C42016 OCCUPATIONAL SAFETY/HEALTH REPORT TO SEC OF LABOR

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06801141
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: March 8, 2023
• Document Release Date: May 28, 2019
• Case Number: F-2018-00022

Approved for Release: 2019/05/16 C06801141
CV 2016 ANNUAL OCCUPATIONAL SAFETY & HEALTH REPORT TO THE SECRETARY OF LABOR
AGENCY NARRATIVE OF SELF-EVALUATION
(b)(3)
Agency Name: Central Intelligence Agency
Address: CIA, Washington DC 20105 eo OMS/ESD 4B88 DD3
Number of federal civilian employees covered by this report: CLASSIFIED
(b)(3)
(b)(6)
DASHO
Director, Office of Medical
Services
OSH Manager
(b)(6) Division
Deputy Chief, Environmental Safety
If the agency has sub-agencies, please use Appendix 1 to provide additional occupational
safety and health (OSH) contact information.
I. ASSESSMENT OF OCCUPATIONAL SAFETY & HEALTH PROGRAM ACTIVITIES AND EVENTS.
a. Presidential Initiatives & Evaluation Metric(s). Please detail how the agency has met the
OSH program initiatives listed below.
Motor Vehicle Safety. Motor vehicle accident numbers are classified. However, accidents are
investigated with respect to negligence. The investigation does include an adjudication process.
With regard to Executive Order 13043 (requiring use of seatbelts) the Agency motor vehicle
safety program has been in existence since May 1988. Early on in the program, the Agency was
recognized by the Department of Transportation, Federal Highways Administration as a pioneer
for its efforts 70% Seat Belt Use Campaign. Presently, all motor vehicle accident reports are
scrutinized for seat belt use and are addressed for non-compliance with respect to Agency,
Federal and state regulations.
Executive Order 13513 (banning texting while driving) is taken very seriously. Official
notification and explanation of the policy, including disciplinary actions, was disseminated to the
workforce was disseminated in the past and needs to be reiterated. Other initiatives include
distracted driver training and issuing cell phone hands-free devices for official drivers.
Evaluation Metric(s). The Agency presently tracks injury and illness statistics. The number of
injury and illness cases, case rates, and chargeback costs are classified. Agency occupational lost
time rates have remained relatively steady over the last few years, and overall, remain
significantly below average Federal Government rates. The Agency is currently exploring new
IT initiatives to improve injury and illness reporting which will enhance efforts to monitor trends
and identify occupational hazards.
b. Illnesses, Injuries, Fatalities & Catastrophic Events.
1) The CIA has not implemented a coordinated, Agency-wide campaign to address slips,
trips and falls. Individual initiatives have been implemented at specific sites in the
AGENCY NARRATIVE - PAGE 1 OF 5
(b)(3)
(b)(3)
(b)(6)
(b)(3)
(b)(6)
(b)(3)
Approved for Release: 2019/05/16 C06801141
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CY 2016 ANNUAL OCCUPATIONAL SAFETY & HEALTH REPORT TO THE SECRETARY OF LABOR
AGENCY NARRATIVE OF SELF-EVALUATION
past when a particular hazard is identified, such as new construction which has a
slippery floor tile surface. These hazards are abated through signage, building wide-
employee notices/ warnings and coordinated efforts with facilities personnel to abate
the hazard.
2) The CIA continues to evaluate and assess its occupational safety and health programs
in order to ensure effective implementation for local and field activities. The number
of injury and illness cases, case rates, and chargeback costs are classified. Agency
occupational lost time rates have remained relatively steady over the last few years,
and overall, remain significantly below average Federal Government rates. The
Agency is currently exploring new IT initiatives to improve injury and illness
reporting which will enhance efforts to monitor trends and identify occupational
hazards.
3) This agency had no significant trends or major causes or sources of fatalities, or
reportable events which occurred in CY 2016.
c. 29 CFR 1960 Requirements. Please provide a summary of the agency's involvement in
the following areas:
1) Organization of Agency Safety and Health Mission
Please describe how the agency organized its OSH mission:
� The Agency's OSH mission resides in the Environmental Safety Division (ESD),
which is located in the Office of Medical Services, Directorate of Support. The
ESD consists of three branches: OSH, Environmental Compliance and Fire
Protection and Engineering. ESD places great emphasis on professional
credentialing (i.e., CSP, CIH, PE, etc), ongoing development and maintenance of
certifications of its officers.
� The OSH function has available resources, including: the authority to act, and
abate/control hazards; organization-wide policies and procedures. The ESD has
Environmental Safety Officers (ES0s) assigned to various Agency directorates,
missions, and programs. The ESOs are supported through the ESD budget and
primarily thought the customer they support.
� Agency employees may obtain ESD support through their respective component
ESO or manager. The ESD utilizes internal publications, employee and manager
training to make staff aware of ESD support services. In addition, ESD has a
web-based feature whereby employees may ask environmental
and safety questions or requests for support.
� OSH requests are primarily funded at the component level. ESD may provide
some supplemental funding as well as compliance training.
2) Field Federal Safety & Health Councils
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CY 2016 ANNUAL OCCUPATIONAL SAFETY & HEALTH REPORT TO THE SECRETARY OF LABOR
AGENCY NARRATIVE OF SELF-EVALUATION
This Agency currently participates in a number of formal information exchange
forums with other Federal agencies in the Intelligence Community. These information
exchanges provide an opportunity for IC members to network and share the exchange
of ideas and information. These forums are held in a classified setting. The CIA
provides support by sponsoring at least two annual meetings.
3) Inspection of the Safety and Health Management System
Please respond to the following questions regarding this reporting period:
� Did the agency conduct internal safety and health inspections of its SHMS? Yes.
The ESD conducts periodic multidisciplinary (safety, environmental and fire
protection) inspections of Agency facilities.
� Was the agency inspected by an external safety and health authority, such as
OSHA? The George Bush Center for Intelligence was not inspected by OSHA in
CY 2016. The Agency is enhancing the current ESH audit program to include
multidisciplinary surveys by all three ESD business areas: safety, environmental
and fire protection.
� Of the inspections conducted, by an internal or external authority, how many
were announced and how many were unannounced? All inspections were
announced in order to obtain pre-approval because of strict access-controlled
facilities.
� Did the inspecting authority issue a Notice of Unsafe or Unhealthy Working
Conditions? If yes, please describe: 1) the hazard identified in the notice; and 2)
how abatement was tracked to closure? Safety inspection and surveys are
documented and the site is provided with recommendations for compliance and
abatement.
Agencies have the right to appeal an OSHA notice. If an OSHA notice was appealed
during this period, please describe the interim actions that the agency took to protect
the safety and health of its employees until the appeal was resolved. Not applicable.
4) Occupational Safety and Health Training
The CIA continually evaluates OSH training program through review by competent
ESOs who are CSP and CIH credentialed. The majority of compliance training is
conducted by in-house personnel with the appropriate professional certifications in a
classified forum that is tailored to meet a components' specific needs.
Under �1960.71, agency heads must submit an annual report to the Secretary of
Labor (Secretary) summarizing their agency's self-evaluation findings. In the
summary, please provide the following:
� Information on the agency's safety and health training requirements, including the
number of civilian employees who worked overseas during the reporting period,
and the actions taken to ensure that the OSH training requirements of all
employees are being met: This information is classified.
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CV 2016 ANNUAL OCCUPATIONAL SAFETY & HEALTH REPORT TO THE SECRETARY OF LABOR
AGENCY NARRATIVE OF SELF-EVALUATION
� Evidence verifying that the agency's OSH training conforms with the
requirements of the Act, 29 CFR Part 1960, and E.O. 12196; including a list of
the OSH training conducted by the agency: This information is classified and its
release would indicate sensitive operational and focus areas. For the appropriate
programs the Agency adheres to the General Industry and Construction Standard
where applicable.
� Information on the method(s) the agency used to deliver training and to assess
competency: The CIA primarily utilizes instructor training in a classroom setting
provided by competent staff ESOs or commercial vendor; and web-based training.
� Information on the method(s) the agency used to evaluate the effectiveness of its
OSH training: The CIA currently utilizes classroom feedback to evaluate
effectiveness and monitoring safety metrics.
� Documentation of the funding allocated to OSH training: This information is
classified.
5) Whistleblower Protection Program
The Agency has procedures to ensure that no employee is subject to restraint,
interference, coercion, discrimination or reprisal for filing a report of an unsafe or
unhealthy working condition.
d. Special 29 CFR 1960 Reporting.
1) Certified Safety & Health Committee
The CIA's Certified Safety Committee is an effective forum for information
exchange, problem resolution and program administration and outreach. Details of the
organizational makeup are classified; however, the network includes representatives
from many of the Directorates, programs and facilities. Also see Appendix 3.
II. SAFETY & HEALTH MANAGEMENT SYSTEM SELF-EVALUATION.
Overall Assessment. Despite the considerable challenges given the depth and breadth of
the Agency's operations and activities, the CIA OSH program is effective. However, as
with any comprehensive OSH program there is always room for improvement. Please
refer to Appendix 4 - Self-evaluation, and its Attachment 1 - Descriptors of SHMS
Components.
Agency Safety and HealthManagement System
Overall Assessment Score
1 = Needs Major 2 = Needs Minor
0 = Does Not Exist Improvement Improvement
17<
3 = Is Highly
Effective
NA = Not
Applicable
_ _
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Approved for Release: 2019/05/16 C06801141
CY 2016 ANNUAL OCCUPATIONAL SAFETY & HEALTH REPORT TO THE SECRETARY OF LABOR
AGENCY NARRATIVE OF SELF-EVALUATION
Summary of Self-evaluation. A SHMS self-evaluation identifies common OSH program
focus areas: securing sufficient resources and constant program communication and
outreach.
III. GOALS.
� Continue to identify and mitigate occupational safety and health hazards.
� Continue agency-wide comprehensive inspection activities, evaluate the effectiveness of
occupational safety requirements in the work environment, assess compliance, develop
changes and modifications to a broad range of highly technical and classified work
processes and equipment operations.
� Continue to identify and reduce injury and illness rates in high hazard operations.
Sustain maximum occupational safety and health support in this period of competing and
diminishing resources.
� Ensure that the workforce and management are aware of the diverse safety and health
support resources.
AGENCY NARRATIVE - PAGE 5 OF 5
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