ROUTING AND RECORD SHEET RE PERTINENT DOCUMENTS AND PAPERS RELATING TO PARA 7 OF THE DIRECTOR OF FINANCE'S MEMO TO THE DCI DATED 7 MAY 1973, SUBJECT: "SPECIAL OTHER GOVERNMENT AGENCY ACTIVITIES"

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 01430416
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 22
• Document Creation Date: December 28, 2022
• Document Release Date: August 7, 2017
• Case Number: F-2007-00094
• Publication Date: May 24, 1973

UNCLASSIFIED
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11 coNFir 'ITIAL CUT
L.J u OMA
./
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
(b)(3)
(b)(6)
Deputy Director of Finance
1212 Key Building
EXTENSION NO.
DATE
24 May 1973,
TO: (Officer designaGon, room number, and
building)
DATE
RECEIVED FORWARDED
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Teadquarters
3.
10.
12.
13.
14.
15.
i,/77.7f71
mt
Attached are pertinent
documents and papers relating
to Para 6 of the Director of
Finance's memo to the DCI
dated 7 May 1973, Subject:
"Special Other Government
Agency Activities"
Atts
Warren D. Magnussor
.11
610 USE PREVIOUS .
FOR/A
3-62 EDITIONS ECRET � El CONFIDENTIAL - INTERNAL ,
USE ONLY
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*/.
Mr. MaiLnusson's phone
on 26 May 1970:
conversation with 1..1r. John Brown at approximately 10:20
B: Guess we're back together again!
M: Got more problems?
B: Yes, don't know how much Watts told you.
M: I didn't talk to Watts. Think he called Colonel White.
B: Let MQ explain background. As a result of the Cambodia speech, we're
getting relatively inundated with correspondence and normally all of -
this is sent to the Department of State for answering. What we're
doing -- we're continuing to send all cons correspondence to State.
_ _ _ _
However, the President made determination he'd like to answer support
over his signature here and we asked the Department of State to
support us on this effort. They're in a position where they can provide
only limited support at this time. They're committed for $10,000 which
area
would probably handle in the ea of maybe 6o,000 responses.
M: How many responses altogether counting pros and cons?
B: The cons are quite a large group that they're handling themselves also.
M: Are they going to be handling pros too?
B: S1O,000 is for pros. They're doing cons. On pros they can pick up only
b, 000 6Ft1YW�mate it will be around 0,2po Der 50,000 _and it
looks like at present time we've got over 100,000 responses in and it
could go upwards of 150,000 or greater. Looks like we'll need a minimum
of another $1:0,0007-TaVET66I7�iararea of $15,0002 additional. This covers
cost of pririETWET�Postage and addressing.
M: Just printing, postage and addressing? Not any overtime for any salaries
or anything like that?
B: No, the posting of the things we'll do ourselves -- by hand. No problem.
We're talking about physical costs of job -- cost of stamps, cost of
envelopes and cards, and cost of having them addressed by outside firm.
We'll handle putting stamp on, inserting, and sealing and mailing. Only
talking about cost associated with three aspects of the operation.
M: Postage, addressing and printing.
B: Yes, reason I asked NS # to see if they could arrange -- depending on
how volume goes -- probably another $10,000 to $15,000.
M: These are just pros? State is handling all cons themselves?
(continued)
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Messrs. Magnusson and Brown (continued -- Page 2)
B: Yes, this is just portion of pros we're talking about. My understanding
get in touch with you to work out mechanics of how we would handle the
billing to make sure it's straight and we do it properly so it fits in
with your accounting system.
M: This is only portion of pros. State doing some too?
B: Thsy're clantributing_$10,000 to the pros as well as doing all_thons.
They're picking up quite a loarl as a result of this. One hell of a lot
of response coming in on this.
M: Bound to be. Tell you, John, let me give you a call back later today
if I may. Have to take a look about where I would fit this stuff in.
Are you going to be in this afternoon?
B: I'll be around. If I'm not in my office I'll get back to you as soon
as I come back.
M: I'll give you a call then.
B: Can't be real definite -- not sure how we're going to peak out. Not
sure what backlog is. I'll check into that so when we talk this
afternoon I can be little more definite. Probably run into that area,
I think.
M: Okay, I'll get back in touch with you.
B: Okay, thank you, Warren.
End of Conversation
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Mr. Magnusson's phone conversation with Col. White at 15:40 on 26 May 1970:
M: I talked with John Brown today and it seems like -- as you mentioned --
as a result of Caithodia, inquiries going into White House. The State
Department is doing all the work on the cons -- there are pros and cons.
The State Department is going to answer all the cons and the President has
determined that he wants to answer personally all the pros. However, the
State has agreed to pick up some of those too in the amount of $10,000.
That will cover maybe 60,000 of the answers. They estimate there's going
to be from 100,000 to 150,000 answers that will have to be put out by
the White House. Estimate it's going to cost about Mow per 50,000.
Think it might go to 150,000. $10,000 to $15,000 additional which the
White House will have to pay for. The charges are only going to be for
printing, postage and addressing by an outside firm. No salaries for
overtime or anything like that. They're going to lick the stamps in the
White House, paste the stamps on and insert the message into the envelopes.
John Brown said he had requested NSC to see if they could arrange,
presumably with us, I guess, for another $10,000 to $15,000 depending on
volume. He was talking as more or less foregone conclusion we would do
it. I made no commitment. Told him I'd look into it.
W: How would we do this?
M: We would do it by asking them to pay amount and then send over 1080
to us with bill for the postage, bill for the addressing of the envelopes
and bill for the printing accompanying this and we would just send check
back. They would send short memorandum with it certifying these are the
charges.
W: I think we want to know what we spend our money for but I don't think we
want the public records to show that we paid for it.
M: What we can do, Sir -- I can ask them to send over a 1080 with certifica-
tion that these are the charges for classified services per our conversation,
and if you're willing to take that we can certainly do it that way.
W: Will this be an outside firm? Couldn't we just pay the firm? What would
be better? I'm not sure.
M: I think a short memo just saying attached 1080 is for charges previously
agreed to between this Agency and themselves and that's all and then we
send them check for that. Otherwise, there's always chance that an outside
firm might realize it was us paying for it.
W: I guess it's the best way to do it. I'd like to have in our records --
nobody else has access to -- exactly what it was for -- all about it;
their records, which are audited by the General Accounting Office, as
little as possible.
(continued)
-
if
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Mr. Magnusson and Col. White (continued - Page 2)
M: Think I can talk to them and arrange that so he just sends unclassified
1080.
W:- Go ahead and do it. I'll have to sign off on it, I suppose. You go
ahead and arrange it in way that will give us full record. As far as
any records of their's are concerned, I would prefer to have minimum.
M: I can write memo and John Brown can refer to this and our phone conversa-
tion in ameMo accompanying the 1080.
W: Okay, go ahead and do it. Put limit on it. When they talked to me they
said $10,000.
M: He said $10,000 to $ 5,000 because they're just pouring in. Might run
above $10,000.
W: Approximately $10,000 but in no case will it exceed $15,000 -- something
like that. Okay.
M: All right, Sir.
W: Thank you, Warren.
End of Conversation
L
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c)
Mr. Magnusson's phone conversation with Mr. John Brown at approximately 17:00
on 26 May 1970:
M: Think we can go ahead and do this. Have to be Careful as to way this
is documented -- that's the only thing. Would like to suggest that I
write memo for the record -- kind of co-sign it -- agreeing to amount
and so forth and the way we do this. Memo would have in it what it
for and then you would send us a 1080 for this, referencing this memo
and our conversation.
B: You're thinking in terms of reimbursing us Again? Wouldn't it be
better for us to have direct charge to you?
M: No, because of public record. In Order to have all the things in our
hands. It wouldn't look good for us to pay the bills direct for this
sort of thing.
B: It would not?
M: No, if you people pay the bills
B: (interrupting) Even to pay a large postage fee? Bulk of expense will
be postage.
M: But we have to document what it's for - if you people can just pay it,
' then we'll give you money for it.
B: What would our memo say?
M: Say attached is 1080 referencing memo dated such and such.
B: What does the memo say -- that we're making reference to?
M: I'll write that up and bring over to you.
B: What, basically, are we going to say it's about?
M: Have $10,000 with limit of $15,000 and would be for printing of these
things and so on.
B: Just wondering if you have direct billing it seems to me that serves
purpose of memorandum.
M: The direct billing from, let's say, the printer, the addressograph
company or something like that, to us might raise questions outside
and I think powers that be don't want to have fact that we're paying
for this sort of thing anyplace where it can be dug up. Easiest and
cleanest way to do this is you people go ahead and pay and we'll
reimburse you immediately.
B: Do we have to have this memo?
(continued)
11'
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Messrs. Magnusson and Brown (continued - Page 2)
M: I'd keep in my safe here.
B: Wouldn't it be adequate to send 1080?
M: Don't forget, you people keep copies of 1080's -- you have to by
law. 1080 would have to cite what billing is for because of that,
then that would open up to GAO Or somebody else as to who's paying
for this sort of thing.
B: We have to cite what it's for?
M: Let's say it's "XYZ Printing Company" and you pay bill. This looks
like you're paying it. You send us 1080 which says nothing and we
give you money for this. We ourselves have to have on our records
what we're paying for for our own auditors which doesn't get outside
of our Agency.
B: It's for your internal auditors? it would not get outside? Okay,
that sounds all right.
M: I'll draw the memo up and bring it over there and you can see it.
B: That sounds good, Warren.
M: Would next Monday be all right with that memo?
B: Yes, we'll go ahead and order.
M: You can get going and so on.
B: Don't know what final cost is going to be. Hate to restrict ourselves.
We figure total cost is going to be around $25,000. Got over 100,000
already that are just pro. 200,000 that haven't been analyzed yet.
Of 200,000 they estimate possibly upwards of 50,000 or 60,1000 could
pertain to Cambodia. Of the backlog of 200,000, 60,000 could be of
type that will be answered in this mailing. Our best estimate would
be it may run over.
M: I've got instructions, John, to indicate in memo that it's for
approximately $10,000 but not to exceed $15,000. If and when it
exceeds $15,000, we'll start over again and I'll inquire further as
to whether we can cover the other -- okay?
B: Okay.
M: Open to negotiation if it runs higher.
(continued)
,
L=.1 L .
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Messrs. Magnusson and Brown (continued - Page 3
B: It may run higher. If 60,000 letters come out being pro, win take
. us to $26,000 or somewhere in that vicinity.
M: Then I'd have to go back and inquire to see if powers that be will
cover the other part. I think it's best to wait 'til that happens.
B: Okay, good enough.
M: What time Monday?
B: Why don't you give us call here Monday? My secretary will line it up.
M: Okay.
B: Thank you, Warren.
End of Conversation
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se," I
WASHINGTON, D.C. 205c,5 -
JUN i970
MEMORANDUM FOR THE RECORD
SUBJECT: Reimbursement to the White House for Certain
Printing, Postage and Addressing Expenses
1. Reference is made to the telephone conversation between
Mr. John Brown, Staff Secretary, White House, and the undersigned
concerning the accounting and the reimbursement procedure for
White House expenditures in connection with the printing, postage
and addressing of replies to certain mail addressed to the President.
2. It was estimated and agreed that these expenditures would
amount to approximately $10,000, but not exceed $15,000, and the
request for reimbursement to this Agency would be based upon receipt
of a memorandum categorizing the expenses and certifying to their
validity. The memorandum will also transmit a Standard Form 1081
and copies of the vendors' invoices where applicable.
3. Upon receipt of the above memorandum, Standard Form 1081
and copies of vendors' invoices, a U. S. Government Treasury check
will be drawn and forwarded to the White House.
Deputy Director for Liaison and Planning
Office of Finance
CONCUR:
hn Brown
-En? 1
Exctda au:nntlz
d:,iezrann; and
decicssia:l"In
- �
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24 AliG
MEMORANDUM FOR THE RECORD
SUBJECT: Reimbursement to the White House for Certain Printing,
Postage and Addressing Expenses
1. On 18 August 1970, the undersigned received a telephone call
from Mr. John Brown (1)-i5-2167) advising that the mailing had been
heavier than anticipated (increased to 250,000 pieces) and that the
dollar requirement for subject purpose had increased from $15,000 to
$25,000.
2. I apologetically advised Mr. Brown that since our records
showed that prior approval was limited to $15,000 I would have to
acivise and confirm with my superiors that the increase to $25,000
was acceptable, as I was sure it was.
3. In the absence of Col. White (on leave), Mr. Bush immediately
contacted Mr. Clarke, , who was not in his office. On 19 August,
Mr. Clarke telephonically approved the increased level and Mr. Brown
was duly informed.
OF/
Chief,
iCR2iii} 1
Exclulel frza aul3rn3lIc
dada.;;iii:�:3
00092
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THE WHITE HOUSE
WAS
September 10, 1970
Dear Mr. Magnusson:
Pursuant to your telephone call to Mr. John Brown regarding the -
breakdown of costs in connection with the mailing of the Acknowledgement
Cards concerning The President's Speech on The Situation in Southeast
Asia, the following costs were incurred:
Computer Marketing Industries, Inc.
$ 12,746.15
Acknowledgement Cards
3,185.07
Envelopes
1,051.20
Total -
$ 16,982.42
Sincerely yours,
OCZAAtrn
(
, as,
Carson M. Howell
Administrative Officer
Mr. Warren D. Magnusson
Deputy Director for Liaison and Planning
Office of Finance
Central Intelligence Agency
Washington, D. C. �
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1 5 SEP�
F0R: .Jr' 1 -
� C �
24
1. Attr.v..:11od 1-.Ircto is ::.
for mailing e:cyr,mes.
2. It is requestf4 th:It the vottchcr.bc:
r.rov-7:d and ,.!ertificd az to tIle avo.iI7Ibility of furAls rctul-;Aca '�)
office for pc.ym,:nt.
D. MITU:ON
Der.uty Director for LiniLon nnd
Offica of Finanee
f.ti.neinnnts
llono fron Ur. Howell
(ltd. 10 2ept 1970
:1? 1081 (orig and 2)
� OF/
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15 SEP ;570
YiENORAINDUM FOR: Director of Planning, .Programming and Budgeting
SUBJECT
REFERENCE
Reimbursement to the White House for Certain
Printing, Postage and Addressing Expenses
Memorandum for the Record, dated 24 August 1970,
same subject
1. Attached hereto is accounting submitted from the White House
for mailing expenses.
2. It is requested that the original voucher be administratively
approved and certified as to the availability of funds and returned to
this office for payment.
Attachments
Memo from Mr. Howell
dtd 10 Sept 1970
SF 1081 (orig and 2)
WARREN D. MAGNUSSON /
Deputy Director for Liaison an
Office of Finance
c,2
I MU? 1
Excludad Ipzi ad:vatic
Cr,11,3 and
dn'arziNt.:0!,a
lanning'
00095
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f; \ 0 I U10
NINI -WI -10
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SOF;EDULE
OF GRED:IS
D. 0. No.....
To
(Disbursiog oMccr.-office bilicd)
300
(D. 0. symbol)
You are authorized to effect the withdrawals and credits indicated below.
300
(Dithursini; oftlecr -Dining Make)
W0.511 :Inv:ton , C
(Addri.sa)
oo
(D. 0. sYul
Bo.
nti. No.
ice)
PAID BY
WiT/ F:707:1-
PAY TO-
DEPARTMENT
1.1131Enty
�
ADDRESS
-
DEPARTgENT Executive Office of the Fresi
Buitzi.0 The White nouz;e Office
11-01-0001
A DDT.E69 Washini;ton, D. C. 20500
Dunll
REFERENCI
SI/sill/ ate
BURELU
RETERENCt
Sum itsne :
APTROPRIATION OR FUND ST MBOL
AMOUNT
ArPROTRIATION OR FUND SYMBOL
AMOUNT
.
TOTAL
1100110.001
�
�
TOTAL
*16,982,
*16 )962 .
Details of charges or reference to attached supporting documents
For the printing of Acknowledgment Cards, Envelopes, and to 'Keypunch names & addi
and place on magnetic tape and the preparation of heat transfer labels and affixi
to envelopes, in connection with the acknowledging of mail concerning the PresidE
speech on the Situation in Southeast Asia.
For use of office billed:
I certify funds are available.
FAN NOR [ COD::
For use of billing office:
CERTIFICATE OF OFFICE BILLED
I certify that the items listed herein are correct and proper for payment from the appropriation(s) designated.
(D.I1C)
(Authorized ad MlUiStrative or certifying olliccrt
Paid by check No. C/D No.
*U S. GOVERNMENT PRINTING OFFICE: 1961-6078Z1
da,p 0 096
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30 c
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:
1- It 10 � :17,-. in u. cif
of
2. 'This dinbvit isci i5 foll.:ms:
F'"
COD'117,
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3. All 6.,-3,c=3nt cc,n.rn:3 thin trrrInct:IOn iS
in this office for is to the Af.-_:Icy
cuflitoro.
14 acaso forward th,2 chcek office for tvrar..'Ott-
appr:)priatc of:icial.
OF/
to V..
Fiasi= D. vA. mIrz .
D.7Tuty Director for I irc rna r.
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00097
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John .1:,r own
St;iff Socretary
The White House Office -
1,Vash:ntn, D. C. 20530
Dear ;\:ir. Drown:
Enclosed is U. S. Treasury Check No.
in the amount
of $16, 98 2. 42 which represents reir,-.15ursernent of ureau $(..hedule
No.
copy enclosed./This schedule was forwarded to this
Office by Mr. Carson M. Howell, Administrative Officer, on
10 September 1970.
Enclosures
OF
1 Oct. 7 0)
Yours very truly,
V J. kj,3,3kfiN
'
Deputy Director for Liaison and Plannin-,
Office of Finance
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THE WHITE HOUSE
WAS
December 7, 1970
CONFIDENTIAL
MEMORANDUM FOR: WARREN MAGNUSON
We have finally received the cost breakdown for acknowledging
the rnail in connection with the President's speech on the situation
in Southeast Asia. By copy of this memorandum I am requesting
our administrative office to forward that portion of the bill applicable
to you.
If there are any problems in handling this, please let me know.
Thank you.
JOHN R. BROWN III
cc: Carson Howell
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Keypunch names, place on magnetic tape
prepare and affix to envelopes heat
transfer labels, and furnish printout.
$7,410.35
Print acknowledgment Cards
2,244.27
Print Envelopes
728.00
Postage
6,290.64
$16,673.26
00100
_
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MEMORANDUM FOR: Director of Planning, Programming and Budgeting
SUBJECT
REFERENCE
Reimbursement to the White House for Certain
Printing, Postage and Addressing Expenses
Memorandum for the Record, dated 24 August 1970,
same subject
1. Attached hereto is the second accounting, in the amount of
$16,673.26, submitted from the White House for mailing expense's.
Check for the first accounting in the amount of $16,982.42 was
forwarded to the White House on 2 October 1970.
2. It is requested that the original voucher be administratively
approved and certified as to the availability of funds and returned to
this office for payment.
WHAALB D. 111-ilTDIU u
Deputy Director for Liaison
Office of Finance
Attachments .
SF 1081 (orig & 2 w/att)
Memo from the White House
dated 7 Dec 1970
Memo to D/PPB, transmitting
1st accounting, dated 15 Sept 70
Copy of 1st 1081
Memo from the White House
dated 10 Sept 70
Memo for the Record dated 24 Aug 70
Planning
00101
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.��� � if? No. tukt
� 1,.�t; toln
10�41-101-10
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V!!-I�EDEAVbil-ILS Cf-1EDF1S
D. 0. No.
303
(Disburs:ng oXrcer�oiLce biBcd) (D. 0. symbol)
You are authorized to effect the withd:awals and credits indicated below.
300
(DIsbursiug ofricer�billMy, office) - (D. 0. symbol)
..7DSi1il-AC,t011, D.C.
(Address)
i7
It
I;
Dr.PARTMENT
BCRE'Arl
ADDRE:38
.-�-..--
Mi. No.
PAiD LiY
YO�
DEPARTMENT
Executive Of:ice of tlie
The. 1.-"hit ilovse
1i-01-001 �
1:a3hinL;ton, . D. C .
PUREAU
ItcrEREs-cc
SI1154 ART
BUREAU
REFERENCE
SUIIIIART
ArrnormAnox OR FUND ST II ROC
A liOuNT
A ePROCRIATION OR FUND SYMBOL
A V OUNT
�
TOTLL
1110110 0 001
TOTAL
.. - ,
..J..ii".. ), ..). C.
.
Details of charges or reference to attached supporting documents
For the printing of Acknowledgement Cerr:s., Envelopes and Postage for
and to Keypunch names, ?lace on magnetic taoe, prepare and affix to envel,,pcs
heat transfer labels, and furnish printouts, in connection with the acknowled,:::...v
of mail concerning the President's Second speech on the Situatton in6o uT,:ne as t h3i
See attached list for breakdown of costs� �
For use of office billed:
-r fy funds are 1.:11)1:n.
efl cuDE
For use of billing office:
I certify that the items
,
ci
motet
CERTIFICATE OF OFFICE BILLED
listed herein are correct and proper for payment from the appropriation(s) designated.
taborlised administrative or certifying �Mewl
Paid by check No.
()WW2
C/D No. dated
* U. S. GOVERNMENT PRINTING OFFICE: 1961-607821
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1. it io clloc1:-. t r.-i.ou.r.t of 673.2(J be
'drawn p:ayable to the Trcaz,u-re;.-� of tHe St7.:te5. �
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Cofie
3. All ciocunlc.T.tor. if; bci.�.; �
this office for security rc zzc i vzi1 tothc � A.,..;cnc,,,
4. Please i'orviord t cecle, to office for trzriGrnit'..:al ttl,t
appropriate o2ic-.4.11.
OF/
00103
Approved for Release: 2017/01/18 C01430416
- -Approved for Release: 2017/01/18 C01430416a
Mr. John R. Drown III
5..-7Liff Ss: crotary
The White House Office
W..,shing�ton, D. C. 20500
Dear Mr. Brown:
Enclosed is U. S. Treasury Check N
in the
amount of $16, 6 73. 2 6 which reprecents reinibursement of 73ureau
Schedule No. copy enclosed.
Enclosures �
OF
�
Yours ver trul
y Director for Liaison and P1 :nninp
Office Of Finance
00104
;.I,
1 C::,,:;::, 'ill ;:-ti ." 1
Approved for Release: 2017/01/18 C01430416