RDP WEEKLY REPORT, 6-10 JANUARY 1997

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775919
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 12, 1997

Approved for Release: 2021/03/22 C06775919
FOR OFFICIAL USE ONLY
NOTE FOR:
FROM:
DATE:
SUBJECT:
01/12/97 05:03:00 PM
-641{7ttal RDP Report, 6-10 January 1997
(U) Activities and Accomplishments
(U)
-4A1469- Personnel
A new me
Jan 1997.
(AIU0) Summary
U.) The Automatic Declassification Date is 17 April 2
Image Workflow Automation System (IWAS) Prototype Status
IWAS development team has joined the RDP program.
will be working on IWAS development.
started work on 6
The Development Team has begun to align themselves to perform the dual roles of technology implementors and a support
resource. This will be an evolving process over the next three months as components of the factory are implemented. The
Information Management Unit (IMU) and Records Conversion components are well underway. Creation of a Pilot IWAS
application is underway, with a software design having been completed and several of the underlying service components ready
for testing. The next three to four weeks will see refinement of the Prototype's elements into a more highly integrated application,
capable of the desired performance goals. Design and development of the first help component, the Declassification Guide, has
begun.
(AIU0) CDF Operations
Form 14s being placed on all STARGATE boxes and procedures have been tightened up control on the way boxes are being
issued to the STARGATE indexers, held the first weekly production meeting. Actions were identified to initiate (b)(3)
processing of STARGATE boxes. Two workstations were set up in each of the Transition CDF areas. (b)(3)
installed the STARGATE database on each of the workstations requiring it (in lieu of placing it on the server, which we have not
tested yet). One box (the only one which has been quality control (QC) checked for its index records) has been processed through
scanning and scanning quality control. As we do QC on additional STARGATE boxes, we will begin to process boxes from the
AARC in accordance with established pull lists. An order has been placed for desktop supplies for the Records Conversion
business process.
(b)(3)
(b)(3)
(b)(3)
FOR OFFICIAL UCE ONLY
Approved for Release: 2021/03/22 C06775919
Approved for Release: 2021/03/22 C06775919
urPlelAL USE
�1"Altrerr� Production Staff
As of 10 January 1997, only 1,192 days until "D" day!
Team and Unit Chiefs met this week to discuss manual redaction procedures. After a month's of experience using different
colored pencils for document mark-up, we decided that this method has resulted in final redaction markings that could be
confusing to whomever has to prepare these documents for final release. We all agreed that we should use a black lead pencil to
bracket sections or words of a document to be redacted. A new notice outlining the new procedures will be prepared for approval.
Team and Unit Chiefs also met with SPU to discuss final disposition of some pages of classified documents in the FBIS
collection. The meeting resulte procedures for final document preparation and mark-up before releasing these
documents along with the othe unclassified FBIS documents to NARA.
Production Metrics through 3 January 1997:
Review fully comp eted by Directorate Teams
DA
DCI
DI
DO
DST
Total
(AIU0) External Referral Unit (ERU)
4414:19)�
ERU welcomes the assignment of and
matters, and will work documents on tne LKU side.
pages
pages
will be helping with the RAC program and ERU policy
ERU has spent the past week indoctrinating new people and is embarked on an endeavor to tighten our processes in anticipation
of an avalanche of documents that will be referred as a result of greater RDP productivity. Our current automation is being honed
to ensure that statistical reporting to Production Staff includes accurate information.
Exception Handling Unit (EHU)
Thanks to the efforts of and LAN administrator, we now have a Lotus Notes Bulletin Board for
posting Guidance regarding redaction procedures and policies. This Bulletin Board represents official RDP guidance on how to
implement the Executive Order in those cases where the Guide is not clear or where specific guidance is lacking.
OFflCIAL USE ONLY
Approved for Release: 2021/03/22 C06775919
Approved for Release: 2021/03/22 C06775919
FOR OFFICIAL USE ONLY
Several bulletins were distributed electronically to RDP redactors, including one on "Privacy" which was based on a recent
briefing by OGC.
Special Processing Unit (SPU)
For the first half of this week and surveyed DS&T jobs at the AARC in data for creating lib il (3)
(b)(31 box pull lists. On Thursday and Friday, began his vacation and began helping prepare th ages of FBIS ,(b)(3)
(b)(3) material for release to NARA.Norked on this FBIS material throuahout the week including holding a meeting with key RDP
personnel to nail down document marking and handling procedures. helped IMU in the reproduction of (b)(3)
documents throughout the week.
Information Management Unit (IMU)
C/IMU arranged a meeting between some RDP staff and CSI/HRG to discuss several issues of common concern. Some records
recently recalled by RDP had previously been reviewed by HRG. The box records, while reflecting an HRG review, did not
indicate which documents had been reviewed. HRG will make their index available to RDP. Several other issues of common
concern were discussed and all agreed to meet on a regular basis to keep each other aware of our respective declassification
initiatives and to ensure we avoid overlap and duplication in our reviews.
(AIU0) DWI Team
The first box of STARGATE documents has been scanned and two terminals have been set up in the "factory" for checking the
indexed materials, and are going to check and correct the indexed records. Because of the speed of
the scanning system, it is unlikely that tne inaexers and checkers will be able to keep up with the scanning operations.
returned to work this week from his recent hip surgery. Welcome back,
DI/DCI Team
With the return of DI/DCI Team members from holiday leave, the Team resumed their usual high rate of productivity. The backlog
of documents awaiting Level III certification has been eliminated. Level I and 11 review of a fresh batch of DI documents provided
by IMU, meanwhile, continued apace. Much of this material will probably be of significant historical interest since it entails Agency
assessments of Soviet military and economic capabilities at a time when US technical collection systems were just beginning to
unravel the Sovi t enigma. Ad�tionlly, in its spare time, the DI/DCI Team continued to assist the DA Team, performing Level I
review on some document ages.
(U) Upcoming Week
(AIU0) The Community Historical Review Advisory
Council (CHRAC) under CSI,
�F-GR-OF-F-4GIAL-14GE-ENt-Y-
Approved for Release: 2021/03/22 C06775919
(b)(3)
(b)(3)
(b)(3))
(b)(3)
Approved for Release: 2021/03/22 C06775919
FOR OFFICIAL UCE ONLY
will receive an IWAS demo.
Chief, Records Declassification Program
MSG/OIT
Note: Portion Markings pertain to all portions below the marking until a new portion marking is encountered.
CC:
FOR OFfietAt-14GE-O4L�Y�
Approved for Release: 2021/03/22 C06775919