ADD WEEKLY REPORT 7-13 JAN 1999

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775921
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 10
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 15, 1999

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15 January 1999
E ORANDU FOR:
FROM:
SUBJECT:
REFERENCE:
(AIU0) ADD Wi4k1ii Report 7-13 Jan 1999
Note Timing of this Weekly: Thurs-Wed
(t) The Aut
(U) Activities and Accomplishments Hi2h1i2hts
ation Date is 17 April 2000
(b)(3)
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naernent Interest:
)ril Production Week!
Prod
I/lion Hip]
lights This week, 4DDshattered
its record for total pages certified, ex-cc ding pages in a single week. The bulk of Me
(b)(3)
pages cm-like(
came from Me t�No special Drocessing
projects -- ground photos and \VDC iranslations, witn the holiday break over, on-line revioN
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rdurnedlo its
pre o dproduction
rafts of neark
pages completed at both Level I and Level IL In electronic conversion, the Document Conversion
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Center indexed
it page,
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4# The
AM) External Referra' Unit (ER ii) Pilots Electrum(
Rftrrai to the National Security Agency (NSA):
In an efforl lo csMblish a Communilv of Inleresiprojecl \vial potential bend-0 lo other Agency componeMs, the AuMmatic Declassification Division has
embarked on a pilol project to utilite Intel:ink for referral of scanned documents to NSA for declassification coordination, Five documenk �N. ith 10 pages �N. ere
sclecled for referral, These documenk �N. ill be attached lo an ICE (IC Inielink E-mail note) and forwarded lo the NSA declassificakon program. Declassificrs at
NSA �N. ill review the documenk
in their electronic revioN and redadion system and rdurn them lo CIA, If the pilol proves successful. ADD �N. ill explore
scalabilift and expansion
opportunities to other agencies,
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(AIUO}Personnel:
(AlUO)
mother passed way last week and he has been on leave for the funeral.
�CerrtFFBENT-141.�
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�C-611fltrEITruz�
( ) Production Metrics:
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-(-A-Wer Highlights of HRB/Raytheon Production Labor
Contract Status:
(AIU0) CIA/NARA Production
(AIUO) Scanning production was down to pages for the week as the team attended INFOSEC training.
NLJ (National Library Johnson):
(AIU ). We are now in a hold situation for deployment to NLJ
pending the finalization of a Memorandum of Understanding
(MOU) between NARA and CIA. We hope to resolve the MOU
issue at a meeting scheduled for 20 January. We originally
scheduled to have the document separator system shipped to NLJ
on 5 Jan. we have been forced to delay this shipment.
-44444)-Engineering and Operations:
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_CCLINIF-1�3�11TrAt
-(41+49). STAR GATE Operations and Support Efforts:
(AIUO) Except for the remaining folders awaiting release
decision resolution, a set of floppies with index information have
now been built for the previously printed STAR GATE pages.
These are now ready for INFOSEC review and ultimate
construction of an unclassified searchable index database.
"r4ff40)-External Referral Processing System (ERPS) Data
Staging:
Thus farr�batches of the Eisenhower Library (NILE)
total have completed the indexing step. Training is now being
finalized to prepare the External Referral Unit (ERU) team to
make referrals to Directorate Teams in a couple of weeks for the
Kennedy Library (NLK) documents. A preliminary readiness
status review for the Remote Imaging Team (RIT) deployment to
the Johnson Library indicates that two minor technical issues
remain, with only the outstanding required Memo of
Understanding (MOU) with NARA unresolved. We believe the
MOU issue can be closed out on 20 January when D/OIM meets
wit1 at NARA.
-(741-144) Original Records Repository and ERWI:
(AIUO) With the last failure mode identified (uncontrolled ERWI
Server Indexing), backfill of the STAR GATE data has begun.
Thus far n:Ioxes or one-third of the total have been inserted in
the Original Records Repository (ORR). Although a hold of
further data for several days will occur to assure our selves of
correct operation, it appears with careful monitoring, that between
can be inserted each week. With the initial
backfill process underway, deployment of the OCR Service has
begun. This deployment will take a couple of weeks of integration
and testing.
-f-A44404. External Referral Unit:
ONFID
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.C.0411�Plaeli-TIAL�
(AIU0) Remote Archive Capture Program:
-+A-RfT�el The Community Review Tool (CRT) is now up and running CRT provides Other Government Agencies (OGAs) a tool to review their presidential
library material. We will begin contacting OGAs this week in an effort to get them to comerto look at their Kennedy Library (NLK) documents. NLK
documents for CIA are to be ready in IWAS on 20 Jan.
-(41440) NARA Team:
"144.Q.) The State Department declassifiers at NARA have
approval to start processing Treasury records, and are well into the
process. They are tabbing equities for OGAs (including CIA), but
not for Treasury (at request of Treasury). CIA has previously
reviewed nearly half of the Treasury holdings at NARA (tabbing
and withdrawing only CIA equities), but this State initiative will
help us greatly
eAtTICIT The Team participated in discussions with State and
NARA regarding if/when State will begin "re-reviewing" their
Withdrawns at NARA, in line with their "promise" to the State
Historical Advisory Committee (HAC). (State starting of this
process will presumably impact CIA/NARA, as we also
"promised" to follow State in the processing of the State
Withdrawns.)
-4444), PIRD/IRG is supporting the Agency response
to the new "Nazi War Crimes Disclosure Act" and
is coordinating her effort to introduce the Agency
players to the NARA players and to the relevant NARA holdings
(primarily the OSS Withdrawns). Four Agency ICs have been
designated to review documents at NARA, their clearances are
being forwarded, and a first meeting at NARA is tentatively set for
21 January
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NARA Scanning Metrics:
(AIUO) DCI Team:
-+AitterThe DCI team chief spent most of the last week
completing a manual review of Washington Document Center
translations of captured WWII documents. One of the documents
reviewed concerned follow up actions to Dr. Von Braun's 1941
suggestion to build guided liquid-propelled rockets at
Peenemunde. The project, codenamed "Wasserfall," was
supposedly to be used for antiaircraft defense. Another captured
German document dealt with their perception of Soviet
counterattacks at Stalingrad, along with maps. The rest of the DCI
team continued to focus on material from the late 1940's and early
1950's.
tirIUO) DS&T Team:
4444} The DS&T team continued work on general U-2, FBIS,
and OSA documents. The team provided input to the updated
declassification guide concerning imagery-derived intelligence.
Work continues with the NIMA team on an Intelligence
Community guide for declassifying such intelligence. Finishing
touches continued on the STAR GATE collection; all of the audio
tapes will be exempted and unclassified video tapes will be passed
to NARA with copyright restrictions.
(AIUO) DI Team:
DI Team members divided their time between normal
Image Workflow Automated System (IWAS) review and
preparation of ground photos for shipment to NARA.
Nevertheless, Dreamteamsters continued apace on interim
production goals on the march DI Team Chief
and redactor-supenor met with
and from IRG and
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to discuss a six-month
The discussions indicate that much needs to be
done by the IROs in developing a strategy for combing CIA files
for relevant information. A number of adjustments also will have
to be made to IWAS and further development of review standards
and subsequent training will have to be provided to support the
declassification review. Follow-up meetings are expected shortly.
Finally, has been elevated to Level II reviewer
status on the DI Team effective 16 January. Congratulations to
4,41+Jit-DA TEAM
(AIUO) In our efforts to put guidance documentation online, ADD
personnel entered index entries for the Declassification Guide into
Microsoft Word. We will proofread, review, and add to the list
for inclusion in the online guidance. We will also review the
index terms for completeness and consistency; then the
guidance/index information will be ready for programming so that
IWAS users can access the guidance via an on-screen icon.
�E4444444- , DA Team Certifier, reviewed a -page SECRET document entitled CIA Historical Staff Chronology 1946-65. This document has four
columns: the first cites events of world-wide significance; the second contains events of national interest; the third cites developments in the intelligence
community; and the fourth contains milestones in the development of the Agency. has asked the Historical Review Group to assist in the review of this
document.
(AIUO) certified low-hanging fruit (mostly exempted material) and about of the Office of Security (OS) Monthly Statistical Reports (dating
from about 1962-70). There are at least more of these monthly reports in Image Workflow Automated System (IWAS); they are predominantly sanitized
(release-in-part) material. Several of the documents have been referred to EHU for guidance due to problematic references.
(AIUO) Exception Handling Unit:
(AIUO) The draft of Version 2.0 has been revised and improved
by the results of detailed reviews by ADD staff. Among the
notable features of the draft are a sharply reduced number of
guideline codes and the much more substantial guidance under
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Exemption 6 (foreign relations and diplomatic activities) prepared
by who is also drafting an Appendix with
supplementary background information for the exemption.
Following approval of the draft by C/EHU, it will be considered
by members of the ADD Declassification Policy and Procedures
Review Board at a meeting early in the week of 18 January.
Revisions will be made as appropriate, and the revised draft will
be sent to C/ADD for his review and approval. The ADD version
of the guide will then be forwarded to the IROs for review en
route to the Agency Review Panel for final approval. The end of
February is the target date for an ARP-approved Version 2.0 for
submission by the DDA to the Information Security Oversight
Office for approval by the Interagency Security Classification
Appeals Panel.
�(44444 DO Team
(MUO) The DO Team has just about completed the review of hardcopy Intell Report referrals from DIA. These reports were a mixture of MIA/POW and other
information concerning Air America.
-(-41491 C/DO Team and Level II Redactor, attended a meeting with representatives of Defense Prisoner of War/Missing Personnel Office.
This meeting was hosted by representatives of External Referral Unit (ERU) and covered issues related to our redaction efforts and other ERU issues.
(U) Upcomin2 Week
(U) Declassification and the march towards the
age goal will continue apace.
(ARA)) D/OIM, C/ADD and C/ERU will meet with NARA personnel on 20 January to discuss the proposed MOU on Remote Archive Capture (RAC) Program
scanning and RAC and NARA document review.
(FOU ) A meeting of the External Referral Working Group (ERWG) will be held at Archive II, College Park, Maryland, will be held on 20 January Bill Leary,
NSC, will be the keynote speaker and will discuss the Kyl Amendment implementation plan which he was a key participant in developing.
-tk-147l49)-A meeting will be held with Automation Group on future systems planning
(AIUO) Planning is underway for an ADD off-site 28 January on Meeting FY 1999 Document Review Production Goals. The purpose of the off-site is to
investigate ways of meeting ADD's ambitious page review target through review strategies and overall productivity enhancements. D/OIM has agreed
to attend the dinner and wrap-up session.
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CGN-FeENTIRE
Chief, Automatic Declassification Division
IRG/OIM
(U) Note: Portion Markings pertain to all portions below the marking until a new portion marking is encountered.
IU0 except indicated Para and Indicated Cover Name(s)
CC:
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