ebaia-65its for services performed will, be requited
as necessary from expired or current client accounts.
Information regarding the additional amounts required for
such reimbursements should be provided to the client agencies
by February 19, 1971.
e. Transfers between- trust and Federal fund Sec:flints
for puilioses of absorption of these costs should not be-pro-
posed.. r t
'
-7. Pay increase costs for 1972. .it is planned tb;tranbmit
amendments to t1i-8-1972 budget tor the civilian and-milltary
pay increases effective in January 1971 (Executive Orders
11576 and 11577). Anew Bulletin will be issued shortly
specifying the requirements for those amendments.
'Attachment
CASPAR W. WEINBERGER
Deputy Director'
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Attachment A
Bulletin No. 71-4
Supplement No. 2
DETERMINATION OF MONRONEY AMENDMENT COSTS
Preliminary studies by the Department of Defense indicate
that of those wage board areas where that Department has been
designated the lead agency for purposes of wage determinations,
only those areas identified below are anticipated to be
affected by the Monroney Amendment.
The first grouping (under "Areas affected") identifies those
wage areas where determinations have already been made .and
where schedules are available. In the columns to the right
of each listed area is shown the number of months in eadh
fiscal year in which the revised wage board pay schedules for
1969, 1970, and 1971 are to be effective for%that area.
The second grouping (under "Areas anticipated to. bp affeeted")
identifies those areas where it is antiCipated that-increases
due to the Monroney Amendment will result from studies which
are not yet made or completed. The anticipated monthly .]
coverage of the 1969,.1970, and 1971 pay tales is shown..
Based upon the experience of the Department of Defense in the
nine areas where revised wage schedules Are currently
available, the average annualized effect of the Monroney
Amendment upon the 1969 pay costs is an increase of $410 per
employee. The similar annualized cost of the Monroney Amend-
ment for the fiscal years 1970 and 1971, respectively, is
$400:1/ These figures may be used as a basis for estimating
such wage board increased costs for the areas shown on the
list. For those areas where the Department of Defense is
not the lead agency, other sources of information will have
to be used for estimating the increased costs attributable
to the Monroney Amendment.
1/ These figures are to determine the.annual.costs of the
Monroney Amendment and are not additive to scales
from one year to the next, 376.,. the estimated increased
cost per employee in the areas shown for fiscal year
1971 is $400, not $1,210.
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WAGE AREAS AFFECTED OR ANTICIPATED TO BE
AFFECTED BY THE MONRONEY AMENDMENT
Area
affected
Months covered by revised pay scales
1969 pay scale ?
1970/1971 pay scales
FY 1969
FY 1970
FY 1970
PY 1971
Sacramento
3
9
...3
12
Jacksonville, Florida
4
8
4
12
Macon
9
3
9
12
Oklahoma City .
8
4
8,
12
Narraganset Bay
1
9
3
12
Charleston, S.C.
-
9
San Antonio
-
lie.
12
Norfolk
-
-
11
12
SE North Carolina
4
8
4
12
Areas-4nticipated to
be affected
Valdosta .
9
3
9 .
12
Bloomington, Indiana
6
6
6
12
Dubuque, Iowa
6
6
6
12
Lexington, Kentucky -
3
9
12
Las Vegas .
8
4
8
12
Reno' ?
2
10
2 .
12
Portsmouth A..
6
6
6
12
Columbus,-Ohio
4
8
4
12
Dayton
4
8
4
12
Harrisburg; Pa:
3
9
3
12
Anniston-Gadsden'
1
11
1
12
Huntsville
1
11
. 1 ?
12
Phoenix
2
10
2' '
12
Tucson
2
10
2
12
Wilmington, Delaware
6
6
6
12
Panama City, Florida
8
4
8 .
12
Pensaeola
8
4
8
12
Albany, Georgia
9
? 3
9
12
Scranton
9
3
9
12
Corpus Christi
-
-
11
12
Texarkana
1
11
. 1
12
Western Texas
-
-
11
12
Hawaii
-
12
-
? 12
Rock Island-Davenport
7
5
7
12
Southern & Western Colorado
5
6
6
12
Albany, New York
-
-
2
12
Southern '& Western Oklahoma
9
3
9
12
0
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Illustrative determination of costs in a given area:
An agency having 25 employees in the Valdosta wage board
area in 1969, 27 employees in 1970, and 24 employees in 1971
will calculate its estimated increased costs of the Monroney
Amendment for those employees as follows:
Year
Costs
1969:
(25 employees)
X (9/12) X ($410)
=
$ 7,688
1970:
(27 employees)
X (3/12) X ($410)
+
? (27 employees)
X (9/12) X ($400)
=
$10,868
1971:
(24 employees)
X (12/12) X ($400)
=
$ 9,600
Three year costs:
$28,156
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11/4,7
ANALYSIS OF PAY INCREASE COSTS DUE TO
PUBLIC LAWS 91456AND 90-207 AND 5 USC 5341 (c)'
(Executive Order11576unless otherwise identified)
DEPARTMENT OF GOVERNMENT
EXHIBIT 1
BULLETIN NO. 71-4
SUPPLEMENT NO. 2
February 24, 1971
Organizational unit
and account title
Increase in direct
pay and other related
cost of this agency
Unabsorbed
amounts for
payment to
other
accounts
Net absorption
Additional
appropria- Total
dot require-
required meat
Possible Requiring
by admin- Congres-
istrative sional
action action Total
Direct Related
Cost
(1)
-PAY
(2)
(3)
(4)
(5)
(6) (7)
(8) (9)
Office of the Secretary
Salaries and expenses
143,700
11,300
46,000
15,000(T)-1/ 61,000
94,000 ) 94,000
Administrative action
1,350
100
1,450
1,450
e.0 )
Bureau of Research
Laboratory services revolving fund
238,000
21,900
234,000
25,900(A) 259,900
400 )
Wage board, 5 USC 5341(c)
1971
24,000
2,250
)
)
1970
20,430
1,930
67,750
67,750
)
1969
17,500
1,640
)
Bureau of Inspection
Inspection services
430,000
39,500
2/
195,000-
195,000
274,500(W))
Wage board, 5 USC 5341(c)
)
1971
3,400
320
? ? ?
3,720
3,720
) 283 000
1970
3,400
320
3,680
7,400(X))
1969
2,380
220
1,500
1,500
1,100(R))
Total, all pay increases
5,350,400
489,900
4,200
1,630,480
92,020 1,722,500
4,122,000 4,122,000
Executive Order 11576
(4,615,000)
(420,000)
..-
(1,415,000)
(85,000) (1,500,000)(3,535,000)
Admin. action
(7,050)
(690)
(7,740)
... (7,740)
Wage board, 5 USC 5341(c) all years
(728,350)
(69,210)
(4,200)
(207,740)
(7,020) (214,760)
(587,000)
Symbols used above:
T--Transfer authority required; A--Increase in administrative expenses limitation required;
W--Waiver of limitation on personal services required; X--Amount required relating to
expired account - but for which supplemental appropriation will be to the current account.
1/ To be transferred from "Administrative expenses, Office of the Secretary."
2/ Includes $15,000 to be transferred from "Salaries and expenses, Bureau of Safety.-
Notes:
a. Amounts in this schedule
are in dollars, not rounded
to thousands.
b. Actual size of this form
is 8 x 13 inches.
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ST
ST
ST
Decl
1-67- CLI I
UNCLASSIFIED
I CONFIDENTIAL
SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
OPPB
? --
..?
a k T 2
I
1 3
. ? .-.....s
ale, 00214.14Cre's?Ma
A
a
8 k T 4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
FYI. Attached is a copy of an OMB bulletin
with transmittal memo pertaining to environ-
mental impact statements.
..-.0L
It is doubtful that any legislative proposal
by the Agency would fall within the purview
of the bulletin and that this would apply as
well to annual budget estimates as elaborated.
The basic public law for this issuance is also
attached.
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
AT Lyle Miller OLC
7D35
25 Sept.
UNCLASSIFIED
1 CONFIDENTIAL 1
SECRET
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? t,ek e:tAckiin
1 - s-LA cikca, 4 Ti-t. LN-tA
'te
oitti4L1 &tL -1(1J-
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,n A
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t)FFICE OF MANAGEMENT AND BUDGET
0 WASHINGTON, D.C. 20503 0 AC 06LIS
SEP 1 4" A3.1?
MEMORANDUM FOR: Legislative Liaison Officers
SUBJECT: OMB Bulletin No. 71-3, instructions
pertaining to environmental impact
statements
Enclosed for your information and use are copies of the
recent OMB Bulletin No. 71-3, which deals with the use
of existing review mechanisms in the preparation and
submission of the environmental impact statements required
under section 102(2)(c) of Public Law 91-190, the National
Environmental Policy Act of 1969. As you are aware, the
Council on Environmental Aglity has issued interim guide-
lines to the agencies for tMe overall implementation of
this statutory requirement.
I invite your attention, in partidular, to part 2(a) of
Bulletin No. 71-3, wherein the procedures to be followed
with respect to legislation are set forth. As you will
note, our objective is to use the existing legislative
clearance process to the extent possible in the circu-
lation of proposed environmental impact statements.
Any comments or questions you may have concerning these
procedures should be brought to the attention of the
staff of the OMB's Legislative Reference Division.
Wilfred H. Rommel
Assistant Director for
Legislative Reference
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?
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20509
BULLETIN NO. 71-3 August 31; 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Proposed Federal actions affecting the
environment
1. Purpose. This Bulletin establishes interim procedures
to be followed by Federal agencies in taking or proposing
certain actions coming within the scope of Section 102(2)(C)
of the National Environmental Policy Act of 1969 (Public
Law 91-190). Section 102(2)(C) requires that; in connection
with recommendations or reports on proposals for legis-
lation and other major Federal actions significantly affect-
ing the quality of the human environment, Federal agencies
shall prepare detailed statements concerning aspects of
the environmental impact of the actions. Such statements
are to be prepared after consultation with, and receipt of
comments from, appropriate Federal, State, and local
agencies. The Council on Environmental Quality has issued
interim guidelines to agencies for implementation of this
statutory requirement (35 F.R. 7390-7393). The guidelines
provide detailed instructions for the preparation and con-
tent of environmental impact statements. The interim
guidelines also refer to the issuance of these instructions
by the Office of Management and Budget to provide for the
utilization of existing review mechanisms for certain kinds
of actions.
Based on the experience gained from the use of this Bulletin,
Office of Management and Budget directives may be revised
as appropriate.
2. Requirements.
a. Legislation. Each agency is responsible for
identifying those of its legislative proposals, or favorable
reports on bills on which it is the principal agency con-.
cerned, that would require the preparation of the statements
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and receipt of the comments required under Section 102(2)(c).
When there is doubt as to which is the principal agency con-
'aerned, agencies shall consult with the office of Management
and Budget's Legislative Reference Division.
The proposed Section 102(2)(C) statements and the required
comments shall accompany legislative proposals and reports
when these are sent to the Office of Management and Budget
for clearance. At the same time, copies of this material
shall be furnished directly to the council on Environmental
Quality for its information. As part of the normal clearance
process, the Office of Management and Budget will circulate
the proposed statements along with the proposals or reports
to appropriate Federal agencies, and will consult with the
Council on Environmental Quality. In certain cases, the
clearance process may disclose the need for a Section 102(2)(C)
statement where none has been prepared; in this event, the
Office of Management and Budget staff will request the appro-
priate agency to develop and submit such a statement;
After differences with other agencies over the legislative
proposal or report have been resolved, and after the legis-
lative proposal or report has been cleared by the Office of
Management and Budget, the originating agency shall put the
Section 102(2)(C) statement in final form (including such
comments and views of the appropriate Federal, State, and
local agencies as are pertinent). The final statement and
comments shall accompany the proposal or report to the
Congress as supporting material. Copies of this final
material shall be furnished directly to the Council on
Environmental Quality.
b. Annual budget estimates. For those agencies having
major program actions with significant impact on the human
environment, annual budget estimates shall be accompanied
by a special summary statement explaining generally the en-
vironmental impact expected to result from those activities
and programs. In the case of programs for which it is not
possible to make an assessment of the potential impact on
specific areas of the environment, special summary state-
ments shall include relevant information about general
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environmental impact and alternatives, and, to the extent
possible, important environmental problems that may be
caused by proposed actions but which still must be assessed
as plans for programs and activities are further refined.
The special summary statement shall also include, in the
form illustrated in Exhibit 1, the following information
by appropriation or fund account:
. Column A - Action, project, or activity. Identify
the agency actions and individual projects and activities,
and the amounts of funds involved, that are considered
subject to Section 102(2)(C). Where the action is a part
of a larger activity, identify only the project or action
subject to Section 102(2)(C) and the amount involved.
? Column B - Final statement completed. Check the
appropriate category. If there are significant unresolved
issues with other agencies, include a copy of the statement
with the submission to the Office of Management and Budget.
Column C - Statement being prepared. Give the status
(e.g., awaiting signature of the Secretary) and estimated
completion date.
Agencies that prepare Section 102(2)(C) statements for annual
authorizing legislation shall submit the proposed section
102(2)(C) statements in lieu of a special summary statement
required by paragraph 2b above, except that the information
required for the special summary exhibit shall be submitted
along with the proposed section 102(2)(C) statement. Copies
of the special summary statement or proposed Section 102(2)
.(C) statement (accompanied by information for the special
summary exhibit) shall be furnished directly to the Council
on Environmental Quality.
. c. Water resource project reports. Project reports
reviewed by the Office of Management and Budget pursuant to
Executive Orders Nos. 9384 and 10654 often involve proposed
? actions that may require application of the Section 102(2)(C)
procedures.
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In such cases, the section: 102(2)(C) statement shall accompany
the project report'when.the latter is referred for comments
to Interested Federal, State, and local agencies. The state-
ment and the comments thereon shall accompany the project
report when submitted to the Office of Management and Budget
for review.
If planning on current projects is so far advanced that con-
forming with standard procedures in connection-with Section
102(2)(C) would cause major problems, the agencies shall
consult with the Natural Resources Programs Division to
determine whether appropriate modifications of the procedures
should be arranged.
All project reports on projects that are considered subject
to Section 102(2)(C) procedures received after adjournment
of the present session of the Congress will be returned to
the proposing agency if the Section 102(2)(C) procedures
have not been completed at the time of submission.
3. Review of Federal actions by State and local governments.
As a part of the preparation of environmental impact state-
ments, Section 102(2)(c) requires agencies to include the
comments and views of the appropriate Federal, State, and
local agencies which are authorized to develop and enforce
environmental standards. The interim guidelines issued by
the Council on Environmental Quality (35 F.R. 7390-7393)
establish the procedures to be followed in obtaining Federal,
State, and local review of proposed actions subject to Section
102(2)(C). In certain cases in obtaining State and Local
review of major Federal actions having impact on a specific
locality, it will be appropriate for agencies to follow the
procedures established in the Office of Management and Budget
Circular No. A-95.
Pursuant to Part I ,of Circular No. A-95, a network of State,
metropolitan and regional (non-metropolitan) clearinghouses
has been established. These clearinghouses serve as review
agencies for proposed Federal and federally supported develop-
ment projects (including the acquisition, use and disposal of
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ci
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Federal real property) and applications for Federal assist-
ance under a wide variety of Federal programs. These reviews
are concerned with the consistency of proposed projects with
State, regional, and local plans and programs; with consider-
ation of certain other factors,. including development and
conservation of natural resources, protection of areas of
unique natural beauty, historical, or scientific interest;
and with maintenance of high standards of design.
In the case of direct Federal development projects and
projects assisted under programs listed in Attachment D of
Office of Management and Budget Circular No. A-95, Federal
agencies will utilize these clearinghouses in obtaining the
views of state and local agencies required under Section
102(2)(c) procedures. In most cases the agency operating
the clearinghouse function will not itself have the environ-
mental responsibilities but will be utilized to obtain the
required information from appropriate state or local agencies.
Attachment
GEORGE P. SHULTZ
Director
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N47 V47
STATUS OF 3ECTION 102(2)(C) STATEMENTS
DEPARTMENT OF GOVERNMENT
Appropriation or Fund Account
(Account identification code)
EXHIBIT 1
Bulletin No. 71-3
Column A
Column B
Column C
Action, Project or Activity
Final Statement Completed
(Check one Column)
Statement being prepared
Unresolved
Issues
No Unresolved
Issues
?
-
r
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ruoitc Law ivu
91st Congress, S. 1075
January 1, 1970
2In Ort
83 STAT, 852
To establish a national policy for the environment, to provide for the establish-
ment of a Council on Environmental Quality, and for other purposes.
Be it enacted by the Senate and Home of Representatives of the
United States of America in Congreas mumbled, That this Act may National En-
tre cited as the "National Environmental Policy Act of 1969". virormental
Policy Aot of
PURPOSE 1969.
SEC. 2. The purposes of this Act are: To declare a national policy
which will encourage productive and enjoyable harmony between man
and his environment; to promote efforts which will prevent or elimi-
nate damage to the environment and biosphere and stimulate the
health and welfare of man; to enrich the understanding of the eco-
logical systems and natural resources important to the Nation; and to
establish a Council on Environmental Quality.
TITLE I
DECLARATION OF NATIONAL ENVIRONMENTAL POLICY
. SEC. 101. (a) The Congress, recognizing the profound impact of
man's activity on the interrelations of all components of the natural
environment, particularly the profound influences of population
growth, high-density urbanization, industrial expansion, resource
exploitation, and new and expanding technological advances and
recognizing further the critical importance of restoring and maintain-
ing environmental quality to the overall welfare and development of
man, declares that it is the continuing policy of the Federal Govern-
ment, in cooperation with State and local governments, and other con-
cerned public and private organizations, to use all practicable means
and measures, including financial and technical assistance, in a man-
ner calculated to fostbrtinff promote the general welfare, to create and
maintain conditions under which man and nature can exist in
productive harmony, and fulfill the social, economic, and other
requirements of present and future generations of Americans.
(b) In order to carry out the policy set forth in this Act, it is the
continuing responsibility of the Federal Government to use all prac-
ticable means, consistent with other essential considerations of
national policy, to improve and coordinate Federal plans, functions,
programs, and resources to the end that the Nation may?
(1) fulfill the responsibilities of each generation as trustee of
the environment for succeeding generations;
(2) assure for all Americans safe, healthful, productive, and
esthetically and culturally pleasing surroundings;
(8) attain the widest range of beneficial uses of the environ-
ment without degradation, risk to health or safety, or other unde-
sirable and unintended consequences;
(4) preserve important historic, cultural, and natural aspects
of our national heritage, and maintain, wherever possible, an
environment which supports diversity and variety of individual
choice;
(6) achieve a balance between population and resource use
which will permit high standards of living and a wide sharing of
life's amenities; and
37-081 0
Polioiee and
goals.
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Pub. Law 9 1 - 190 - 2 - January 1, 1970
83 STAT. 853
(6) enhance the quality of renewable resources and approach
the maximum attainable recycling of depletable resources.
(c) The Congress recognizes that each person should enjoy a health-
ful environment and that each person has a responsibility to contribute
to the preservation and enhancement of the environment.
Administration. SEC, 102. The Congress authorizes and directs that, to the fullest
extent possible: (1) the policies, regulations, and public laws of the
United States shall be interpreted and administered in accordance
with the policies set forth in this Act, and (2) all agencies of the Fed-
eral Government shall?
(A) utilize a systematic, interdisciplinary approach which will
insure the integrated use of the natural and social sciences and
the environmental design arts in planning and in decisionmaking
which may have an impact on man's environment;
(B) identify and develop methods and procedures in con-
sultation with the Council on Environmental Quality established
by title II of this Act, which will insure that presently unquanti-
fied environmental amenities and values may be given appropriate
consideration in decisionmaking along with economic and tech-
nical considerations;
(C) include in every recommendation or report on proposals
for legislation and other major Federal actions significantly af-
fecting the quality of the human environment, a detailed state-
ment by the responsible official On?
(i) the environmental impact of the proposed action,
(ii) any adverse environmental effects which cannot be
avoided should the proposal be implemented,
(iii) alternatives to the proposed action,
(iv) the relationship between local short-term uses of
?
man's environment and the maintenance and enhancement of
long-term productivity, and
(v) any irreversible and irretrievable commitments of re-
sources which would be involved in the proposed action
should it be implemented.
Prior to making any detailed statement, the responsible Federal 0
official shall consult with and obtain the comments of any Fed-
eral agency which has jurisdiction by law or special expertise with
Copies of state- respect to any environmental impact involved. Copies of such
meats, etc.; even- statement and the comments and views of the appropriate Federal,
ability. State, and local agencies, which are authorized to develop and en-
force environmental standards, shall he made available to the
President, the Council on Environmental Quality and to the pub-
61 Stmt. 54. Be as provided by section 552 of title 5. United States Code, and
shall accompany the proposal through the existing agency review
processes;
(D) study, develop, and describe appropriate alternatives to
recommended courses of action in any proposal which involves
unresolved conflicts concerning alternative uses of available re-
sources;
(E) recognize the worldwide and long-range character of en-
vironmental problems and, where consistent with the foreign
policy of the United States, lend appropriate support to initiatives,
resolutionstrnd programs designed to maximize international
cooperation in anticipating and preventing a declihe in the quality
of mankind's world environment;
(F) make available to States, counties, municipalities, institu-
tions, and individuals, advice and information useful in restoring,
maintaining, and enhancing the quality of the environment;
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January 1, 1970 Pub. Law 91-190
83 STAT, 854
(0) initiate and utilize ecological information in the planning
and development of resource-oriented projects; and
(H) assist the Council on Environmental Quality established
by title II of this Act.
SEC. 103. All agencies of the Federal Government shall review Review.
their present statutory authority, administrative regulations, and cur-
rent policies and procedures for the purpose of determining whether
there are any deficiencies or inconsistencies therein which prohibit
full compliance with the purposes and provisions of this Act and shall
propose to the President not later than July 1, 1971, such measures as
may be necessary to bring their authority and policies into conform-
ity with the intent, purposes, and procedures set forth in this Act.
SEC. 104. Nothing in Section 102 or 103 shall in any way affect the
specific statutory obligations of any Federal agency (1) to comply
with criteria or standards of environmental quality, (2) to coordinate
or consult with any other Federal or State agency, or (3) to act, or
refrain from acting contingent upon the recommendations or certifi-
cation of any other Federal or State agency.
SF.C. 105. The policies and goals set forth in this Act are supplemen-
tary to those set forth in existing authorizations of Federal agencies.
TITLE II
COUNCIL ON ENVIRONMENTAL QUALITY
SEC. 201. The President shall transmit to the Congress annually Report to
beginning July 1, 1970, an Environmental Quality Report (herein- Congress.
after referred to as the "report'') which shall set forth (1) the status
and condition of the major natural, manmade, or altered environ-
mental classes of the Nation, including, but not limited to, the air,
the aquatic, including marine, estuarine, and fresh water, and the
terrestrial environment, including, but not limited to, the forest, dry-
land, wetland, range, urban, suburban, and rural environment, (2)
current and foreseeable trends in the quality, management and utiliza-
tion of such environments and the effects of those trends on the social,
economic, and other requirements of the Nation; (3) the adequacy of
available natural resources for fulfilling human and economic require-
ments of the Nation in the light of expected population pressures; (4)
a review of the programs and activities (including regulatory ac-
tivities) of the Federal Government, the State and local governments,
and nongovernmental entities or individuals, with particular reference
to their effect on the environment and on the conservation, develop-
ment and utilization of natural resources; and (5) ? a program for
remedying the deficiencies of existing programs and activities, to-
gether with recommendations for legislation.
Sec. 202. There is created in the Executive Office of the President Council on
a Council on Environmental Quality (hereinafter referred to as the environmental
"Council"). The Council shall be composed of three members who shall Quality?
be appointed by the President to serve at his pleasure, by and with
the advice and consent of the Senate. The President shall designate
one of the members of the Council to serve as Chairman. Each mem-
ber shall be a person who, as a result of his training, experience, and
attainments, is exceptionally well qualified to analyze and interpret
environmental !rends and information of all kinds; to appraise pro-
grams and activities of the Federal Government in the light of the
policy set forth in title I of this Act; to be conscious of and responsive
to the scientific, economic, social, esthetic, and cultural needs and in-
terests of the Nation ; and to formulate and recommend national
policies to promote the improvement of the quality of the environment.
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January 1, 19I0
Pub. Law 91 - 1 90
8$ STAT. 855
80 Stet. 416.
Duties and
functions.
34 F. R. 8693.
SEC. 208. The Council may employ such officers and employees as
may be necessary to carry out its functions under this Act. In addition,
the Council may employ and fix the compensation of such experts and
consultants as may be necessary for the carrying out of its functions
under this Act, in accordance with section 8109 of title 6, United States
Code (but without regard to the last sentence thereof j.
SEC. 204. It shall be the duty and function of the Council?
(1) to assist and advise the President in the preparation of the
Environmental Quality Report reguired by section 201;
(2) to gather timely and authoritative information concerning
the conditions and trends in the quality of the environment both
current and prospective, to analyze and interpret such informa-
tion for the purpose of determining whether such conditions and
trends are interfering, or are likely to interfere, with the achieve-
ment of the policy set forth in title I of this Act, and to compile
and submit to the President studies relating to such conditions
and trends;
(8) to review and appraise the various programs and activities
of the Federal Government in the light of the policy set forth in
title I of this Act for the purpose of determining the extent to
which such programs and activities are contributing to the
achievement of such policy, and to make recommendations to the
President with respect thereto;
(4) to develop and recommend to the President national poli-
cies to foster and promote the improvement of environmental
quality to meet the conservation, social, economic, health, and
other requirements and goals of the Nation;
(5) to conduct investigations, studies, surveys, research, and
analyses relating to ecological systems and environmental quality;
(6) to document and &Roe changes in the natural environment,
including the plant and animal systems, and to accumulate neces-
sary data and other information for a continuing analysis of these
changes or trends and an interpretation of their underlying
causes;
(7) to report at least once each year to the President on the
state and condition of the environment; and
(8) to make and furnish such studies, reports thereon, and
recommendations with respect to matters of policy and legisla-
tion as the President may request.
SEC. 205. In exercising its powers, functions,, and duties tinder this
Act, the Council shall?
(1) consult with the Citizens' Advisory Committee on Environ-
mental Quality established by Executive Order numbered 11472,
dated May 29, 1969, and with such representatives of science,
industry, agriculture, labor, conservation organizations, State
and local governments and other groups, as it deems advisable;
and
(2) utilize, to the fullest extent possible, the services, facilities,
and information (including statistical information) of public and
pnvate agencies and organizations, and individuals, in order that
duplication of effort and expense may be avoided, thus assuring
that the Council's activities will not unnecessarily overlap or con-
flict with similar activities authorized by law and performed by
established agencies.
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? fanuary 1.1970 - 5 - Pub. Law 91-190
83 STAT. 656
Sec. 206. Members of the Council shall serve full time and the
Chairman of the Council shall be compensated at the rate provided
for Level II of the Executive Schedule Pay Rates (5 U.S.C. 5818).
The other members of the Council shall be compensated at the rate
provided for Level IV or the Executive Schedule Pay Rates (5
U.S.C. 5815).
Sec. 207. There are authorized to be appropriated to carry out the
provisions of this Act not to exceed $800,000 for fiscal year 1970,
$700,000 for fiscal year 1971, and $1,00000 for each fiscal year
thereafter.
Approved January 1, 1970.
LEGISLATIVE HISTORY:
HOUSE REPORTS: No. 91-378, 91-378, pt. 2,a000npanying H. R. 12549
Comm. on Merohant Marine & Fisheries) and 91-765
Conn. of Conferenoe).
SENATE REPORT No. 91-296 (Comm. on Interior & Insular Affairs).
CONGRESSIONAL RECORD, Vol. 115 (1969):
July 10: Considered and passed Senate.
Sept.23. Considered and passed House, amended, in lieu of
H. R. 12549.
Oat. 81 Senate disagreed to House amendmentsi agreed to
oonferenoe.
Deo. 201 Senate agreed to oonferenoe report.
Deo. 22: House agreed to oonferenoe report.
Tenure and
oompensation.
80 Stat. 460,
461.
81 Stat. 638.
Appropriations.
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20509
CI
BULLETIN NO. 71-2 August 14, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Control of outlays during fiscal year 1971
1. Purpose. This Bulletin provides instructions for control-
ling the outlays of the Federal Government pursuant to Title V
of Public Law 91-305, enacted July 6, 1970. (See Attachment A
for the text of Title V.)
2. Outlay limitation. Title V of Public Law 91-305 imposes
a Government-wide limitation on outlays (expenditures and net
lending) for the fiscal year 1971. This is the so-called
"spending ceiling" imposed by Congress. This limitation allows
adjustments to be made for congressional action or inaction on
the 1971 outlay estimates in the February budget, for other
congressional action, and (to a limited degree) for changes
in those uncontrollable items specified in Section 501(b) of
the statute.
In consideration of the restrictive fiscal policies we must
use for the 1972 Budget, agency heads must be asked to take
all necessary actions to reduce 1971 outlays to the lowest
possible levels consistent with Presidential policies and
legal requirements.
3. Administration of the limitation. To permit the Government
to operate effectively within the Government-wide statutory
limitation, the Office of Management and Budget will furnish
each executive department and agency a tentative ceiling on
outlays for 1971. This ceiling will include amounts for
increased pay costs in 1971 for Federal civilianemployees
under Public Law 91-231, and for military personnel under
Public Law 90-207; but will exclude amounts for (a) any other
effects of congressional action oron the President's
budget requests, (b) the effect on budget outlays of other
actions by the Congress (whether initiated by the President
or the Congress), and (c) the uncontrollable items specified
in Section 501(b) of Public Law 91-305. Beyond the latter
exclusion, the tentative ceiling will cover all appropriations
and funds administered by the department or agency (except
deposit funds). Information on the coverage of the ceiling
assigned to each agency may be obtained from the Office of
Management and Budget through the program division which
reviews the agency budget.
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These agency ceilings will be reviewed later in connection
with formulation of the 1972 Budget. At that time they will
be revised to reflect the outlay effects of final congres-
sional action or inaction during the Second Session of the
91st Congress, and to take account of Presidential guidance.
As indicated above, amounts for the uncontrollable items
designated in Section 501(b) of the statute will be handled
separately (and not included in the agency outlay ceilings).
Staff of the Office of Management and Budget will estimate and
reestimate changes in these items as they occur. To facilitate
this process, individual agencies may be asked from time to
time to submit information on those uncontrollable items with
which they are concerned. It is clear, however, that to the
extent that changes in these items on a Government-wide basis
exceed the allowable $4.5 billion specified in Section 501(b)
of Public Law 91-305, offsetting decreases will have to be
made in other more controllable programs.
4. Action by the agency. Each agency will:
a. Upon receipt of the tentative ceiling, prepare and
maintain on a current basis a plan of estimated outlays by
month, based on that outlay ceiling. The plan should be in
sufficient detail to permit a comprehensive analysis of
changes in programs covered by the ceiling. For agency con-
trol purposes, it should also identify separately the
designated items in Section 501(b) of Public Law 91-305.
For the purpose of assuring that the assigned outlay
ceilings are not exceeded, the plan of estimated monthly
outlays in each agency should be maintained in such a way
as to7kermit financial managers to monitor outlays effectively
and to control obligations and commitments for that purpose.
This could include setting monthly outlay targets for
/, responsible subordinate officials or organizations (in
addition to the establishment of allotments of obligating
authority under the agency administrative control of funds
system); and should provide for reports that measure actual
outlays against outlay targets and obligations incurred.
Such financial control practices could enable each agency head
to keep abreast of the trend of agency outlays more effectively,
so that he can adjust obligation allotments and outlay targets
as necessary to remain within his assigned outlay ceiling.
The Office of Management and Budget will request
submission of the current agency outlay plan as required--along
with explanations of deviations from the plan, and the related
actions taken to strengthen agency outlay control practices.
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b. Tentatively reduce the assigned outlay ceiling (as
defined in paragraph 3) whenever congressional action on a
program covered by the ceiling results in a reduction from
the amounts included in the assigned ceiling; and tentatively
increase the ceiling (but only after approval of the applicable
apportionment request) when congressional action on such pro-
grams will result in increased outlays over the amounts
included in the assigned ceiling. These tentative changes
will be reviewed during the formulation of the 1972 Budget.
Each agency will provide promptly information on such
changes to the Office of Management and Budget. This will
facilitate reporting to the Congress on the operation of
Title V of Public Law 91-305. The information will be prepared
in accordance with the instructions in Attachment B and in the
format of Exhibit 1.
c. Submit apportionment and reapportionment requests in
accordance with the instructions contained in Circular No. A-34,
and in such amounts as to assure that the agency will keep
within its 1971 outlay ceiling. Amounts that must be withheld
from obligation in order to meet the agency outlay ceiling
will be shown as reserves. When requested by the Office of
Management and Budget, apportionment and reapportionment forms
(:) (Standard Form 132) will also be required for selected trust
funds and other funds which are now exempt from apportionment
under Circular No. A-34.
5. Policies. The following policies will be observed:
a. Agency programs will be managed in such a manner as to
promote maximum utilization of staffing and other resources.
Increases in productivity will be sought in all areas. Activi-
ties which are only marginally effective will be eliminated.
Evaluation of ongoing programs should be maintained on a con-
tinuing basis, and must be of such a nature as to provide agency
management with the ability to discontinue or cut back ineffi-
cient, ineffective, or low priority operations, and to
reallocate the resources to improve other, more effective
activities.
b. For record-keeping purposes, agency outlay ceilings
will include outlays under special foreign currency program
appropriations. However, since these outlays are offset
elsewhere in the budget and do not affect total Government
outlays, the agency plan to stay within its outlay ceiling will
not include reductions in these accounts.
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c. Interagency and interfund payments will not be delayed,
nor will collections be speeded up for the purpose of operating
within established ceilings. All such payments and collections
should be made on a normal schedule consistent with usual
practices.
d. Payments of salary or other withholdings into deposit
funds will not be deferred to keep within outlay ceilings.
e. Delays in payments to outside payees will be avoided.
On the other hand, authorized advance payments to grantees and
contractors should be held down to the maximum feasible extent.
CASPAR W. WEINBERGER
Deputy Director
Attachments
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ATTACHMENT A
Bulletin No. 71-2
PUBLIC LAW 9 1 ? 3 0 5
TITLE V
LIMITATION ON FISCAL YEAR 1971 BUDGET OUTLAYS
rml. (a) Expenditures and net lending (budget outlays) of the
Federal Government during the fiscal year ending June 30, 1971,
shall not exceed $200,771,000,000: Prowled, That whenever action,
or inaction, by the Congress on requests for appropriations and other
budgetary proposals varies from the President's recommendations
reflected m the Budget for 1971 (H. Doc. 91-240, part 1), the Director
of the Bureau of the Budget shall report to the President and to the
Congress his estimate of the effect of such action or inaction on budget
outlays, and the limitation set. forth herein shall be correspondingly
adjusted: Prodded further, That the Director of the Bureau of the
Budget shall report to the President and to the Con his estimate
of the effect on budget outlays of other actions tr78;51ie Congress
(whether initiated by the President or the Congress) and the limi-
tation set forth herein shall be correspondingly adjusted, and reports,
so far as practicable, shall indicate whether such other actions were
initiated by the President or by the Congress.
(b) (1) In the event the President shall estimate and determine that
budget outlays during the fiscal year 1971 for the following items (the
expenditures for which arise under appropriations or other authority
not requiring annual action by the Congress) appearing On page 49
of the Budget for 1971, namely:
(i) items designated "Social security, medicare, and other social
insurance trust funds";
(ii) the item "National service life insurance (trust fund) " ;
(iii) the item "Interest"; and
(iv) the item "Farm price supports (Commodity Credit Cor-
poration)"
will exceed the estimates included for such items in the Budget for
1971, the President. may, after notification in writing to the Congress
stating his reasons therefor, adjust accordingly the amount of the
overall limitation provided in subsection (9.
(2) In the event the President shall estimate and determine that
receipts (credited against budget outlays) during the fiscal year 1971
derived from:
(i) sales of financial assets of programs administered by the
Farmers Home Administration, Export-Import Bank, agencies of
the Department of Housing and Urban Development, and the
Veterans' Administration: and
(ii) lease,s of lands on the Outer Continental Shelf:
will be less than the estimates included for such items in the Budget
for 1971, the President may. after notification in writing to the Con-
gress stating his reasons therefor. adjust accordingly the amount of
the overfill limitation provided in 5:invertinn (a).
00 The aggregate amount of the adjustments made. pursuant to
paragraphs (1) and (2) of this subsection shall not exceed
$4,300,000,000.
(c) The Director of the Bureau of the Budget shall report periodi-
cally to the President. and to the Congress on the operation of this see-
I nal. Such reports shall be made at the end of each calem lay month
during the A?eond .4e.sion of t he Ninetydirst Congrr-:. and at the end of
each calendar quarter thereafter.
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C
C
ATTACHMENT B
Bulletin No. 71-2
INSTRUCTIONS FOR PREPARING THE "REPORT ON ACTIONS
AFFECTING THE AGENCY OUTLAY CEILINGS UNDER PUBLIC LAW 91-305"
(Exhibit 1)
This report will contain information on the effect of completed
congressional action or inaction on agency outlay ceilings
imposed under the Government-wide statutory limitation for 1971.
Line 1. Enter the amounts called for in each column as
reflected in the tentative 1971 outlay ceiling
received from the Office of Management and Budget.
Line 2. For all programs covered by the agency outlay ceiling,
enter the changes resulting from congressional
inaction or from completed congressional action.
As a general rule the submission of information on
congressional inaction on legislative proposals other
than appropriations will be deferred until the report
that is due after the adjournment of this session of
Congress.
In contrast, each monthly report should reflect the
results of completed congressional action on appropria-
tion items and on other legislation which causes a
change in amount. Specifically, the outlay effect of
the following will be reported after final action by
the Congress:
(1) changes in appropriation bills;
(2) changes in substantive acts which provide
budget authority without subsequent appropriation
action; and
(3) changes in acts which make subsequent
appropriations and outlays mandatory.
The amount shown on line 2a will be the net total of
the effect on outlays and offsetting receipts of all
actions or inactions reported in previous monthly
reports; there will, therefore, be no entries on
this line for the first report.
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In the first report, the net total of the changes that
occurred to date will be identified on line 2b. (In
subsequent reports, that line will show changes occurring
since the last report.) In either case, this entry will
be supported by a listing of the appropriation items
in which changes occurred because of completed congres-
sional action. Where the outlay effect of the congres-
sional change is significant, the appropriation item
will be listed separately; the remaining appropriation
items in which there were minor congressional changes
may be grouped under an entry "Other." If this listing
would cause the report to exceed one page, provide the
listing on an attachment. Whenever the rationale for
the estimates or reestimates for items on line 2b would
not be entirely clear from the report itself, attach
a brief explanation.
Line 3. Enter the sum of lines 1 and 2.
NOTE: The column for "Offsetting receipts and intragovernmental
transactions" will exclude loan collections deposited to miscel-
laneous receipts. The latter will be netted in the columns for
"Federal funds" and "Trust funds," as appropriate, in the same
manner as in Part 5 of the 1971 Budget.
Due date. These reports will be prepared in 3 copies, and
submitted to the Office of Management and Budget by September 16,
1970, and by the 16th of each succeeding month. Each report
will cover actions through the 12th of the month for which the
report is made. If no change has taken place, a written report
to that effect will still be required.
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REPORT ON ACTIONS AFFECTING THE AGENCY OUTLAY CEILINGS
UNDER PUBLIC LAW 91-305
[NAME OF AGENCY]
1. Tentative 1971 outlay ceiling
2. Changes resulting from completed con-
gressional action or inaction (+ or
a, Total changes previously reported
b. Changes since the last report: [*]
[List]
3. Total
141 Attach brief explanation if necessary.]
Period ending
EXHIBIT 1
Bulletin No. 71-2
Outlays (in thousands)
Federal Trust Offsetting receipts
funds funds and intragovemmental Net
(gross) (gross) transactions total
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
BULLETIN NO. 71-1 July 20, 1970
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess foreign currencies
1. Excess currencies. The Treasury Department has deter-
mined that our supply of currencies of the following countries
is excess to our normal requirements for fiscal years 1971
and 1972:
Burma Israel Poland
Guinea Morocco Tunisia
India Pakistan U.A.R. (Egypt)
Yugoslavia
During fiscal year 1971, special foreign currency program
appropriations will be available for incurring obligations
payable in these currencies. '
Special Foreign Currency Programs in Israel
The limited availability of excess Israeli currency for
special foreign currency programs requires continued restraint.
Therefore, obligations under these programs may only be made
within ceilings established by the Office of Management and
Budget.
In the interim, controls over obligations incurred under
special foreign currency programs payable in Israeli currency,
which are included in 1970 apportionments, will continue
in effect.
2. Near excess currencies. The supply of local currencies
available for U.S. programs in the following countries is
above our immediate needs, but in no case sufficient to be
declared excess:
Ceylon Indonesia
Ghana Sudan
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TIA3C rie b.` 71.
2
3. Utilization of excess and near excess foreign currencies.
Full utilization of these currencies in lieu of U.S. dollars
must still be an objective of every agency with transactions
in the respective countries. Consistent with our.interna-
tional agreements, travelers must insure that transportation
and foreign subsistence expenses when going to, through, or
from an excess or near excess currency country are paid in r.
those currencies. Obligation documents for grants or for
regular program expenses in?those countries should specify -1
that payment is to be made in the local currencies.
Agenciesishould encourage non-government organizations, with
which they have sponsorship arrangements, to obtain their
local currency requirements from U.S. Government -- either
through local accommodation exchanges or through the Treasury
Department in Washington, D.C.
A.
Office of Management and Budget Circular No. A-20 describes
the policies and procedures for the use of excess and near
excess foreign currencies. Department of State Foreign
Currency Bulletins give further details as to the locations
of accommodation exchangest.many helpful suggestions on -nu-
arranging forisuch travel, and the latest information concern-
ing those countries which limit the use of the currencies
for payment of travel expenses.
? a
-
GEORGE P. SHULTZ
Director ,)
? j I Lull at.
-
. ';'.J ru
7114' .S
? I "
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