MEMORANDUM OF UNDERSTANDING BETWEEN THE CENTRAL INTELLIGENCE AGENCY AND THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 0005623453
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 3
• Document Creation Date: June 24, 2015
• Document Release Date: April 12, 2011
• Case Number: F-2011-00426
• Publication Date: November 5, 1999

MEl~10RANDUM OF UNDERSTANDING
BETtiVEEN THE CENTAL INTELLIGENCE AGENCY
AND.
THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
AUTHORITY: This agreement is made under the authority of Executive Order
12958, 44 U.S.C. 2108, and the Economy Act, approved June 30, 1972, as
amended (31 USC 1535).
PURPOSE: The purpose of this Memorandum of Understanding is to establish
an agreement between the National Archives and Records Administration
(NARA) and the Central Intelligence Agency (CIA) to facilitate Iv'ARA support
of the CIA's declassification of CIA records by making them available to the
public.
SCOPE: NARA will accept from CIA as non-record reference material
electronic copies of sanitized CIA records for the purpose of making the
reference materials available to the research public. The CIA will reimburse
NARA for the cost of making sanitized records ready for use and providing
reference assistance to the public.
AGREEMENT: (1) The CIA and NARA agree to initiate this transfer in FY
2000 as a pilot project for making available to the public documents that are
declassified aiid released under E~ 12955. The CIA and NARA further. agree
to evaluate this project 6 months from execution.
(2) NARA will make space available in a public research area large enough for
two CIA computer workstations supporting the "CIA Declassified Documents
Review System" (CDDRS) to be accessible by researchers. A workstation will
include the CPU, keyboard, monitor, printer, software, anti necessary backup
devices.
(3) In addition to .the electronic materials, the CIA agrees to provide a hard
copy of the shelf list of the records. The CIA further agrees to provide
additional contextual documentation suitable for use by- researchers.
(4) NARA agrees. to aid members of the public who have researcher access to
the archives in accessing the CDDRS system and assisting them, to the extent
reasonable, in locating documents of interest to them.
(5) The CIA will provide up to approximately) in FY 2000 (su.bject to
availability of fiends) to support one position at the GS-71eve1 FTE that will be
required to ensure the facilitation of public access to the materials. The CIA
further agrees to provide training on CDDRS to NARA personnel.
 (6) The CIA agrees that the CDDRS .system placed at NARA, including
computer workstations, software, and peripheral devices such as keyboard,
printer, and monitor, will remain the property of the CIA. The CIA further
agrees that such equipment. and software is Y2K compliant, to the best of its
knowledge, and that all required software licensing will be obtained for the
appropriate public and NARA employee software use.. The CIA further agrees
to provide necessary service and maintenance of all provided software and
equipment.
(7)~The CIA agrees that it will be responsible for supplying all consumables
associated with CDDRS (i.e. -paper, toner, etc.)
(8) The CIA and NARA agree to revisit the extent of public access warranted
by usage demand and to discuss with NARA in six months any requirements
to increase the number of work stations or other modifications to allow for
multiple user access to the materials.
(9) The CIA agrees that it will be responsible for all data loads, backups, acid
recovery if needed. The CIA further agrees to design a backup capability that
will`aid in rapid restoration of data should an equipment failure necessitate
restoration.
(10) CIA agrees that all document images. may be printed using the CDDRS
system will contain the phrase "DECLASSIFIED NND 999000 AND
'APPROVED FOR RELEASE" oi? "DECLASSIFIED AND APPROVED FOR
RELEASE" printed clearly at the top and bottom of each page in compliance
with normal NARA procedures for the identification of copies of documents
that researchers may remove from the facility.
(11) The CIA and NARA further agree that additional procedures for training
NARA staff, providing instructions to researchers, and other minor
coordination aspects will be implemented by the NARA and CIA points of
contact.
(12) The CIA agrees to address with NARA workload and other issues
concerned with continuing or modifying this agreement as appropriate for FY
2001 and beyond to support access to CIA information at NARA.
CONTACT POINTS: The agencies' points of contact for this agreement will be
Mr. Michael Carlson, 301-713-7158 for NARA, and
for CIA.
SCHEDULE: This agreement will begin on or about October 1, 1999, and will
remain in effect until modified or terminated by either CL~ or NARA in
writing.
 TERMINATION: Either party may terminate this agreement upon 90 days
notice in writing. Outstanding financial or other obligations incurred by
either party will be settled to the extent of the commitment. at the time of
termination.
COST: The CIA agrees to transfer to NARA funds in the amount o~to
support one position at the GS-7 level. NARA will establish an account and
draw on these funds for the purpose of funding a position to make the records
ready for reference use and providing reference service to the public, not to
excee NARA will maintain an itemized statement of all expenses
incurred on the project.
For the CENTRAL INTELLIGENCE AGENCY:
By:.
Title:
Date:
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For the NATIONAL ARCHIVES AND RECORDS ADMINISTRATION:
By: ~?
Title: ~~~ .~,'(-_--~- -f--
Date: / ~~ ~~' ~ ; ~'
Funds Citation:
Agency Location Code:
Agency Billing Address: