AWARD TERM PLAN

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 0005521433
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 7
• Document Creation Date: June 24, 2015
• Document Release Date: April 16, 2010
• Case Number: F-2009-01001
• Publication Date: January 1, 2003

UNCLASSIFIED 2003-K-562300-000
This Award Term Plan (hereinafter referred to as the "Plan") serves as the charter which will be
used to evaluate the contractor's performance of work required by this contract and to determine
whether the performance award term (hereinafter referred to as the "award term option" or
"term") will he granted. NIMA requires top-level performance to meet program requirements.
Hence, this performance plan is designed to provide an additional incentive to the contractor for
outstanding quality performance that will assist NIMA in achieving its transformation goal.
The intent of this plan is to establish procedures for the evaluation of contractor performance by
furnishing guidelines and procedures for: (1) evaluating the contractor's performance during
evaluation periods as referenced in paragraph 6.2 and (2) furnishing sufficient data to enable the
Award Term Approving Official to determine whether the award term will be granted.
Through this plan, NIMA seeks to provide additional incentives for the contractor to perform at a
level NIMA considers better than satisfactory. The award term option will only be exercised if
overall performance is evaluated at a level greater than satisfactory in meetings contractual
requirements. The factors for this determination are set forth in paragraph 6.1
This plan and the specific contract provisions shall serve as a guide to NIMA personnel directly
involved in the evaluations of contractor performance.
4.0 OBJECTIVES
The objective of this award term feature is to incentivize contractor performance in the areas
delineated in paragraph 6.1. Therefore, the contractor should emphasize these areas in its
performance of this contract.
5.0 PERFORMANCE AWARD TERM REVIEW TEAM
5.1 Organization The organization of the team is described in the following paragraphs:
5. 1.1 Award Term Approving Official - The Award Term Approving Official is NIMA's
Component Acquisition Executive. This person may appoint another individual to perform this
function as needed.
5.1.2 Award Term Review Team. The Award Term Approving Official will appoint a Team
to assist in evaluating the contractor's performance. The Award Term Approving Official may
appoint a Chairman to the Team or the Award Term Approving Official may serve as the
APPROVED
FOR RELEASE^
DATE:
15-Apr-2010
 UNCLASSIFIED 2003-K-562300-000
Chairman. The team members will ensure a fair and accurate assessment of the contractor's
performance for the period being evaluated. The Team Chairman may also use non-voting
advisors as necessary.
5.2 Duties of the Team
The duties of the Team area as follows:
5.2.1 Implement the plan and propose timely modifications to the plan if required, through
the period of contract performance.
5.2.2 Evaluate contractor performance for each evaluation period.
5.2.3 Prepare and submit to the Award Term Approving Official a written evaluation of the
contractor's performance.
Responsibilities
5.3. 1 Award Term Approving Official Approves the award term plan and the evaluation
factors and scoring methodology. Approves the composition of the Team. Determines the
contractor performance rating and whether the award term period will be granted based on
the factors of the plan. Advises the contractor of annual evaluation results and award term
decision and documents the basis for the decision.
5.3.2 Team Chairman. Structures the Team membership to provide representation that
reflects all appropriate aspects of contract performance and provides membership to
adequately assess contractor performance for the period being evaluated. Conducts the
evaluation under this plan. Schedules Team meetings and serves as a recorder at these
meetings. Leads the team in developing a consensus evaluation and in resolving significant
differences in ratings. Provides brief summary documentation for the Award Term
Approving Official. May provide feedback to the contractor in order to focus the contractor
on areas that would lead to improved performance in subsequent periods.
5.3.3 Award Term Review Team Monitors and evaluates contractor performance for the
period under consideration, utilizing the factors set forth in the plan. Makes written
evaluations, completes the evaluation worksheets (Award Term Evaluation Form - see
attachment) and formulates award term recommendations. Briefs the Award Term
Approving Official on evaluations, when requested, and provides supporting
data/documentation to support the assessment of performance. Prepared the evaluation
report and accompanying narrative justification. Identifies potential improvement areas and
areas of emphasis for the next succeeding evaluation period to the Team Chairman for later
contractor debriefing.
5.3.4 Contracting Officer Is a member of the Award Term Review Team. Prepares and
distributes contract modifications awarding the term authorized by the Award Term
 Approving Official. Maintains term documentation as part of the official order file. Retains
historical files and other documentation relating to term matters for the contract.
NIMA shall evaluate the contractor's performance in achieving contract requirements for the
terns periods using the evaluation factors below. NIMA may notify the contractor of areas where
emphasis should be placed for an upcoming period.
6.1. Evaluation Factors and Scoring
the contractor's performance will be evaluated on the basis of factors with subjective rating
criteria. If the Contracting Officer does not provide specific notice in writing to the Contractor
of changes to the evaluation criteria prior to the start of an evaluation period, the same criteria
from the preceding period will be used in the subsequent evaluation period.
Each evaluation category and its associated factors is listed in order of importance with the first
category listed as having the highest weighting to the last category having the lowest weighting.
Trends in Quality of Plans and Processes
Trends in Enterprise Engineering Contract Award Fee scores for Quality and specifically for
the three areas list below -
Quality of Engineering Analysis of Request for Changes.
Quality of Enterprise Engineering contract processes delivered and maintained.
a Quality of evolving and maintaining enterprise architectures.
Support to NIMA's Thrust Area 1 - Continue to develop and foster a world-class
workforce.
? The quality and level of Enterprise Engineering support to a NIMA community study to
assess required Geospatial Intelligence production requirements (vice traditional geospatial
information production requirements) to include near-real time support to the Common
Operating Picture.
Support to NIMA's Thrust Area 3 - Stabilize and modernize the digital infrastructure.
The quality and level of Enterprise Engineering support to identify any Information
Technology requirements beyond those provided by ENterprise Geospatial INtelligence
Environment (ENGINE).
The quality and level of Enterprise Engineering support and coordination in evolving and
maintaining the operational and technical views of the enterprise architecture.
Support to NIMA's Thrust Area 4 - Integrate and exploit all sensor types and sources.
The quality and level of Enterprise Engineering support to identify customer requirements for
Geospatial Intelligence support to Multi-Intelligence environment.
 The quality and level of Enterprise Engineering support to identify end-to-end plans to fully
and horizontally integrate (task, ingest, process, exploit, and disseminate) new sources of
data to include airborne, commercial and MASINT.
Support to NIMA's Thrust Area 5 - Rapidly insert technology
The quality and level of Enterprise Engineering support to identify opportunities and
prioritization of technology requirements for rapid technology insertion into NIMA's
Operational and Sustainment infrastructure and streamline the process to accelerate
technology insertion opportunities.
? The quality and level of Enterprise Engineering support to effectively use the NIMA
Production Environment and streamline the technology insertion process.
6.2. Scoring for Award Term Eligibility
To be eligible for the award term entitlement, the evaluation team's consensus scoring,, using
table 62-1 Enterprise Award Term Rating Scale, shall result in a score of good or higher in the
majority of the evaluation factors. This eligibility score may be raised after the basic year in
recognition that efforts to start and transition into the contract may result in a lower score in the
first year. If any individual factor is scored Marginal or lower, the contractor will not be eligible
for the award term.
Table 6.2-1 Enterprise Award Term Rating Scale
Rating
Points
Rating Scale Definitions
(Column 1)
(Column 2)
(Column 3)
Excellent
90-100
Contractor's performance of virtually all contract tasks is consistently
noteworthy and provides numerous significant tangible or intangible,
benefits to the Government. The few areas of improvement are all
minor. There are no recurring problems. Contractor's management
initiatives effective corrective action whenever needed. Initiative in
executing the job and invoking improvements has been well
demonstrated .
Good
80-89
Contractor's performance of most contract tasks is consistently above
standard and provides numerous significant tangible or intangible,
benefits to the Government (e.g.., improved quality, responsiveness,
increased timeliness, or generally enhanced effectiveness, increased
timeliness, or generally enhanced effectiveness of operations).
Although some areas may require improvement; these areas are minor
and are more than offset by better performance in other areas. Few, if
any, recurring problems have been noted, and the Contractor takes
satisfactory corrective action.
Average
70-79
Contractor 's performance of most contract tasks is better than
adequate and provides some tangible benefits to the Government in
several significant areas. While the remainder of the Contractor's
effort generally meets the contract requirements, areas requiring
improvement are more than offset by better performance in other
areas.
Marginal
50-69
Meets contract requirements, generally.
4 of 7
ATCH 2
UNCLASSIFIED
 Occasional delays or difficulty in meeting
suspenses. Overall responsiveness could be
improved. Quality of delivered product or
service is such that the product or service
can not be used without some rework.
Poor
0-49
Does not meet contract requirements. Quality
of delivered product or service is such that
the product or service is seriously flawed and
it will. be extremely unlikely that the product
or service can be used without significant
rework.
6.3. Performance Evaluation Periods
Evaluation areas for each performance evaluation period, as identified in paragraph 6.1 of this
plan, will be reviewed for each performance evaluations. Performance reviews will be held in
every six months.
7.1. Step-by-step Procedures for Award Term Evaluation Periods
Step 1. Team members shall individually initiate their evaluation worksheets (Award Term
Evaluation Form) within 5 calendar days after the end of each evaluation period. Informational
sessions will he conducted at the end of two consecutive six month periods. The first contract
year will be evaluated but no award term determination will be made. This will allow both the
contractor and the Government to acclimate to the new contract. Except for contract year 1, an
award term decision will be made every two years utilizing two 12 month periods. The first
official evaluation for eligibility will be conducted at the end of Contract Year 2. Evaluations
will he completed in 10 calendar days and completed worksheets will be submitted to the Team
Chairman (if one is appointed) or Award Term Approving Official. Team members shall be
prepared to brief their evaluations to the Chairman if necessary.
Step 2. The Team will develop a consensus evaluation of contractor performance in the
appropriate areas for the period, using the factors set forth in the plan. The Team shall review all
evaluation material along with supporting documentation and may call additional technical and
management advisors to provide supporting information as required. Recommendations of the
Team, together with supporting justifications, shall be presented to the Award Term Approving
Official for final decision on the contractor performance rating. Evaluation activities need to be
completed at a point earlier than 90 calendar days after the end of each period being evaluated in
order for the evaluation decision to be made and announced no later than 90 days after the period
being evaluated.
Step 3. No later than 10 calendar days after the Award Term Approving Official receives the
't'eam's recommendations, the Award Term Approving Official shall make a determination of
the contractor's evaluation rating for the period. A brief summary narrative report highlighting
5 of 7
 contractor strengths and weaknesses shall be prepared. The announcement of the Award Term
Approving Official's decision will be made not later than 90 days after the end of each period
being evaluated as indicated in Step 4.
Step 4. The Contracting Officer shall provide the Award Term Approving Official notice or
announcement to the contractor of the evaluation rating assigned. The notice shall be forwarded
to the contractor not later than 90 days after the end of the applicable evaluation period and the
modification adding the award term entitlement will follow as soon as practicable following the
notification.
Step 5. lithe contractor requests a price adjustment in accordance with the Award Term Clause,
the Contracting Officer will negotiate the adjustment and issue a bilateral modification to the
order with the new prices prior to commencement of work under the award term. The
Contracting Officer will coordinate with the program manager to ensure funds are planned to
cover the price adjustment in the award term period.
Step 6. Prior to commencement of work under an award term period, the Contracting Officer
will issue a modification to the contract citing funds for the award term that reflect any price
adjustment negotiated with the contractor pursuant to the Award Term clause.
8.0 Schedule (Notional)
 Award Term Timelines
Award Term Award Term
Informational Award Eva[ & Announce Eva[ & Announce
Term . Award Term V Award Term
Session Evaluation Term Yrs 1-2 Evaluation Term Yrs 3-4
6mo Base r 1 Base Yr 2 Year 1 Year 2
Award Term
Award Term Eval & Announce
Term Yrs 5-6
V Evaluation
Year 4 Year 5
Award Term
Award Term TeEvalrm & Yrs Announce
7-8
V Evaluation