LETTER TO S. A. ANDRETTA FROM LOUIS G. CARRICO RE INTELLIGENCE REPORTS

• Document Type: FOIA
• Keywords: RECORDS DESTRUCTION
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 0005690349
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: June 24, 2015
• Document Release Date: August 24, 2011
• Case Number: F-2011-01604
• Publication Date: August 15, 1960

CENTR~4L INTELLIGENCE AGENCY ,
WASHINGTON 25, D. C.
15 AUG 1960
' Mr. S. A. Andretta
Administrative Assistant Attorney General
(Attn: Mr. Armando di Iiiralomo)
Department of Tustice
4lashington 25, D. C.
The C7A and the Federal Bureau of Luvestigation produce intelli-
gence reports copies of which they exchange for reference use_.
For example, CIA regularly receives reference copies of DBF reports
from the FBI. Each Agency retains record sets of their own reports.
The exchanged copies normally acewmilate in libraries or other
central reference points. Disposition instructions issued by both
Agencies for this material ca71 for destruction when no longer
needed for reference.
We have found, as have some other agencies of the USIB
-community, that custodians of such reference collections are often
reluctant about using the disposal authority.' This'relnctance is
due to uncertainty about future availability of a document if a
need should develop.
We believe that disposal practices in respect to reference
collections could be significantly improved if custodians had
some assurance of future retrievability. Therefore, we propose
that the FBI concur with CIA in the attached agreement. We have
been establishing similar agreements within the USIB community
and to date have received concurrences from Ar~}*, Navy, Air Force,
State Department, and the Atomic Energy Commission.
APPROVED FOR RELEASE -CIA INFOfI DATE:
16-Aug-2011
ALL FBI INFORIAF~TION CONTAINED
HEREIf` IB UNCI}~SSIFED
DATE ,g3?BY ,Q.uC_~e0~ct~ t3c`~.1DC~ I
X03- Ro'1 t~~ U
 CIA-FBI AGREEMENT ON
DISPOSAL OF. R~R~CE DOCUMENTS
The purpose o? this agreement is to reduce and control the
volume o? intelligence documents accumulated by each Agency. These
documents are produced by each Agency and are exch~ngec7. for re?erenc
use. Basic to tliig agreement is acceptance o? the concept that
each Agency is the Agency o? record for the documents it produces..
Therefore, it is agreed that CIA and the FBI may dispose
of each others reference documents,5 years after such documents
become inactive.* It is itu'ther agreed that any occasional
requests for such documents, or copies thereof, beyond this
retention period wi.l.7. be servic~i by the Agency of record.
This agreement relates only to copies o? documents
accumulated for reference purposes. Documents having no
reference value to the recipient Will be destroyed upon receipt.
O ~~ ~~'~ Date: ~~~'~.r;/~~
Concur: Date? ~~ '
.Federal Bureau o? Inveatigation?
CIA retains inactive references documents in its Records Center
where experience indicates that requests Por such material are
negligible after 5 years.
ALL F81 INFOR.+,SATION CONTAINED
HEREIN IS U'~;CLASSIFED
DAT~~~,
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