AR 5-1 THE AGENCY REGULATORY SYSTEM

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06235319
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: March 9, 2023
• Document Release Date: January 5, 2021
• Case Number: F-2011-01517
• Publication Date: May 28, 2003

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ADMINTS�RATIVE - INTERNALUSE ONLY
Date: 05/28/2003 (Regulations may contain various dates)
Category: 5 - Publications
Title: AR 5-1 THE AGENCY REGULATORY SYSTEM
This regulation was revised
(secure).
1. THE AGENCY REGULATORY SYSTEM
OPR: GS
SYNOPSIS. This regulation prescribes policy and responsibilities regarding
management of the Agency regulatory system.
a. AUTHORITY. In ,accordance with AR 1-1Notes Link, Agency regulations are issued
pursuant to the National Security Act of 1947, as amended; the Central Intelligence Agency
Act of 1949, as amended; Executive Order 12333; and other applicable law or directives.
b. DEFINITIONS
(1) AGENCY REGULATIONS (ARs) are Agency-wide directives of a continuing nature
that prescribe Agency policies, implement and define authorities, and assign
responsibilities.
(b)(
(b)(3)
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(2) AGENCY NOTICES (ANs) are used to announce new or modified Agency-wide
policy and explain changes to existing policy that are either time-critical or temporary in
nature. Policy of a continuing nature and changes to policy that are not time-critical
should be written directly into the appropriate ARs. Agency notices will contain an
expiration date. Before the expiration date expires, new or modified policy will be
incorporated into appropriate regulation(s) or reissued. Agency policy set forth in an
AN that expires without being reissued or incorporated into an AR, ceases to be Agency
policy upon the date of expiration contained in the notice. ANs have the force and effect
of Agency regulations.
AGENCY HANDBOOKS (AHBs) are used to provide instruction, guidance, and
explain procedures with respect to the policies prescribed in ARs and ANs. AHBs do
not have the force of Agency regulations or notices.
(4) AGENCY REGULATORY SYSTEM consists of an automated regulatory
coordination process electronic
databases for the formal coordination and posting of regulatory issuances as defined by
this regulation, and records repositories containing historical information about past
regulatory issuances.
EMPLOYEE BULLETINS (EBs) are corporate statements used to reiterate existing
policy or to notify employees of important programs or activities. EBs are not
regulatory issuances and, therefore, do not contain new or revised policy. Current EBs
are contained in an electronic Lotus Notes database. Other informal items of general
interest to employees can be submitted through the Office of Public Affairs for
publication.
(6) OFFICE OF PRIMARY RESPONSIBILITY (OPR) is the component representative
responsible and accountable for initiating, coordinating, and managing the dissemination
of new or revised regulatory issuances. The OPR is generally the office charged with
implementing the policy statement.
REGULATORY AUTHENTICATOR is responsible for the final review of all ARs
and ANs prior to publication. The final review will ensure clarity and readability of
regulatory issuances.
REGULATORY ISSUANCES are ARs and ANs containing Agency policy and/or
guidance that are a part of the Agency regulatory system. Regulatory issuances should
contain only necessary policy statements and be written in plain English language.
Details of process or procedures necessary to carry out the policy statement should not
be written into the AR or AN but placed into other supporting documentation such as
AHBs, EBs, Component Instructions, or other format as determined appropriate by the
OPR.
(3)
(5)
(7)
(8)
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(5)
(b)(3)
c. GENERAL
(1) ARs and ANs are policy directives that include Agency policies:
(a) Agency policies required by law and/or to implement the authorities of the Director
of Central Intelligence (DCI).
(b) Essential for the health and safety of Agency resources; and
(c) Essential for standardization of Agency activity.
(2) All ARs and ANs are to be coordinated before publication. Agency coordinators will
(b)(3)
(4) Pen and Ink changes are used to provide clarity to existing policy in regulatory
issuances. The OPR is responsible or providing a (b)(3)
copy of when the Pen and Ink change is submitted for publication. (b)(3)
No new or revised policy will be implemented by a Pen and Ink change.
AHBs, created by OPRs, are generally not subject to formal coordination, and are not
considered to be part of the regulatory issuance. However, an OPR may (b)(3)
include an AHB as part of the Agency's regulatory system for information purposes if:
(a) An AR or AN specifically references or cites the AHB;
(b) The AHB presents information employees need to effectively carry out the policies
set forth in the AR or AN; and
d. RESPONSIBILITIES
(b)(3)
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(1) CHIEF, GLOBAL SUPPORT. The Chief, Global Support (C/GS) will manage and
administer the Agency regulatory system including selection of one or more Regulatory
Authenticators.
(2) OFFICE OF PRIMARY RESPONSIBILITY. An OPR will:
(a) Initiate new or revised regulatory issuances.
(b) Review existing regulations at least on an annual basis to ensure they reflect current
legal requirements and Agency policy.
(c) Monitor changes in Federal laws, Executive orders, Presidential directives, and other
applicable directives and incorporate applicable portions into the appropriate
regulation(s) in a timely manner.
(d) Coordinate proposed regulatory issuances in accordance with this regulation.
(e) Obtain concurrence from any other component that has related or interdependent
responsibilities and functions.
(f) Resolve any differences among coordinators.
(g) Forward fully coordinated proposals
for verification and further processing.
(h) Develop procedures to ensure effective implementation of regulatory issuances and,
as necessary, include these procedures in other publications.
Determine if the information contained in ANs should be sent to employees in the
domestic and foreign fields or advertised through one of the informal communication
mechanisms (for example, EBs). Prepare cables for dissemination of information as
appropriate.
(j) Inforni nf any changes in initiators. (An initiator is an OPR focal point that
creates or revises regulatory issuances in the automated Regulatory Coordination
database, as defined in paragraph b(4) above.)
(i)
(b)(3)
(b)(3)
(b)(3)
(b)(3)
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(3) Provide advice and recommendations concerning the regulatory coordination
process, the content of the Regulatory Repository, and related topics.
e. APPROVAL
f. WAIVER
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